HomeMy WebLinkAboutPW 2017 Storm Drain RepairAGREEMENT FOR PROFESSIONAL SERVICES WITH
MILLER PACIFIC ENGINEERING GROUP, INC. FOR PROFESSIONAL GEOTECHNICAL
ENGINEERING SERVICES
This Agreement is made and entered into this _! 7tL day of , 2017, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and MILLER PACIFIC ENGINEERING
GROUP, INC. a California corporation (hereinafter "CONSULTANT").
RECITALS
WHEREAS, the CITY has determined that professional geotechnical engineering services are
required in connection with the 70 Irwin Street Roadway Repair Project; a*d go (,rp^.o -T'b1a i ) -7(Q -4"fe{-
WHEREAS, the CONSULTANT has agreed to render such services; 6 vid 2( >, WD • 44AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. The Director of Public Works is hereby designated the
PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the
progress and execution of this Agreement.
B. CONSULTANT'S Project Director. CONSULTANT shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONSULTANT. Scott Stevens is hereby designated as the PROJECT DIRECTOR for CONSULTANT.
Should circumstances or conditions subsequent to the execution of this Agreement require a substitute
PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (10) business
days of the substitution.
2. DUTIES OF CONSULTANT.
CONSULTANT shall perform the duties and/or provide the services outlined in
CONSULTANT'S "Proposal for the Geotechnical Investigation, Site Analyses and Reports, 2017 Storm
Damage, San Rafael California" dated June 15, 2017, marked as Exhibit `'A," attached hereto, and
incorporated herein.
3. DUTIES OF CITY.
CITY shall compensate CONSULTANT as provided in Paragraph 4, and shall cooperate with
CONSULTANT as provided in Exhibit "A" attached hereto.
4. COMPENSATION.
For the frill performance of the services described herein by CONSULTANT, CITY shall pay
CONSULTANT on a time and materials basis for services rendered in accordance with the rates shown
on "Table 1: San Rafael 2017 Storm Damage Cost Estimate" included in Exhibit "A" attached hereto, in
an amount not to exceed $70,108.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONSULTANT.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence upon the date of execution of this Agreement and end
on October 30, 2017when the work shall have been completed, unless the parties agree to extend this
Agreement for another 90 days, as approved in writing by City Manager.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30)
days written notice mailed or personally delivered to the other party.
B. Cause. Either party may tenninate this Agreement for cause upon fifteen (15) days written
notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the
cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15)
day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur
additional obligations under any provision of this Agreement without the prior written consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or
relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as
possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
A. Upon completion of all work under this Agreement, ownership and title to all reports,
documents, plans, specifications, and estimates produced as part of this Agreement will automatically be
vested in the CITY; and no further agreement will be necessary to transfer ownership to the CITY.
CONSULTANT shall fiimish to CITY all necessary copies of data needed to complete the review and
approval process.
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B. It is understood and agreed that all calculations, drawings and specifications, whether in hard
copy or machine-readable form, are intended for one-time use in the construction of the project described in
Exhibit A.
C. CONSULTANT shall not be liable for claims, liabilities, or losses arising out of, or
connected with the modification or misuse by CITY of, the machine-readable infonnation and data provided
by CONSULTANT under this Agreement; further, CONSULTANT shall not be liable for claims, liabilities,
or losses arising out of, or connected with any use by CITY of the project documentation on other projects in
addition to the project that is described in Exhibit A, or for the completion of the project described in Exhibit
A by others, except only such use as may be authorized in writing by CONSULTANT.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection
and audit, all documents and materials maintained by CONSULTANT in connection with its performance of
its duties under this Agreement. CONSULTANT shall hilly cooperate with CITY or its agent in any such
audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the other
party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall
be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at
no expense to CITY, the following insurance policies:
A commercial general liability insurance policy in the minimum amount of one
million dollars ($1,000,000) per occun•ence/two million dollars ($2,000,000) aggregate, for death, bodily
injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in
the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be performed
under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars
($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of
the CONSULTANT's performance of services under this Agreement. Where CONSULTANT is a
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professional not required to have a professional license, CITY reserves the right to require CONSULTANT
to provide professional liability insurance pursuant to this section.
4. If it employs any person, CONSULTANTshall maintain worker's compensation
insurance; as required by the State of California, with statutory limits, and employer's liability insurance
with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease.
CONSULTANT's worker's compensation insurance shall be specifically endorsed to waive any right of
subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the CONSULTANT in
subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally
named insureds under the policies.
2. The additional insured coverage under CONSULTANT'S insurance policies shall
be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's
insurance or self-insurance coverage for any contribution. The "primary and noncontributory" covet -age in
CONSULTANT'S policies shall be at least as broad as ISO form CG20 01 04 13.
3. Except for professional liability insurance, the insurance policies shall include, in
their text or by endorsement, coverage for contractual liability and personal injury.
4. By execution of this Agreement, CONSULTANT hereby grants to CITY a
waiver of any right to subrogation which any insurer of CONSULTANT may acquire against CITY by
virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any
endorsement that may be necessary to effect this waiver of subrogation, but this provision applies
regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer.
5. If the insurance is written on a Claims Made Forn, then, following termination of
this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement coinciding
with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to
contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit
of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance
shall be called upon to protect it as a named insured.
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8. It shall be a requirement under this Agreement that any available insurance proceeds
broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be
available to CITY or any other additional insured party. Furthermore, the requirements for coverage and
limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage
and maximum limits of coverage of any insurance policy or proceeds available to the named insured;
whichever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONSULTANT's
insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and
shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall
provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other
additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY
shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing
payment of losses and related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER or
CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage
required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all
policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or
specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY
reserves the right to obtain a full certified copy of any insurance policy and endorsements from
CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later.
The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City
Attorney.
IL INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless
CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), frorn and
against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited
to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising
out of CONSULTANT'S performance of its obligations or conduct of its operations under this
Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is caused or
contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that
liability is caused by the active negligence or willful misconduct of the City Indemnitees, the
CONSULTANT's indemnification obligation shall be reduced in proportion to the City Indemnitees'
share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONSULTANT's work or work product by the CITY or any of its directors, officers or
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employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the event the
City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from
CONSULTANT'S performance of or operations under this Agreement, CONSULTANT shall provide a
defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of
defense, including reasonable attorneys' fees, incurred in defense of such claims.
B. Where the services to be provided by CONSULTANT under this Agreement are design
professional services to be performed by a design professional as that term is defined under Civil Code
Section 2782.8, CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend
and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or
relate to the negligence, recklessness, or willful misconduct of CONSULTANT in the performance of its
duties and obligations under this Agreement or its failure to comply with any of its obligations contained
in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of
CITY.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement,
and shall survive the termination or completion of this Agreement for the Rill period of time allowed by
law.
12. NONDISCRIMINATION.
CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex,
race, color, religion, ancestry, national origin or disability in connection with or related to the performance of
its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONSULTANT shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement.
CONSULTANT shall perforin all services under this Agreement in accordance with these laws, ordinances,
codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its
officers, agents and employees from any and all damages, liabilities, penalties, fines and all other
consequences from any noncompliance or violation of any laws, ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third
party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other
party.
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15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or deposited
with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified.
Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with
the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager:
TO CONSULTANT's Project Director:
16. INDEPENDENT CONTRACTOR.
Bill Guerin
Director of Public Works
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
Scott Stevens
Miller Pacific Engineer Group, Inc.
504 Redwood Blvd., Suite 220
Novato, CA 94947
For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and
employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY.
CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers,
agents and employees be that of an Independent Contractor and not that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terns and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject
matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONSULTANT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject matter of
this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement.
D. The terns and conditions of this Agreement shall not be altered or modified except by a
written amendment to this Agreement signed by the CONSULTANT and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and
conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and
conditions of this Agreement shall control.
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18. SET-OFF AGAINST DEBTS.
CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under
this Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract
or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of this
Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term,
covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or
other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of
any fee, performance, or other consideration which may become due or owing under this Agreement, shall
not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition,
covenant of this Agreement or any applicable law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the teens and conditions of this Agreement, or
arising out of the perfonnance of this Agreement, may recover its reasonable costs (including claims
administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business
license as required by the San Rafael Municipal Code CONSULTANT shall pay any and all state and
federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed
under this Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service
Form W-9 (Request for Taxpayer Identification Number and Certification).
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year
first above written.
CITY OF SAN RAFAEL
JIM UTZ, Ci M ager
8
CONSULTANT
By: �
Printe arae::5" T 5 j'kPli Fid
Title: (JZIb/ ,Yi"-
ATTEST:
and,
"ozslta�� ef - bg - lzie,
ESTHER C. BEIRNE, City Clerk
Printed Name:
Title:
APPROVED AS TO FORM:
ROBERT F. EPSTEIN, Ci Attorney
Exhibit A
TABLE 1: SAN RAFAEL 2017 STORM DAMAGE COST ESTIMATE
e Labor
Hours by Sub -Task
F
Firm
Miller PaciRc Engineering Group
298
�
LABOR TOTALS (CHARGES BY PERSONNEL) - 321,800 361bT5 Sd.800 $21,500 $13,433
i
m
`W
21 San Pablo
$10,516
c u
o 1?
g `
personnel Classllleatlan
N N
E
a$ y
�a�
t7
_
o i
x U
in
01 1 U
3
---- puny
$240
$195
$160 s100
1.10 Protect Meeting (3)
12
12 52,880
1.20 Subconsultant Cmrdinat'on
4
4 $400
GABOR'TOTA (HO R8 BY PERSONNE I go 45 30 219 Outside
PROJECT
70 [min Street
$21,032
80Upeer Toyon
TOTAL
298
$70,100
LABOR TOTALS (CHARGES BY PERSONNEL) - 321,800 361bT5 Sd.800 $21,500 $13,433
i
$14,022
21 San Pablo
$10,516
Cost Breakdown per Individual Site
All 5 Authorized
70 [min Street
$21,032
80Upeer Toyon
$14,022
121 Irwin Street
$10,516
76 0 Street
$14,022
21 San Pablo
$10,516
Individual
Authorization
$23,136
$15,424
$11,568
$15,424
$11,565 f�
Moa[Ep �ACI�oC
fN61NEfRIN6 GROUP
PROPOSAL FOR THE
Geotechnical Investigation, Site Analyses and Reports
2017 Storm Damage
San Rafael, California
City of San Rafael
Department of Public Works
111 Morphew Street
San Rafael, California 94901
June 15, 2017
Exhibit A
Proposal for Geotechnical Investigation, Site Analyses and Reports Page 1
2017 Storm Damage Sites
San Rafael, CA
June 15, 2017
City of San Rafael
Department of Public Works
111 Morphew Street
San Rafael, California 94901
Attn: Mr. Kevin McGowen, P.E.
Re: Executive Summary
Proposal for Geotechnical Investigation and Analyses
2017 Storm Damage Sites
San Rafael, California
We are pleased to have the opportunity to submit our proposal to provide geologic and geotechnical
engineering services for stabilization of five sites in San Rafael that were damaged during strong 2017
winter storms. As a local Marin County firm, the successful completion of this project is important to
maintain our reputation in the community and professional relationships with the City of San Rafael.
Having completed hundreds of projects in the San Rafael area, we are familiar with the site conditions
in the vicinity of the project site and with the nuances of working within Marin County. We have previously
worked with City of San Rafael on over 100 projects many of which relate to slope stabilization.
Miller Pacific Engineering Group would perform the work from our Novato office. The attached proposal
will demonstrate our qualifications to perform the work, summarize our proposed scope of services, and
provide our fee estimate. We welcome discussions with the City to refine the scope and fee estimate
as needed to meet the City's goals and budgets.
The following individual has the authority to negotiate and contractually bind Miller Pacific Engineering
Group. We appreciate the opportunity to work with you on this exciting and important project.
Sincerely,
Scott Stephens, President
Geotechnical Engineer No.
(Expires 6/30/19)
2398
Proposal for Geotechnical Investigation, Site Analyses and Reports Page 2
2017 Storm Damage Sites
San Rafael, CA
1.0 INTRODUCTION
We are pleased to respond to the City of San Rafael's (City) request for proposal to perform geotechnical
investigations to be used in the stabilization of five sites damaged during the 2017 winter storms. The
sites requiring investigation include; 70 Irwin Street, 80 Upper Toyon, 121 Irwin Street, 76 D Street and
21 San Pablo in San Rafael, California. We have previously inspected the sites and provided
geotechnical consultation for emergency "temporary" stabilization. The projects vary from relatively
shallow smaller sloughs to moderately sized landslides
1.1 Project Objectives and Key Issues
We have reviewed the materials in the Request for Proposal (RFP) and understand the project objective
is to provide geotechnical investigation reports for use in designing and constructing long-term slope
stabilization at the various project sites. The following is a brief summary of key issues pertaining to this
project:
• Evaluate the geologic and geotechnical site conditions (i.e., subsurface geology, groundwater,
slope stability, settlement, and others) in order to develop alternative repair concepts and provide
geotechnical design criteria for use in the engineering and analyses of the repairs.
• Geotechnical exploration using equipment suitable for the site conditions and laboratory testing
to determine the subsurface conditions and engineering properties of the on-site soil and bedrock.
This data will be used to assess reuse for slope stabilization options.
• Evaluation of commonly considered geologic and geotechnical hazards and mitigation measures
consistent with the geology, soils, and seismicity section of California Environmental Quality Act
(CEQA)
2.0 SCOPE OF WORK
This section outlines our technical approach for key elements of the project and is organized by the tasks
needed to complete the investigations as identified in the RFP.
2.1 Project Management and Coordination:
Miller Pacific will attend project meetings or conferences as requested by the City for project updates and
at select decision points. We will coordinate the work of subconsultants as needed. Per the RFP, we
have planned for three meetings or progress phone calls with City staff. These meetings will provide an
opportunity to discuss ongoing work, present findings, and solicit feedback.
2.2 Review Available Documents, Site Inspections and Exploration Plan -
We will review available previous studies, topographic plans, our in-house materials, and other data
relevant to the geotechnical investigation. The existing data will be complied and organized.
We will perform site inspections to observe existing conditions. The site inspections shall include visual
confirmation of existing structures and utilities, evaluation of access for exploration equipment, and
Proposal for Geotechnical Investigation, Site Analyses and Reports Page 3
2017 Storm Damage Sites
San Rafael, CA
marking potential exploration locations for Underground Service Alert (USA) notification and utility
clearance. The exploration locations will be adjusted to the extent possible to reduce site impacts.
Deliverable: Site exploration plans showing proposed exploration locations, exploration types, depths,
sample method and backfilling method. The subsurface exploration work plan will be issued as a draft.
We will meet with the City to discuss the draft plan and incorporate any comments into a final plan.
2.3 Geotechnical Exploration and Testing
Following the review and evaluation of existing data, Miller Pacific Engineering Group will perform
geotechnical exploration and laboratory testing that will include the following:
2.3.1 Exploration Permits, and USA
Miller Pacific will obtain and pay for permits (encroachment and Marin County Environmental Health)
necessary to perform the geotechnical explorations. We expect the City will obtain any required
environmental permits, right of entry, cultural permits/clearances, or access permits. Miller Pacific will be
responsible for contacting Underground Service Alert (USA) to locate utilities, and coordinating with
utilities companies as needed to perform subsurface exploration for the project.
Deliverable: Copies of all required drilling permits.
2.3.2 Geotechnical Exploration
Miller Pacific will coordinate and oversee the approved field exploration in accordance with the standard
of practice. All soil classification, sampling, and logging shall be performed in accordance with ASTM
2488 methods by geologists or engineers under supervision of MPEG's Certified Engineering Geologist
and California Geotechnical Engineer.
We estimate two to three exploratory borings will be performed at each site to log subsurface conditions
and obtain samples for laboratory testing. A combination of track and portable drill equipment will be
used. Samples will be collected with the Modified California split spoon sampler and Standard
Penetration test sampler, as appropriate for the soil types being samples.
The depth of exploration is estimated to range from about 10 feet to 20 feet below existing grade. Soil
cutting will be used to backfill boreholes or cuttings will be spread on-site if bore holes require grouting.
2.3.4 Laboratory Testing
Geotechnical laboratory testing will be performed on select soil samples collected during the subsurface
exploration program in order to aid in soil classification and development of engineering parameters for
levee evaluation and design. The laboratory testing will include in situ moisture and density, grain -size
distribution, Atterberg limits, corrosion, and unconfined compression strength tests.
Deliverable: The results of the subsurface exploration and laboratory testing will be summarized in
subsurface exploration appendices to be attached to the geotechnical reports. These appendices will
include soil and rock classification charts, boring logs, and laboratory test results.
Proposal for Geotechnical Investigation, Site Analyses and Reports Page 4
2017 Storm Damage Sites
San Rafael, CA
2.4 Geotechnical Analyses and Report:
MPEG will analyze the data collected during the field exploration and laboratory testing program and
perform analysis appropriate for the proposed project. The analyses are expected to include the
following:
2.4.1 Geologic Hazards Evaluation
We will evaluate geologic and geotechnical hazards commonly considered as part of the California
Environmental Quality Act (CEQA) process. A full environmental review and impact report is beyond the
currently proposed scope of services. We will help coordinate environmental review and documentation
if required.
2.4.2 Geotechnical Analyses
Engineering analyses of slope stability will be performed. These analyses may include static and pseudo -
static (seismic) stability analyses using SLIDE (version 7.009) software that includes:
Geologic cross-section of the landslide and underlying soil and bedrock conditions. Estimate of
engineering properties of the soil for use in the slope stability model.
Conduct two-dimensional static and pseudo -static slope stability analyses to estimate the
improvement in factor of safety of different stabilization options.
Geotechnical analyses to develop recommendations and criteria (i.e., site grading, subsurface
drainage, active pressures, allowable passive pressure, bearing capacities, tie -back friction, etc.)
for design of the slope stabilization repairs.
2.4.3 Geotechnical Report
Miller Pacific will prepare a Geotechnical Report for each site that provides interpretation of subsurface
conditions based on information collected during exploration. We will summarize geologic hazards,
geotechnical analyses procedures/ results, and provide geotechnical recommendations for the project.
The report will include geotechnical tables, recommendations, design criteria, and figures summarizing
the analyses outlined above. The report will also contain at least two alternatives for slope stabilization
for each site and discussion of possible constructability issues.
Deliverable: Draft and final geotechnical reports for each project site. MPEG will submit a draft report
for City review. A meeting/teleconference with the City will be held to discuss any comments or
questions. Final reports will be submitted once all comments have been adequately addressed, and will
be signed by a Geotechnical Engineer (GE) with current license in the State of California.
25 Geotechnical Consultation and Plan Review:
Following issuance of our geotechnical reports, we will be available to consult with the project team to
respond to requests for information or answer any geotechnical questions that may arise during project
design development. We should review the plans as they near completion in order to determine whether
the intent of our geotechnical recommendations has been suitably incorporated.
Proposal for Geotechnical Investigation, Site Analyses and Reports Page 5
2017 Storm Damage Sites
San Rafael, CA
Deliverable: Geotechnical plan review and letter providing geotechnical comments, or indicating plans
are in conformance with intent of the geotechnical design.
2.6 Geotechnical Construction Support:
As Geotechnical Engineer of Record for the project, we will respond to requests for information and
review submittals as they relate to the geotechnical portions of the project. We would attend a pre -
construction meeting and make intermittent site visits to confirm geotechnical conditions are as
anticipated, or make recommended field modification if needed.
Although not specifically discussed in the RFP, geotechnical inspection and testing of; site excavation,
subsurface drainage, structure fill compaction, pier drilling/foundation excavations, concrete placement
compressive strength testing, tieback load testing, and roadway baserock/asphalt compaction, will likely
be required for complete geotechnical sign -off. The scope of this work will need to be developed once
repair plans have been prepared.
Deliverable: Geotechnical letter summarizing the results of our construction services and providing our
opinion regarding the Contractor's compliance with the project plans and specifications.
3.0 PROJECT SCHEDULE
The anticipated project schedule following notice to proceed is summarized below. If the scope of the
project is altered, we can revise and update the schedule to meet project milestones.
Task 1:
Subsurface Exploration Plan
Two weeks
Task 2:
USA marking and permits
Two weeks
Task 3:
Laboratory Testing
Two weeks
Task 3:
Subsurface Exploration
Two weeks
Task 4:
Engineering Analyses
One week
Task 5:
Draft Reports
Two weeks
Task 6:
Final Reports
One week
Most of the tasks need to occur sequentially, although some tasks may overlap a bit. Total estimated
time to prepare and issue final reports is 10 to 12 weeks.
4.0 STATEMENT OF QUALIFICATIONS
As a firm with over 25 years of experience in Marin County, Miller Pacific Engineering Group (MPEG)
believe we offer a unique background and knowledge that can be applied to this project to meet the City's
objectives. MPEG has worked on numerous slope stabilization projects within Marin County and has
applied innovation, creativity, and solutions oriented results to our clients' needs. The following is a
summary of our qualifications for this project.
The successful completion of the project is important to us in maintaining our professional
relationships with the City of San Rafael and our reputation in the community. Our Novato location
enables us to effectively plan and implement the investigation and preparation of geotechnical
reports.
Proposal for Geotechnical Investigation, Site Analyses and Reports Page 6
2017 Storm Damage Sites
San Rafael, CA
• We have completed hundreds project within the San Rafael area of Marin County. We are very
familiar with the local site conditions and nuances of working within Marin County.
• Cost effective investigation and design. We are a local, small to medium sized firm that can easily
adapt to changes in the design and thinking "outside the box".
4.1 CONSULTANT TEAM
Miller Pacific will provide a majority of the requested services in-house. We will utilize subconsultants
for exploratory drilling and possibly specialized laboratory testing. Roles, responsibilities and
descriptions are summarized below.
Miller Pacific Engineering Group Project Management, Technical Coordination
Evaluation of Subsurface Conditions
Laboratory Testing
Geologic and Geotechnical Analyses
Geologic and Geotechnical Report
11 l • • 1XIOM •
Miller Pacific Engineering Group (MPEG) provides clients with special services in the Geosciences by
drawing on forty years of professional expertise in Geology, Civil and Geotechnical Engineering. The
majority of our projects are in the Northern San Francisco Bay Area. With a home office in Novato and
additional offices in Napa and Petaluma (including soil laboratory), the firm serves numerous public
agencies and private clients. Their services span the range of Geotechnical Planning, Geological
Hazards Analysis, Geotechnical Exploration and Testing, Foundation Engineering, Construction
Monitoring, Geo -Civil Engineering and Distressed Property Evaluation. The firm's resource library
provides a wealth of background information on local geologic and soil conditions, and their project
records document the constructability of their various geotechnical designs. MPEG is an employee -
owned California Corporation and registered as a California Small Business (SBE) and Micro -Business.
MPEG provides a variety of geotechnical and geologic services including:
Geotechnical Engineering: Feasibility Studies, Geotechnical Investigations, Earthquake Engineering,
Site Grading Criteria, Stability and Settlement Analyses, Foundation Design, Distressed Property
Evaluation, Forensic Studies, and Expert Witness.
Engineering Geology: Geologic Hazard Investigation, Fault and Seismicity Studies, Environmental
Impact Assessment, Ground Water Studies, Geologic Resource Evaluation, Quarry Closure Reports.
Geo/Civil Engineering: Landslide Mitigation Design, Embankment Design, Foundation Rehabilitation,
Retaining Structures, Bridges, Shoreline Protection, Earth Dam Design, Design Plans and Specifications.
Construction Monitoring and Testing: QA/QC geotechnical inspection and testing including site
grading, foundations construction, subsurface drainage, pavement sections and concrete.
More information is available at www.millerpac.com
Proposal for Geotechnical Investigation, Site Analyses and Reports Page 7
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San Rafael, CA
Miller Pacific will utilize various drilling subconsultants based on site specific conditions and access. A
combination of truck or track mounted, as well as, portable drilling equipment will be required for
subsurface exploration. We would likely utilize DeNovo Drilling for the track and portable equipment, and
Pearson drilling for truck mounted drilling. If required, specialized outside laboratory testing would likely
be performed by Cooper Testing Lab.
4.2 Key Personnel
The following provides an abbreviated summary of the key personnel for this project. The summary
identifies the qualifications of the individual and the role they will have on the project. Full resumes are
available upon request.
Scott Stephens, Principal, Civil and Geotechnical Engineer (MPEG) — Scott is a California registered
Civil and Geotechnical Engineer and will be the project manager for the geotechnical investigation. He
has more than 25 years of experience including over 600 Geotechnical and Geo -Civil projects in Marin
City that have addressed site grading, consolidation settlement and slope stability. Geotechnical services
have included inspection, exploration, monitoring, stability analyses, expert testimony, repair plans and
construction inspection, testing and project management. He serves as a Peer Reviewer for several
local governmental agencies. He has conducted forensic investigations and has provided expert
testimony on geotechnical issues including slope instability, retaining wall failure, foundation distress and
groundwater seepage. Scott has provided geologic and geotechnical services including investigation,
reports, repair plans and construction inspection for numerous slope stabilization projects.
Protect Role. Will be the overall project manager and primary contact for the City. Will direct work of
the consultant team, supervise all geotechnical technical work and perform QA/QC final review to
ensure the accuracy of final work products and that the City's needs are met.
Mike Jewett, Certified Engineering Geologist, Professional Geologist (MPEG) — Mike Jewett serves
as Project Geologist on a variety of Geotechnical and Geo -Civil Projects. His experience is concentrated
in the San Francisco Bay Area, primarily within Marin, Napa, Contra Costa, and San Francisco Counties.
Mike has conducted dozens of geologic site evaluations for a variety of projects, including distressed
properties, slope failures and pre -development feasibility studies. He has implemented and managed
subsurface exploration and laboratory testing programs for numerous geologic and geotechnical
investigations utilizing a wide array of specialized techniques and equipment, including auger, rotary -
wash, and continuous core drilling, cone penetrometer test (CPT) explorations, slope inclinometer and
monitoring well construction, installation of in-situ instrumentation, downhole geophysical logging, and in-
situ hydraulic conductivity testing. He has performed geologic field mapping and complex geologic
hazard evaluations for projects with acute seismic, liquefaction, settlement, coastal bluff erosion, slope -
stability and groundwater concerns.
Project Role: Will be the project geologist and responsible for the project subsurface exploration and
geologic hazards evaluation.
Ben Pappas, Senior Engineer, Civil and Geotechnical Engineer (MPEG) — Ben Pappas serves as a
Senior Engineer on a variety of Geotechnical and Geo -Civil Projects and is a registered Civil and
Geotechnical Engineer in the State of California. His experience is concentrated in the North and East
Bay area, particularly Marin, Sonoma and Alameda Counties. Ben has extensive experience working
with local City and School Districts and Colleges to improve their facilities. The projects Ben has been
involved with required geotechnical services to comply with the current CBC and Division of State
Proposal for Geotechnical Investigation, Site Analyses and Reports Page 8
2017 Storm Damage Sites
San Rafael, CA
Architects (DSA) requirements. For his projects, he has provided detailed seismic hazard analysis,
liquefaction analysis, calculations for seismically induced settlement, slope stability (for both static and
seismic conditions) and settlement analyses.
Project Role: Ben will perform technical analyses to evaluate slope stability and develop
geotechnical design criteria for the project.
4.3 Reference Projects
The following provides an abbreviated summary of a few key projects with features similar to the proposed
project.
Marin County Public Works Landslide Investigation, Monitoring & Repair
Marin County, California
Over the past 20 -years Miller Pacific has worked for the County of Marin as a sub -consultant on over 60
landslides which damaged County roads, parks and open space areas. Many of the projects involved
emergency consultation, geotechnical investigation and preparation of complete design repair plans. We
have prepared plans for soldier pile and lagging retaining walls, shotcrete and soil nail walls, tied back CIDH
retaining walls, Geobrugg catchment walls, reinforced earth buttresses, and other types of repairs. For
most of these projects we also performed construction observation and material testing services, working
with County Resident Engineers or Construction Managers. A few of the projects are described below.
The Crown Road at Idlewood Road was the large landslide that damaged
County roads due to FEMA disaster events. We investigated the site with
test borings and inclinometers that were used to determine the depth and
rate of landslide movement (up to 45 feet below road grade) and to model
geologic condition and perform slope stability analyses. The repair
consisted of a 200 -foot -long row of 3 -foot diameter drilled piers, spaced
7 -feet on center, along the edge of the road and a 125 -foot -long row of 3 -
foot diameter drilled piers, spaced 7 feet on center, about 25 to 50 feet
uphill from the lower row of piers. Both structures are laterally supported
by up to 240 kip tiebacks consisting of double -corrosion protected bundled strands that are up to 110 feet
in length. Miller Pacific Engineering Group provide geotechnical consultation, inspection and testing during
construction.
We are monitoring landslides with slope inclinometers for Marin County where slow, gradual movement
has damaged roadways that have been maintained by asphalt concrete overlays. The landslides have all
been investigated with test borings converted to inclinometers that extend well into bedrock below the depth
of landslide movement. The monitoring is useful in determining the depth, magnitude and rate of slope
movement. The monitoring is typically performed twice a year and is combined with site reconnaissance
work to check for visual evidence of landslide activity. The County uses this information to determine which
landslides are likely candidates for permanent repair and to prioritize the work. The exploration and
monitoring data is also utilized for repair concepts, engineering analyses and development of repair plans
and specifications.
Proposal for Geotechnical Investigation, Site Analyses and Reports Page 9
2017 Storm Damage Sites
San Rafael, CA
MMWD Phoenix Lake Area Landslides
Mount Tamalpais Watershed, CA
Following heavy winter rains, Marin Municipal Water District engaged
Miller Pacific to evaluate 4 landslides that damaged fire roads located
within the District's Mt Tamalpais watershed in the vicinity of Phoenix
:M Lake. Our scope of services included geologic reconnaissance,
"geotechnical investigation with test borings, development of various
stabilization options and preparation of complete repair plans. The sites
were stabilized with drilled soldier pile and timber lagging retaining walls
with one of the sites utilized tiebacks for increased lateral support.
During construction, we observed excavation of landslide debris, soldier pile installation, tieback drilling,
installation and load testing.
Since 2009, we have monitored a large landslide located immediately downslope from the South Marin
Line Fire Road, adjacent to the Bon Tempe Water Treatment Plant. In the late 1960s, the roughly 250 -
foot wide by 500 -foot long landslide undermined part of a waste water recovery pond. In the late 1970s,
horizontal drains were installed within the landslide and the pond was underpinned with drilled piers to
improved slope stability. However, minor slope movement has continued. Miller Pacific performed a
geotechnical evaluation of the landslide which included; review of historic aerial photographs, site
reconnaissance of the landslide, and drilling a deep test boring located within the upper middle portion of
the landslide. The boring was converted to a slope inclinometer which we continue to monitor to confirm
the depth and rate of landslide movement.
Woodside Terrace Landslide
Fremont, California
A large landslide developed on open space directly below and in the back
yards of several homes. The subject of major litigation, Mr. Stephens
A, performed a geotechnical forensic investigation and provided expert
Jill testimony. Primary causation factors were determined to be weak
geologic bedrock layers and groundwater seepage. Following litigation,
Mr. Stephens performed analyses to develop a landslide repair plan and
provided construction management, inspection and testing. The repair
included installation of drilled piers with tie -backs to support the landslide
scarp and homes during excavation. The landslide was excavated below
the failure plane and an extensive subsurface drainage system was installed to collect and convey
groundwater. The landslide area was rebuilt with a reinforced earth buttress to restore conditions.
Proposal for Geotechnical Investigation, Site Analyses and Reports Page 10
2017 Storm Damage Sites
San Rafael, CA
Zone 7 Cope Lake Detention Basin Slope Stabilization
Livermore, California
Wave erosion along the shoreline, groundwater seepage from an upslope
seasonal creek and non -engineered fill on the east slope of Cope Lake led to
significant toe erosion and landslides that created over -steepened, unstable
slopes and loss of the only vehicular access road around the lake. Miller Pacific
conducted a geotechnical investigation to determine the slope instability
causation factors and develop a geologic cross-section for use in stability
analyses of various slope stability and repair options with rough cost estimates.
The preferred stabilization option was a reinforced earth slope with subsurface
drainage and erosion resistant facing in the lower slope elevations. Existing
concrete and rock debris were utilized to stabilize soft keyway soils and create the rip -rap facing layer. Mr.
Stephens worked with Zone 7 on the preferred mitigation by providing stability analyses, development of
technical specifications, technical review of the contract document, and geotechnical consultation,
inspection and testing during construction.
Fair -Anselm Plaza Creek Bank Stabilization
San Anselmo, California
Fair -Anselm Plaza commercial development was originally constructed to
overhang Corte Madera Creek. During high velocity storm water flows, the creek
banks were eroding and sloughing which exposed the drilled pier foundation
system and was causing the creek bank to encroach on the shallow foundations
that support the structures. Miller Pacific conducted a subsurface exploration
program, designed a bank stabilization system, and provided construction
management and inspection services. Saturated and loose silt, sand and gravel
deposits within the creek bed and banks made traditional drilled excavations
unstable. We designed a reinforced shotcrete wall that was vertically and laterally
supported with helical anchors. The helical anchors were screwed into the ground, eliminating the need
for unsupported excavation and significantly reducing soil cuttings. The shotcrete wall was colored and
textured to match the natural soils in the surrounding creek banks. Existing on-site rock slope protection
was worked around and relocated to the base of the wall for scour protection.
Phoenix Lake Dam Geotechnical Sensitivity Analysis
Ross, California
As part of the Flood Zone 9 Watershed Flood Damage Reduction and Creek
. io.m Management Study, Miller Pacific has prepared a Preliminary Geotechnical
Evaluation Report and a Geotechnical Sensitivity Analysis Report. The
purpose of the preliminary studies was to evaluate geologic and
geotechnical conditions for potential use of the dam and reservoir as a flood
9
control detention basin. Our preliminary analyses were used to consider
possible required remedial measures and conceptual cost estimates for
inclusion in a grant application for funding. We reviewed background
geotechnical and geologic information including geologic maps, geotechnical reports, exploratory boring
logs, laboratory data, topographic mapping, and historic aerial photography. Miller Pacific performed site
Proposal for Geotechnical Investigation, Site Analyses and Reports Page 11
2017 Storm Damage Sites
San Rafael, CA
reconnaissance for preliminary evaluation of site geologic conditions. Slope -stability analyses were
performed using different assumed strength profiles for the dam. These analyses included static and
pseudo -static (seismic) evaluation using ground accelerations consistent with DSOD criteria and for sudden
drawdown conditions. Using the slope stability model, we evaluated different conceptual mitigation
measures to improve stability and reduce seismic deformations. Potential dam improvements included;
reconstruction of the down -stream buttress fill, adding internal drainage, foundation grouting and other
ground improvement measures.
5.0 REFERENCES
Miller Pacific Engineering Group has previously worked for the City of San Rafael on several different
projects. In addition to working with City of San Rafael personnel, other firm references are listed
below.
Mr. Ernest Klock, Principal Civil Engineer
Department of Public Works
3501 Civic Center Drive, Suite 304
San Rafael, CA 94903
Email: eklock@marinCity.org
Phone: 415-499-6552
Mr. Drew McIntyre, Chief Engineer
North Marin Water City
999 Rush Creek Place
Novato, CA 94948
Email: dmcintyre(a)-nmwd.com
Phone: 415-897-4133
Mr. Julian Skinner
City of Larkspur Public Works Director
400 Magnolia
Larkspur, CA 94939
Email: pwdirector(a)-cityoflarkspur.org
Phone: 415-927-5020
6.0 AGREEMENT AND INSURANCE COVERAGE
Miller Pacific Engineering Group has successfully negotiated agreements with the City of San Rafael for
previous geotechnical projects. We currently have an on-call agreement with the City that could be used
as the base agreement for this project. We have the insurance coverage required by the proposal.
7.0 COST PROPOSAL
The anticipated project budget is attached in the separate sealed envelope. If requested, we may be
able to alter the scope of services to meet schedule or budget requirements.
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Kevin McGowan
Extension: 3389
Contractor Name: Miller Pacific Engineering Group, Inc.
Contractor's Contact: Scott Stevens
Contact's Email: SStephens@millerpac.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED REVIEWER
DEPARTMENT
DATE Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
6/22/2017
6/22/2017
b. Email contract (in Word) & attachments to City
Atty c/o Laraine.Gittens@cityofsanrafael.org
a. Review, revise, and comment on draft agreement
6/27/2017
2
City Attorney
® LAG
and return to Project Manager
6/27/2017
® LAG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Project Manager
Forward three (3) originals of final agreement to
11/6/2017
contractor for their signature
4
Project Manager
When necessary, * contractor -signed agreement
❑ N/A
agendized for Council approval
*PSA > $20,000; or Purchase > $35,000; or
Or
Public Works Contract > $125,000
7/17/2017
Date of Council approval
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5
Project Manager
Forward signed original agreements to City
11/16/17
Attorney with printed copy of this routing form
6
City Attorney
Review and approve hard copy of signed
t *07
agreement _-
Review and approve insurance in PINS, and bonds
7 City Attorney
_
(for Public Works Contracts)
Agreement executed by Council authorized official
8 City Manager / Mayor
0-t-17
9 City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager
MILLER PACIFIC
[H61NEf61N6 GROUP
TRANSMITTAL
DATE: 11/07/2017
its]:
City of San Rafael
1400 Fifth Avenue
San Rafael. CA 94901
ATTN: Dianne Mitchell
SUBJECT: RFP — 2017 Storm Damage Repairs
WE ARE SENDING YOU:
PW NO. 2017-9137
RECEIVED
NOV 13 2017
PUBLIC WORKS DEPT.
CITY OF SAN RAFAEL
Copies
Title / Description
3
Professional Services Agreements — 70 Irwin St.; 80 Upper To on, 76 D Street
These are transmitted as checked below:
❑ FAX
❑ OVERNIGHT DELIVERY
® U.S.P.S./MAIL
MESSAGE:
Please sign and return executed copies.
❑ HAND DELIVERY
❑ EMAIL
❑ MESSAGE ONLY
Marilyn Terrazas
El
Confidentiality Notice: This message is for the sole use of the intended recipient(s) and may contain confidential and privileged
information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact
the sender and destroy all copies of the original message.
Office Locations:
504 Redwood Blvd, Suite 220
Novato, CA 94947
T (415) 382-3444
F (415) 382-3450
1333 No. McDowell Blvd, Suite C
Petaluma, CA 94954
T (707) 765-6140
F (707) 765-6222
135 Camino Dorado, Suite 3
Napa, CA 94558
T (707) 265-7936
F (707) 265-7982