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Home My WebLink AboutCC SA Agenda 2017-12-18 SAN RAFAEL CITY COUNCIL – MONDAY, DECEMBER 18, 2017 REGULAR MEETING COUNCIL CHAMBERS, CITY HALL 1400 FIFTH AVENUE, SAN RAFAEL, CALIFORNIA AGENDA OPEN SESSION – COUNCIL CHAMBERS, CITY HALL – 5:30 PM 1. Mayor Phillips to announce Closed Session items CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM, CITY HALL – 5:30 PM 2. Closed Session: a. Public Employee Appointment- Government Code section 54957: Title: (Interim/Acting City Clerk) b. Conference with Legal Counsel – Anticipated Litigation Government Code Section 54956.9(d)(2): Significant Exposure to Litigation (One potential case) OPEN TIME FOR PUBLIC EXPRESSION The public is welcome to address the City Council at this time on matters not on the agenda that are within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the City Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than two minutes and should be respectful to the community. CITY MANAGER’S REPORT: 3. City Manager’s Report CONSENT CALENDAR: The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote. 4. Consent Calendar Items: a. Reappointment of Pamela Harlem to the Marin/Sonoma Mosquito & Vector Control District for a Two-Year Term to Expire End of December 2019 (CC) Recommended Action – Approve staff recommendation 2 b. Resolution Authorizing the Mayor to Execute a Revised Employment Agreement with City Manager James M. Schutz to Take Effect as of August 1, 2017 (CM) Recommended Action – Adopt Resolution c. Resolution Authorizing the City Manager to Execute a Professional Services Agreement with CSG Consultants, Inc. to Provide Temporary Code Enforcement Services (Term of Agreement: Up to 1 Year, with a Six-Month Extension for a Total Budget Amount Not to Exceed $125,000) (CD) Recommended Action – Adopt Resolution d. Resolution Authorizing a Professional Services Agreement with Burke, Williams & Sorensen, LLP for Labor Negotiation Services (HR) Recommended Action – Adopt Resolution e. Accept Special Library Parcel Tax Committee Annual Report (Lib) Recommended Action – Accept report f. Resolution Declaring Intention to Reimburse Expenditures for Certain Capital Projects from the Proceeds of Tax-Exempt Obligations (Fin) Recommended Action – Adopt Resolution g. Fiscal Year 2016-2017 Annual Financial Report, the Gann Appropriations Limit Report, the Memorandum of Internal Control, Child Development Program Report and the Single Audit Report (Fin) Recommended Action – Accept reports h. Resolution Approving the Purchase from Sentry Control Systems of Upgraded Pay-On- Foot Stations in the City-Owned Parking Garages at Third & A Streets and Third & C Streets, In the Amount of $147,726 (PS) Recommended Action – Adopt Resolution i. Resolution Approving and Authorizing the City Manager to Execute a Professional Services Agreement with Martin/Martin Inc. for the Design of the Fifth and C Street Parking Structure Modifications, City Project No. 11195, In an Amount Not to Exceed $65,000 (PW) Recommended Action – Adopt Resolution j. Resolution Approving and Authorizing the City Manager to Execute an Agreement with Steve Kinsey for Transit Center Advisory Services In an Amount Not to Exceed $50,000 (PW) Recommended Action – Adopt Resolution k. Fiscal Year 2017-2018 Fleet Vehicle Purchases: (PW) 1) Resolution Authorizing the City Manager to Purchase Seven Vehicles for Public Works, Police Department, Fire Department, and Parking Services; Recommended Action – Adopt Resolution 3 2) Resolution Authorizing the City Manager to Enter Into a 3-Year Agreement with PCS Mobile, Inc. for Autovu License Plate Recognition Software In an Amount Not to Exceed $167,295 Recommended Action – Adopt Resolution l. Resolution Authorizing the City Manager to Execute a First Amendment to the Professional Services Agreement with Mark Thomas and Company, Inc. for Final Design and Right of Way Services for the Southern Heights Bridge Replacement Project, City Project No. 11282, and to Increase the Compensation By $343,499, for a Total Not to Exceed Amount of $585,067 (PW) Recommended Action – Adopt Resolution m. Resolution Approving and Authorizing the City Manager to Execute a Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group, Inc. for Engineering Design Services Associated with the San Quentin Pump Station Reconstruction Project In an Amount Not to Exceed $128,038 (PW) Recommended Action – Adopt Resolution n. Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Danadjieva Hansen Architects, Inc. for Professional Design Services Associated with the City Child Care Modular Building Replacement Project, for a Contract Amount Not to Exceed $113,000 (PW) Recommended Action – Adopt Resolution o. Accept Completion of the 7 Beechwood Court Storm Drain Improvements Project (City Project No. 11305) and Authorize the City Clerk to File the Notice of Completion (PW) Recommended Action – Approve staff recommendation p. Resolution of Appreciation for Matt Smith, San Rafael Sanitation District (SRSD), Employee of the Third Quarter, 2017 (SRSD) Recommended Action – Adopt Resolution SPECIAL PRESENTATION: 5. Special Presentation: a. Presentation of Resolution of Appreciation to Matt Smith, San Rafael Sanitation District, Employee of the Third Quarter, 2017 (SRSD) OTHER AGENDA ITEMS: 6. Other Agenda Items: a. Consideration of Resolution of Intention to Transition from At-Large Elections to District-Based City Council Elections (CA) Recommended Action – Adopt Resolution 4 APPEAL HEARING: 7. Appeal Hearing: a. Resolution Denying an Appeal and Upholding the Planning Commission’s October 10, 2017 Action to Uphold Zoning Administrator’s August 23, 2017 Approval of a Use Permit (UP17-018) to Allow an Animal Care Facility within an Existing Developed Site at 629 Lindaro Street (CD) Recommended Action – Adopt Resolution PUBLIC HEARINGS: 8. Public Hearings: a. Resolution Approving, with Modifications, the Downtown San Rafael Business Improvement District “Annual Report for 2017 Calendar Year Bid Assessment,” and Levying an Assessment for Calendar Year 2018 (ED) Recommended Action – Adopt Resolution b. Consideration of an Ordinance of the City Council of the City of San Rafael Amending Chapter 8.19 of the San Rafael Municipal Code Entitled “Social Host Ordinance” to Apply to Additional Private Property and Adding Provisions for Requiring Participation by Offenders in a Restorative Justice Program (PD) Recommended Action – Pass Ordinance to print c. Consideration of an Ordinance of the City Council of the City of San Rafael Amending Title 5 of the City of San Rafael Municipal Code to Add New Chapter 5.38 Related to Traffic Safety Rules for the Use of Medians (PD) Recommended Action – Pass Ordinance to print OTHER AGENDA ITEMS Continued: 9. Other Agenda Items: a. Resolution Adopting Amendments to the 2017-2018 Budget (Fin) Recommended Action – Adopt Resolution b. Resolution Awarding a Construction Contract to Alten Construction, Inc. for the City of San Rafael Essential Facilities Construction Project – Public Safety Center - In the Amount of $34,978,000 (PW) Recommended Action – Adopt Resolution c. Election of Vice-Mayor for the City of San Rafael for 2018 d. Approval of City Council Committee Appointments for 2018 5 COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 10. Councilmember Reports: SAN RAFAEL SUCCESSOR AGENCY: 1. Consent Calendar: None ADJOURNMENT: Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection in the City Clerk’s Office, Room 209, 1400 Fifth Avenue, and placed with other agenda-related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters and assistive listening devices may be requested by calling (415) 485-3198 (TDD) or (415) 485-3064 (voice) at least 72 hours in advance. Copies of documents are available in accessible formats upon request. Public transportation is available through Golden Gate Transit, Line 22 or 23. Paratransit is available by calling Whistlestop . Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products.