HomeMy WebLinkAboutPD Traffic Safety Grant 2017CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: PD
Project Manager: Sgt. Roy Leon
Extension: 3392
Contractor Name: State of CA — Office of Traffic Safety
Contractor's Contact: Rhonda L. Craft
Contact's Email: Rhonda.craft@ots.ca.gov lick ..C. e to enter text.
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
CONTINUE ROUTING PROCESS WITH HARD COPY
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
N/A
6 City Attorney
Review and approve hard copy of signed
8/24/2017
7 City Attorney
agreement
Review and approve insurance in PINS and bonds
b. Email contract (in Word) & attachments to City
,
(for Public Works Contracts)
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Iv/
Atty c/o Laraine.Gittens@cityofsanrafael.org
2
City Attorney
a. Review, revise, and comment on draft agreement
8/24/2017
v
9 City Clerk
and return to Project Manager
N/A
forwards copies to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Project Manager
Forward three (3) originals of final agreement to
Click here to
contractor for their signature
enter - '-ite.
4
Project Manager
When necessary, * contractor -signed agreement
❑ N/A
agendized for Council approval
*PSA > $20,000; or Purchase > $35,000; or
Or
Public Works Contract > $125,000
Date of Council approval
9/5/2017
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5 Project Manager
Forward signed original agreements to City
9/20/17
Attorney with printed copy of this routing form
6 City Attorney
Review and approve hard copy of signed
7 City Attorney
agreement
Review and approve insurance in PINS and bonds
,
(for Public Works Contracts)
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Iv/
8 City Manager/ Mayor
Agreement executed by Council authorized official
v
9 City Clerk
Attest signatures, retains original agreement and
all
forwards copies to Project Manager
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