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HomeMy WebLinkAboutCC Resolution 14228 (Energy Efficiency Loan Application)RESOLUTION NO. 14228
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE CITY MANAGER TO APPLY FOR AN ENERGY
EFFICIENCY LOAN FOR VARIOUS SYSTEM UPGRADES TO CITY
FACILITIES AND STREET LIGHTS
WHEREAS, the California Energy Commission (CEC) provides loans to schools,
hospitals, local governments, special districts, and public care institutions to finance energy
efficiency improvements; and
WHEREAS, a PG&E analysis of City facilities and street lights indicates the
potential for significant energy efficiencies and reduced utility costs; and
WHEREAS, the CEC program requires a utility, in this case PG&E, to submit a
loan application on behalf of the City.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of
San Rafael authorizes the City Manager to work with PG&E to apply for an energy
efficiency loan from the California Energy Commission to implement energy efficiency
measures.
BE IT FURTHER RESOLVED, in compliance with the California Environmental
Quality Act (CEQA), the City of San Rafael finds that the activities of modifications to
present facilities and infrastructure, funded by the loan, are energy efficient upgrades which
are exempt under CEQA Section 15301.
BE IT FURTHER RESOLVED, that if recommended for funding by the
California Energy Commission, the City of San Rafael authorizes the Public Works
Department to work with PG&E to accept the CEC loan up to $1,235,000.
BE IT FURTHER RESOLVED, that the amount of the loan will be paid in full
plus interest under the terms and conditions of the loan agreement, a promissory note and
tax certificate of the California Energy Commission.
BE IT FURTHER RESOLVED, that the City Manager is hereby authorized and
empowered to execute in the name of the City of San Rafael all necessary documents to
implement and carry out the purpose of this resolution, and to undertake all actions
necessary to undertake and complete the energy efficiency projects.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting of
the Council of said City on the 7th day of November, 2016, by the following vote, to wit:
AYES: COUNCIL MEMBERS: Bushey, Colin, McCullough & Mayor Phillips
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Gamblin
A-- Je&4-f -
ESTHER C. BEIRNE, City Clerk
File No. 06.01.229
ATTACHMENT 1
ECAA LOAN APPUCAMN
,
FOR ENERGY
i`�E.r� !O jilt Ir` i `U
WEREST RATE 1
1. APPLICANT INFORMATION
Applicant/Legal Name: City of San Rafael
Type of Entity: (please check one box)
✓ City
❑ County
❑ Special District
❑ Public Hospital / Public Care
Institution
❑ Public College or University (except
Community Colleges) ❑ Other, please specify:
Mailing 111 Morphew Street City: San Rafael, CA Zip:94901
Address:
Street 111 Morphew Street City: San Rafael, CA Zip:94901
Address:
County: Marin
Contact Person: Bill Guerin Title: Director of Public Works
E-mail: bill.guerin@cityofsanrafael.org Phone: 415-485-3110
Tax ID #: 94-6000424 Congressional District: 2nd
Name of Utility Providers: PG&E, San Rafael Sanitation District, Las Gallinas Valley
Sanitation District, Marin Municipal Water District
Electric: PG&E I Gas: PG&E I Other:
How did you hear about the Energy Commission's Loan Program? Circle one:
Energy Commission Website, Energy Commission Staff Presentation, Literature at Trade
Show or Workshop, Utility Company, recommendation by another State agency, or Other
(Specify):
PG&E SST program representative
Energy Conservation Attachment 1
Assistance Act (Revised 10/4/16) 1 ECAA Loan Application
2. PROJECT INFORMATION
A. Has applicant applied for, or expect to apply for any utility rebates/incentives?
✓ Yes. Please complete Section B.
❑ No.
B. Source of Rebates/Incentives: P&E Liahtina and Custom Incentives
(Approximate) Amount: $43.543
3. PROJECT SCHEDULE
Estimated start date: August 1, 2017
Estimated completion date: April 30, 2018
4. PROJECT BUDGET
Total project costs: (include all labor engineering, construction, materials,
equipment inspection demolition (if applicable) and removal (if applicable, less
equipment salvage value, (if applicable):
$ 1 178,813
Loan amount requested from the Energy Commission:
$ 1 178,813
5. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) COMPLIANCE
A Is there documentation demonstrating your compliance with CEQA?
✓ Yes, Go to B.
❑ No, STOP: Please complete CEQA compliance documentation (see requirements in
the Loan Notice and (See Attachment 4) before submitting application.
B. What finding did your governing body make? Measures funded by the loan are:
✓ Not a project. Describe why all measures to be funded by the loan are not CEQA
projects, and analysis supporting the conclusion that the measures are not a project:
All measures involve like -for -like replacement of existing light bulbs and
controls, and adjustment of existing controls. There is no likelihood of a
substantive effect on the environment.
❑ Is a project, and is exempt: List applicable exemption:
_ Statutory (list code section):
_ Categorical (list section from CEQA Guidelines): _14 CCR
Was a Notice of Exemption filed? ❑ No ❑ Yes
If yes, Date Filed:
❑ Is a project that is not exempt? Applicant prepared the following environmental
document:
Initial study + Negative Declaration
Energy Conservation Attachment 1
Assistance Act (Revised 10/4/16) 2 ECAA Loan Application
_ Initial study + Mitigated Negative Declaration
Environmental Impact Report
—Other (describe)
Notice of Determination filed? ❑ No ❑ Yes Date Filed:
Was a Statement of Overriding Considerations adopted? ❑ No ❑ Yes
If yes, date:
6. APPLICATION DOCUMENTS
Please include all of the following:
✓ Completed Loan Application (Attachment 1)
✓ Summary of Energy Measures (Attachment 2)
✓ Feasibility Study/Audit (may be submitted in a CD or flash drive)
✓ Utility Billing Data –Copies of 12-24 months of past energy data and rate
schedules for electric, natural gas utilities, or other energy sources (unless utility
billing data is included in the feasibility study).billing records from electric and
gas utilities (unless included in the feasibility study).
✓ Signed Resolution or Documentation on of Applicant's Authority to enter into the
loan agreement (see Attachment 3 for a sample Resolution)
✓ CEQA Compliance Documentation (see Attachment 4 for more information)
7. CERTIFICATION
To the best of my knowledge and belief, I certify:
• The information in this application is correct and complete.
• By signing this application, applicant is eligible to receive state funding under all
applicable laws, including but not limited to Chapter 2.8 "Project Labor Agreements",
Part 1, of Division 2 of the Public Contract Code.
• By signing this application, applicant does not intend to close or otherwise dispose
of the building within the simple payback.
• 1 have read, understand, and do hereby accept the loan agreement terms, and,
further, I am willing to enter into an agreement with the Energy Commission
according to the terms offered and will timely sign loan documents if the application
is funded.
Name of Authorized Representative: Jim Schutz
Title: City Manager
Signature of Authorized
Representative: 7S
Date:({/ , Jn- I Phone: 415-485-3475 Email: jim.schutz@cityofsanrafael.org
For Assistance:
Email: PubProq(&energv.ca.gov
(916) 657-4630
Energy Conservation Attachment 1
Assistance Act (Revised 10/4/16) 3 ECAA Loan Application
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Talia Smith
Extension: 3354
Contractor Name: PG&E
Contractor's Contact: Brent Patera
Contact's Email: BXPL@pge.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
N/A
❑
b. Email contract (in Word) & attachments to City
6/14/2017
Atty c/o Laraine.Gittens@cityofsanrafael.org
®TS
2
City Attorney
a. Review, revise, and comment on draft agreement
6/14/2017
© LAG
and return to Project Manager
N/A
© LAG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Project Manager
Forward three (3) originals of final agreement to
lhr'r e to
❑
contractor for their signature
enter a date.
4
Project Manager
When necessary, * contractor -signed agreement
© N/A
agendized for Council approval
*PSA > $20,000; or Purchase > $35,000; or
Or
❑
Public Works Contract > $125,000
Date of Council approval
Click horc To
enter i date
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5
Project Manager
Forward signed original agreements to City
Attorney with printed copy of this routing form
6
City Attorney
Review and approve hard copy of signed
6// y J
agreement
l/%
h.-
7
City Attorney
Review and approve insurance in PINS , and bonds
(for Public Works Contracts)
8
City Manager/ Mayor
Agreement executed by Council authorized official
Cold '1-1
c.4
9
City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager
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