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HomeMy WebLinkAboutCC Resolution 14228 (Energy Efficiency Loan Application)RESOLUTION NO. 14228 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO APPLY FOR AN ENERGY EFFICIENCY LOAN FOR VARIOUS SYSTEM UPGRADES TO CITY FACILITIES AND STREET LIGHTS WHEREAS, the California Energy Commission (CEC) provides loans to schools, hospitals, local governments, special districts, and public care institutions to finance energy efficiency improvements; and WHEREAS, a PG&E analysis of City facilities and street lights indicates the potential for significant energy efficiencies and reduced utility costs; and WHEREAS, the CEC program requires a utility, in this case PG&E, to submit a loan application on behalf of the City. NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael authorizes the City Manager to work with PG&E to apply for an energy efficiency loan from the California Energy Commission to implement energy efficiency measures. BE IT FURTHER RESOLVED, in compliance with the California Environmental Quality Act (CEQA), the City of San Rafael finds that the activities of modifications to present facilities and infrastructure, funded by the loan, are energy efficient upgrades which are exempt under CEQA Section 15301. BE IT FURTHER RESOLVED, that if recommended for funding by the California Energy Commission, the City of San Rafael authorizes the Public Works Department to work with PG&E to accept the CEC loan up to $1,235,000. BE IT FURTHER RESOLVED, that the amount of the loan will be paid in full plus interest under the terms and conditions of the loan agreement, a promissory note and tax certificate of the California Energy Commission. BE IT FURTHER RESOLVED, that the City Manager is hereby authorized and empowered to execute in the name of the City of San Rafael all necessary documents to implement and carry out the purpose of this resolution, and to undertake all actions necessary to undertake and complete the energy efficiency projects. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 7th day of November, 2016, by the following vote, to wit: AYES: COUNCIL MEMBERS: Bushey, Colin, McCullough & Mayor Phillips NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Gamblin A-- Je&4-f - ESTHER C. BEIRNE, City Clerk File No. 06.01.229 ATTACHMENT 1 ECAA LOAN APPUCAMN , FOR ENERGY i`�E.r� !O jilt Ir` i `U WEREST RATE 1 1. APPLICANT INFORMATION Applicant/Legal Name: City of San Rafael Type of Entity: (please check one box) ✓ City ❑ County ❑ Special District ❑ Public Hospital / Public Care Institution ❑ Public College or University (except Community Colleges) ❑ Other, please specify: Mailing 111 Morphew Street City: San Rafael, CA Zip:94901 Address: Street 111 Morphew Street City: San Rafael, CA Zip:94901 Address: County: Marin Contact Person: Bill Guerin Title: Director of Public Works E-mail: bill.guerin@cityofsanrafael.org Phone: 415-485-3110 Tax ID #: 94-6000424 Congressional District: 2nd Name of Utility Providers: PG&E, San Rafael Sanitation District, Las Gallinas Valley Sanitation District, Marin Municipal Water District Electric: PG&E I Gas: PG&E I Other: How did you hear about the Energy Commission's Loan Program? Circle one: Energy Commission Website, Energy Commission Staff Presentation, Literature at Trade Show or Workshop, Utility Company, recommendation by another State agency, or Other (Specify): PG&E SST program representative Energy Conservation Attachment 1 Assistance Act (Revised 10/4/16) 1 ECAA Loan Application 2. PROJECT INFORMATION A. Has applicant applied for, or expect to apply for any utility rebates/incentives? ✓ Yes. Please complete Section B. ❑ No. B. Source of Rebates/Incentives: P&E Liahtina and Custom Incentives (Approximate) Amount: $43.543 3. PROJECT SCHEDULE Estimated start date: August 1, 2017 Estimated completion date: April 30, 2018 4. PROJECT BUDGET Total project costs: (include all labor engineering, construction, materials, equipment inspection demolition (if applicable) and removal (if applicable, less equipment salvage value, (if applicable): $ 1 178,813 Loan amount requested from the Energy Commission: $ 1 178,813 5. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) COMPLIANCE A Is there documentation demonstrating your compliance with CEQA? ✓ Yes, Go to B. ❑ No, STOP: Please complete CEQA compliance documentation (see requirements in the Loan Notice and (See Attachment 4) before submitting application. B. What finding did your governing body make? Measures funded by the loan are: ✓ Not a project. Describe why all measures to be funded by the loan are not CEQA projects, and analysis supporting the conclusion that the measures are not a project: All measures involve like -for -like replacement of existing light bulbs and controls, and adjustment of existing controls. There is no likelihood of a substantive effect on the environment. ❑ Is a project, and is exempt: List applicable exemption: _ Statutory (list code section): _ Categorical (list section from CEQA Guidelines): _14 CCR Was a Notice of Exemption filed? ❑ No ❑ Yes If yes, Date Filed: ❑ Is a project that is not exempt? Applicant prepared the following environmental document: Initial study + Negative Declaration Energy Conservation Attachment 1 Assistance Act (Revised 10/4/16) 2 ECAA Loan Application _ Initial study + Mitigated Negative Declaration Environmental Impact Report —Other (describe) Notice of Determination filed? ❑ No ❑ Yes Date Filed: Was a Statement of Overriding Considerations adopted? ❑ No ❑ Yes If yes, date: 6. APPLICATION DOCUMENTS Please include all of the following: ✓ Completed Loan Application (Attachment 1) ✓ Summary of Energy Measures (Attachment 2) ✓ Feasibility Study/Audit (may be submitted in a CD or flash drive) ✓ Utility Billing Data –Copies of 12-24 months of past energy data and rate schedules for electric, natural gas utilities, or other energy sources (unless utility billing data is included in the feasibility study).billing records from electric and gas utilities (unless included in the feasibility study). ✓ Signed Resolution or Documentation on of Applicant's Authority to enter into the loan agreement (see Attachment 3 for a sample Resolution) ✓ CEQA Compliance Documentation (see Attachment 4 for more information) 7. CERTIFICATION To the best of my knowledge and belief, I certify: • The information in this application is correct and complete. • By signing this application, applicant is eligible to receive state funding under all applicable laws, including but not limited to Chapter 2.8 "Project Labor Agreements", Part 1, of Division 2 of the Public Contract Code. • By signing this application, applicant does not intend to close or otherwise dispose of the building within the simple payback. • 1 have read, understand, and do hereby accept the loan agreement terms, and, further, I am willing to enter into an agreement with the Energy Commission according to the terms offered and will timely sign loan documents if the application is funded. Name of Authorized Representative: Jim Schutz Title: City Manager Signature of Authorized Representative: 7S Date:({/ , Jn- I Phone: 415-485-3475 Email: jim.schutz@cityofsanrafael.org For Assistance: Email: PubProq(&energv.ca.gov (916) 657-4630 Energy Conservation Attachment 1 Assistance Act (Revised 10/4/16) 3 ECAA Loan Application CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Talia Smith Extension: 3354 Contractor Name: PG&E Contractor's Contact: Brent Patera Contact's Email: BXPL@pge.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor N/A ❑ b. Email contract (in Word) & attachments to City 6/14/2017 Atty c/o Laraine.Gittens@cityofsanrafael.org ®TS 2 City Attorney a. Review, revise, and comment on draft agreement 6/14/2017 © LAG and return to Project Manager N/A © LAG b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Project Manager Forward three (3) originals of final agreement to lhr'r e to ❑ contractor for their signature enter a date. 4 Project Manager When necessary, * contractor -signed agreement © N/A agendized for Council approval *PSA > $20,000; or Purchase > $35,000; or Or ❑ Public Works Contract > $125,000 Date of Council approval Click horc To enter i date PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 5 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 6 City Attorney Review and approve hard copy of signed 6// y J agreement l/% h.- 7 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 8 City Manager/ Mayor Agreement executed by Council authorized official Cold '1-1 c.4 9 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager i�; .1-7 ��• 61-3- L -I0 4 -1l -la