HomeMy WebLinkAboutPW Civic Center Drive ProjectCONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Department of Public Works
Project Manager: Kevin McGowan
Extension: 3389
Contractor Name: County of Marin
Contractor's Contact: Patrick Zuroske
Contact's Email: PZuroske@marincounty.org
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
CONTINUE ROUTING PROCESS WITH HARD COPY
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
N/A
1
Attorney with printed copy of this routing form
Click here to
6
City Attorney
b. Email contract (in Word) & attachments to City
enter a date.
Atty c/o Laraine.Gittens@cityofsanrafael.org
2
City Attorney
a. Review, revise, and comment on draft agreement
Click here to
8
City Manager/ Mayor
and return to Project Manager
enter a date.
9
City Clerk
b. Confirm insurance requirements, create Job on
N/A
PINS, send PINS insurance notice to contractor
3
Project Manager
Forward three (3) originals of final agreement to
N/A
j
contractor for their signature
4
Project Manager
When necessary, * contractor -signed agreement
❑ N/A
agendized for Council approval
*PSA > $20,000; or Purchase > $35,000; or
Or
Public Works Contract > $125,000
Date of Council approval
6/5/2017
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5
Project Manager
Forward signed original agreements to City
6/12/17
1
Attorney with printed copy of this routing form
6
City Attorney
Review and approve hard copy of signed
41131
agreement
7
City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
8
City Manager/ Mayor
Agreement executed by Council authorized official
/� I
9
City Clerk
Attest signatures, retains original agreement and
�/ I
forwards copies to Project Manager