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Home My WebLink AboutPW 2015-16 Street Resurfacing; NOC Recorded11� SAN RAFAEL Agenda Item No: 4.d THE CITY WITH A MISSION Meeting Date: August 21, 2017 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: Bill Guerin, City Manager Approval: Director of Public Works File No.: 16.06.85 TOPIC: COMPLETION OF 2015-16 STREET RESURFACING SUBJECT: ACCEPT COMPLETION OF THE STREET RESURFACING 2015-2016 PROJECT (CITY PROJECT NO. 11275), AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION RECOMMENDATION: Accept completion of the project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: The Street Resurfacing 2015-2016 project included the resurfacing of 24 streets (three miles): No. Street Treatment Begin End 1. Canada Court Micro -surface Corrillo Drive End 2. Cortes Court Micro -surface Duran Drive End 3. Duran Drive Full Width Grind and Overlay Del Ganado Road De La Guerra Road 4. Duxbury Cove Overlay Spinnaker Point Drive End 5. Falmouth Cove Full Width Grind and Overlay Catalina Boulevard End 6. Gloucester Cove Full Width Grind and Overlay Catalina Boulevard End 7. Hetherton Street Full Width Grind and Overlay Mission Street Second Street 8. Hingham Cove Micro -surface Spinnaker Point Drive End 9. Hyannis Cove Overlay Catalina Boulevard End 10. Las Gallinas Avenue Micro -surface Merrydale Road Corrillo Drive 11. Las Huertas Court Micro -surface Las Gallinas Avenue End 12. Nantucket Cove Overlay Catalina Boulevard End 13. Narragansett Cove Overlay Spinnaker Point Drive End 14. Newport Way Overlay Spinnaker Point Drive End FOR CITY CLERK ONLY File No.: 4-1-683 Council Meeting: 08/21/2017 Disposition: Accepted completion SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. Oleander Drive Micro -surface Patricia Way Overlay Plymouth Cove Full Width Grind and Overlay Portsmouth Cove Overlay Rockport Cove Overlay Salem Cove Overlay Spinnaker Point Drive Overlay Walter Place Micro -surface Warner Court Full Width Grind and Overlay Whitewood Drive Full Width Grind and Overlay Las Gallinas Avenue Las Colindas Road Catalina Boulevard Spinnaker Point Drive Spinnaker Point Drive Spinnaker Point Drive Canal Street Corrillo Drive Woodland Avenue Las Pavadas Avenue Los Gamos Road End End End End End Bedford Cove End End Las Colindas Road Based on state and local requirements, when a street, roadway or highway is altered or resurfaced, curb ramps must be provided where pedestrian walkways intersect the altered street. This project included installation of 36 accessible curb ramps and associated storm drainage improvements. The project was advertised in accordance with San Rafael's Municipal Code on July 8, 2016, and sealed bids were publicly opened and read aloud August 2, 2016 at 10:30 AM. On August 15, 2016, the City Council adopted a resolution authorizing the City Manager to enter into an agreement with the low bidder, Ghilotti Construction Company in the amount of $1,663,185.70. Construction commenced on September 19, 2016. The Contractor completed all work except the micro - surfacing portion of the contract by December, 2016. Construction recommenced in May, 2017 when Contractor micro -surfaced the remaining streets as weather and air temperatures are more favorable for micro -surfacing operations in the summer months. The project was completed on June 15, 2017. ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City from the funds owed to the Contractor for the project work. FISCAL IMPACT: The total project cost of $1,651,355.12 came in under the originally authorized budget of $1,912,000. The funding sources and expenses, including design, advertisement, construction, and inspection services are below. Funding Sources: Funding Sources Amount Gas Tax Fund (Fund #206) $1,912,000 Total Available Funds $1,912,000 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 Expenses: Design Costs Amount Curb Ramp Design (Robert A. Karn Agreement) $45,320.00 Environmental Document, Topographic Survey, and Public Outreach $9,023.20 Design Subtotal $54,343.20 Construction Costs Actual Construction Contract Amount Based on Measured Quantities* $1,584,876.70 Contract Change Orders* $43,761.85 Construction Inspection Services $48,686.18 Materials Testing and Sampling $4,529.20 Utility Reimbursements -$84,842.01 Construction Subtotal* $1,597,011.92 Total Project Expense $1,651,355.12 *Includes the 5% retention to be paid 35 days after Notice of Completion is filed. ACTION REQUIRED: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. ATTACHMENTS: Notice of Completion S� Sle Per GC 27383 r nd ka When recorded mail to: City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 Il Ilkll illll'll'�Illllllkllllkllkilli III 201x-0038483 Recorded I REC FEE 0.00 Official Records I County of I CONFORMED COPY 0.00 Marin I RICHARD N. MIMI I Assessor -Recorder I County Clerk I I 02:O8P11 12 -Sep -2017 I Page 1 of 2 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 15`h day of June, 2017 and accepted the 21" day of August, 2017; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, 1400 Fifth Avenue, San Rafael, California, 94901, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: STREET RESURFACING 2015-2016 CITY PROJECT #11275 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is Ghilotti Construction Company I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on 5eVsEr-%be4- 8 , 2011 . CITY OF SAN RAFAEL A Municipal Corporation By_ %�W , BILL GUERIN Director of Public Works A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF MARIN Subscribed and sworn to (or affirmed) before me on this 9�- day of 20/;f , by Bill Guerin, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. WITNESS my hand and official seal. Signature f*.s7C� G . / I� ESTHER C. BEIRNE San Rafael City Clerk File: 16.06.85 4 IftSAN RAFAEL STAFF REPORT APPROVAL THE CITY WITH AMISSION ROUTING SLIP Staff Report Author: Kevin McGowan Date of Meeting: 08/21/2017 Department: Public Works Topic: STREET RESURFACING 2015-2016 Subject: ACCEPT COMPLETION OF THE STREET RESURFACING 2015-2016 PROJECT (CITY PROJECT NO. 11275), AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION Type: (check all that apply) ® Consent Calendar ❑ Public Hearing ❑ Discussion Item ❑ Resolution ❑ Ordinance ❑ Professional Services Agreement ❑ Informational Report *If PSA, City Attorney approval is required prior to start of staff report approval process Was agenda item publicly noticed? ❑ Yes ❑No I Date noticed: I ❑Mailed ❑Site posted ❑Marin IJ Due Date Responsibility Description Completed Date FRIDAY noon 8/4 MONDAY morning 8/7 DEPARTMENT REVIEW Director Director approves staff report is ready for ACM, City Attorney & Finance review. Assistant City Manager City Attorney Finance CONTENT REVIEW ACM, City Attorney & Finance will review items, make edits using track changes and ask questions using comments. Items will be returned to the author by end of day Wednesday. 8/8/2017 8/8/2017 8/8/2017 8/14/2017 Initial / Comment ❑X BG 0 RW 0 LG 0 VB 0 N 0 LG 0 VB DEPARTMENT REVISIONS FRIDAY Author Author revises the report 8/11/2017 noon based on comments 8/11 receives and produces a final version (all track changes and comments removed) by Friday at noon. ACM, CITY ATTORNEY, FINANCE FINAL APPROVAL MONDAY Assistant City Manager ACM, City Attorney & 8/14/2017 morning Finance will check to see 8/14 their comments were 8/14/2017 City Attorney adequately addressed and sign -off for the City 8/14/2017 Manager to conduct the Finance final review. TUES City Manager Final review and approval Click here to noon enter a date. 8/15 Initial / Comment ❑X BG 0 RW 0 LG 0 VB 0 N 0 LG 0 VB