HomeMy WebLinkAboutPW Francisco Blvd West MUP____________________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 4-3-672A
Council Meeting: 11/06/2017
Disposition: Resolution 14413
Agenda Item No: 4.l
Meeting Date: November 6, 2017
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: __________
File No.: 16.01.284
TOPIC: FRANCISCO BOULEVARD WEST MULTI-USE PATHWAY DESIGN
SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL SERVICES CONTRACT WITH BKF ENGINEERS
FOR THE DESIGN FOR THE FRANCISCO BOULEVARD WEST MULTI-USE PATHWAY-
SECOND TO ANDERSEN DRIVE, IN AN AMOUNT NOT TO EXCEED $448,614.
RECOMMENDATION: Adopt the resolution.
BACKGROUND: The Sonoma Marin Area Rail Transit District (SMART) is moving forward with its Larkspur
Extension project, which will extend the rail service from downtown San Rafael to Larkspur Landing.
SMART has started construction of key elements of the work and is expected to complete their
construction by 2019.
SMART’s Larkspur extension project does not include a multi-use pathway parallel to the rail line. On
January 17, 2017, the San Rafael City Council authorized the City manager to enter into a professional
services contract with Alta Planning and Design to develop 30% conceptual plans and complete the
environmental review process for the installation of a Multi-Use Pathway (MUP) from Second Street to
Andersen Drive, which parallels the rail line. That action was approved by Council in the January 17,
2017, FRANCISCO BOULEVARD WEST MULTI-USE PATHWAY DESIGN AND ENVIRONMENTAL, Staff
Report.
The objective of the contract with Alta Planning and Design (Alta) was to prepare a plan that SMART
could incorporate into their design/build contract such that the MUP could be completed at the same
time SMART constructed their rail installation. Alta prepared the 30% conceptual plan and they are
currently working on the environmental clearances needed for the project. SMART now requires the
100% design documents completed in order to incorporate the MUP into their larger project.
ANALYSIS: Currently SMART’s design-build contractor, Stacey Witbeck Hertzog (“SWH”), is utilizing
BKF Engineers to design the Francisco Boulevard West realignment. In order to provide better
coordination and knowledge of the systems being incorporated with the SMART’s work, City staff
recommends also utilizing BKF Engineers to finalize the design and 100% complete set of drawings for
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
the MUP. As the design-build contractor for the SMART Larkspur Extension, BKF Engineers has a
comprehensive understanding of the requirements of the rail line and is best suited to fully integrate the
MUP design into the larger rail project.
The alignment of the new MUP will require additional walls and infrastructure in order to protect an
existing ditch system, which runs parallel with the rail. BKF’s proposal includes structural engineering
and other sub-consultant services necessary to finalize the plan for this project.
The MUP is currently estimated to cost a total of approximately $5 million. Over the last year the City as
well as other key stakeholders, such as the Transportation Authority of Marin, Metropolitan
Transportation Commission, Supervisors Connolly and Rodoni, as well as members of the City’s Bicycle
Pedestrian Advisory Committee and others have been actively pursuing funding for the construction of
the MUP. While the City has applied for grants over the last few months, funding for the construction of
this project has not been identified at this time.
FISCAL IMPACT: The referenced design project is listed in the City’s 2016/17 Capital Improvement
Program (CIP) previously approved as a 2017/18 and 2018/19 project. The proposed not to exceed
amount of $448,614 for engineering design services by BKF Engineers is included in the overall project
budget.
The following tables summarize funding sources and expenses:
FUNDING SOURCES
Project Funding Sources Allocation
Transportation Authority of Marin $250,000
Prior Local Grant Proceeds $712,000
Measure A Highway Improvement Program (HIP)
Funding
$288,000
Total $1,250,000
The above noted funding was specified in the June 5, 2017 FUNDING ASSIGNMENT TO THE GRAND
AVENUE PEDESTRIAN BRIDGE AND THE FRANCISCO BLVD. WEST MULTI USE PATHWAY Staff Report.
EXPENSES
Category Amount
Environmental and Conceptual Design (30%)
(Previous Expenses) By Alta $246,410
100% Design (BKF Engineers) $448,614
Total to date $695,024
The $1,250,000 was provided to San Rafael specifically to support the design and construction of the
MUP. The balance of the funds remaining ($554,976) is available to support the construction of the
path. The balance of construction funding is still being sought.
OPTIONS:
1. Adopt the resolution approving and authorizing the City Manager to sign a professional services
agreement with BKF Engineers in an amount not to exceed $448,614.
2. Do not accept the proposal from BKF Engineers and provide further direction to staff.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
ACTION REQUIRED:
1. Adopt the resolution approving and authorizing the City Manager to execute a professional
agreement with BKF Engineers in an amount not to exceed $448,614.
ATTACHMENTS:
1. Resolution
2. Exhibit 1 to Resolution-Draft Professional Services Agreement with BKF Engineers with attached
Exhibit A (Proposal)
RESOLUTION NO. 14413
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING
THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES CONTRACT WITH
BKF ENGINEERS FOR THE DESIGN FOR THE FRANCISCO BOULEVARD WEST MULTI-
USE PATHWAY- SECOND TO ANDERSEN DRIVE, IN AN AMOUNT NOT TO EXCEED
$448,614
______________________________________________________________________________
WHEREAS, the County of Marin hired Alta Planning + Design to develop a
feasibility study to determine whether a Multi-Use pathway could be installed from Second Street
to Rice Drive parallel to the proposed Sonoma Marin Area Rail Transit (SMART) tracks; and
WHEREAS, on August 22, 2016 Alta Planning + Design finalized their report
indicating that it is possible to install a Multi-Use pathway from Second Street to Rice Drive; and
WHEREAS, on January 17, 2017 the City of San Rafael entered into a
professional services contract with Alta Planning & Design for the environmental and conceptual
design of the Francisco Blvd. West Multi-Use Pathway – Second to Andersen Drive; and
WHEREAS, SMART is currently utilizing Stacey Witbeck Hertzog (SWH) for
their design build contract for the Larkspur Extension project which is from the downtown San
Rafael Station to the Larkspur Landing Station; and
WHEREAS, SWH is utilizing BKF Engineers to design portions of SMART’s
Larkspur Extension related to the roadway realignments; and
WHEREAS, BKF Engineers has intimate knowledge of SMART’s alignment and
the realignment of Francisco Blvd. West and is well suited to provide professional engineering
development of the Multi-Use Pathway; and
WHEREAS, on October 16, 2017 BKF Engineers provided a proposal to finalize
the design of the Multi-Use Pathway; and
WHEREAS, the proposal from BKF Engineers is within the initial project
budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
San Rafael hereby approves and authorizes the City Manager to execute a Professional Services
Agreement with BKF Engineers, in the form attached hereto as Exhibit “1” and incorporated
herein by reference, subject to final approval as to form by the City Attorney, in an amount not to
exceed $448,614.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to
take any and all such actions and make changes as may be necessary to accomplish the purpose
of this resolution.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City on the 6th day of November 2017, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ESTHER C. BEIRNE, City Clerk
File No.: 16.01.284
(
AGREEMENT FOR PROFESSIONAL SERVICES WITH
BKF ENGINEERS, INC. FOR DESIGN SERVICES
This Agreement is made and entered into tins b1'H day of AJD()erl&B~, 2017, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and BKF ENGINEERS, a corporation
authorized to do business in California (hereinafter "CONSULTANT").
RECITALS
WHEREAS, the CITY has determined that professional engineering design services are required
in connection with developing plan, specifications, and estimates associated with the Francisco Blvd.
West Multi Use Pathway from Second Street to Andersen Drive; and
WHEREAS, the CONSULTANT has agreed to render such services;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. The Director of Public Works is hereby designated the
PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the
progress and execution of this Agreement.
B. CONSULTANT'S Project Director. CONSULTANT shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONSULTANT. Greg Hurd is hereby designated as the PROJECT DIRECTOR for CONSULTANT.
Should circumstances or conditions subsequent to the execution of tIns Agreement require a substitute
PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (10) business
days of the substitution.
2. DUTIES OF CONSULTANT.
CONSULTANT shall perform the duties and/or provide the services described in the "Scope of
Services" contained in CONSULTANT'S letter dated October 16, 2017, marked as Exhibit "A," attached
hereto, and incorporated herein.
3. DUTIES OF CITY.
CITY shall compensate CONSULTANT as provided in Paragraph 4, and shall provide
assistance and site access to CONSULTANT as described in Exhibit "A" attached hereto and
incorporated herein.
4. COMPENSATION .
For the full performance of the services described in Exhibit "A" by CONSULTANT, CITY
shall pay CONSULTANT on a time and materials basis in an amount not to exceed $448,614. Payment
for services shall be in accordance with the estimates contained in "Attachment 2" (Fee Proposal) and
"Attachment 3" (Professional Personnel Service Fees) of Exhibit "A" attached .
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONSULTANT.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence upon the date of execution of this Agreement and end
on September 1, 2018 when the work shall have been completed, unless the parties agree to extend this
Agreement for another 90 days, as approved in writing by City Manager.
6 . TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30)
days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written
notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the
cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15)
day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur
additional obligations tmder any provision of this Agreement without the prior written consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or
relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as
possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
A. Upon completion of all work under this Agreement, ownership and title to all reports,
documents, plans, specifications, and estimates produced as part of this Agreement will automatically be
vested in the CITY; and no further agreement will be necessary to transfer ownership to the CITY.
CONSULTANT shall furnish to CITY all necessary copies of data needed to complete the review and
approval process .
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B. It is understood and agreed that all calculations, drawings and specifications, whether in hard
copy or machine-readable form, are intended for one-time use in the construction of the project described in
Exhibit "A".
C. CONSULTANT shall not be liable for claims, liabilities, or losses arising out of, or
connected with the modification or misuse by CITY of, the machine-readable information and data provided
by CONSULTANT under this Agreement; further, CONSULTANT shall not be liable for claims, liabilities,
or losses arising out of, or connected with any use by CITY ofthe project documentation on other projects in
addition to the project that is described in Exhibit "A", or for the completion of the project described in
Exhibit "A" by others, except only such use as may be authorized in Wliting by CONSULTANT.
8 . INSPECTION AND AUDIT.
Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection
and audit, all documents and materials maintained by CONSULTANT in connection with its performance of
its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such
audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations heretmder, without the prior written consent of the other
party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall
be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at
no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one
million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily
injury, personal injury, or property damage.
2. An automobile liability (owned, non-oWlled, and hired vehicles) insurance policy in
the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional perfonns any of the services required to be perfonned
under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars
($1,000,000) per claim/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the
CONSULTANT's performance of services under this Agreement. Where CONSULTANT is a professional
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not required to have a professional license, CITY reserves the right to require CONSULTANT to provide
professional liability insurance pursuant to this section .
4. If it employs any person, CONSULTANTshall maintain worker's compensation
insurance, as required by the State of California, with statutory limits, and employer's liability insurance
with limits of no less than one million dollars ($1 ,000,000) per accident for bodily injury or disease.
CONSULTANT's worker's compensation insurance shall be specifically endorsed to waive any right of
subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required ofthe CONSULTANT in
subparagraph A ofthis section above shall also meet the following requirements:
l. Except for professional liability and Worker's Compensation Insurance, the
insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and
vohmteers, as additionally named insureds under the policies .
2. The additional insured coverage under CONSULTANT'S insurance policies shall
be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's
insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in
CONSULTANT'S policies shall be at least as broad as ISO form CG20 010413.
3. Except for professional liability insurance, the insurance policies shall include, in
their text or by endorsement, coverage for contractual liability and personal injury .
4 . By execution of this Agreement, CONSULTANT hereby grants to CITY a
waiver of any right to subrogation which any insurer of CONSULTANT may acquire against CITY by
virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any
endorsement that may be necessary to effect this waiver of subrogation, but this provision applies
regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination of
tlus Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement coinciding
with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to
contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit
of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance
shall be called upon to protect it as a named insured .
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8 . It shall be a requirement under this Agreement that any available insurance proceeds
broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be
available to CITY or any other additional insured party. Furthermore, the requirements for coverage and
limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage
and maximum limits of coverage of any insurance policy or proceeds available to the named insured;
whichever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONSULTANT's
insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and
shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall
provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other
additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY
shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing
payment of losses and related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER or
CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage
required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all
policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or
specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY
reserves the right to obtain a full certified copy of any insurance policy and endorsements from
CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later.
The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City
Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless
CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and
against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited
to reasonable attorney's fees, expert fees and all other costs and fees of litigation, (collectively
"CLAIMS"), arising out of CONSULTANT'S performance of its obligations or conduct of its operations
under this Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is
caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the
extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the
CONSULTANT's indemnification obligation shall be reduced in proportion to the City Indemnitees'
share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONSULTANT's work or work product by the CITY or any of its directors, officers or
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employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the event the
City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from
CONSULTANT'S performance of or operations under this Agreement, CONSULTANT shall provide a
defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of
defense, including reasonable attorneys' fees, incurred in defense of such claims.
B. Where the services to be provided by CONSULTANT under this Agreement are design
professional services to be performed by a design professional as that term is defined under Civil Code
Section 2782.8, CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend
and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or
relate to the negligence, recklessness, or willful misconduct of CONSULTANT in the performance of its
duties and obligations under this Agreement or its failure to comply with any of its obligations contained
in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of
CITY.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement,
and shall survive the termination or completion of this Agreement for the full period of time allowed by
law.
12. NONDISCRIMINATION.
CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex,
race, color, religion, ancestry, national origin or disability in connection with or related to the performance of
its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONSULTANT shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement.
CONSULTANT shall perform all services under this Agreement in accordance with these laws, ordinances,
codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its
officers, agents and employees from any and all damages, liabilities, penalties, fines and all other
consequences from any noncompliance or violation of any applicable laws, ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third
party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other
party.
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15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or deposited
with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified.
Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with
the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager:
TO CONSULTANT's Project Director:
16. INDEPENDENT CONTRACTOR.
Bill Guerin
Director of Public Works
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
Greg Hurd
BKF Engineers, Inc.
711 Grand Avenue
San Rafael, CA 94901
For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and
employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY.
CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers,
agents and employees be that of an Independent Contractor and not that of an employee of CITY.
17. ENTIRE AGREEMENT --AMENDMENTS.
A. The tenns and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject
matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONSULTANT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject matter of
tlus Agreement, shall be valid or binding, except by way of a written amendment to this Agreement.
D. The tenns and conditions of this Agreement shall not be altered or modified except by a
written amendment to this Agreement signed by the CONSULTANT and the CITY.
E. If any conflicts arise between the tenns and conditions of this Agreement, and the tenns and
conditions of the attached exhibits or the documents expressly incorporated by reference, the tenns and
conditions ofthis Agreement shall control.
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18. SET-OFF AGAINST DEBTS.
CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under
this Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract
or resolution for any unpaid taxes, fees, licenses, assessments, tmpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of this
Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term,
covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or
other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of
any fee, performance, or other consideration which may become due or owing under this Agreement, shall
not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition,
covenant of this Agreement or any applicable law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or
arising out of the performance of this Agreement, may recover its reasonable costs (including claims
administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business
license as required by the San Rafael Municipal Code CONSULTANT shall pay any and all state and
federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed
under this Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service
Form W-9 (Request for Taxpayer Identification Number and Certification).
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year
first above written.
CITY OF SAN RAFAEL CONSULTANT
J ~ B .. ~ ~edNa111e: ~
Title of Corporate Officer: Principal / VP
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ATTEST:
/2~ c:..,~e~
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
:~L1~P~
Printed Name: David LaVelle
Title of Corporate Officer: __ C_E_O ___ _
9
ENGINEERS. SURVEYORS. PLANNERS
October 16, 2017
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
Attn: Bill Guerin
Director of Public Works
(
Subject: SMART Multi Use Path between Anderson Drive to Mahon Creek
San Rafael, CA
BKF No. 2016-9-048-20
Thank you ' for the -opportunity to present this proposal to provide consulting engineering and land surveying
services associated with developing improvement plans for a Multi-Use Path (MUP) associated with the Sonoma
Marin Area Rail Transit (SMARD between downtown San Rafael and Larkspur. This scope of services has been
developed to assist the City of San Rafael in the development of the final improvement plans for the MUP adjacent
to the currently planned rail between Anderson Avenue and Mahon Creek just south of 2nd Street in San Rafael. To
arrive at the estimated effort required by our office for this project, we have outlined our understanding, basis of
design, proposed scope of services, assumptions, and associated fee for services.
PROJECT BACKGROUND AND UNDERSTANDING
BKF Engineers (BKF) is currently working for the Stacy Witbeck Herzog (SWH) Team designing the
Francisco Blvd West realignment or "flip" project between Rice Drive and Second Street. These plans
are currently advancing to the final design phase with an anticipated completion date in December
2017.
The City of San Rafael has requested that BKF assemble a design team and prepare final construction
documents for the Multi-use Pathway (MUP) along the SMART R/W from Andersen Drive to Mahon
Creek. Due to our involvement and familiarity with this particular reach of the SMART project, BKF
has been asked to provide civil engineering and land surveying services for the development of the
final improvement plans .
As discussed in the pre-project coordination meeting held on August 31, 2017 with the City of San
Rafael, SMART and SWH, it is hopeful that the timing of construction for this particular segment of
the MUP will coincide or blend with the construction of the SMART work currently planned by SWH.
The actual coordination and contractual arrangements for this work to occur with SWH will eventually
be the responsibility of the City of San Rafael and SMART through separate negotiations and
agreements with SWH.
The plans for this segment of the MUP are anticipated to take advantage of the plans and work that
BKF is currently completing for SWH, subject to permission and/or authorization to use them as the
basis for the MUP design. The MUP plans for this segment between Anderson Avenue and Mahon
Creek will be developed as a complete and independent set of plans. Our goal will obviously be to
coordinate the design of the MUP Plans with the current SMART plans to avoid future conflicts or re-
work, however, due to the timing for the completing of the SMART work between Anderson and Rice,
Exhibit A
200 Fourth Street, Suite 300, Santa Rosa, CA 954011707.583.8500
ENGINEERS. SURVEYORS. PLANNERS
(
City of San Rafael
SMART Multi Use Path between Anderson Drive to Mahon Creek
October 16, 2017
Page 2 of 9
the Francisco Blvd West realignment plans, construction schedule and schedule for the development
of the MUP plans, conflicts or re-work may not be completely avoided.
We do understand that the final planning and development of construction documents for the MUP
is a top priority for the City of San Rafael with a goal of realizing an opportunity to have it reviewed,
permitted and ready to construct in time to hopefully coincide SMART work planned by SWH in 2018
without any compromise or delay with the current SMART street and rail construction. Construction
and perhaps phasing of the entire from Anderson to Mahon Creek MPU will be dependent on the
construction sequencing, environmental windows of allowed construction activity, overall project
schedule and funding.
Although this scope of work does not include any environmental work or permitting we have allocated
time to work with Alta Planning + Design (Alta) to help coordinate the final environmental work and
permitting through providing preliminary plans to complement their current scope of work.
Environmental conditions of approval and/or mitigation requirements have not been included as they
are not know at this time.
BKF will retain STV Engineers for the structural aspects of the MUP. They will assist in the preliminary
and final design including the structure selection, the bridge over the unnamed creek and the requisite
plans and details to support the MUP as identified on the 35% drawings prepared by Alta.
BKF will retain WRECO for the geotechnical engineering services. WRECO services will consist of
performing the required field exploration, laboratory testing, and engineering report documents to
facilitate the design and preparation of the construction packages for the proposed MUP.
BASIS OF DESIGN
~ 35% level Plans for the Construction of the Multi-Use Pathway between Second Street and Anderson Drive
prepared by Alta Planning + Design.
~ Semi-completed improvement drawings for the Francisco Blvd West "flip" that BKF is currently preparing
under agreement with SWH.
SCOPE OF SERVICES
Based on the Project Background, Understanding and the information provided during the preparation of this
proposal, BKF offers the following proposal for services for the MUP planning and design between Anderson Drive
to Mahon Creek. This scope is flexible and can be refined or adjusted based upon City feedback.
Task 1: Work Program
The objective of this task is to establish the project scope, budget and overall objectives and ensure that the work
being completed by the BKF Team is monitored and coordinated to meet the City of San Rafael's project goals and
overall requirements.
Task 1.1 : Kick -off Meetin g and Field Review
Introduction of Project team members
Meet with Alta and San Rafael staff to confirm work scope, schedule on project goals and special issues
Conduct a field review to review and note current conditions of the site
Discuss the design concepts and process for the exchange of electronic data associated with the base
711 Grand Avenue, Suite 240, San Rafael, CA 949011415.930.7960
ENGINEERS. SURVEYORS. PLANNERS
mapping
Discuss the regulatory review process
City of San Rafael
SMART Multi Use Path between Anderson Drive to Mahon Creek
October 16, 2017
Page 3 of 9
Verify regulatory items, approval process and other administrative procedures
Task 1.2: Coordination and progress meetings (conference calls, web-conferences. emails)
Participate in regularly scheduled coordination meetings with the City of San Rafael to review progress and
schedule, discuss items of work requiring direction to ensure Project progress
In addition to the coordination meetings, BKF will engage in more frequent communication via e-mail or
telephone calls, as required, to keep the City of San Rafael and sub-consultants up to date on the status of
project issues and action items
Prepare agendas, minutes and action logs
Task 1.3: Monthly progress reports. schedule updates and invoices
On a monthly basis, prepare and submit to the City of San Rafael: the status of the scope, balance of
budgets, design progress and progression of schedule
Inform the City of San Rafael and sub-consultants of any changes to the schedule
Monitor BKF scope and budgets throughout the Project
Compile and submit monthly invoices
Task 1.4: Management of Project and Tasks
Provide supervision of the BKF team, including working with the City of San Rafael and sub-consultants
Monitor design to ensure progress, compliance with standards and adherence to the Project objectives
Advise and provide input to Alta of critical decisions and issues needing resolution for timely progression
of drawings
Task 1.5: Quality assurance of deliverables
Prior to each scheduled submittal BKF will complete an internal review the plans and supporting data to
ensure that the established quality standards, specific project needs and project scope of work items have
been met and that the drawings developed amongst the various consultants have been coordinated.
Task 1 Deliverables:
• Copies of agendas, minutes and action logs
• Monthly invoices
• Copies of additional supporting documentation or correspondence
Task 2: Existing and Proposed Conditions Analysis
The objective of this task is to provide the supporting information and data so that the design and construction
may proceed effectively with reliable information.
Task 2.1: Supplemental Surveys and Base Maps
Research, obtain and review available documentation including SMART base sheets for area between
Anderson Drive to Mahon Creek
Perform supplemental topographic survey to obtain additional information and existing conditions between
Anderson Drive and Mahon Creek
Perform site visits to verify design and verify conditions
Incorporate and supplement base sheets with additional detail obtained through data collection efforts,
survey and site visits to reflect existing conditions between Anderson Drive and Mahon Creek
711 Grand Avenue, Suite 240, San Rafael, CA 949011415.930.7960
ENGINEERS. SURVEYORS. PLANNERS
Task 2.2: UtilitylInfrastructure Identification
City of San Rafael
SMART Multi Use Path between Anderson Drive to Mahon Creek
October 16, 2017
Page 4 of 9
Send out requests for utility information, if necessary
Compile and plot record and surveyed utility information into utility composite map
Identify potential utility conflicts and suggest any need to perform utility potholes at potential conflict areas
Add any possible relocations to utility composition map
Assist the City of San Rafael to confirm design and construction of utility relocations
Task 2.3: NPDES C.3 Compliance
Review SMART Stormwater Pollution Prevention mitigation requirements between Irwin Street and Mahon
Creek
Evaluate potential mitigation requirements for the removal of the SMART planned Stormwater Pollution
Prevention mitigation along the west side of the sidewalk between Irwin Street and Mahon Creek
Assist the City of San Rafael in developing stormwater quality measures required to mitigate the removal
of previously planned areas between Irwin Street and Mahon Creek to accommodate a MUP. This may
require the development of offsite stormwater quality mitigation areas in accordance with the Marin County
Stormwater Pollution Prevention Plan (MCSTOPPP). Offsite mitigation has not been included in this scope
of services.
Task 2.4: Geotechnical Evaluation
Review existing and new Geotechnical information as related to the site grading and drainage
recommendations and structural systems for the design and support of the MUP. The development and
assembly of geotechnical data will be developed and provided by WRECO and distributed to the BKF Team
and City of San Rafael. Refer to Attachment 1 for specific geotechnical scope of services.
Task 2.5: Environmental Permitting Review
Review mitigation requirements and conditions of approval associated with the environmental review
currently underway for the MUP location
Assist the City of San Rafael and Alta in responding to and considering the limits of the design and
construction of the MUP with respect to the mitigation requirements, conditions of approval and allowed
work window or schedule from the regulatory agencies. Incorporating any environmental conditions of
approval (beyond identifying allowable work windows or schedules) and/or mitigation requirements have
not been included as they are not know at this time.
Task 2 Deliverables:
• Updated base mapping in AutoCAD and PDF Formats
• One (1) copy memorandum summarizing findings for each item
• Copies of additional correspondence with agencies and utility companies
• Digital copies (PDF) of the aforementioned
Task 3: Preliminary Engineering Design Package (50% level Plans)
The objective ofthis task is to review and evaluate the existing conditions, concept pathway plans, design guidelines
and other pertinent information as shown on the 35% level plans prepared by Alta.
Task 3.1: Review 35 % Lev el Plans
Review and evaluate the existing conditions, concept pathway plans, design guidelines and other pertinent
information as shown on the 35% level plans prepared by Alta
Review 35% design for compliance with ADA and consider opportunities for connections to Anderson Drive,
both sides of Rice Drive, both sides of Irwin Street, through various driveway crossings up to the connection
711 Grand Avenue, Suite 240, San Rafael, CA 94901 1415.930.7960
!~BkFIOO+
.... YEARS
ENGINEERS . SURVEYORS. PLANNERS
of the Mahon Creek trail
Task 3.2: Modify 35% Level Plans to 50% Level
(
City of San Rafael
SMART Multi Use Path between Anderson Drive to Mahon Creek
October 16, 2017
Page 5 of 9
Develop a set of 50% plans to match the project limits between Anderson Drive and Mahon Creek. Modified
plans shall include pathway layout with grading limits, fences, walls and drainage features along with typical
cross sections and preliminary construction details
During the 50% level design, STV, with support from the design team, will lead the Structure Type Selection (STS)
process. This process will identify the most appropriate and cost-effective wall for the pathway based on the
following criteria and constraints :
Meeting Resource Agency permit requirements including minimal wetland, channel & habitat impacts.
Geotechnical, soils and corrosion constraints
Available right-of-way and physical space
Constructability based on the construction staging by SWH and SMART and specific site limitations
including track operations and allowable environmental work windows
At this time the BKF team will be considering replacing the cast-in-place concrete retaining walls (as identified on
the 35% level MUP Drawings prepared by Alta) with mechanically stabilized earth (MSE) retaining walls incorporating
a light unit weight and high porosity backfill material. With the project site overlying bay mud, a highly compressible
material along with the currently planned retaining walls along the creek will be subject to inundation. The potential
design of the MSE walls combined with the light weight and high porosity construction material will allow for the
dissipation of pore pressures and i mprove the drainage characteristics.
Task 3.3: Pre p are Marin County Stormwater Pollution Prevention Plan (MCSTOPPP )
Prepare Marin County Stormwater Pollution Prevention Plan (MCSTOPPP) Stormwater Compliance
Checklist. This checklist will provide guidance on the type and amount of stormwater quality measures
required for the construction of the MUP and to mitigate the removal of the Stormwater Pollution
Prevention measures along the west side of the sidewalk between Irwin Street and Mahon Creek currently
proposed by SMART as a requirement of mitigating portions of the Francisco Blvd West realignment work.
BKF will work with the City of San Rafael to identify on and or offsite opportunities for mitigation. Design of
offsite mitigation has not been included in this scope of services.
Task 3.4: Develop Memorandum of findings related to conflicts and rework
Provide a memorandum summarizing our findings and noting any potential conflicts or possible re-work to
the pending improvements associated with the Francisco Blvd West realignment plans
Task 3.5: Back-Check and Quality Control of 50% Level Plans
Perform Quality Control review and submit 50% Plans and supporting documents
It is anticipated that the 50% plans, reflecting the Structure Type Selection and the supporting documents will be
completed in a time frame that they can be used by Alta and or the City of San Rafael to apply for the requis ite
environmental permit applications and will be the basis for the final plans .
Task 3 Deliverables:
• One (1) set of the Preliminary Design Plans 50% (11x17)
• One (1) copy of the Stormwater Pollution Prevention Plan (MCSTOPPP) Stormwater Compliance Checklist
• One (1) copy memorandum summarizing findings and noting any potential conflicts or possible re-work
711 Grand Avenue, Suite 240, San Rafael, CA 94901 1415.930.7960
(
ENGINEERS. SURVEYORS. PLANNERS
City of San Rafael
SMART Multi Use Path between Anderson Drive to Mahon Creek
October 16, 2017
Page 6 of 9
• One (1) copy of the Structure Type Selection Report
• One (1) copy of the then available geotechnical report and recommendations
• Digital copies (PDF) of the aforementioned
• Copies of additional supporting documentation or correspondence
Task 4: Environmental Permitting
The objective of this task is to work with the City of San Rafael, Alta and their environmental Subconsultant to review
and incorporate any onsite mitigation requirements associated with the environmental permitting for this project.
Design of offsite mitigation has not been included in this scope of services.
Task 4.1: Environmental Co nstraints Review and Incorporation
Assist Alta and their environmental sub-consultant, LSA, in responding to and incorporating the limits and
constraints of the avoidance areas within the limits of the project
Delineate and or describe the environmental avoidance areas on the 50% base mapping prior to advancing
the plans and supporting documents to the 75%, 100% and Final levels. Identification of these areas, that
are to be shown on the base mapping, shall be provided by Alta.
Task 5: Prepare 75%, 100% and Final Plans and Specifications
The objective of this task is perform a review of the 50% design level plans and supporting data with the City of
San Rafael and respond to questions and comments which will culminate in the development of 75%, 100% and
Final Plans and Specifications for a multi-use path between Anderson Drive to Mahon Creek.
Task 5.1: 7 5% Plans
Review and incorporate 50% comments
Transcribe all written and markup comments and provide written responses
Refine initial construction details and notes
Identify water quality location and enhance Stormwater Pollution Prevention Plan
Refine 50% submittal to a 75% level submittal package
Develop initial quantities and outline of technical specifications
Perform in-house quality control review and submit 75% Plans and supporting documents
Task 5.1 : 100% Plans
Review and incorporate 75% comments
Complete construction details and notes
Update initial quantities and refine project technical specifications
Develop final design of the storm water mitigation and final Stormwater Pollution Prevention Plan
Refine 75% submittal to a 100% level submittal package
Perform quality control review to review completeness and compliance to standards
Package and submit 100% Plans and supporting documents
Task 5.3: 100% Final Submittal
Review and incorporate 100% comments
Refine 100% submittal to a Final level submittal package
Perform quality control review
Package and submit Final Plans, specification supporting documents
711 Grand Avenue, Suite 240, San Rafael, CA 94901 \415.930.7960
(
ENGINEERS. SURVEYORS. PLANNERS
City of San Rafael
SMART Multi Use Path between Anderson Drive to Mahon Creek
October 16, 2017
Page 7 of 9
Task 5 Deliverables:
• 75% Plans
• 100% Plans
• Final Plans
One (1) set of the Preliminary Design Plans (l1x17)
One (1) copy of the Preliminary Technical Specifications
Digital copy (PDF) of the of the aforementioned
Copies of additional supporting documentation or correspondence
One (1) set of the Preliminary Design Plans (l1x17)
One (1) copy of the Preliminary Technical Specifications
Digital copy (PDF) of the of the aforementioned
Copies of additional supporting documentation or correspondence
One (1) set of Final Design Plans signed and stamped on bond paper (22"x34")
One (1) reduced set ofthe Final Design Plans (l1x17)
One (1) set of 22"x34" Final Design Plans on bond
One (1) copy of the Final Technical Specifications
Digital copy in PDF and Microsoft Word format of the aforementioned
Copies of additional supporting documentation or correspondence
SCOPE QUALIFICATIONS AND ASSUMPTIONS
BKF's services are limited to those expressly set forth in the scope. BKF shall have no other obligations or
responsibilities for the project except as provided in this proposal letter, or as agreed to in writing. BKF's services
shall be provided consistent with and limited to the standard of care acceptable to such services, which is that BKF
shall provide its services consistent with the professional skill and care ordinarily provided by consultants pract icing
in the same or similar locality under the same or similar circumstances. For the scope of work identified, we have
assumed the following:
MUP Improvement Base Mapping: This scope of services and proposal assumes that the base mapping for the MUP
Plans will be the improvement drawings for the Francisco Blvd West realignment work that BKF is currently preparing
for the SWH team. The current level of the drawings that BKF is preparing for the SWH team will be at or near 100%
and are quite different in terms of the completeness and level of detail than the 35% drawings provided by both
SMART and ALTA respectively. The BKF team will need written permission or authorization to use these drawings
and data contained within as they are currently the property of SWH and SMART.
Structural Engineering and Details: Structural calculations, design, and details will be provided by STY Engineers
under a subcontract with BKF Engineers.
Geotechnical Engineering Services: Site grading and drainage recommendations and the Structure Type Selection
for the design and support of the MUP will be based on a geotechnical report to be developed and provided by
WRECO . WRECO will provide these services under a subcontract with BKF Engineers
Existing Utilities: Unless otherwise indicated or provided by others, any existing utilities identified on BKF's initial
drawings/plans are based on information obtained by BKF, or provided to BKF, and may not be accurately
documented in their horizontal location or vertical profile. BKF highly recommends that critical facilities be potholed
during design or prior to construction . Potholing services are not included with our services and shall be provided
by others.
711 Grand Avenue, Suite 240, San Rafael, CA 94901 1415 .930 .7960
ENGINEERS. SURVEYORS. PLANNERS
City of San Rafael
SMART Multi Use Path between Anderson Drive to Mahon Creek
October 16,2017
Page 8 of 9
Landscape and Arborist Services : Landscape planning , design and arborist services are not included with our services.
Traffic Control: Traffic Control Plans for the construction activities are not included with our services and shall be
provided by others.
Cost Estimating: Estimated construction costs are not included with our services and shall be provided by others.
CEOA/EIR & Environmental Issues : We have assumed that the disposition of any environmental impacts as related
to CEQA will be addressed by an environmental consultant(s) and planners under contract with the City of San
Rafael. This would include, but not be limited to, consultation with : the California Department of Fish and Wildlife,
the US Corps of Engineers, the US Fish and Wildlife Service and the California State Water Quality Control Board .
Additional items not included with our scope of services include:
~ Revisions to the improvement drawings for the Francisco Blvd West realignment project
~ Land surveys to clarify right-of-way and property line issues
~ Bid and Construction Phase Services
~ Traffic(Transportation Engineering
~ Additional services beyond the scope of services described above
~ Phase 1 Environmental Site Assessment
~ Video inspection of subsurface infrastructure
;,. Maintenance agreements and funding mechanisms for Storm Water Quality features
;,. Mechanical, Electrical, Lighting and Plumbing design services
;,. Off-site improvements
;,. Development of project signage and way-finding
FEES FOR PROFESSIONAL SERVICES
Refer to Attachment 2 for Schedule of Fees
Final fees will ultimately depend on the level of effort needed to complete the scope of work, which is primarily
dependent on the actual level of services requested , conditions encountered, coordination and meetings with the
City of San Rafael, Alta, SMART, SWH, the work of project consultants, and the regulatory review process. These fees
are inclusive of our sub-consultants STV and WRECO and are provided for budgetary purposes, to demonstrate our
current understanding of the level of efforts anticipated for th is project and will be valid for the duration of the
project.
Professional service fees would be considered "not to exceed" and would accrue in general accordance with the
tasks, hours and hourly rates as identified on Attachment 2. The fees will be invoiced monthly, will identify the
professional category and associated hourly rate and include a brief description of the services performed during
that particular billing cycle . The fees are due upon presentation of an invoice. Reimbursable expenses will
accumulate and be invoiced as a separate line item on the monthly invoices in accordance with our rate schedule.
Fees for supplemental and additional services are proposed to be billed on a time and materials basis in accordance
with our Rate Schedule unless otherwise agreed upon. Additional services will be performed only if authorized .
711 Grand Avenue, Suite 240, San Rafael , CA 949011415 .930 .7960
ENGINEERS . SURVEYORS. PLANNERS
City of San Rafael
SMART Multi Use Path between Anderson Drive to Mahon Creek
October 16, 2017
Page 9 of 9
SCHEDULE
BKF and our Team is able to commence working on this project upon your formal authorization to proceed. Based
on our understanding of the project, discussions associated with developing this proposal, contemplated
construction schedule currently underway by SWH and this scope of work, BKF anticipates that the duration of our
project management and design services will last five (5) to six (6) months from the time we are authorized to
proceed.
ACCEPTANCE
If this scope of service and fees for professional services is acceptable, BKF is prepared to proceed upon formal
authorization to proceed and execution of a professional services agreement.
Should you have any questions, or would like additional clarification on any aspect of the proposed services or fee
structure, please feel free to call. We look forward to hearing from you very soon .
Sincerely,
BKF Engineers
~.:g~
GREG HURD, PE, PLS, LEED ® AP
Principal/Vice President
Enclosures: Attachment I, Specific geotechnical scope of services, October 9,2017
Attachment 2, Schedule of Fees
Attachment 3, BKF Rate Schedule 2017/2018
711 Grand Avenue, Suite 240, San Rafael, CA 94901 1415 .930 .7960
ATTACHMENT 1
October 9,2017
GEOTECHNICAL SCOPE OF SERVICES
ATIACHMENT 1
8331 Sierra College Boulevard. Suite208
Roseville. CA 95661
Phone: 916.757.6150
www.wreco.com
The scope of services will consist of performing the required field exploration, laboratory testing, and
engineering report documents to facilitate the design and preparation of the construction packages for the
proposed Francisco Boulevard West Multi-Use Pathway between Anderson Drive to Mahon Creek.
TASK 1 -PROJECT MANAGEMENT
CONSULTANT will attend the Project kickoff meeting and attend monthly coordination meetings. On a
monthly basis, WRECO will provide the Project Team with progress reports for the Project.
TASK 2 -Field Investigation and Laboratory Testing
WRECO will prepare a field Investigation for the proposed project which will address new embankment fills
over soft Bay Muds and for the proposed retaining structures and cantilevered trail structure. For this study,
WRECO will perform the following tasks:
• Pay all fees and obtain an Encroachment Permit from the SMART to perform boring work within their
Right of Way.
• Pay all fees and obtain Boring Permits from the Marin County Department of Environmental Health
for the field exploration borings.
• Have previously obtained Rights of Entry (by others) to access or perform soil borings in private
property.
• Mark out in white paint a minimum of 72 hours prior to the start of the field work and mark out the
proposed boring locations .
• Contract with a drilling contractor to perform the soil boring work. Up to six (6) soil borings will be
drilled with mud rotary drilling methods to completion depths of between 60 to 100 feet (60' -100')
below existing grades.
• Soil sampling will be performed using split barrel drive samplers driven with a 140 pound hammer
falling 30 inches in general conformance with performing the Standard Penetration Test (ASTM
D1586) and Shelby Tube push samplers. The 1.4 inch and 2.5 inch (ID) split barrel drive samplers will
be used to obtain disturbed representative soil samples. Sampling will be performed on 5 foot intervals
as drilling is progressed.
• Contract with a Cone Penetration Test sounding contractor and push up to three (3) CPT soundings to
completion depths of between 60 to 100 feet (60' -100') below existing grades.
• The borings and CPT soundings will be backfilled with neat cement grout and the soil cuttings will be
drummed and disposed of at a proper receiving facility.
• A WRECO representative will provide full time observations as drilling progresses. The recovered soil
samples will be classified using the 2010 Caltrans Soil and Rock Logging, Classification, and
Presentation Manual.
• Representative soil samples will be tested in a laboratory to better determine their engineering
parameters. Laboratory testing will generally consist ofmoisture/density testing, gradation
determination, corrosive potential, strength, and one dimensional consolidation testing. Actual testing
will be determined when the soil and rock samples are recovered during the field investigation.
I Civil Engineering I Water Resources I Environmental Compliance I Geotechnical Engineering I 1
rii.lJ: wneeo
8331 Sierra College Boulevard. Suite208
Roseville. CA 95661
Phone: 916.757.6150
www.wreco.com
• The descriptions of the soils encountered soils, summary oflaboratory testing, and locations of the
borings will be provided on a Boring Location Plan and Boring Logs prepared in accordance with
Caltrans requirements.
TASK 3 -GEOTECHNICAL ENGINEERlGN STUDY
WRECO will prepare Geotechnical Engineering Study for the proposed to provide design recommendations
for the construction of the multi-use trail. For this study, WRECO will provide the following design
recommendations for the project:
• Overall Project description
• Scope of work performed for this study.
• Summary of the previously performed geotechnical work for the SMART Larkspur project.
• Summary of the field exploration program and boring logs and CPT sounding logs performed.
• Summary of laboratory testing results.
• A brief discussion of the regional and local geology and how it applies to the Project site.
• Discussion of the new trail and types of construction such as at grade, embankment fill, retained fill,
and cantilevered structure.
• Discussion of the settlement characteristics of the site soils and estimated amount and duration of the
predicted settlement resulting from the new fill.
• Slope stability analyses for any new slopes constructed as part of the fill placement.
• Foundation recommendations for the proposed retaining walls and cantilevered trail stmcture.
• Recommendations for trail surfacing and grading.
All of this material will be presented in a Geotechnical Engineering Study for use in preparing the design
drawings and for bidding.
At this time the BKF team will be considering replacing the cast-in-place concrete retaining walls (as
identified on the 35% level MUP Drawings prepared by Alta) with mechanically stabilized earth (MSE)
retaining walls using a backfill consisting of a light unit weight and high porosity construction material. With
the project site overlying bay mud, a highly compressible material along with the currently planned retaining
walls along the creek will be subject to inundation. The potential design of the MSE walls combined with the
light weight and high porosity construction material will allow for the dissipation of pore pressures and
improve the drainage characteristics.
ASSUMPTIONS AND REQUIRED INFORMATION
The following assumptions were used in preparing this Scope and Fee for the subject project and the following
documents/information are required to perform the work:
• The limits of work were provided by via discussions and emails with Alta Planning.
• Copies of the existing site topography will be provided prior to the start of the field work.
• There will be one round of comments on the draft documents.
• WRECO is not required to attend any weekly conference calls or meeting with review agencies.
• Access to the Private property to perform the field work will be provided to WRECO by others at no
cost to WRECO.
• There will be no railroad or SMART coordination involved with the design documents WRECO
prepares for the proposed improvements.
I Civil Engineering I Water Resources I Environmental Compliance I Geotechnical Engineering I 2
VALUE ENGINEERING
8331 Sierra College Boulevard, Suite208
Roseville, CA 95661
Phone : 916.757.6150
www.wreco.com
WRECO is proposing a Value Engineering Proposal to replace the cast-in-place concrete retaining walls (as
identified on the 35% level MUP Drawings prepared by Alta) with mechanically stabilized earth (MSE) retaining
walls using Tire Derived Aggregate (TDA) as the backfill material.
CALRECYCLE currently has a program to promote the use ofTDA where the properties (light unit weight and
high porosity) make it a preferred construction material. With our project site overlying Bay Mud, a highly
compressible material along with the proposed retaining walls will be along the creek which will be subject to
inundation, TDA is a preferred construction material for both its low unit weight and dissipation of pore
pressures/drainage characteristics.
In addition, CALRECYCLE has a grant program which reimburses the owner for using TDA in an engineering
application where TDA is a preferred alternative. Basically the engineer, on behalf of the owner, submits a grant
application for the construction costs of the TDA (including delivery costs to the site), some placement costs,
and also engineering costs for design.
An example below:
500 tons ofTDA (roughly 1500 cubic yards of material) @ $60/cubic yard delivered
Reimbursement of$7.50 dollars a ton to place the TDA
Engineering Costs (one half of construction)
Total Reimbursement
=
=
=
$30,000
$ 3,750
$16,875
$50,625
The more backfill we use for the project, the more cost reimbursement the project receives up to $350,000 upper
bound maximum for a small project.
This potential design and option will be thoroughly discussed during the kickoff meeting.
I Civil Engineering I Water Resources I Environmental Compliance I Geotechnical Engineering I 3
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PERSONNEL
ENGINEERING
Senior Associate Engineer
Associate Engineer
Senior Project Manager
Project Manager
Engineer IV
Engineer III
Engineer II
Engineer I
Engineering Assistant
Junior Eng ineer
PLANNING
Planner IV
Planner III
Planner II
Planner I
SURVEYING
Senior Associate Surveyor
Associate Surveyor
Senior Project Manager
Project Manager
Surveyor IV
Surveyor III
Surveyor II
Surveyor I
Survey Party Chief
Survey Chainman
Apprentice IV
Apprentice III
Apprentice II
Apprentice I
Instrumentman
Surveying Assistant
Junior Surveyor
Utility Locating Superintendent
Utility Locator III
Utility Locator II
Utility Locator I
BIM Specialist III
BIM Specialist II
BIM Specialist I
DESIGN AND DRAFTING
Technician IV
Technician III
Technician II
Technician I
Drafter IV
Drafter III
Drafter II
Drafter I
CONSTRUCTION ADMINISTRATION/QSP-QSD
Sr. Construction Administrator
Resident Engineer
Field Engineer III
Field Engineer II
Field Engineer I
Senior Consultant
SERVICES AND EXPENSES
Project Assistant
Clerical/Admin . Assistant
Delivery Services
PRINCIPAL IN CHARGE
PROFESSIONAL PERSONNEL SERVICE FEES
JANUARY 1,2017 -DECEMBER 31. 2018
2017
$206
$200
$196
$190
$176
$162
$142
$124
$77
$65
$176
$162
$142
$124
$206
$200
$196
$190
$176
$162
$142
$124
$164
$106
$102
$96
$87
$65
$141
$77
$65
$165
$145
$120
$85
$162
$142
$124
$150
$139
$127
$119
$123
$111
$103
$93
$185
$137
$162
$142
$124
$215
$77
$65
$35
$230
/
ATTACHMENT 3
2018
$211
$205
$201
$195
$180
$166
$146
$127
$79
$67
$180
$166
$146
$127
$211
$205
$201
$195
$180
$166
$146
$127
$168
$109
$105
$98
$89
$67
$145
$79
$67
$169
$149
$123
$87
$166
$146
$127
$154
$142
$130
$122
$126
$114
$106
$95
$190
$140
$166
$146
$127
$220
$79
$67
$36
$236
Charges for outside services, equipment, and facilities not furnished directly by BKF Engineers will be billed at cost plus 10%. Such
charges may include, but shall not be limited to printing and reproduction services; shipping, delivery, and courier charges;
subconsultant fees and expenses; special fees, permits, and insurance; transportation on public carriers, meals, and lodging; and
consumable materials. Mileage will be charged at the prevailing IRS rate per mile. Monthly invoices are due within 30 days from invoice
date. Interest will be charged at 0.833% per month on past due accounts. Expert witness/litigation rates are available upon request.
ENGINEERS . SURVEYORS. PLANNERS
TO: City of San Rafael
Department of Public Works
111 Morphew Street
San Rafael, A 94901
We are sending you: o Drawings
Via : o Overnight
Purpose: ~For signature o For review/comment
NUMBER NUMBER
DATE
OF COPIES OF PAGES
DATE
ATIENTION
RE :
o Specifications
~ Regular mail
o For approval
RECEIVED
NOV 13 2017
PUBLIC WORKS DEPT
CITY OF SA N RAFAFi"
11/09/17 I JOB NO . 20169048-20
Bill Guerin
SMART Multi Use Path between Anderson Drive
to Mahon Creek
o Reports
o Will Call
o For your file
DESCRIPTION
~ Other
o Hand Delivery
~ At your request
3 -9 Partially executed Professional Services Aqreement
3
,
REMARKS :
COPY TO :
10/16/17 11 Exhibit A to Professional Services Agreement
ATIACHMENTS : S1GNED ~d~
Greg Hurd, PE, PLS, LEED AP
Principal/Vice President
200 Fourth Street, Suite 300, Santa Rosa, CA 954011707.583.8500
If enclosures are not as noted, kindly notify us at once .
20169048-20_11.09. 17-City of San Rafael.docx
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Department of Public Works
Project Manager: Kevin McGowan
Extension: 3389
Contractor Name: BKF Engineers
Contractor's Contact: Greg Hurd
Contact's Email: ghurd@bkf.com
D FPPC: Check if Contractor/Consultant must file Form 700
Step RESPONSIBLE DESCRIPTION
DEPARTMENT
1 Project Manager a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) & attachments to City
Atty c/o Laraine.Gittens@cityofsanrafael.org
2 City Attorney a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3 Project Manager Forward three (3) originals of final agreement to
contractor for their signature
4 Project Manager When necessary, * contractor-signed agreement
agendized for Council approval
*P5A > $20,000; or Purchase> $35,000; or
Public Works Contract> $125,000
Date of Council approval
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
5 Project Manager Forward signed original agreements to City
Attorney with printed copy of this routing form
6 City Attorney Review and approve hard copy of signed
agreement
7 City Attorney Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
8 City Manager / Mayor Agreement executed by Council authorized official
9 City Clerk Attest signatures, retains original agreement and
forwards copies to Project Manager
COMPLETED
DATE
10/18/2017
10/18/2017
10/26/2017
10/26/2017
11/6/2017
D N/A
Or
11/6/2017
11/15/17
,,/J t, I/""7
1/ lUI / /7
fI /lrJ J(,
I
{ I ?-v } 11
REVIEWER
Check/Initial
~
~
~ LAG
~ LAG
~
~
KM
J'\
JU4-
~
~ , ............
l7-is J
SAN RA~~EL
THE CITY WITH A MISSION
STAFF REPel. ~T APPROVAL
ROUTING SLIP
Staff Report Author: Kevin McGowan I Date of Meeting: 11/06/2017
Department: Public Works
Topic: FRANCISCO BOULEVARD WEST MULTI-USE PATHWAY DESIGN
Subject: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER
TO EXECUTE A PROFESSIONAL SERVICES CONTRACT WITH BKF ENGINEERS INC. FOR THE DESIGN FOR THE
FRANCISCO BOULEVARD WEST MULTI-USE PATHWAY-SECOND TO ANDERSEN DRIVE, IN THE AMOUNT NOT
TO EXCEED $448,614.
Type: (check all that apply) IZI Consent Calendar 0 Public Hearing
o Discussion Item D Resolution 0 Ordinance
D Professional Services Agreement 0 Informational Report
*If PSA, City Attorney approval is required prior to start of staff report approval process
Was agenda item publicly noticed? DYes IZI No I Date noticed: I DMailed DSite posted DMarin IJ
Due Date Responsibility Description Completed Initial/Comment Date
DEPARTMENT REVIEW
FRIDAY Director Director approves staff 10/20/2017 IZI
noon report is ready for ACM, BG
10/20 City Attorney & Finance
review.
CONTENT REVIEW
MONDAY Assistant City Manager ACM, City Attorney & Click here to 0
morning Finance will review items, enter a date.
10/23 make edits using track
City Attorney changes and ask questions IZI
using comments. Items will 10/26/2017 LG
be returned to the author D
Finance by end of day Wednesday .
DEPARTMENT REVISIONS
FRIDAY Author Author revises the report Click here to D
noon based on comments enter a date.
10/27 receives and produces a
final version (all track
changes and comments
removed) by Friday at
noon.
ACM, CITY ATIORNEY, FINANCE FINAL APPROVAL
MONDAY Assistant City Manager ACM, City Attorney & Click here to D
morning Finance will check to see enter a date.
10/30 their comments were
City Attorney adequately addressed and 10/31/2017 IZI
sign-off for the City LG
Manager to conduct the Click rere to
Finance final review . er'e~ a date D
TUES City Manager Final review and approval 10/31/2017 IZI
noon JS
10/31