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HomeMy WebLinkAboutCC Resolution 7435 (General Plan Consulting)RESOLUTION NO. 7435 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ADOPTING AN ADDENDUM TO THE CONTRACT OF MOORE, IACOFANO, GOLTSMAN (Hereinafter, Consultant) WHEREAS, the City Council authorized the execution of the original agreement with Consultant on April 7, 1986, attached hereto and incorporated herein as Exhibit A; and WHEREAS, City staff is in the process of amending the City's General Plan and an integral part of said amendment is the preparation of the General Plan maps and other General Plan related graphics. NOW, THEREFORE, BE IT RESOLVED, effective September 15, 1986, the City Council hereby adopts an addendum to the original agreement with Consultant executed April 7, 1986. Such addendum is fully set forth in Exhibit B, attached hereto, and fully incorporated into the original agreement. I, JEANNE M. LEONCINI, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on Mondav , the 15th day of September , 1986, by the following vote, to wit: AYES: COUNCILMEMBERS: Breiner, Frugoli, Nave & Mayor Mulryan NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Russom J&V M. LEONCINI, City Clerk ft RIGINAi ,�Z3r EXHIBIT A AGREEMENT FOR PROFESSIONAL PLANNING SERVICES This AGREEMENT is made and entered into this 7th clay of Apr i1, 1986, by and .,:wct,n the CITY OF SAN RAFAEL (hereinafter referred to as City) and MOORE CYANO SND GOLTSMAN (hereinafter called Consultant). Scope of Work: In accordance with this Agreement, the Consultant agrees to provide contract planning services for the Public Involvement Program for revising the City of San Rafael General Plan as outlined in the schedule drrd work tasks described in the attached Work Program (see Attachment A). The Consultant agrees to be available to perform the work specified in this Agreement in the time frames specified. h. Direction: The Consultant, in performance of the Scope of Work referred to above, will work under the direction of the City's Planning Director or the Director's appointed representative. It is understood and agreed that the Consultant is, and at all times shall be, an independent contractor and nothing contained herein shall be construed as making the C,,nsultant, or any individual whose compensation for services is paid by the Consultant, an agent or employee of the City, or authorizing the Consultant to create or assume an obligation for or on behalf of the City. C . Payment: Por the payments specified herein, which the City agrees to make, the jonsultant will undertake the above noted work. Payment of contract planning work shall be as follows: i1) The Consultant shall receive $3,000 for three community workshops after receipt and City staff review (within one week) of community workshop summary report. (2) The Consultant shall receive $14,000 after receipt and City staff review (within one week) of survey summary report. (3) Consultation (retainer) fees up to $3,000 shall be billed on a monthly basis. t4) Payments by the City shall be made within 15 days of receiving each billing invoice. D. Terms: The terms of this Agreement shall be through December 31, 1986. Either party may terminate, with or without cause, by giving the other party thirty (30) days written notice. In the event of Agreement termination, city shall pay Consultant all sums then due and unpaid under this Agreement. Payment by City of such compensat-:n shall be considered Full and final settlement for all work perforned by the Consultant under this Agreement. All completed reports and o nzr documents and materials described in Attachment A shall become the pr:certy of the City. E. Arbitration All claims or disputes between the CLIENT anc she CONSULTANT relating to this Agreement shall be decided by arbitratic• in accordance with the rules of the American Arbitration Associatior. conducted in Marin County under the laws of the State of California. T,• decision of the arbitrator shall be final and binding on the :.=,ties. In interpreting the provisions of this Agreement, the arbitrE:.:r may make an award of costs and fees, including attorney's fees ne::::sitated by arbritation. F. Alterations: This Agreement may be modified, as necessary. `or the successful and timely completion of the services to be provi:,=d. Any alteration shall be expressed in writing, as an amendment to t• -s Agreement, and shall be approved by both parties. Amendments to Atta:^ment A may be made by mutual agreement of Consultant and City's P12 -ring Director. IN WITNESS WHEREOF, City and Consultant have cause: their authorized representatives to execute this Agreement the day and v_-ir first written above. ATTEST: J:�NE M. LEONCINI City Clerk APPROVED AS TO FORM: GARY 7. R4GGHIANTI, City Attorney ADPK)VED AS TO CONTENT: .NNE C. MOORE, Planning Director CITY 0= -,AN RAFAEL c' LAWREN:_ E. MULkYAN, Mayor CONSUL71.%T ATTACHMENT A -nder the Scope of Services, the CONSULTANT will provide professional consulting ,.-vices to CITY for the Public Involvement Program of the City of San Rafael's ,rneral Plan Revision Project which are generally described as follows: Conduct three (3) community workshops on the General Plan revision (Task 1); �_rrpare and administer a community survey to sample public opinion regarding .;eneral Plan issues (Task 2); assist City Planning Department staff on an as needed basis in the preparation of graphic materials to aid public understanding of the General Plan revision process (Task 3). ;J)L'C' is tasks and responsibilities for the CONSULTANT and CITY in the " I til mance of this Agreement are described below: . CnMMUNITY 14ORKSHOPS 1.1 Pre -workshop Planning CONSULTANT will be responsible for preparing agendas for each community workshop with input from City staff and chart graphics for use during the workshops to aid discussions. '.2 Communit Workshov Facilitation Three (3� workshops are anticipated with staggered scheduling. The agenda for each workshop will be devoted primarily to planning issue identification during the early phases of the General Plan revision process. The workshops will be facilitated and graphically recorded by the CONSULTANT. 1.3 Post -workshop Reporting A written workshop report will be prepared by the CONSULTANT summarizing the results of the three workshops. A draft of the report for City staff review will be available the week of April 14, 1986. CONSULTANT will furnish CITY with a camera-ready copy of the report for reproduction within one week following receipt of City staff comments. '!MUNITY SURVEY gyre cJ,nmunity survey will: (i) provide information from representative ,seomr.nts and interest groups in the community; and (ii) involve a large rumher of people in the planning process who might otherwise not have the ,)II-tunity to participate in the community workshops. Survey Desiqn � stratified sample based on owner/renter status, neighborhood and other socio-economic and geographical variables will be devised to insure balanced community representation. Draft questions will be. assembled by the CONSULTANT based on major General Plan issue areas identified by City staff. 2.2 Pilot Survey A pilot survey will be conducted to test survey length, question phraseology and response quality. 4.3 Survey Administration Survey will be administered to a stratified sample of community residents and business owners through face-to-face interviews. The estimated sample size is 600. The number of questions on the survey is estimated to be 30. I Survey Analysis Completed surveys will be computer tabulated; major findings will hr - presented in a memorandum using text, graphs and tables. A draft memorandum for City staff review will be available the week of April 14, 1986. CONSULTANT will furnish CITY with a camera-ready copy of the report for reproduction within one week following receipt of City staff comments. PEPORTS AND MEDIA PRODUCTION NSULTANT will assist City staff in the design and production of project .:sletters, press releases and press packages, 35mm slides, presentation :iraphics and exhibits, flyers, etc., on an as needed basis. CONSULTANT will a. se provide CITY with copies of the memorandums described in Tasks 1 and 2, -equested to do so by the CITY, on a direct cost basis. Work on Task 3, which will only be perfoi7red at the request of staff on an as needed basis, ;11 be billable at the rates stated below, but will not exceed $3,000. Principal .............. $55/person-hour. Professional Staff ..... $40/person-hour. EXHIBIT B A D D E N D U M CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SAN RAFAEL AND MOORE, IACOFANO, GOLTSMAN, FOR THE CITY OF SAN RAFAEL GENERAL PLAN REVISION PUBLIC INVOLVEMENT PROGRAM A. SCOPE OF SERVICES TASK 5: GENERAL PLAN MAP PRODUCTION 5.1 Map Production Schedule CONSULTANT will prepare a General Plan map production plan and schedule which details the role of City staff and CONSULTANT staff in producing each map, the method of reproduction and timeline. 5.2 Supervision of Map Production CONSULTANT will supervise map production activities of City and CONSULTANT staff and the print production process in order to insure timely completion of maps in accordance with the deadline established by City staff for assembling the draft General Plan documents. 5.3 Map Production CONSULTANT will produce camera-ready artwork according to the production schedule developed in Task 5.1. The maps to be produced by the CONSULTANT are: base maps (6); total number of maps at 11" x 17" is estimated to be twenty-nine (29); total number of maps at 23" x 29" is estimated to be three (3). 5.4 Other General Plan -Related Graphics CONSULTANT will produce camera-ready artwork for other General Plan -related graphics as directed by City staff and as shown in the Map Production Schedule. B. COMPENSATION AND BUDGET For and in consideration of the services provided by the CONSULTANT as described in this Agreement, the CONSULTANT shall be compensated as described below. Estimated Budget TASK 5: GENERAL PLAN MAP PRODUCTION 5.1 Map Production Plan . . . . . . . $ 440.00 (1 Person -Day @ $55/Hour) 5.2 Supervision of Map Production 2,200.00 (5 Person -Days @ $55/Hour) 5.3 Map Production . . . . . . . . . 10,440.00 (43.5 Person -Days @ $30/Hour) 5.4 Other General Plan -Related Graphics . . . . . . . . . . . . 480.00 (2 Person -Days @ $30/Hour) ESTIMATED SUB -TOTAL . . . . . . . . . . . . $13,560.00 Direct Costs Photographic Services . . . . . . . . . . . 700.00 Graphic Supplies . . . . . . . . . . . . . 200.00 ESTIMATED TOTAL . . . . . . . . . . . . . . $14,460.00 The maximum financial obligation of the City of San Rafael for all services provided under this Agreement has been estimated at $14,460 and will not be exceeded without prior written approval by the duly authorized representative of the City of San Rafael.