HomeMy WebLinkAboutFD Local Hazard Mitigation Plan____________________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 13-11 x 9-3-31
Council Meeting: 11/20/2017
Disposition: Resolution 14418
Agenda Item No: 4.c
Meeting Date: November 20, 2017
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Fire
Prepared by: Christopher Gray, Fire Chief
City Manager Approval: ______________
TOPIC: LOCAL HAZARD MITIGATION PLAN
SUBJECT: RESOLUTION ADOPTING THE SAN RAFAEL LOCAL HAZARD MITIGATION PLAN
RECOMMENDATION:
Approve the attached Resolution adopting the City’s Local Hazard Mitigation Plan (LHMP).
BACKGROUND:
The Disaster Mitigation Act (DMA) of 2000 (Public Law 106-390) requires local governments to develop
and adopt pre-disaster mitigation plans in order to minimize property damage and the risk to public
health and safety that might otherwise result from the effects of a natural or man-made disaster. A
FEMA-approved plan makes the City eligible for FEMA Pre-Disaster Mitigation and Hazard Mitigation
Grant programs. The Plan assesses risk and vulnerabilities and identifies and prioritizes mitigation
projects. FEMA requires the plan to be updated every five years to maintain eligibility for grants.
In February 2016, FEMA approved the City’s application for a sub-grant under the FY 2015 Pre-
Disaster Mitigation Competitive Grant Program. Previously, the City did not have a FEMA-approved,
locally adopted Hazard Mitigation Plan and thus was not eligible to apply for any FEMA funding to
support City Hazard Mitigation projects. The $75,000 grant was used to hire a contractor to assist in the
creation of the LHMP. An additional $25,000 City match was met by budgeted City staff personnel time
contributions to developing the LHMP in FY 2016/17.
In June 2017, a draft San Rafael LHMP was completed and sent to the California Office of Emergency
Services (Cal OES). Cal OES performed a review and on October 31, 2017, FEMA determined that the
plan would be eligible for approval pending City Council approval of the Plan (see Attachment 1). FEMA
requires that the City submit formal adoption documentation by October 31, 2018, after which the plan
will be fully approved.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
ANALYSIS:
Approving the resolution will make the LHMP an official plan and incorporate it by reference into the
Safety Element of the City’s General Plan, and will enable FEMA to provide final approval of the LHMP.
This in turn will make the City eligible to apply for FEMA funding to support City Hazard Mitigation
projects. Additionally, by incorporating the LHMP as part of the Safety Element of the General Plan,
the City will satisfy a prerequisite imposed by Assembly Bill 2140 adopted in 2006 for obtaining 100%
reimbursements from the State of California for certain eligible projects under the California Disaster
Assistance Act.
FISCAL IMPACT:
Formal adoption of the LHMP will allow full recovery of $75,000 in grant monies to the Fire
Department’s Emergency Services fund. There will be no impact to the General Fund. Once the plan is
adopted locally, the City will become eligible to apply for future hazard mitigation funds through FEMA.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt the resolution adopting the San Rafael Local Hazard Mitigation Plan;
2. Adopt the resolution with modifications;
3. Direct staff to return with more information;
4. Take no action
RECOMMENDED ACTION:
Approve the Resolution Adopting the Local Hazard Mitigation Plan
ATTACHMENTS:
1. Preliminary FEMA Approval Letter;
2. Resolution Adopting the San Rafael Local Hazard Mitigation Plan.
RESOLUTION NO 14418
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
ADOPTING THE CITY OF SAN RAFAEL LOCAL HAZARD MITIGATION PLAN
______________________________________________________________________________
WHEREAS, the City of San Rafael recognizes the threat that natural hazards pose to
people and property within our community; and
WHEREAS, undertaking hazard mitigation actions will reduce the potential for harm to
people and property from future hazard occurrences; and
WHEREAS, the U.S. Congress passed the Disaster Mitigation Act of 2000 (“Disaster
Mitigation Act”) emphasizing the need for pre-disaster mitigation of potential hazards; and
WHEREAS, the Disaster Mitigation Act made available hazard mitigation grants to state
and local governments; and
WHEREAS, an adopted Local Hazard Mitigation Plan is required as a condition of
future funding for mitigation projects under multiple FEMA pre- and post-disaster mitigation
grant programs; and
WHEREAS, the City of San Rafael fully participated in the FEMA-prescribed mitigation
planning process to prepare this local hazard mitigation plan; and
WHEREAS, the California Office of Emergency Services and Federal Emergency
Management Agency, Region IX officials have reviewed the City of San Rafael Local Hazard
Mitigation Plan and approved it contingent upon this official adoption of the participating
governing body; and
WHEREAS, the City of San Rafael desires to comply with the requirements of the
Disaster Mitigation Act and to augment its emergency planning efforts by formally adopting the
City of San Rafael Local Hazard Mitigation Plan; and
WHEREAS, adoption by the governing body for the City of San Rafael, demonstrates
the jurisdiction’s commitment to fulfilling the mitigation goals and objectives outlined in this
Local Hazard Mitigation Plan; and
WHEREAS, adoption of the plan authorizes responsible agencies to carry out their
responsibilities under the plan.
NOW, THEREFORE, BE IT RESOLVED, that the City of San Rafael adopts the City
of San Rafael Local Hazard Mitigation Plan as an official plan; and
BE IT FURTHER RESOLVED, that the City of San Rafael adopts the City of San
Rafael Local Hazard Mitigation Plan by reference into the Safety Element of the General Plan
2020 in accordance with the requirements of AB 2140 (adopted 2006), and
BE IT FURTHER RESOLVED, that the City of San Rafael will submit this adoption
resolution to the California Office of Emergency Services and FEMA Region IX officials to
enable the plan’s final approval in accordance with the requirements of the Disaster Mitigation
Act of 2000 and to establish conformance with the requirements of AB 2140.
I, Esther Beirne, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the San Rafael
City Council held on Monday the 20th day of November, 2017 by the following vote, to wit:
AYES: Councilmembers: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: Councilmembers: None
ABSENT: Councilmembers: None
ESTHER C. BEIRNE, City Clerk
STAFF REPORT APPROVAL
ROUTING SLIP
Staff Report Author: Christopher Gray Date of Meeting: 11/20/2017
Department: Fire
Topic: Adopting the San Rafael Local Hazard Mitigation Plan
Subject: RESOLUTION ADOPTING THE SAN RAFAEL LOCAL HAZARD MITIGATION PLAN AS AN OFFICIAL PLAN AND
BY REFERENCE INTO THE SAFETY ELEMENT OF THE GENERAL PLAN
Type: (check all that apply) ☒ Consent Calendar ☐ Public Hearing
☐ Discussion Item ☒ Resolution ☐ Ordinance
☐ Professional Services Agreement ☐ Informational Report
*If PSA, City Attorney approval is required prior to start of staff report approval process
Was agenda item publicly noticed? ☐ Yes ☐No Date noticed: ☐Mailed ☐Site posted ☐Marin IJ
Due Date Responsibility Description Completed
Date Initial / Comment
PRELIMINARY REVIEW
FRI, 7/14 Author Submit draft report to
Director
11/3/2017 ☒
CG
MON, 7/17 Director
Assistant City Manager
Submit draft report to ACM
Readiness review
11/9/2017
☒
CG
☒
RW
WED, 7/19 City Attorney
Finance
Preliminary legal and
financial impact review
11/9/2017
☒ LG
☒
MM
CONTENT REVIEW
FRI, 7/21 Assistant City Manager
Author
Content review
Revisions
11/9/2017
11/9/2017
☒
RW
☒
CG
FINAL REVIEW
MON, 7/24 City Attorney
Finance
Author
Final legal review
Final financial review
Revisions / accept changes
11/9/2017
11/9/2017
11/9/2017
☒
LG
☒
MM
☒
CG
TUES, 8/1 City Manager Final review and approval 11/15/2017 ☒
JS