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HomeMy WebLinkAboutPW City Hall & Terra Linda Community Center Re-Roof7 � SAN RAFAEL Agenda Item No: 4.f THE CITY WITH A MISSION Meeting Date: July 17, 2017 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: Bill Guerin, City Manager Approval: Director of Public Works (DN) File No.: 06.01.237 TOPIC: CITY HALL AND TERRA LINDA COMMUNITY CENTER RE -ROOF SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING AND AUTHORIZING THE CITY MANAGER TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH SIMPSON GUMPERTZ & HEGER INC. FOR ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE CITY HALL AND TERRA LINDA COMMUNITY CENTER RE - ROOF PROJECT, TO INCREASE THE SCOPE OF WORK AND COMPENSATION, FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $103,930 RECOMMENDATION: Adopt the resolution. BACKGROUND: The San Rafael City Hall was constructed in the mid 1960's. The roof on this structure is complex with multiple levels with heating and electrical systems on the roof penetrating waterproof membrane, both flat and angled roof surfaces and an expansion joint between the City Hall and the Council Chambers. There is significant design work associated with re -roofing the City Hall. The roof was last replaced in 1983 and has had several spot repairs since that time. In winter of 2017, the City of San Rafael experienced near record rain levels with rain fall in the area exceeding 90 inches which is more than double that of a normal winter. During this event, the roof at City Hall leaked in a number of locations and caused significant damage to the interior of the building. Replacement of this 34 year old roof system is needed in order to avoid further damage to the interior of the building. The Terra Linda Community Center was built in 1961. The roof on this facility was replaced in 1995 but over the last few years has shown significant signs of deterioration such that leaks and damage are occurring to the interior sections of the building during wet weather. Replacement of the roof system is necessary in order to avoid further damage to the interior of the building so that San Rafael can continue to provide the public services to the community and keep this facility functioning correctly. On June 1, 2017, the Department of Public Works submitted a request for proposal to 4 firms and on June 20, 2017 received one proposal from Simpson Gumpertz & Heger Inc. for the preparation of plans, specifications, and estimate for replacing the roof systems at City Hall and the Terra Linda Community Center. FOR CITY CLERK ONLY File No.: 4-3-654 Council Meeting: 07/17/2017 Disposition: Resolution 14363 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pajee: 2 It is anticipated that the development of plans, bidding the project and awarding the construction will take approximately 3 months, which leaves approximately one month to perform the work before there is a possibility of rain in the fall. In order to develop the bid documents to re -roof these buildings, testing and data gathering associated with the structures is necessary. This is noted as Task 2 in the consultant's proposal (Attachment 4) in the amount of $14,880. In order to expedite the design, an initial contract, in the amount of $14,880, was executed on June 28, 2017 which allowed Simpson Gumpertz & Heger to gather data and perform necessary testing for hazardous materials at both sites. The data gathered in this initial phase stands alone and can be used by Simpson Gumpertz & Heger Inc. or another design team to complete the design of these two roofing projects depending on the direction of the City Council. ANALYSIS: Public Works has reviewed the proposal from Simpson Gumpertz & Heger Inc. which includes design and management services for the project. (Attachment 4, Tasks 1, 3, and 5) Based on criteria specified in the RFP including, but not limited to, understanding of the work to be done, previous experience with similar projects, qualified personnel, and familiarity with City standards and the local area, Simpson Gumpertz & Heger is qualified to address this project. The Simpson Gumpertz & Heger proposal included construction support which would include review of submittals and questions to support the construction phase, as a separate line item. (Attachment 4, Task 4) Staff does not recommend moving forward with the construction support at this time but intends to exercise the option when the construction contract is let. Staff has reviewed the proposal and fees for Tasks 1, 3, and 5, in the sum of $89,050, and has found them to be complete and within industry standards. The City plans to install solar panels at City Hall. The design of the solar panel project is impacted by the temporary relocation of Fire Station 51 to the City Hall Upper Parking Lot. The design is being modified to allow for the phased installation of the panels. The new concept calls for the lower parking level, City Hall roof, and the west side of the upper parking level to be completed initially, followed by the east side of the upper parking level when the temporary fire station is removed. The City has not contracted for this installation to date but Public Works and the design consultant will communicate with the City's current solar contractor to determine what improvements are required to accommodate future panels. A separate bid alternative may be incorporated into the plan to accommodate these platforms that support future panels. Solar panels have been installed or are being installed on the Public Works Corporation Yard building, 3rd and C Street Parking Garage and on the Albert J Boro Community Center. Simpson Gumpertz & Heger's proposal includes a subconsultant to assist with the development of the engineer's estimate for the project. Based on the current construction market, utilization of a specialty firm to analyze and provide more accurate estimates for this project would be beneficial to the City. FISCAL IMPACT: The direct fiscal impact of the recommended action is amending the existing professional services agreement by $89,050 to a new total of $103,930. OPTIONS: 1. Adopt the resolution approving and authorizing the City Manager to sign an amendment to the professional services agreement with Simpson Gumpertz & Heger for design services for the City Hall and Terra Linda Community center Re -roof projects in a total contract amount not to exceed $103,930. 2. Do not accept the proposal from Simpson Gumpertz & Heger and direct staff to reissue the RFP. This option will delay construction on this project into spring 2018 and may delay the construction such that further damage to these buildings may occur. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pajee: 3 Do not accept the proposal from Simpson Gumpertz & Heger and provide further direction to staff. RECOMMENDATION: Adopt the resolution authorizing the City Manager to execute an amendment to the professional services agreement with Simpson Gumpertz & Heger Inc. for engineering design services for a total contract amount not to exceed $103,930. ATTACHMENTS: 1. Resolution 2. Initial Professional Services Agreement for Task 2 Testing and Research 3. Proposed Amendment to Professional Services Agreement for Engineering Design Services 4. Exhibit A to Professional Services Agreement— Proposal RESOLUTION NO. 14363 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING AND AUTHORIZING THE CITY MANAGER TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH SIMPSON GUMPERTZ & HEGER INC. FOR ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE CITY HALL AND TERRA LINDA COMMUNITY CENTER RE -ROOF PROJECT, TO INCREASE THE SCOPE OF WORK AND COMPENSATION, FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $103,930 WHEREAS, the City Hall & Terra Linda Community Center Re -Roof Projects are listed in the City's 3 -Year Capital Improvement Program (CIP) for Fiscal Year 2017/18 through 2019/20 and Fiscal Year 16/17 through Fiscal Year 18/19 respectively; and WHEREAS, the funding for City Project No. 11316 totaling $425,000 will be appropriated from the Building Fund 603; and WHEREAS, City staff determined that design services from qualified consultants were required for this project to prepare initial plans, specifications, estimates and associated reports for the City Hall &Terra Linda Community Center Re -Roof Project; and WHEREAS, the City staff issued an RFP for design services; and WHEREAS, Simpson Gumpertz & Heger Inc. has provided a proposal for developing construction level documents to support the City Hall &Terra Linda Community Center Re -Roof Project; and WHEREAS, Staff reviewed the proposal from Simpson, Gumpertz & Heger Inc. and found it responsive to criteria specified in the RFP including, but not limited to, understanding of the work to be done, previous experience with similar projects, qualified personnel, and familiarity with City standards and the local area; and WHEREAS, the City Manager executed a professional services contract with Simpson Gumpertz & Heger Inc. to gather data and perform necessary testing on June 28, 2017 in the amount of $14,880; and WHEREAS additional design services are needed to develop construction level plans specifications and estimates for the City Hall &Terra Linda Community Center Re -Roof Project; and WHEREAS, an additional $89,050 is required to support the development of the design associated with the City Hall &Terra Linda Community Center Re -Roof Project; and WHEREAS, staff recommends amending the original professional services agreement to include the development of construction level documentation in an amount not to exceed $103,930 ($89,050 + $14,880); NOW, THEREFORE, BE IT RESOLVED that the Council of the City of San Rafael hereby approves and authorizes the City Manager to execute an amendment to the Professional Services Agreement between Simpson Gumpertz & Heger Inc and the City, in the form attached hereto as Exhibit "1" and incorporated herein by reference, subject to final approval as to form by the City Attorney, in an amount not to exceed $103,930 ($89,050 + $14,880). BE IT FURTHER RESOLVED that the Director of Public Works is hereby authorized to take any and all such actions and make changes as may be necessary to accomplish the purpose of this resolution. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 171 day of July 2017, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None 4zp''e oe&C-F ESTHER C. BEIRNE, City Clerk File No.: 06.01.237 AGREEMENT FOR PROFESSIONAL SERVICES WITH SIMPSON GUMPERTZ & HEGER, INC. FOR ENGINEERING DESIGN SERVICES -4- f,X. This Agreement is made and entered into this day of '1 201 Eby and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and SIMPSON GUMPERTZ & HEGER, INC. a corporation authorized to do business in California (hereinafter "CONSULTANT"). RECITALS WHEREAS, the CITY has determined that professional engineering design services are required in connection with the City Hall and Terra Linda Community Center Re -Roof Project; and WHEREAS, the CONSULTANT has agreed to render such services; AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. The Director of Public Works is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONSULTANT'S Project Director. CONSULTANT shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. Kenneth Klein is hereby designated as the PROJECT DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONSULTANT. CONSULTANT shall perform the duties and/or provide the services described as "Task 2" in the Scope of Work contained in CONSULTANT'S letter dated June 20, 2017, marked as Exhibit "A," attached hereto, and incorporated herein. 3. DUTIES OF CITY. CITY shall compensate CONSULTANT as provided in Paragraph 4, and shall perform the duties as described in "Task 2" in the Scope of Work contained in Exhibit "A" attached hereto and incorporated herein. 4. COMPENSATION. For the full performance of the services described herein by CONSULTANT, CITY shall pay CONSULTANT on a time and materials basis for services rendered in accordance with the rates shown in the "Fee Schedule and Payment Terms" included in Exhibit "A" attached and incorporated herein, in an amount not to exceed $14,880. Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONSULTANT. 5. TERM OF AGREEMENT. The term of this Agreement shall commence upon the date of execution of this Agreement and end on February 1, 2018 when the work shall have been completed, unless the parties agree to extend this Agreement for another 90 days, as approved in writing by City Manager. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. A. Upon completion of all work under this Agreement, ownership and title to all reports, documents, plans, specifications, and estimates produced as part of this Agreement will automatically be vested in the CITY; and no further agreement will be necessary to transfer ownership to the CITY. CONSULTANT shall furnish to CITY all necessary copies of data needed to complete the review and approval process. I B. It is understood and agreed that all calculations, drawings and specifications, whether in hard copy or machine-readable fonn, are intended for one-time use in the construction of the project described in Exhibit A. C. CONSULTANT shall not be liable for claims, liabilities, or losses arising out of, or connected with the modification or misuse by CITY of, the machine-readable information and data provided by CONSULTANT under this Agreement; further, CONSULTANT shall not be liable for claims, liabilities, or losses arising out of, or connected with any use by CITY of the project documentation on other projects in addition to the project that is described in Exhibit A, or for the completion of the project described in Exhibit A by others, except only such use as may be authorized in writing by CONSULTANT. 8. INSPECTION AND AUDIT. Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONSULTANT in connection with its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the tern of this Agreement, CONSULTANT shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional perforans any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per claim/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONSULTANT's performance of services under this Agreement. Where CONSULTANT is a professional 3 not required to have a professional license, CITY reserves the right to require CONSULTANT to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONSULTANTshall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONSULTANT's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONSULTANT in subparagraph A of this section above shall also meet the following requirements: Except for professional liability and Worker's Compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally named insureds under the policies. 2. The additional insured coverage under CONSULTANT'S insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONSULTANT'S policies shall be at least as broad as ISO form CG20 0104 13. 3. Except for professional liability insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. The insurance policies shall be specifically endorsed to provide that the insurance carrier shall not cancel, terminate or otherwise modify the terns and conditions of said insurance policies except upon ten (10) days written notice to the PROJECT MANAGER. 5. If the insurance is written on a Claims Made Fonn, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and 4 limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR'S. Any deductibles or self-insured retentions in CONSULTANT's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to reasonable attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONSULTANT'S performance of its obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONSULTANT's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT'S performance of or operations under this Agreement, CONSULTANT shall provide a 5 defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONSULTANT under this Agreement are design professional services to be performed by a design professional as that tern is defined under Civil Code Section 2782.8, CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT in the performance of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONSULTANT shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONSULTANT shall perforn all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any applicable laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited z with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONSULTANT's Project Director: 16. INDEPENDENT CONTRACTOR. Bill Guerin Director of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 Kenneth Klein Simpson Gumpert & Heger, Inc. 100 Pine Street, Suite 1600 San Francisco CA 94111 For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONSULTANT and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONSULTANT and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terns and conditions of the attached exhibits or the documents expressly incorporated by reference, the terns and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under this Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 7 19. WAIVERS. The waiver by either party of any breach or violation of any tenn, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other tern, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terns and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONSULTANT shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL JI SCH TZ, City ger 8 CONS ITAINT By: Printe Name: Kenneth A. Klein Title: Vice President ATTEST: and, C - R-p—P .C. -C By: ESTHER C. BEIRNE, City Clerk Printed Name: Title: APPROVED AS TO FORM: � !`Fv _L -A - ROBERT F. EPSTEIN, City %ttorne} V" eo I ..•~ . SIMPSON GUMPERTZ & HEGER IEngineering of Structures and Building Enclosures 20 June 2017 Mr. Kevin McGowan City of San Rafael 111 Morphew Street San Rafael, CA 94901 Re: San Rafael City Hall and Terra Linda Recreation Center Re -Roof Dear Mr. McGowan, Simpson Gumpertz & Heger Inc. (SGH) is pleased to provide roofing repair design services for the San Rafael City Hall and Terra Linda Community Recreation Center. SGH has years of experience providing similar services for municipal clients. SGH is a national engineering firm specializing in the design, investigation, and rehabilitation of structures and building enclosures. Since its formation in 1956, SGH has played an important role in the development and advancement of building technology for the application of engineering principles to analyze roofing, wall cladding, and waterproofing behavior. SGH has extensive experience in all aspects of roofing and waterproofing technology for the building envelope and can provide the professional engineering services you require. We are very interested in applying our knowledge and approach to help you address the needs of this project, and we look forward to the opportunity to working with you. Should you have any questions regarding the submitted material, please feel free to contact me. Sincerely yours, SIMPSON GUMPERTZ & HEGER INC. i Kenneth A. Klein, P.E. Senior Principal SIMPSON GUMPERTZ & HEGER INC. 100 Pine Street Suite 1600 San Francisco CA 9111 1 -cm 415.495.3, JO r;:r 41j 49':.; 50 www.sgh.com Boston. I Chicago I Houston I New York I San Francisco I Southern California I Washington DC SIMPSON GUMPERTZ & HEGER engineering of Structures and Building Enclosures SECTION 2: PROJECT UNDERSTANDING The project for which we are responding to the Request for Proposal, dated 1 June 2017, includes the San Rafael City Hall and the Terra Linda Community Center, both located in San Rafael, California. San Rafael City Hall is a 1- and 3 -story steel and concrete structure originally constructed in the late 1960's, with a built-up roofing assembly over insulation installed in 1986. The Terra Linda Community Center includes two 1 -story wood -framed structures originally constructed in the 1950's, with a built-up roofing assembly over insulation. The roofs of both projects experienced extensive water intrusion over the past winter and are in need of replacement. The City of San Rafael has prioritized the replacement of these roofs such that the construction is required to be complete by 15 October 2017, leaving four months for design, contracting and completion of construction. The new roofing system design shall incorporate compliance with current codes, and the construction shall accommodate uninterrupted occupation of the spaces below. The new system must address current and past leaks and consist of a roof assembly that is durable, long-lasting, and requires minimal ongoing maintenance. Critical components of the design will include evaluating the existing assembly and replacing with improved insulation capabilities while minimizing any requirements for alterations of the existing adjacent construction. In addition, evaluation of the structure of each project will occur early in design to determine if any repairs or rehabilitation of the building structure, including primary and secondary elements as well as the roof deck, are required during the roofing replacement progress. Generation of a thorough, concise specification and drawing package is critical to limit the possibility of delays during construction to achieve the completion date of 15 October 2017. The preliminary studies incorporated into Task 2 will drive the design and ensure that most existing conditions are addressed in the design so that the contractor is able to sequence work with minimal delays and disruption to the occupants. We are confident that, as long as contractors and materials are available to perform the work, we can prepare a design package that will facilitate the completion of work within the desired timeframe. SIMPSON GUMPERTZ & HEGER SECTION 3: PROJECT APPROACH Engineering of Structure., and Buildino Enclosures The roof replacement projects at the San Rafael City Hall and the Terra Linda Community Center have several unique challenges, for which Simpson Gumpertz & Heger Inc. (SGH) has created a team uniquely positioned to address. Our team approach will collaborate with the City of San Rafael to cohesively overcome each challenge while continually considering the project intent, budget, and schedule. Proiect Management and Coordination SGH will serve as the prime designer, leading the team from design through construction and continually working with the City of San Rafael and the selected contractor. SGH is nationally recognized as a leader in roofing design and technology, and also a leading national structural engineering firm. We have ample capacity to address issues related to water intrusion and the structural integrity of the concrete and wood deck roof substrate, including unforeseen conditions exposed during construction. We will remain task oriented to provide the requested document submittals and focus on achieving the 15 October 2017 completion date. Preliminary Studies and Research The initial phase of the remediation design includes on-site evaluation and review of existing documentation. This effort allows the design team to understand existing conditions and generate a design to accommodate them, including hazardous materials, adjacent assemblies, and the building structure. Thorough preliminary investigation will limit potential delays during construction. Design and Compliance with Industry Regulations For this project, the design will include roofing replacement, flashing repair, structural repair, and cost estimating at various stages of the design. All design components take into consideration current industry regulations and codes, with the intention of providing the best finished product while considering the City of San Rafael's budget and schedule. Construction Support SGH has extensive experience providing construction administration and monitoring services for an array of repairs, especially the roofing replacement and structural repairs anticipated on this project. Our experience allows us to devise unique solutions to conditions uncovered during construction, and also allows us to limit time required to review submittals and generate documentation for work in progress. W J D W U N 4 Z 0 V W N n rH I� lqr Ln n�O � +r .i Y O � � ^O m a 19 O t, U ri�0 n o H o �C N N m 3 C n rH lqr Ln Y 19 H C O uu m M � C u 4J GO a p U o c_ CL � c v d, O 'o O m N CL U �; 3 N m o c?S v N _ O a+ CO n U it O W o 'u C v v o H oC opo c N c o A 3 0 rn 0 u m u `n = p u m °° m w c a o m a m c; . N n to cn 4)H N C 6i AC ON C f0 Y ; Z; cn A d e m vi H w r" Ln O LA Ou � N H f0 = t0 E p Ln 'n*' W ^ c u° n V Etw C ■ 3 i tR W v+ a ^-i G .�-I _ A ^ ri N O m O V M a o Y mm -- m N 3 N QN l0 Q lD a o A Acu r -i -- --- fro -D O til �-I l� SIMPSON GUMPERTZ S HEGER wopr' SECTION 5A: STATEMENT OF QUALIFICATIONSI tngineering of Structures and Building Enclosures INTRODUCTION Simpson Gumpertz & Heger Inc. (SGH) is a national engineering firm specializing in the design, investigation, and rehabilitation of structures and building enclosures. Since its formation in 1956, SGH has played an important role in the development and advancement of building technology for the application of engineering principles to analyze roofing, wall cladding, and waterproofing behavior. SGH has extensive experience in all aspects of roofing and waterproofing technology for the building envelope and can provide the professional engineering services you require. THE PROJECT We received a Request for Proposal from the City of San Rafael dated 1 June 2017, for roofing replacement at the San Rafael City Hall and the Terra Linda Community Center. We understand that each of these buildings had significant water penetration through the roofs in this past winter, and replacement is desired. . ... ...... � �... k1nlIED• . zAINL, s � WOW Our scope includes generating plans, specifications and an estimate for the various roofing replacement areas. We will also provide construction administration services to work with City of San Rafael staff and the selected contractor to coordinate the construction and confirm installation of materials in accordance with the project intent. We understand that the current intention is to complete construction in October 2017. PROJECT EXPERIENCE We have extensive experience consulting with owners on projects of similar size and scale. Below are a few of our recent projects that highlight our relevant experience. Kaiser Permanente Hospital and MOB, South San Francisco, CA Kaiser Permanente's South San Francisco campus includes a mid - rise medical office building and a low-rise hospital connected to a mid -rise hospital/office tower. Kaiser Permanente contracted with SGH to evaluate and provide rehabilitation design for all campus roofs and wall cladding systems. SIMPSON GUMPERTZ & HEGER INC. 100 Pine Street Suite 1600, San Francisco CA. 941 1 1 man. 415 495.3700 ,a, 415.495.3550 www.sgh.com Boston I Chicago I Houston I New York I Son Francisco I Southern California I Washington. DC Section 5A: Statement of Qualifications - Page 2 SGH scope included design of roofing replacement, EIFS cladding repair, and metal wall panel repair. In addition to generating the project design, SGH monitored the roofing replacement and wall cladding rehabilitation construction based on OSHPD-approved drawings and specifications. SGH worked with Kaiser Permanente and OSHPD to resolve challenging egress, structural engineering, roofing and material failure issues throughout the project. Photo by SGH. Redwood Hill Farm & Creamery, Sebastopol, CA The Redwood Hill Farm & Creamery in Sebastopol, California is a low-rise dairy manufacturing plant consisting of tilt -up wall systems and a low -slope roof with extensive photovoltaic arrays. SGH provided roofing system investigative services and assisted the owner with roofing replacement design services. SGH scope included design of roofing replacement and structural support for the photovoltaic arrays. In addition to generating the project design, SGH monitored the roofing replacement and structural support based on the drawings and specifications that we prepared. Photo by Sika Sarnafil. Genentech Building 3, South San Francisco, CA Genentech's South San Francisco campus included a low-rise laboratory building with a roofing system at the end of its serviceable life. Genentech contracted with SGH to provide roofing replacement design and various structural scopes of work for maintenance and equipment supports. SGH scope included design of roofing replacement, localized cladding and expansion joint repairs, and new maintenance access walkway supports. In addition to generating the project design, SGH monitored the roofing replacement and coordinated with the owner to maintain the operation of the laboratory clean space immediately below the roof. Photo by SGH. Section 5A: Statement of Qualifications - Page 3 SGH PROJECT TEAM Our team offers a wide range of skills and expertise related to all aspects of the building envelope, including roofing replacement design and structural engineering. Kenneth A. Klein leads the West Coast Building Technology division, and is experienced ix in the design and investigation of waterproofing of commercial, institutional, and residential buildings. His work addresses issues related to the integrity of curtain walls, roofs, plaza deck, and below -grade systems on a wide -range of structures from residential and high-rise building to buildings of historic significance. Well known in the industry, he has frequently presented to groups of attorneys, contractors, architects, and other design professional regarding building- iAA envelope design and remediation. Craig W. Allender is a Senior Project Manager at SGH. He is experienced in the investigation and design of major commercial, institutional, and residential buildings for waterproofing issues including roofs, exterior walls, windows, plaza areas, and below -grade spaces. Craig has consulted with architects, contractors, and building -' owners to analyze and repair water intrusion problems and to design methods to J prevent water intrusion in new construction. He received a Bachelor of Architectural Engineering degree from the Pennsylvania State University in June 2002 and recently served on the Board of Directors of the Sealant Waterproofing & Restoration Institute. Craig B. Goings has 24 years of structural engineering experience, particularly in the design and seismic retrofit of buildings and bridges. He joined Simpson Gumpertz & Heger Inc. (SGH) in September 2002. His projects vary in size with design fees up to $1,500,000 and include designs utilizing passive -damping technologies, buckling ~ - restrained -braced frames (BRBs), and base isolation. His retrofit experience includes s'""' developing building retrofits following FEMA273, FEMA356, ASCE41, and other performance-based criteria. He has performed linear and nonlinear analyses including complex models that assess performance of steel- and concrete -frame structures with masonry infill. PROPOSED CONSULTANT TEAM We have assembled a talented team to assist us and the City of San Rafael throughout the design phase, as outlined in the RFP. We have engaged TBD Consultants, out of San Francisco, and ACC Environmental Consultants, out of Oakland. TBD Consultants will provide cost estimating services throughout the design phase, and ACC Environmental Consultants will provide a hazardous material assessment at the beginning of the design phase. SCOPE OF WORK We propose to provide design services for the following specific areas of the building: Roofing Replacement Mechanical Equipment Flashing Replacement/Rehabilitation Section 5A: Statement of Qualifications - Page 4 • Structural Analysis of Roofing Structure and Remediation Design, if necessary The scope of our services is based upon the Request for Proposals dated 1 June 2017. We have further defined our work scope by stating the number of meetings and site visits we are assuming for each typical phase of design construction. Task 1: Project Management and Coordination As defined in the RFP, we propose the following scope items under Task 1: • Meet periodically with the City to discuss the project, present design options, review alternatives, etc. We anticipate up to three meetings. • Provide project design schedule updates. • Provide support during the bid period, including attending a pre-bid meeting, responding to bidder's inquiries, and issuing any necessary formal clarifications. Task 2: Preliminary Studies and Research As defined in the RFP, we propose the following scope items under Task 2: • Conduct field testing, including localized existing roofing removal to confirm the assembly and review the underlying structure. We have included the expense of a contractor to provide demolition and patching services. • Perform one field assessment of each project from the interior and exterior to understand the condition of the underlying structure (please note that we moved this scope item from Task 5 in the RFP to Task 2 due to the importance of its completion early in design). Note that any further destructive testing to evaluate the structure will be an additional service beyond the scope of this fee proposal. • Perform a field assessment of each project to evaluate the presence of hazardous materials that could impact the removal of roofing materials as part of the roofing replacement scope of work. The environmental consultant shall issue a preliminary report for the City's use. • Coordinate with the City staff for access for all preliminary studies. Task 3: Environmental Compliance The RFP did not provide specific scope items for this task; however we intend to incorporate compliance with all applicable local codes and regulations as part of our design process. We have incorporated and scope and fee associated with Task 3 into Task 5. Task 4: Construction Support As defined in the RFP, we propose the following scope items under Task 4: • Attend the pre -construction meeting with the City, relevant inspectors, the contractor, relevant subcontractors, and the roofing system manufacturer. Section 5A: Statement of Qualifications - Page 5 • Review submittals related to roofing and waterproofing, including shop drawings. We anticipate an initial and one follow-up review of complete submittals for the roofing components. We have budgeted 24 hours for this item. • Review Requests for Information (RFIs) related to roofing and waterproofing. We have budgeted 24 hours for this item. • Review and provide comment to the City on any change order proposal and requests for additional payment related to design changes. We have budgeted 10 hours for this item. • Attend bi-weekly onsite project progress meetings with the project team. These meetings will also serve as progress site visits. We anticipate an approximate 10 week construction schedule resulting in five progress meetings onsite. • Visit the site at intervals appropriate to the stage of construction to review the work in progress and upon completion to verify general compliance with the Contract Documents. We will have no responsibility for the contractor's means and methods. We anticipate four site visits in addition to the bi-weekly progress meetings/site visits during this period. For each site visit we will prepare a field report including photographs. • Attend one day of in -field roofing quality control water testing. • Prepare a punch list/document listing non -conforming work that the contractor must complete before final payment and conduct a final project review of punch list items addressed by the contractor. Task 5: Design As defined in the RFP, we propose the following scope items under Task 5: • Review existing plans for both projects and coordinate with as -built conditions. • Generate a design including removal and replacement of the existing roofing assembly (including roofing membrane, cover board, and insulation), replacement or repair of flashings, replacement or reuse of drain bodies and clamp rings, and localized repair of secondary structural elements as a result of water damage. • Produce plans and specifications incorporating City comments, in compliance with City Standards, signed by a registered California Engineer. We will produce documents at 65%, 95% and 100% stages of design, as requested in the RFP. We anticipate that we will generate the Division 1 specifications and incorporate City comments into those sections. Contract documents will comply with California Public Contract regulations, if required. • Produce cost estimates at 65%, 95% and 100% stages of design, as requested in the RFP. • Prepare a schedule of items that incorporates all components of the project scope, including an estimate of quantities. Section 5A: Statement of Qualifications - Page 6 EXCLUSIONS Our proposed scope of work does not include acquiring existing plans or preparation of the CEQA document for both projects. We understand that the City of San Rafael is responsible for these items. In addition, our fees do not include extensive structural design should the roof deck or primary structural elements be compromised. FEE As requested in the RFP, fees have been excluded from this proposal and have been provided in a separate sealed envelope. The budget amounts stated above are our best estimates to perform the work, as outlined in your request for proposal. We propose we be compensated on a time and expense basis up to the budgets indicated. If additional information becomes available, we may request modifications to this entire agreement, so that we can present the proper budgetary requirements forthis project. Reimbursable expenses, including printing, reproduction, delivery, messengers, telephone facsimiles, travel expenses, and photos are not included in the above fees. Reimbursable expenses will be billed at actual cost plus 10%. We anticipate that our reimbursable expenses, exclusive of any travel outside of the Bay Area, will be on the order of 1% ofour laborfees. Additional Services, if requested, will be performed on a time -and -expense basis in accordance with the attached fee schedule. This proposal is valid for 30 days. We understand that the consultant for this project will be required to sign the City of San Rafael Agreement for Professional Engineering/Architectural Services, which you issued with the RFP for reference. We have attached a memorandum to this proposal package with comments and requested modifications to the language within the provided agreement. Please contact the undersigned if you have any comments or questions. We look forward to working with the City of San Rafael team on this project. Sincerely yours, SIMPSON GUMPERTZ & HEGER INC. Kenneth A. Klein, P.E. Senior Principal CA License No. 44803 SF17-0000801-KAK Terra Linda (w/o).docx Encls. Craig W. Allender, P.E. Senior Project Manager 20 June 2017 Mr. Kevin McGowan Department of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 SIMPSON GUMPERTZ 8 HEGER igineering w Structures and Building Enclosures Project— Request for Proposal —Design Services—City Hall and Terra Linda Community Center Re -Roof Project Dear Mr. McGowan: Thank you for providing Simpson Gumpertz and Heger Inc. (SGH) with an opportunity to submit a proposal for the above -referenced solicitation. There are a few provisions in the Professional Service Agreement that affect matters of insurability for our firm. SGH requests the CITY'S consideration of certain modifications to the following provisions contained in the document: Section 10.A.3: In line 3, replace "occurrence" with "claim". Section 10.B.1: In line 1, insert "and Workers Compensation" after "liability insurance". Section 11.A: In line 3, delete "agents". In line 4, replace "but not limited to" with "reasonable". Section 11.B: In line 3, delete "defend". In lines 4 and 5, replace "that arise... related to" with "to the extent caused by". At the end of the provision, insert "This indemnification expressly excludes the duty of CONTRACTOR to defend City Indemnitees. However, the absence of the duty to defend shall not preclude City Indemnitees from seeking its reasonable attorneys' fees as part of its damages where and to the extent such fees are caused by CONTRACTOR's negligence". Section 13: In line 4, delete "defend". In line 5 and 6, delete "and all other consequences" and insert "applicable" before "laws". In line 7, insert "to the extent caused by CONTRACTOR's negligence" after "regulations". Section 18: In lines 2 and 3, replace "any ordinance... or resolution" with "this Agreement". Thank you for addressing our requests. Should you have any questions or wish to discuss our requests to the contract language, please contact me at KAKlein@sgh.com or at (415) 495.3700. Sincerely yours, -.t-N 6v" Kenneth A. Klein, P.E. Senior Principal CA License No. 44803 :\SF\Adm:n`••Proposa!s•I0171.BT\KAKlein\SF17-0000801-KAKTerra Linda\Mod Request.docx SIMPSON GUMPERTZ & HEGER INC. 100 Pine Street Suite 1000 San Francisco, CA 941 1 1 « ,n 415.495 3700 ,. 415 495 3550 www.sgh.com Boston Chicago I Houston I New York San Francisco I Southern California I Washington, DC SIMPSON GUMPERTZ $ HEGER IEngineering of Structures and Building Enclosures SECTION 56: REFERENCES: Jennifer Lynn Bice, Owner/CEO Redwood Hill Farm & Creamery and Green Valley Organics 2064 Gravenstein Hwy North, Building 1, Suite 130 Sebastopol, CA 95472 Phone: 707-823-8250 Ext. 101 jennifer@redwoodhill.com Tracy Prose, AIA, LEED AP, Project Manager Facilities Planning Marin General Hospital Marin General Hospital 250 Bon Air Road Greenbrae, CA 94904 Phone: 415-925-7010, ext 50104 Mobile: 415-261-8076 Tracy.Prose@MarinGeneral.org Jason Beck, Senior Project Manager Alexandria Real Estate Equities (formerly with Genentech/NOVO Construction) Phone: 760-717-2105 Pamela Collier, AIA, CSI, OWA Levy Design Partners 90 South Park Street San Francisco, CA 94107 Phone: 415-777-0561 pamela@levydesignpartners.com Frank Lawson The Lawson Roofing Company Phone: 415.285-1661 Ext. 312 F_lawson@lawsonroofing.com SIMPSON GUMPERTZ & HEGER INC. 100 Pine Street Suite 1600, San Francisco CA 941 1 1 mon. 415.495.3700 iu.r 415.495.3550 www.sgh.com Boston , Chicago I Houston I New York I Son Francisco I Southern California I Washington, DC SECTION 5 C: ORGANIZATIONAL CHART The figure below is an organization chart for our proposed project team. Mr. Kenneth Klein, P.E. will serve as our Project Principal, Mr. Craig Allender, P.E. will serve as Project Manager and Craig Goings, S.E. will serve as Lead Structural Engineer. SECTION 5 D., RESUMES Kenneth A. Klein, P.E. Senior Principal 415-343-3023 KAKlein@sgh.com Registrations Civil Engineer California Nevada Washington Wyoming Professional Engineer Idaho New Mexico Oregon Texas Other National Council of Examiners for Engineering and Surveying (NCEES) Record, #39148 Education University of California, Berkeley, CA B.S. in Civil Engineering, 1983 SIMPSON GUMPERTZ & HEGER IEngineering of Structures and Building Enclosures Ken leads the West Coast Building Technology division, and is experienced in the design and investigation of waterproofing of commercial, institutional, and residential buildings. His work addresses issues related to the integrity of curtain walls, roofs, plaza deck, and below -grade systems on a wide -range of structures from residential and high-rise building to buildings of historic significance. Ken has consulted with architects, contractors, and building owners to analyze and repair water intrusion problems and construction defects. Well known in the industry, he has frequently presented to groups of attorneys, contractors, architects, and other design professional regarding building -envelope design and remediation. Experience • Simpson Gumpertz & Heger Inc., San Francisco, CA, from 1985 to present. Plan and Specification Review • State Office Building, Richmond, CA. (Building envelope consultation.) • Contemporary Jewish Museum, San Francisco, CA. (Building -envelope consultation.) • Thundersprings Resort, Sun Valley, ID. (Building -envelope consultation.) • Commonwealth Club, San Francisco, CA. (Building -envelope consultation.) • Nueva School, San Mateo, CA. (Building -envelope consultation.) • Summerhill Residential Development, Block A and Block B, Palo Alto. CA - (Building -envelope consultation.) • Camp Pendleton Naval Hospital, Camp Pendleton, CA. (Building -envelope consultation.) • Alves Restaurant, Cupertino, CA. (Building -envelope consultation.) • San Mateo Public Library, San Mateo, CA. (Building -envelope design consultation.) • The Higby, 1200 Ashby, Berkeley, CA. (Building -envelope consultation ) • Avalon Morrison Park, San Jose, CA. (Building -envelope consultation.) • Hilton Gateway, Las Vegas, NV. (Building -envelope consultation.) • Hilton Gateway, Waikoloa Beach, HI. (Building -envelope consultation.) • Petrini Place, Fulton Masonic Mixed Use, San Francisco, CA. (Building -envelope consultation.) • Bauer Schweitzer, San Francisco, CA. (Building -envelope consultation.) • Hollywood & Vine Apartments, Los Angeles, CA. (Building envelope consultation.) • 450 Rhode Island Condominiums, San Francisco, CA. (Building -envelope consultation.) • The Century Avenue of the Stars, Los Angeles, CA. (Building -envelope consultation.) • CPMC Cathedral Hill Hospital, San Francisco, CA. (Building -envelope consultation.) • Wareham Test Laboratory, Emeryville, CA. (Building -envelope consultation.) • New DeYoung Museum, San Francisco, CA. (Building -envelope consultation.) • Washington Replacement Hospital, Fremont, CA. (Building -envelope consultation.) • San Francisco General Hospital, San Francisco, CA. (Building -envelope consultation.) • EI Camino Hospital, Los Altos, CA. (Building -envelope consultation.) • Arpeggio at Berkeley, 2055 Center Street, Berkeley, CA. (Building -envelope consultation ) • Belle Town Homes. Presidio, San Francisco, CA. (Building -envelope consultation.) SIMPSON GUMPERTZ & HEGER INC. 100 P ne Street Suite 1600 San Francisco, CA 941 1 1 mo f 415.495.3700 fa, 415.495.3550 www.sgh.com Boston I Chicago I Houston I New York I San Francisco I Southern California I Washington DC SECTION 5 D: RESUMES Craig W. Allender, P.E. Senior Project Manager 415-343-3002 CWAllender@sgh.com Registrations Civil Engineer Arizona California Oregon Texas Washington Professional Engineer Colorado Other National Council of Examiners for Engineering and Surveying (NCEES) Education The Pennsylvania State University, State College, PA Bachelor of Architectural Engineering, 2002 SIMPSON GUMPERTZ & HEGER A IEngineering of Structures and Building Enclosures Craig W. Allender is a Senior Project Manager at Simpson Gumpertz & Heger Inc. (SGH). He is experienced in the investigation and design of major commercial, institutional, and residential buildings for waterproofing issues including roofs, exterior walls, windows, plaza areas, and below -grade spaces. Mr. Allender has consulted with architects, contractors, and building owners to analyze and repair water intrusion problems and to design to prevent water intrusion problems in new construction. Mr. Allender received a Bachelor of Architectural Engineering degree from the Pennsylvania State University in June 2002. Experience • Simpson Gumpertz & Heger Inc. (SGH), San Francisco. CA, from 2002 to present. Repair and Rehabilitation Design • UCSF Rutter Center, San Francisco, CA (Building envelope and interior fitness center rehabilitation design) • 2808 and 2840 Broadway Street, San Francisco, CA (Building envelope rehabilitation design consultation) • Marin General Hospital, Greenbrae, CA (Designer -of -Record for roofing replacement) • Genentech Building 27 and Building 3A/B, South San Francisco, CA. (Designer -of -Record for roofing replacement design.) • Kaiser Permanente Hospital, South San Francisco, CA. (Designer -of -Record for roofing replacement and exterior wall cladding rehabilitation.) • Philip Burton Federal Building, San Francisco, CA. (Curtain wall rehabilitation, roof repairs, plaza deck repairs, and garage ramp rehabilitation.) • University of California, Santa Cruz, Porter College Residence B. Santa Cruz, CA. (Building -envelope rehabilitation design consultation.) Building -Envelope Investigation • Marin County Civic Center, San Rafael, CA (Field investigation of roofing system deterioration and feasibility study for replacement options.) • 211 Main Street, San Francisco, CA. (Field Investigation of Roof Leakage.) • Miller Park, Milwaukee, WI. (Roof leakage investigation consultation services.) • University of California, Santa Cruz, Physical Sciences Building, Santa Cruz, CA. (Field analysis of an existing partially completed construction and consultation for completion/repair of building.) • Genentech Building 3BX, South San Francisco, CA. (Field investigation of exterior wall leakage.) • Genentech FRC1 Buildings 10, 11, and 12, South San Francisco, CA. (Field investigation of exterior wall leakage.) Building -Envelope Design • Transbay Block 8, San Francisco, CA (Building envelope waterproofing and curtain wall design consultation) • Berkeley Art Museum and Pacific Film Archive, Berkeley, CA (Building envelope waterproofing and exterior wall design consultation) • Sanctuary for Sufism Reoriented, Walnut Creek, CA. (Design consultation regarding roof, below -grade waterproofing, and exterior wall systems). SIMPSON GUMPERTZ & HEGER INC. 100 P°ne Street Suite 1600. San Francisco. CA 94111 mun 41.5.495.3700 r,, 415.495.3550 www.sgh.com Boston I Chicago I Houston I New York I San Francisco I Southern California I Washington DC SIMPSON GUMPERTZ & HEGER O SECTION 5 D: RESUMES Engineering of Structures Craig B. Goings, S.E., LEED GA and Building Enclosures Associate Principal 415-343-3014 CBGoings@sgh.com Craig Goings has twenty-four years of structural engineering experience, particularly in the design and seismic retrofit of buildings and bridges. He joined Simpson Gumpertz & Heger Inc. (SGH) in September 2002. His projects vary in size with design fees up to $1,500,000 ;; -�►a�r and include designs utilizing passive-damping technologies, buckling restrained-braced _n frames (BRBs), and base isolation. His retrofit experience includes developing building retrofits following FEMA273, FEMA356, ASCE41, and other performance-based criteria. He has performed linear and nonlinear analyses including complex models that assess performance of steel- and concrete-frame structures with masonry infill. Experience • Simpson Gumpertz & Heger Inc., San Francisco, CA, from 2002 to present. Registrations . ABS Consulting, EQE Structural Engineers Division, San Francisco/Oakland, CA, General Manager from 1990 to 2002. Structural Engineer . McDonnell Douglas (MD), Huntington Beach CA, Engineer from 1987 to 1990. California Nevada • Dinwiddie Construction (DC), San Francisco CA, Project Coordinator, 1987. New Mexico Oregon Representative Assignments Civil Engineer Unless otherwise specified, all projects listed below are with SGH. California Building Design Nevada 654 Minnesota Data Center, University of California, San Francisco, CA. (Project New Mexico Engineer for the design of the structural components for the data center Other build-out/renovation.) LEEDTm Green Associate, US Green Building . Palladio at Broadstone, Folsom, CA. (Project Manager for the design of an expansion Council to one building. The building lateral-force-resisting systems consist of a steel-braced frame or steel-moment frame.) Education . 700 3rd Street Building, San Rafael, CA. (Project Manager for the preliminary design University of California, Irvine, CA of this five-story office/parking structure. The building utilizes a dual-structural system M.S. in Civil Engineering, 1989 consisting of concrete-moment frame and concrete-shear wall.) San Jose State University, San Jose, CA Seismic Replacement Building, University of California at Berkeley, CA. (Project B.S. in Civil Engineering, 1987 Engineer for the design of the structural components for the data center build-out/renovation.) • Tocumen Main Terminal, Panama. (Project Manager for the design of the Tocumen Airport main terminal. The building is a concrete shear wall building with concrete columns and a curved steel roof structure. • Trader Joe's Building, Westlake Center, Daly City, CA. (Engineer-of-Record for the design of this approximately 42,000 sq ft, two-story retail building. • Alameda County Juvenile Justice Center, Dublin, CA. (Project Engineer for the bridging documents design phase of this detention facility. The structures included a two-story court building, a two-story office structure, several one-story, mixed-use structures, and multiple pods of detention housing. With EQE.) • Circle Star, San Carlos, CA. (Project Engineer responsible for the design and analysis of two, four-story office buildings. The 110,000 sq ft buildings utilized eccentric-braced frames for the lateral-load-resisting system and composite beams with steel columns for the gravity-load-resisting system. With EQE.) • Quantum Corporation Headquarters, Milpitas, CA. (Project Engineer responsible for the design of four two-story, 125,000 sq ft office buildings. The steel-frame buildings utilized eccentric-braced frames for the lateral-load-resisting system and steel beams and columns for the gravity-load-resisting system. With EQE.) SIMPSON GUMPERTZ & HEGER INC. 100 Pine Streei Suite 1600, Sari Francisco CA,F.,, J.•!1J.J/ VV ,. J.•! J.s i50 www.sgh.com Boston I Chicago I Houston I New York I __... Banc sco I Southern California I Washington, DC SIMPSON GUMPERTZ & HEGER IEngineering of Structures SECTION SE: SUB CONSULTANTS INFORMATION and Building Enclosures ACC Environmental Consultants Established in 1986, ACC Environmental Consultants, Inc. (ACC) is an employee -owned full service environmental consulting and design firm recognized for its excellent and reliable client service. ACC's mission is to assist in the management of environmental and health & safety issues for corporations, state and local governments, universities, school districts, hospitals, housing authorities, residential developers, financial and insurance firms, research and bio -tech facilities and manufacturers. We work to provide sound, timely and cost-effective solutions to meet our clients' goals by facilitating the management of liabilities and regulations and maintaining a suitable working environment. ACC maintains one of the most qualified and experienced staffs in the state and our experience in large- scale community sensitive projects is deep and on going. We utilize project management best practices, state of the art equipment and our own innovative data gathering software systems to assist our clients in accomplishing their near and long-term hazardous materials and industrial hygiene compliance programs goals. ACC's Staff Includes: • Professional Geologists • Environmental Site Assessors • Industrial Hygienists • Indoor Air Quality Specialists • Certified Asbestos Professionals • Certified Lead-based Paint Professionals • Certified Hazardous Materials Managers Core Services Include: • Asbestos and Lead -Based Paint Testing and Consulting • Industrial Hygiene Services • Indoor Environmental Quality Testing and Consulting • LEED Environmental Testing and Certification • Water Intrusion and Mold Inspections • OSHA Employee Training - Asbestos, Lead -Based Paint, Silica and Mold • Phase I: Environmental Site Assessments (ESA) • Phase II: Soil and Groundwater Investigation • Underground Storage Tank Consulting • Hazardous Chemical Materials Inventory Management and Business Plans • Environmental Information Management System (ADAM) • Employee Information Management System (SMART) SIMPSON GUMPERTZ & HEGER INC, 100 P ne Street Suite 1600, San Francisco CA 941 1 1 Inan 415.495.3700 fix 415.495.3550 www.sgh.com Boston Chicago I Houston I New York I San Francisco I Southern California I Washington DC Section SE: Sub Consultants Page 2 TBD Consultants TBD Consultants is a corporation dedicated to the provision of excellence in construction project management and cost management services to owners and their professional consultants. TBD Consultants has experience which covers virtually every building type and extends across a large geographic area. Founded in California, the company also has experience on projects throughout the United States, Europe, the Middle East and Asia. Our company's responsive philosophy is based on listening carefully to its clients. Our objective is the provision of timely and accurate services, which provide not just 'value added' but value far in excess of their cost. We seek long term client relationships based on providing benefits that match our clients' needs and exceed their expectations. TBD provides sound advice on scope definition, project delivery, schedule set up and early budget definition. We are expert in developing preliminary schedules and budget estimates based on the most conceptual information. Our clients depend on our ability to provide them with defensible and reliable information at the very earliest stages of their project. Our clients also depend on our ability to generate and execute a pro -active management plan to control time and budget and manage risks at all stages of their projects, from inception to completion. TBD Consultants provides a comprehensive range of project and cost management services. They include but are not limited to: • Strategic Planning • Project Management • Budget Management • Schedule Management • Value Management • Claims Settlement • Dispute Resolution • Quantity Surveys The TBD Consultants team has a wealth of project experience in projects both large and small in all of the following categories: • Health Care Facilities • K-12 & Higher Education Facilities • Research Laboratories • Hi -tech Office Facilities • Hospitality & Entertainment Facilities • Aviation Facilities • Museums & Art Galleries • Commercial Office Buildings • Multi -family & Luxury Residential • Industrial and Manufacturing facilities TBD provides a first class service to its clients that is dependable, punctual and committed, so that we can add value to any owner, project or design team. 20 June 2017 Department of Public Works Attn: Kevin McGowan City of San Rafael 111 Morphew Street San Rafael, CA 94901 SIMPSON GUMPERTZ & HEGER �P- Engineering of Siructures and Building Enclosures Re: Roofing Replacement Design, San Rafael City Hall and Terra Linda Community Center, San Rafael, CA Dear Mr. McGowan: We shall be pleased to provide roofing replacement design services for the existing roofing systems at San Rafael City Hall and the Terra Linda Community Center. INTRODUCTION Simpson Gumpertz & Heger Inc. (SIGH) is a national engineering firm specializing in the design, investigation, and rehabilitation of structures and building enclosures. Since its formation in 1956, SIGH has played an important role in the development and advancement of building technology for the application of engineering principles to analyze roofing, wall cladding, and waterproofing behavior. SGH has extensive experience in all aspects of roofing and waterproofing technology for the building envelope and can provide the professional engineering services you require. THE PROJECT We received a Request for Proposal from the City of San Rafael dated 1 June 2017, for roofing replacement at the San Rafael City Hall and the Terra Linda Community Center. We understand that each of these buildings had significant water penetration through the roofs in this past winter, and replacement is desired. � , �i� 'y �; r . � reg y � 1 •:: ��l+d� " l-' = � , 44 Our scope includes generating plans, specifications and an estimate for the various roofing replacement areas. We will also provide construction administration services to work with City of San Rafael staff and the selected contractor to coordinate the construction and confirm installation SIMPSON GUMPERTZ & HEGER INC. 100 Pine Street Suite 1600, Son Francisco CA 941 1 1 ma,n: 415.495.3700 a, 415.495.3550 www.sgh.w— Boston I Ch�cogo I Houston I New York I Son Francisco I Southern California I Washington, DC Mr. Kevin McGowan - 2 - 20 June 2017 of materials in accordance with the project intent. We understand that the current intention is to complete construction in October 2017. PROJECT EXPERIENCE We have extensive experience consulting with owners on projects of similar size and scale. Below are a few of our recent projects that highlight our relevant experience. Kaiser Permanente Hospital and MOB, South San Francisco, CA Kaiser Permanente's South San Francisco campus includes a mid -rise medical office building and a low-rise hospital connected to a mid -rise hospital/office tower. Kaiser Permanente contracted with SGH to evaluate and provide rehabilitation design for all campus roofs and wall cladding systems. SGH scope included design of roofing replacement, EIFS cladding repair, and metal wall panel repair. In addition to generating the project design, SGH monitored the roofing replacement and wall cladding rehabilitation construction based on OSHPD-approved drawings and specifications. SGH worked with Kaiser Permanente and OSHPD to resolve challenging egress, structural engineering, roofing and material failure issues throughout the project. Photo by SGH. Redwood Hill Farm & Creamery, Sebastopol, CA The Redwood Hill Farm & Creamery in Sebastopol, California is a low-rise dairy manufacturing plant consisting of tilt -up wall systems and a low -slope roof with extensive photovoltaic arrays. SGH provided roofing system investigative services and assisted the owner with roofing replacement design services. SGH scope included design of roofing replacement and structural support for the photovoltaic arrays. In addition to generating the project design, SGH monitored the roofing replacement and Mr. Kevin McGowan - 3 - 20 June 2017 structural support based on the drawings and specifications that we prepared. Photo by Sika Samafil. Genentech Building 3, South San Francisco, CA Genentech's South San Francisco campus included a low-rise laboratory building with a roofing system at the end of its serviceable life. Genentech contracted with SGH to provide roofing replacement design and various structural scopes of work for maintenance and equipment supports. SGH scope included design of roofing replacement, localized cladding and expansion joint repairs, and new maintenance access walkway supports. In addition to generating the project design, SGH monitored the roofing replacement and coordinated with the owner to maintain the operation of the laboratory clean space immediately below the roof. Photo by SGH. SGH PROJECT TEAM Our team offers a wide range of skills and expertise related to all aspects of the building envelope, including roofing replacement design and structural engineering. Kenneth A. Klein leads the West Coast Building Technology division, and is experienced in the design and investigation of waterproofing of commercial, institutional, and residential buildings. His work addresses issues related to the integrity of curtain walls, roofs, plaza deck, and below -grade systems on a wide -range of structures from residential and high-rise building to buildings of historic significance. Well known in the industry, he has frequently presented to groups of attorneys, contractors, architects, and other design professional regarding building -envelope design and remediation. Craig W. Allender is a Senior Project Manager at SGH. He is experienced in the investigation and design of major commercial, institutional, and residential buildings for waterproofing issues including roofs, exterior walls, windows, plaza areas, and below -grade spaces. Craig has consulted with architects, contractors, and building owners to analyze and repair water intrusion problems •~ �� and to design methods to prevent water intrusion in new construction. He received a Bachelor of Architectural Engineering degree from the Pennsylvania State University in June 2002 and recently served on the Board of Directors of the Sealant Waterproofing & Restoration Institute. Mr. Kevin McGowan - 4 - 20 June 2017 Craig B. Goings has 24 years of structural engineering experience, particularly '*in the design and seismic retrofit of buildings and bridges. He joined Simpson 1 Gumpertz & Heger Inc. (SGH) in September 2002. His projects vary in size with r' design fees up to $1,500,000 and include designs utilizing passive -damping technologies, buckling restrained -braced frames (BRBs), and base isolation. His retrofit experience includes developing building retrofits following FEMA273, FEMA356, ASCE41, and other performance-based criteria. He has performed linear and nonlinear analyses including complex models that assess performance of steel- and concrete -frame structures with masonry infill. PROPOSED CONSULTANT TEAM We have assembled a talented team to assist us and the City of San Rafael throughout the design phase, as outlined in the RFP. We have engaged TBD Consultants, out of San Francisco, and ACC Environmental Consultants, out of Oakland. TBD Consultants will provide cost estimating services throughout the design phase, and ACC Environmental Consultants will provide a hazardous material assessment at the beginning of the design phase. SCOPE OF WORK We propose to provide design services for the following specific areas of the building: Roofing Replacement Mechanical Equipment Flashing Replacement/Rehabilitation Structural Analysis of Roofing Structure and Remediation Design, if necessary The scope of our services is based upon the Request for Proposals dated 1 June 2017. We have further defined our work scope by stating the number of meetings and site visits we are assuming for each typical phase of design construction. Task 1: Project Management and Coordination As defined in the RFP, we propose the following scope items under Task 1: Meet periodically with the City to discuss the project, present design options, review alternatives, etc. We anticipate up to three meetings. Provide project design schedule updates. Provide support during the bid period, including attending a pre-bid meeting, responding to bidder's inquiries, and issuing any necessary formal clarifications. Task 2: Preliminary Studies and Research As defined in the RFP, we propose the following scope items under Task 2: Conduct field testing, including localized existing roofing removal to confirm the assembly and review the underlying structure. We have included the expense of a contractor to provide demolition and patching services. Mr. Kevin McGowan - 5 - 20 June 2017 • Perform one field assessment of each project from the interior and exterior to understand the condition of the underlying structure (please note that we moved this scope item from Task 5 in the RFP to Task 2 due to the importance of its completion early in design). Note that any further destructive testing to evaluate the structure will be an additional service beyond the scope of this fee proposal. • Perform a field assessment of each project to evaluate the presence of hazardous materials that could impact the removal of roofing materials as part of the roofing replacement scope of work. The environmental consultant shall issue a preliminary report for the City's use. • Coordinate with the City staff for access for all preliminary studies Task 3: Environmental Compliance The RFP did not provide specific scope items for this task; however we intend to incorporate compliance with all applicable local codes and regulations as part of our design process. We have incorporated and scope and fee associated with Task 3 into Task 5. Task 4: Construction Support As defined in the RFP, we propose the following scope items under Task 4: • Attend the pre -construction meeting with the City, relevant inspectors, the contractor, relevant subcontractors, and the roofing system manufacturer. • Review submittals related to roofing and waterproofing, including shop drawings. We anticipate an initial and one follow-up review of complete submittals for the roofing components. We have budgeted 24 hours for this item. • Review Requests for Information (RFIs) related to roofing and waterproofing. We have budgeted 24 hours for this item. • Review and provide comment to the City on any change order proposal and requests for additional payment related to design changes. We have budgeted 10 hours for this item. • Attend bi-weekly onsite project progress meetings with the project team. These meetings will also serve as progress site visits. We anticipate an approximate 10 week construction schedule resulting in five progress meetings onsite. • Visit the site at intervals appropriate to the stage of construction to review the work in progress and upon completion to verify general compliance with the Contract Documents. We will have no responsibility for the contractor's means and methods. We anticipate four site visits in addition to the bi-weekly progress meetings/site visits during this period. For each site visit we will prepare a field report including photographs. • Attend one day of in -field roofing quality control water testing. • Prepare a punch list/document listing non -conforming work that the contractor must complete before final payment and conduct a final project review of punch list items addressed by the contractor. Mr. Kevin McGowan - 6 - 20 June 2017 Task 5: Design As defined in the RFP, we propose the following scope items under Task 5: • Review existing plans for both projects and coordinate with as -built conditions. • Generate a design including removal and replacement of the existing roofing assembly (including roofing membrane, cover board, and insulation), replacement or repair of flashings, replacement or reuse of drain bodies and clamp rings, and localized repair of secondary structural elements as a result of water damage. • Produce plans and specifications incorporating City comments, in compliance with City Standards, signed by a registered California Engineer. We will produce documents at 65%, 95% and 100% stages of design, as requested in the RFP. We anticipate that we will generate the Division 1 specifications and incorporate City comments into those sections. Contract documents will comply with California Public Contract regulations, if required. • Produce cost estimates at 65%, 95% and 100% stages of design, as requested in the RFP. • Prepare a schedule of items that incorporates all components of the project scope, including an estimate of quantities. EXCLUSIONS Our proposed scope of work does not include acquiring existing plans or preparation of the CEQA document for both projects. We understand that the City of San Rafael is responsible for these items. In addition, our fees do not include extensive structural design should the roof deck or primary structural elements be compromised. FEE For the scope of work described above, we suggest you establish the following not -to -exceed amounts. Task 1 $ 9,900 $ n/a $ n/a $ 9,900 Task 2 11,000 n/a 3,880 14,880 Task 3 n/a n/a n/a n/a Task 4 34,500 n/a n/a 34,500 Task 5 51,500 27,650 n/a 79,150 Mr. Kevin McGowan - 7 - 20 June 2017 The budget amounts stated above are our best estimates to perform the work, as outlined in your request for proposal. We propose we be compensated on a time and expense basis up to the budgets indicated. If additional information becomes available, we may request modifications to this entire agreement, so that we can present the proper budgetary requirements for this project. Reimbursable expenses, including printing, reproduction, delivery, messengers, telephone facsimiles, travel expenses, and photos are not included in the above fees. Reimbursable expenses will be billed at actual cost plus 10%. We anticipate that our reimbursable expenses, exclusive of any travel outside of the Bay Area, will be on the order of 1% of our labor fees. Additional Services, if requested, will be performed on a time -and -expense basis in accordance with the attached fee schedule. This proposal is valid for 30 days. We understand that the consultant for this project will be required to sign the City of San Rafael Agreement for Professional Engineering/Architectural Services, which you issued with the RFP for reference. We have attached a memorandum to this proposal package with comments and requested modifications to the language within the provided agreement. Please contact the undersigned if you have any comments or questions. We look forward to working with the City of San Rafael team on this project. Sincerely yours, SIMPSON GUMPERTZ & HEGER INC. N 6t�—' Kenneth A. Klein, P.E. Senior Principal CA License No. 44803 SF17-0000801-KAK Terra Linda (w).docx Encls. c� 14141 -19& - Craig W. Allender, P.E. Senior Project Manager SIMPSON GUMPERTZ & HEGER INC. FEE SCHEDULE AND PAYMENT TERMS Personnel Catenon► Hourly Billina Rate Senior Principal $325 Principal $305 Associate Principal $285 Staff Consultant $240— $280 Senior Project Manager $240 —$280 Senior Project Supervisor $210 —$250 Senior Staff II $190— $215 Senior Staff 1 $155— $185 Staff IV $210 —$225 Staff III $190 Staff 11 $140 —$150 Staff 1 $130 Technical Aide $80 Senior Laboratory Technician $120 —$150 Laboratory Technician $105 Senior Graphics Specialist $220 Graphics Specialist II $160 Graphics Specialist $115 Senior Project Drafter $155 Senior Drafter $130 Drafter $105 Non -Technical $90 —$105 Rates are in US dollars. Individuals performing services are billed at the applicable rate(s) stated above. Where ranges of hourly rates are shown for a single title they reflect the varying rates of the particular individuals with that title. SGH will provide specific hourly rates for individuals assigned to the project if requested. An annual rate adjustment, based upon salary increases, will apply on 1 January each year. Invoices will be submitted showing labor (hours worked) by labor category and total expenses. FORM 0101C17 1 January 2017 20 June 2017 Mr. Kevin McGowan Department of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 SIMPSON GUMPERTZ & HEGER Engineering of Structures and Building Enclosures Project — Request for Proposal — Design Services — City Hall and Terra Linda Community Center Re -Roof Project Dear Mr. McGowan: Thank you for providing Simpson Gumpertz and Heger Inc. (SGH) with an opportunity to submit a proposal for the above -referenced solicitation. There are a few provisions in the Professional Service Agreement that affect matters of insurability for our firm. SGH requests the CITY's consideration of certain modifications to the following provisions contained in the document: Section 10.A.3: In line 3, replace "occurrence" with "claim". Section 10.B.1: In line 1, insert "and Workers Compensation" after "liability insurance". Section 11.A: In line 3, delete "agents". In line 4, replace "but not limited to" with "reasonable". Section 11.13: In line 3, delete "defend". In lines 4 and 5, replace "that arise... related to" with "to the extent caused by". At the end of the provision, insert "This indemnification expressly excludes the duty of CONTRACTOR to defend City Indemnitees. However, the absence of the duty to defend shall not preclude City Indemnitees from seeking its reasonable attorneys' fees as part of its damages where and to the extent such fees are caused by CONTRACTOR's negligence". Section 13: In line 4, delete "defend". In line 5 and 6, delete "and all other consequences" and insert "applicable" before "laws". In line 7, insert "to the extent caused by CONTRACTOR's negligence" after "regulations". Section 18: In lines 2 and 3, replace "any ordinance... or resolution" with "this Agreement". Thank you for addressing our requests. Should you have any questions or wish to discuss our requests to the contract language, please contact me at KAKlein@sgh.com or at (415) 495.3700. Sincerely yours, 0 6��, Kenneth A. Klein, P.E. Senior Principal CA License No. 44803 I:\SF\Admin\Proposals\2017':BT\KAKlein\SF17-0000801-KAK Terra Linda\Mod Request docx SIMPSON GUMPERTZ & HEGER INC. 100 P ne Street Si to 1600 Son F,oncisco, C/1 415.495.3700 415.495.3550 www.sgh.com Boslor I Chicago I F -o ;slon N _ Fianc'sco I Sou,hem Colifomia I 'rNashinglon, DC Environmental Project Cost Estimate Project Information Client Information Roofs Asbestos Surveys Craig Allender City of San Rafael Simpson Gumpertz & Heger City Hall (1400 5th Ave) and Terra Linda Rec Center (670 100 Pine Street Del Ganado Road) Suite 1600 San Rafael. CA San Francisco, CA 94111 ACC Project No 71 946 Date Prepared: Monday, June 19, 2017 Scope of Work Description ACC to perform an asbestos roofing survey at roofing areas at the City of San Rafael City Hall and Terra Linda Rec Center. ACC to perform asbestos roofing sampling of roofs as part of the proposed roof replacement project. ACC to perform sampling of roofing materials and to provide temporary patching at sampling locations. ACC does not guarantee the integrity of the temporary patches at the sampling locations at composite roofing materials and recommends the client hires a licensed roofing contractor to provide patches at roof sampling locations. ACC excludes sampling membrane roofs. If membrane roofs are present at the building, a licensed roofing contractor shall be provided by the Client to assist ACC during the inspection(s) to provide access to roofing materials for sampling and subsequent patching of the membrane roofing at the sampling locations. ACC assumes roof sampling can be conducted during normal business hours with unencumbered access to all project areas. ACC to submit samples for laboratory analysis on a 48-hour turn -around time. ACC to provide letter report of findings within 5 business days of completing the onsite survey(s). ACC to only charge clients for total number of samples submitted for laboratory analysis. The asbestos roofing survey includes 15,000 sq. ft. of roofing at three (3) separate roofs at City Hall, and two (2) separate roof areas with unknown dimensions at Terra Linda Rec Center. Task Number and Description Unit Price Units Quantity Amount Asbestos Roofing Survey and Report Project Manager $125.00 Hours 6 $750.00 Technician Level I Normal Hrs $92.50 Hours 20 $1,850.00 Project Assistant $70.00 Hours 4 $280.00 PLM (Aso. Bulk) >24 Hours $20.00 Samples 50 $1,000.00 Task Sub -total: $3,880.00 Misc. Expenses (incl. Mileage, Bridge Tolls, Parking, Sampling/Patching Supplies, etc.) Expenses (Lump Sum) $90.00 Lump Sum 1 $90.00 Task Sub -total: $90.00 Approved: Total Environmental Consulting Services Cost: $3,970.00 Name: Signature: Title: Date: PO Number: Tasks Approved: or ALL All services subject to the Terms & Conditions between ACC and Client as of the date indicated above. Where no specific Terms & Conditions between ACC and Client exist, ACC's 2017 Standard Terms & Conditions apply to all services. No. Cal. Office: 7977 Capwell Drive, Suite 100 - Oakland, California 94621 - Phone (510) 638-8400 - Fax: (510) 638-8404 So. Cal. Office: 1055 Wilshire Blvd., Suite 1450 - Los Angeles, CA 90017 - (213) 353-1240 - Fax: (213) 353-1244 • • consultants Our ref.: GB June 19, 2017 Craig Allender Simpson Gumpertz & Heger 100 Pine Street, Suite 1600 San Francisco, CA 941 1 1 Tel 415 343 3001 Draft Re: Fee proposal —Cost Consultine Services Citv of Ran Rafael Citv Hall and Recreation Center Dear Craig, 1 1 1 Pine Street, Suite 1315 San Francisco CA 941 1 1 Phone 415 981 9430 Fax 415 981 9434 info@tbdconsultants.com Further to your request we are pleased to offer Cost Consulting services for the above project. Scope of Services We understand the scope of work is for the remediation to Roofing as defined in your email of today The estimates will be based on the measurement of quantities from the drawings with composite unit rates reflecting the scope of work and the current market conditions. We will not obtain any bids or opinions of cost from subcontractors unless the work is of such a unique nature that no other cost information is available. No bids or third party opinions will be obtained without prior approval from the client. Value Engineering/ Cost Studies: We have not included time for informal value engineering, cost analysis or reconciliation of estimates prepared by others Fees We propose to provide the above services based on the following Not to Exceed Fees: 65% Phase Estimate.................................$13,300.00......76 hours 95% CD Estimate..................................$10,150.00......58 hours 100°o CD Estimate Update........................$4,200.00......24 hours TOTAL ............ $27,650.00 ...... 134 hours Project Ntanayement I ConStRIC6011 Cost Management .. consultants The fees include expenses incurred in preparation and distribution of any required Documentation and reports. Expenses such as drawing reproduction, courier services, special mailing services (Federal Express, Express Mail etc.), and other abnormal costs are excluded and will be charged at cost plus 00o administration. Our fees exclude travel costs outside the San Francisco Bay Area, any such travel costs as incurred will be billed separately. Pavment and Terms We will issue a monthly invoice. PaN-ment will be due thirty (20) calendar days after the receipt of payment by client. (We have assumed there will not be a retention provision) Our proposal remains open for a period of ninety (90) days. After this time, we will be pleased to review the proposal, make any required amendments and re -submit for your review and approval. Work will be completed under the direction of Gordon Beveridge. We trust that we have interpreted your requirements correctly, if you have any questions or suggested amendments please do not hesitate to contact the undersigned. If you would like to proceed with the above services, please complete and return the authorization below. We look forward to working with you on this project. On behalf of TBD Consultants On behalf of Simpson Gumpertz & Heger Date: Accepted by: Title: Project Management I Construction Cost Management CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Kevin McGowan Extension: 3389 Contractor Name: Simpson Gumpertz & Heber, Inc. Contractor's Contact: Craig Allender Contact's Email: CWAllender@sgh.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor 6/22/2017 6/22/2017 b. Email contract (in Word) & attachments to City Atty c/o Laraine.Gittens@cityofsanrafael.org ❑x 2 City Attorney a. Review, revise, and comment on draft agreement 6/23/2017 © LAG and return to Project Manager 6/23/2017 ❑x LAG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to 6/23/2017 ❑x contractor for their signature 4 Project Manager When necessary, * contractor -signed agreement ❑X N/A agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or ❑X Public Works Contract -> $12�5,0�00 Date of Council approval 17 PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City 7-12-17 KM Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed agreement / 7 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) ( ) 8 City Manager/ Mayor Agreement executed by Council authorized official 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager FI.3r � 1 0 � hV py�9 (per �nL C V ErD {! t.t�'r� i'UBLIC WUHI(;i 11EP SIMPSON GUMPERTZ & HEGER CITY Of SAS! RAFAE,- Transmittal I Engineering of Structures and Building Enclosures Date: 17 July 2017 Number of Pages (incl. cover): To: Department of Public Works Tel. Number. Attn: Kevin McGowan City of San Rafael Fax Number: 111 Morphew Street San Rafael, CA 94901 Copies to: Tel. Number: Project. From: Delivered Via: Copies Delivered Via: Comments: Kevin, Fax Number: Roofing Replacement Design, San Rafael City Hall and Terra Linda Community Center, San Rafael, CA Craig W. Allender, Senior Project Manager Project Number: 177202 ® U.S. Mail ❑ Fax ❑ Hand Carried ❑ E-mail ❑ Overnight ❑ Messenger ❑ Pick up ❑ with Attachments ❑ U.S. Mail ❑ Fax ❑ Hand Carried ❑ E-mail ❑ Overnight ❑ Messenger ❑ Pick up ❑ with Attachments Enclosed are the three signed agreements for the above-named project, as requested. We look forward to working with you on this project. Sincerely, ® Per your request ❑ Approved ❑ No correction ❑ For your information/records ❑ Approved as noted ❑ Not approved ❑ For your approval/comments ❑ Revise and resubmit ❑ Resubmit for record copy ❑ For your review/comments ❑ Returning to you ❑ Please return ❑ Other I:\SF\Projects\2017\177202.00-SRCH\WP\001CWAllender-T-177202.0o.mlr_agreement SGH .5.docx SIMPSON GUMPERTZ & HEGER INC. 100 Pine Street, Suite 1600, Son Francisco, CA 941 1 1 mon 415.495.3700 fax 415.495.3550 www.sgh.com Boston I Chicago I Houston I New York I San Francisco I Southern California I Washington, DC AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH SIMPSON GUMPERTZ & HEGER INC. DATED JUNE 28, 2017 This Amendment to Professional Services Agreement is made and entered into this day of July, 2017, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and SIMPSON GUMPERTZ & HEGER INC., a corporation authorized to do business in California (hereinafter "CONSULTANT"). RECITALS WHEREAS, on June 28, 2017, the CITY and CONSULTANT entered into a Professional Services Agreement for initial testing and research for the City Hall & Tena Linda Community Center Re -Roof Project in an amount not to exceed $14,880 (the "Agreement"); and WHEREAS, the CITY now wishes CONSULTANT to prepare plans, specifications, and estimates for the City Hall & Terra Linda Community Center Re -Roof Project. AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Section 2 of the Agreement, entitled "DUTIES OF CONSULTANT," is amended to include the duties and services described as Tasks 1, 3, and 5 in CONSULTANT's letter proposal dated June 20, 2017 attached as Exhibit "A" to the Agreement. 2. Section 3 of the Agreement, entitled "DUTIES OF CITY," is amended to include the duties described in Tasks 1, 3, and 5 in CONSULTANT's letter proposal dated June 20, 2017 attached as Exhibit "A" to the Agreement. 3. Section 4 of the Agreement, entitled "COMPENSATION," is amended to include additional compensation to CONSULTANT for the full performance of the additional services described in this Amendment, , on a time and materials basis in accordance with the rates shown in the "Fee Schedule and Payment Terms" included in Exhibit "A" to the Agreement, and to increase the total not -to -exceed amount payable for services under the Agreement, as amended herein, to $103,930. 4. All of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in force after this amendment. IN WITNESS WHEREOF, the parties have executed this Amendment as of the date first set forth above. 1 EXHIBIT A 20 June 2017 Department of Public Works Attn: Kevin McGowan City of San Rafael 111 Morphew Street San Rafael, CA 94901 SIMPSON GUMPERTZ & HEGER illllp- Engineering of Structures and Building Enclosures Re: Roofing Replacement Design, San Rafael City Hall and Terra Linda Community Center, San Rafael, CA Dear Mr. McGowan: We shall be pleased to provide roofing replacement design services for the existing roofing systems at San Rafael City Hall and the Terra Linda Community Center. INTRODUCTION Simpson Gumpertz & Heger Inc. (SGH) is a national engineering firm specializing in the design, investigation, and rehabilitation of structures and building enclosures. Since its formation in 1956, SGH has played an important role in the development and advancement of building technology for the application of engineering principles to analyze roofing, wall cladding, and waterproofing behavior. SGH has extensive experience in all aspects of roofing and waterproofing technology for the building envelope and can provide the professional engineering services you require. THE PROJECT We received a Request for Proposal from the City of San Rafael dated 1 June 2017, for roofing replacement at the San Rafael City Hall and the Terra Linda Community Center. We understand that each of these buildings had significant water penetration through the roofs in this past winter, and replacement is desired. t } 9AA!P 4: Our scope includes generating plans, specifications and an estimate for the various roofing replacement areas. We will also provide construction administration services to work with City of San Rafael staff and the selected contractor to coordinate the construction and confirm installation SIMPSON GUMPERTZ & HEGER iN 100 Pine Street Sucre 1600 San I www sgh com Boston I Chicago HOUSfO. EXHIBIT A structural support based on the drawings and specifications that we prepared. Photo by Sika Sarnafil. Genentech Building 3, South San Francisco, CA Genentech's South San Francisco campus included a low-rise laboratory building with a roofing system at the end of its serviceable life. Genentech contracted with SGH to provide roofing replacement design and various structural scopes of work for maintenance and equipment supports. SGH scope included design of roofing replacement, localized cladding and expansion joint repairs, and new maintenance access walkway supports. In addition to generating the project design, SGH monitored the roofing replacement and coordinated with the owner to maintain the operation of the laboratory clean space immediately below the roof. Photo by SGH. SGH PROJECT TEAM Our team offers a wide range of skills and expertise related to all aspects of the building envelope, including roofing replacement design and structural engineering. Kenneth A. Klein leads the West Coast Building Technology division, and is experienced in the design and investigation of waterproofing of commercial, institutional, and residential buildings. His work addresses issues related to the integrity of curtain walls, roofs, plaza deck, and below -grade systems on a wide -range of structures from residential and high-rise building to buildings of historic significance. Well known in the industry, he has frequently presented to groups of attorneys, contractors, architects, and other design professional regarding building -envelope design and remediation. Craig W. Allender is a Senior Project Manager at SGH. He is experienced in the investigation and design of major commercial, institutional, and residential buildings for waterproofing issues including roofs, exterior walls, windows, plaza areas, and below -grade spaces. Craig has consulted with architects, contractors, and building owners to analyze and repair water intrusion problems and to design methods to prevent water intrusion in new construction. He received a Bachelor of Architectural Engineering degree from the Pennsylvania State University in June 2002 and recently served on the Board of Directors of the Sealant Waterproofing & Restoration Institute. EXHIBIT A Perform one field assessment of each project from the interior and exterior to understand the condition of the underlying structure (please note that we moved this scope item from Task 5 in the RFP to Task 2 due to the importance of its completion early in design). Note that any further destructive testing to evaluate the structure will be an additional service beyond the scope of this fee proposal. Perform a field assessment of each project to evaluate the presence of hazardous materials that could impact the removal of roofing materials as part of the roofing replacement scope of work. The environmental consultant shall issue a preliminary report for the City's use. Coordinate with the City staff for access for all preliminary studies. Task 3: Environmental Compliance The RFP did not provide specific scope items for this task; however we intend to incorporate compliance with all applicable local codes and regulations as part of our design process. We have incorporated and scope and fee associated with Task 3 into Task 5. Task 4: Construction Support As defined in the RFP, we propose the following scope items under Task 4: • Attend the pre -construction meeting with the City, relevant inspectors, the contractor, relevant subcontractors, and the roofing system manufacturer. • Review submittals related to roofing and waterproofing, including shop drawings. We anticipate an initial and one follow-up review of complete submittals for the roofing components. We have budgeted 24 hours for this item. • Review Requests for Information (RFIs) related to roofing and waterproofing. We have budgeted 24 hours for this item. • Review and provide comment to the City on any change order proposal and requests for additional payment related to design changes. We have budgeted 10 hours for this item. • Attend bi-weekly onsite project progress meetings with the project team. These meetings will also serve as progress site visits. We anticipate an approximate 10 week construction schedule resulting in five progress meetings onsite. • Visit the site at intervals appropriate to the stage of construction to review the work in progress and upon completion to verify general compliance with the Contract Documents. We will have no responsibility for the contractor's means and methods. We anticipate four site visits in addition to the bi-weekly progress meetings/site visits during this period. For each site visit we will prepare a field report including photographs. • Attend one day of in -field roofing quality control water testing. • Prepare a punch list/document listing non -conforming work that the contractor must complete before final payment and conduct a final project review of punch list items addressed by the contractor. EXHIBIT A The budget amounts stated above are our best estimates to perform the work, as outlined in your request for proposal. We propose we be compensated on a time and expense basis up to the budgets indicated. If additional information becomes available, we may request modifications to this entire agreement, so that we can present the proper budgetary requirements for this project. Reimbursable expenses, including printing, reproduction, delivery, messengers, telephone facsimiles, travel expenses, and photos are not included in the above fees. Reimbursable expenses will be billed at actual cost plus 10%. We anticipate that our reimbursable expenses, exclusive of any travel outside of the Bay Area, will be on the order of 1 % of our labor fees. Additional Services, if requested, will be performed on a time -and -expense basis in accordance with the attached fee schedule. This proposal is valid for 30 days. We understand that the consultant for this project will be required to sign the City of San Rafael Agreement for Professional Engineering/Architectural Services, which you issued with the RFP for reference. We have attached a memorandum to this proposal package with comments and requested modifications to the language within the provided agreement. Please contact the undersigned if you have any comments or questions. We look forward to working with the City of San Rafael team on this project. Sincerely yours, SIMPSON GUMPERTZ & HEGER INC. Kenneth A. Klein, P.E. Craig W. Allender, P.E. Senior Principal Senior Project Manager CA License No. 44803 SF1 7-0000801 -KAK Terra Linda (w).docx Encls. ifft'' SAN RAFAEL STAFF REPORT APPROVAL THECITYWITHAMMcintl ROUTING SLIP Staff Report Author: Kevin McGowan/David Nicholson Date of Meeting: July 17, 2017 Department: Public Works Topic: Professional Service Amendment Subject: City Hall & Terra Linda Community Center Re -Roof Project Type: (check all that apply) 0 Consent Calendar ❑ Public Hearing ❑ Discussion Item ❑ Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Informational Report *If PSA, City Attorney approval is required prior to start of staff report approval process ❑ Was this agenda item publicly noticed? Due Date Responsibility Description CompletedDate Initial / Comment PRELIMINARY REVIEW FRI, 6/30 Author Submit draft report to 6/30/2017 0 Final legal review 7/11/2017 Director KM MON, 7/3 Director Submit draft report to ACM 6/30/2017 D 0 7/3/2017 Van Author Assistant City Manager Readiness review 0 0 Final review and approval Click here to 0 RW WED, 7/5 City Attorney Preliminary legal and 7/5/2017 0 financial impact review 7/5/2017 LAG Finance 0 Van CONTENT REVIEW FRI, 7/7 Assistant City Manager Content review Click here to D enter a date. Author Revisions Click here to 0 enter a date. FINAL REVIEW MON, 7/10 City Attorney Final legal review 7/11/2017 D 7/12/2017 LAG Finance Final financial review Click here to 0 enter a date. Van Author Revisions / accept changes 0 TUES, 7/11 City Manager Final review and approval Click here to 0 enter a date.