HomeMy WebLinkAboutCC Resolution 14360 (Pickleweed Preschool Funding 2017)RESOLUTION NO. 14360
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING A CONTRACT FOR FISCAL YEAR 2017-2018 WITH FIRST
5 MARIN (MARIN CHILDREN'S AND FAMILIES COMMISSION) IN
THE AMOUNT OF $989018 FOR PRESCHOOL SERVICES AT
PICKLEWEED PRESCHOOL, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE REQUIRED CONTRACT DOCUMENTS
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
WHEREAS, the City operates the Pickleweed Preschool at the Pickleweed Children's Center; and
WHEREAS, First 5 Marin has awarded the City of San Rafael funds for subsidy of the Pickleweed
Preschool Program in the past; and
WHEREAS, the City of San Rafael has been awarded a Contract with First 5 Marin in the amount of
$98,018 for Fiscal Year 2017-2018.
NOW THEREFORE, the City Council of the City of San Rafael approves the Contract for fiscal year
2017-2018 with First 5 Marin (Marin Children's and Families Commission) in the amount of $98,018 for
preschool services at Pickleweed Preschool, and authorizes the City Manager to execute all required
contract documents.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was
duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on
Monday, the 17t1i day of July, 2017 by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
� M
ESTHER C. BEIRNE, City Clerk
ETFIRST 5
M A R I N
CHILDREN AND FAMILIES COMMISSION
Program Contract Amendment
For Fiscal Year: 2017-2018
Project Name: Pickleweed Preschool
Contractor: City of San Rafael
Start/End Dates of Original Contract: July 1. 2017 throucih June 30. 2018
Budget for Current Fiscal Year: $ 98.018
Contract Number: 21-009-10
This Contract Renewal Amendment is between First 5 Marin Children and Families
Commission and City of San Rafael This Contract Amendment amends only the revised Exhibits
A, (Attachments Al and A2) and Exhibit B, Attachment B. All and any other agreements executed
under the original contract signed 6/22/11 are binding.
The timelines of this contract amendment are from July 1. 2017 to June 30. 2018
Revised Exhibit A ? YES ❑ NO®
• Attach Exhibit A/ Attachment Al & A2/ Scope of Work & Performance Measures
Revised Exhibit B? YESIK NO ❑
• Attach Exhibit B/Attachment 131/ Program Budget changes
Current Liability and Workers' Compensation Policies: Expiration Date -
Will the Project involve use of a vehicle? YES ❑ NO
• If yes, proof of automobile insurance is required immediately.
The "Contractor' agrees to the following terms and conditions in order to receive funds from
Marin Children and Families Commission.
• The "Contractor" will maintain a tobacco -free workplace
• The "Contractor" will not accept any funding from the tobacco industry, including event
sponsorship and in-kind contributions.
• The "Contractor" will purchase equipment that meets all applicable safety laws and
standards.
Both parties confirm their acceptance of this Contract Amendment by signing below.
CITY OF SAN RAFAEL FIRST 5 MARIN CHILDREN & FAMILIES
Jim ch tz
Jim Sc utz, City Manager
ritj/ of Can Ra fn c_1
City Manager
—2;6 �� 7
Date
94-6000424
Contractor Federal Tax ID Number
COMMISSION
�my L. �isch
Executive Director, First 5 Marin
Title
Date
2
ATTACHMENT B
Projected Program Budget
Reporting Period FY: 2017-2018
Agency Name: City of San Rafael
Project Name: Pickleweed Preschool
Funding Allocation from MCFC: $98,018
Total Cash & In-kind
Revenues Total Cash Income Total In -Kind Income Income
First 5 Marin $98,017.89 $ 15,591.40 $113,609.29
Other income, list
TOTAL INCOME $ 98,017.89 $ 15,591.40 $ 113,609.29
1 Expense Categories
A. Project Personnel, list position, % offull time, and monthly
salary
Center Director 30%
Teacher
Teacher
Aide
Insurance pay back
Subtotal, personnel costs
Bl. Benefits, as %salary
B2. Wrkrs Comp Ins & Taxes
Total, personnel costs
Project Operating Expenses:
C. Rent/Utilities/Janitorial
D. Operating Expenses - phone
E. Supplies
F. Equipment over $500.00)
G. Printing & Postage
H. Travel & Training (for Project Personnel)
I. Consultants (MOUS needed)
J. Subcontractors
K. Other Project Costs
Subtotal Operating Expenses
Total Personnel & Operating Expenses
J. Indirect, not to eCceed 10% of budge t
II TOTAL EXPENSES
Comments:
Total Cash Expenses
In -Kind Expenses
Total Cash & In-kind
Expenses
$18,555
$
18,555.47
$18,556
5,587.00
$
24,143.00
$12,272
5,587.00
$
17,859.00
$12,272
$
12,272.00
45.76
$
45.76
61,701.23
11,174.00
72,875.23
28.4% 17,532.00
$
11,517.36
-
$
15,657.84
$ 79,233.23
$ 11,174.00
$
100,050.43
$ 4,750.00
$ 1,000.00
$
5,750.00
1,000.00
$ 1,000.00
2,000.00
2,770.00
$ 1,000.00
3,770.00
2,000.00
2,000.00
450.00 450.00
$ 10,970.00 $ 3,000.00 $ 13,970.00
$ 90,203.23 $ 14,174.00 $ 104,377.23
10% IS 7,814.77 $ -
$ 98,018.00 1 $ 14,174.00 1 $ 104,377.23
U:\Documents\Excel Folder\First 5 Budget\Copy of First 5 budget FY 17-18Project Budget