HomeMy WebLinkAboutCC Resolution 7605 (Wilbur Smith & Assoc.)RESOLUTION NO. 7605
A RESOLUTION AUTHORIZING THE EXTENSION
OF CONSULTANT AGREEMENT
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
The CITY MANAGER and CITY CLERK are authorized to execute,
on behalf of the City of San Rafael, the extension of an agreement
with WILBUR SMITH AND ASSOCIATES.
I, JEANNE M. LEONCINI, Clerk of the City of San Rafael,
hereby certify that the foregoing resolution was duly and regularly
introduced and adopted at a regular meeting of the Council
of said City on Tuesdav . the 8th day of September
1987, by the following vote, to wit:
AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave, Willms & Mayor Mulryan
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
JEA E M. LEONCINI, City Clerk
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AMENDMENT TO AGREEMENT FOR
PROFESSIONAL PLANNING SERVICES
This amendment is made and entered into this 8th day
of September, 1987, pursuant to Section "F" in the Agreement
for Professional Planning Services dated April 7, 1986, by
and between the City of San Rafael (City) and Wilbur Smith
and Associates (Consultant). The amendment covers the following
sections of the Agreement:
A. Scope of Work
Task 3 as identified in Attachment A is modified
to include support services to City staff in updating the
traffic model performed under that task on an as needed
basis. Compensation for these support services will be
based on the Consultant's hourly rate.
The total fee for all services performed under this
agreement shall not exceed $16,000.00 without prior approval
from the City.
D. Terms
The terms of this agreement shall be extended through
July 31, 1988.
ATTEST:
JEANNE M. LEONCINI
City Clerk
APPROVED AS TO CONTENT:
ANNE MOORE
Planning Director
CITY OF SAN RAFAEL
PAMELA J. NI OLAI
City Manager
WILBUR SMITH & ASSOCIATES
cynce
282 SECOND STREET
2ND FLOOR
SAN FRANCISCO, CA. 94105-3189
PHONE (41 S) 896-0670
March 3, 1986
Mr. Art Brook
Senior Planner
City of San Rafael
1400 Fifth Avenue
San Rafael, California 94902
Dear Art:
I- c. T% --%-. % 114.
CABLE WILSMITH
TELEX 57.3439
In response to your letter of February 20, 1986, we are pleased to submit our
proposal for professional services for the San Rafael General Plan Update. The
study would consist of three distinct parts, as outlined below.
Task 1 - City Wide Transportation Model Consulting
Assistance would be provided to the City of San Rafael on an "as -needed" basis in
developing a city-wide transportation model. Wilbur Smith and Associates' primary
involvement would be to:
. o Assist in calibrating the T -Model to simulate the local conditions in San
Rafael;
o Provide input as to setting up appropriate external zones and providing
the methodology to deal with the gowth in highway traffic and
associated external diversions onto local roadways;
o Identify appropriate impedance characteristics to show the effects of
ramp metering; and
o Assist with other technical aspects related to using T -Model and the
modeling process in general.
Task 2 - Downtown Transportation Impact Study
This task would proceed concurrently with Tasks 1 and 3 and would consist of a
series of subtasks which would culminate in a written report of the findings of the
analyses. These subtasks are:
Task 2A - Establish Existing Conditions
This task would involve preliminary data collection and analysis of the A.M.
and P.M. peak hour operation of up to 41 intersections in the downtown area.
It is understood that existing turning movement volumes and intersection lane
geometry would be provided by the city for these intersections. This data
will be entered into a computer data base for easy retrieval and updating of
the information.
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KUALA LUMPUR, .11ALAYSIA - MT. STERLING, KY - MIAMI - NEW IIAV£N, CT - NEW YORK - PITTSBURGH - PROVIDENCE, RI
RALEIGH, A -C - RICHMOND, VA - ROSELLE, IL - SAN FRANCISCO - SEOUL, KOREA - SINGAPORE. TORONTO WASHINGTON, DC
Mr. Art Brook
March 3, 1986
Page 2
Task 2B - Develop Model Assumptions
This task would involve developing a data base for morning and evening peak
hour traffic generation for two alternative development scenerios, as well as
determining trip distribution assumptions.
Task 2-C - Assess Future Conditions
This task would involve coding the roadway network, assigning traffic
volumes to the network, and determining intersection operational levels of
service for two development scenarios during both the A.M. peak hour and
P.M. peak hour.
Task 2D - Report Preparation
The final product of the study would be a written summary of the analyses.
This would include documentation of: all model assumptions, level of service
calculations, and turning movement volumes for the existing conditions and
two future scenarios during both the morning and evening peak hours.
Task 3 - Northgate Activity Central North San Rafael Planning Area Update
The subtasks involved in Task 3 would be similar to those of Task 2, except
that only 27 intersections would be examined. This is the number of intersections
involved in the existing study area plus five additional intersections.
Study Staff
The staff proposed by Wilbur Smith and Associates for the San Rafael
General Plan Update consists of two transportation engineering professionals with
extensive experience in subregional traffic impact studies, traffic engineering and
transportation systems management, as well as familiarity with traffic conditions
and issues in the San Rafael area.
William E. Hurrell is proposed as Project Administrator. Mr. Hurrell is a
Registered Professional Engineer in California, and possesses an M.S. degree in
Civil Engineering/Transportation. He is an Associate in the San Francisco office of
Wilbur Smith and Associates, and has more than twelve years of experience in
Project Manager and Project Engineer roles for transportation impact studies,
traffic engineering and TSM studies, parking studies and transit studies. Among
the transportation impact studies undertaken under Mr. Hurrell's management have
been subregional traffic studies for Corte Madera, San Rafael (Terra Linda Valley),
San Bruno Mountain and Redwood City (Eastside). Mr. Hurrell has also been
Project ,Manager for more than fifty other traffic impact studies of various scopes.
G. Scott Ferguson would be responsible for assisting with the T -Model and the
microcomputer analyses. Mr. Ferguson is a Transportation Engineer/ Analyst with
Wilbur Smith and Associates specializing in traffic studies and microcomputer
Mr. Art Brook
March 3, 1986
Page 3
applications. Since joining the Firm, he has been Project Engineer for traffic
studies in Redwood City, Anaheim, Concord, South Sacramento and San Rafael. He
has also participated in studies in South San Francisco, Los Gatos, David and
Glendale Arizona, and developed microcomputer software for intersection
volume/capacity analysis and traffic signal optimization. Mr. Ferguson is currently
involved in traffic modeling studies in Brisbane, and Salinas and has developed
accounting/assignment software for subregional traffic studies.
Fee
The above service would be provided for an estimated fee of $13,000. A
breakdown of the costs are shown in Table 1 on a task -by -task basis. if City Staff
were to assist with coding the network and preparing and formatting existing
traffic volumes and existing and future lane gemetry, the fee for Task 2 could be
reduced by up to $1,600 and the fee for Task 3 could be reduced by up to $1,000.
Table 2 breaks down the tasks into specific areas where City Staff would be most
useful.
Invoicing for labor costs would be based on a multiplier of 2.65 times salary
plus benefits. Direct costs would be billed for the actual expense. The average
rates for this billing schedule are: Hurrell, $75/hr.; Ferguson, $50/hr.
Schedule
The final report for Task 2 and Task 3 would be completed by July 1, 1986.
Task 1 would be an ongoing effort between written acceptance of this agreement
and July 1, 1986. Documentation on existing conditions would be provided to
Wilbur Smith and Associates by mid-March and the future scenarios would be
defined by City Staff early in April.
It is anticipated that information
utilized to refine the Task 2 and Task
required by the beginning of June, 1986.
obtained from city-wide model would be
3 analyses. This information would be
It is hoped that the City's needs are met by the scope of work outlined in this
proposal. If you have any questions or would like to further discuss the possibility
of city staff aiding in the processes of Tasks 2 and 3, please contact me as early as
convenient. The use of City Staff would not be required in order to meet the
proposed schedule; however, the inclusion of City Staff would reduce the fee
accordingly.
This letter may serve as our agreement as to the scope, fee, and schedule for
the proposed professional services. Please indicate your acceptance of this
agreement, subject to the terms of the attached General Terms of Agreement, by
returning a signed copy of this letter.
Mr. Art Brook
March 3, 1986
Page 4
It has been a pleasure working with you and the City of San Rafael in the past
and I am looking forward to the opportunity to continue with our support in this
aggressive and thorough approach to city planning.
W EH:ba
0119
Signature
Title
Very truly yours,
WILBUR SMIMAND/IATE
William E. Hurrell
Associate
Date
Table 1
ESTIMATED FEE BY TASK
San Rafael General Plan Update
ESTIMATED HOURS
ESTIMATED
TASK Ferguson
Hurrel1
Support
COST (1) TOTAL
1 Consulting 30
8
9
$2,109
SUBTOTAL 30
8
0
$2,100
2 Downtown traffic
2-A Existing Conditions
2-B Develop Model Assumptions
2-C Assess Future Conditions
2-D Report Preparation
SUBTOTAL
3 Northgate Uodate
3-A Existing Conditions
3-B Develop Model Assumptions
3-C Assess Future Conditions
3-D Report Preparation
SUBTOTAL
TOTAL
DIRECT COSTS
Travel
Commumications
Reproductions
Office/Materials
TOTAL
(1) Rate Schedule
Hurrell $75 / hr.
Ferguson $50 / hr.
8
4
0
S70a
28
0
10
$1,758
38
0
4
$2,040
16
5
B
$1,455
90
9
22
$5,945
6
3
0
$525
20
0
7
$1,245
27-
0
3
$1,455
11
4
6
$1, Q60
64
7
16
$4,265
184
24
38
$12,338 $12,330
ESTIMATED COST
$170
$59
$670
$250
$200 $13,004
$670
Table 2
REDUCTION IN FEE FOR CITY STAFF ASSISTANCE
San Rafael General Plan Update
TOTAL
TASK FEE REDUCTION LABOR COST
2 A Coding Traffic Data $600 $5,345
B Coding Network $1,000 $4,945
A+B TOTAL $19600. $4,345
3 A Coding Traffic Data $400 $3,885
B Coding Network $600 $3,685
A+B TOTAL $1,000 $3,285
TOTAL (Including Task 1 and Direct Costs) $2,6Q0 $10,400