HomeMy WebLinkAboutPW Fifth and C Parking Structure Modifications____________________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 4-3-569
Council Meeting: 12/18/2017
Disposition: Resolution 14435
Agenda Item No: 4.i
Meeting Date: December 18, 2017
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: ________
File No.: 06.01.228
TOPIC: FIFTH AVENUE AND C STREET PARKING STRUCTURE MODIFICATIONS
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT
WITH MARTIN/MARTIN INC. FOR THE DESIGN OF THE FIFTH AND C STREET PARKING
STRUCTURE MODIFICATIONS, CITY PROJECT NO. 11195, IN AN AMOUNT NOT TO EXCEED
$65,000
RECOMMENDATION: Adopt Resolution
BACKGROUND: The City of San Rafael owns and maintains four parking structures:
Structure Year Built Levels Construction Type
3rd Street & C Street 2004 5 Primarily reinforced concrete with some concrete
masonry wall and parapet construction
3rd Street & A Street 1983 4 Primarily reinforced concrete. Some walls and parapets
are concrete masonry units.
3rd Street & Lootens Pl. 1964 2 Reinforced concrete structure with some structural
steel bracing
5th Avenue & C Street 1959 2 Reinforced concrete structure with some structural
steel bracing
Due to the age and variable construction type of the parking structures, in 2014 the City determined
that a comprehensive study needed to be undertaken to evaluate all four of the City’s Parking structures
for safety, condition, and potential infrastructure upgrades. In March 2014 the Department of Public
Works solicited design proposals and received five proposals from qualified design firms for the initial
study of the noted structures. The City interviewed the top three firms and on May 19, 2014 the City
entered into a professional services agreement with Martin/Martin Inc. for the study.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
The final report was completed in 2015 and identified improvements on each structure. Improvements
range in complexity and detail. For example, the 3rd and Lootens concrete parking structure which was
built in the 1960’s, utilizes a monolithic upper deck with no expansion joints. The final report regarding
this structure includes adding expansion joints to minimize future cracking and spalling of the lower
supports. Overall, the Fifth Avenue and C Street Parking Garage, being one of the oldest structures, was
identified as a priority for structural improvements. Improvements to this structure will include
providing expansion systems for the deck and older support systems. The next steps to making the
necessary improvements at the 5th and C structure include developing a design and plan for the
structural and other improvements.
ANALYSIS:
Developing a plan, specifications, and estimate for a structural project can be complex and will take staff
time and effort to advertise and secure a structural firm for the design. In many cases a firm that is
already familiar with the project and the details associated with the work will expedite the development
and completion of a project. Based on the fact that Martin/Martin Inc. prepared the initial study and
has specific knowledge and experience with the parking garage, staff is recommending proceeding with
awarding the professional services contract to Martin/Martin Inc. for a not to exceed amount of
$65,000.
FISCAL IMPACT:
The design study for the City’s parking structures was originally identified in the 2013/2014 Capital
Improvement Program (CIP). The design and construction was identified as an active project in the
2017/18 CIP.
The project includes upgrading the structure to current earthquake standards. Martin/Martin Inc.’s
proposal includes a not to exceed amount of $65,000 for developing plans, specifications and estimates
for the project. Funding for this project is available in the Parking Services Fund (Fund 501).
OPTIONS:
1. Council may authorize the City Manager to execute the Professional Services Agreement with
Martin/Martin Inc. to develop plans, specifications and estimates for the referenced project;
2. Council may choose to not authorize the City Manager to execute the Professional Services
Agreement with Martin/Martin Inc. and instruct staff to develop a new request for proposal.
ACTION REQUIRED:
Adopt the resolution authorizing the City manager to execute the Professional Services Agreement with
Martin/Martin, Inc. for the design of the Fifth Avenue and C Street Parking Structure Modifications.
Enclosures
1. Resolution
2. Exhibit 1 to Resolution-Professional Services Agreement
3. Exhibit A to Professional Services Agreement-July 20, 2017 Proposal
RESOLUTION NO. 14435
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH MARTIN/MARTIN INC. FOR THE
DESIGN OF THE FIFTH AND C STREET PARKING STRUCTURE MODIFICATIONS,
CITY PROJECT NO. 11195, IN AN AMOUNT NOT TO EXCEED $65,000
______________________________________________________________________________
WHEREAS, the City of San Rafael owns and maintains four parking structures;
and
WHEREAS, providing safe, well-maintained parking facilities is a priority for
the City; and
WHEREAS, in 2014 the City received several proposals for the structural review
of the City parking garages selected Martin/Martin, Inc. to prepare the study; and
WHEREAS, in May 2014 the City of San Rafael entered into a professional
services contract with Martin/Martin Inc. to structurally review the City’s parking structures and
prepare a report which identifies the improvements needed on the City’s parking structures; and
WHEREAS on November 2014 Martin/Martin Inc. completed their report on
each structure; and
WHEREAS Martin/Martin Inc.’s report identified the improvements at the Fifth
Avenue and C Street Garage as having a high priority for earthquake improvements; and
WHEREAS, the City’s 2017/18 Capital Improvement Program (CIP) includes the
improvements to the Fifth Avenue and C Street Garage; and
WHEREAS Martin/Martin Inc. is the most qualified to prepare the design
documents for the Fifth Avenue and C Street Parking Garage Improvements; and
WHEREAS, sufficient funds are available and will be appropriated to support the
cost of developing the design within the Parking Services Fund 501.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL RESOLVES that the City Council approves and authorizes the City Manager to
execute the Professional Services Agreement with Martin/Martin, Inc. attached hereto as
Exhibit “1,” subject to final approval as to form by the City Attorney and in an amount not to
exceed $65,000.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of said City on the 18th day of December, 2017, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor
Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
_______________________________
ESTHER C. BEIRNE, City Clerk
File No.: 06.01.228
AGREEMENTFORPROFESSIONALSERVICES~TH
MARTIN & MARTIN CONSULTING ENGINEERING, INC.
FOR PROFESSIONAL ENGINEERING SERVICES ~D,;f $/'6.
This Agreement is made and entered into this '2b 111 day of ])e cetllbe R ,~, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and MARTIN & MARTIN CONSULTING
ENGINEERING, INC., (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, the CITY has determined that certain specialized professional services are required
for the 5th Avenue & C Street Parking Structure Repair (hereinafter "PROJECT"); and
WHEREAS, the CONTRACTOR has offered to render such specialized professional services in
connection with this Project.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. The Director of Public Works is hereby designated the
PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the
progress and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. Emily Guglielmo is hereby designated as the PROJECT DIRECTOR for
CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement
require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY
within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide the services outlined in their proposal
letter dated July 20, 2017 marked as Exhibit "A", attached hereto, and incorporated herein.
-------3. DUTIES OF CITY.
CITY shall compensate CONTRACTOR as provided in Paragraph 4, and shall perform the
duties as described in Exhibit "A" attached hereto and incorporated herein.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall pay
CONTRACTOR on a time and materials basis for services rendered in accordance with the rates shown
on the current fee schedule dated July 20, 2017 and included as part of Exhibit "A" attached and
incorporated herein, in an amount not to exceed $65,000.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence upon the date of execution of this Agreement and end
on August 31, 2018 when the work shall have been completed, unless the parties agree to extend this
Agreement for another 90 days, as approved in writing by City Manager.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30)
days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written
notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the
cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15)
day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur
additional obligations under any provision of this Agreement without the prior written consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for
or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as
possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with the
performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said
property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection
and audit, all documents and materials maintained by CONTRACTOR in connection with its performance
of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any
such audit or inspection.
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9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the other
party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall
be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at
no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one
million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily
injury, personal injury, or property damage.
2. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in
the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be performed
under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars
($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of
the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a
professional not required to have a professional license, CITY reserves the right to require CONTRACTOR
to provide professional liability insurance pursuant to this section.
4. If it employs any person, CONTRACTOR shall maintain worker's
compensation insurance, as required by the State of California, with statutory limits, and
employer's liability insurance with limits of no less than one million dollars ($1,000,000) per
accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall be
specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in
subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally
named insureds under the policies.
2. The additional insured coverage under CONTRACTOR'S insurance policies shall
be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's
insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in
CONTRACTOR'S policies shall be at least as broad as ISO form CG20 0104 13.
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3. Except for professional liability insurance, the insurance policies shall include, in
their text or by endorsement, coverage for contractual liability and personal injury.
4. By execution of this Agreement, CONTRACTOR hereby grants to CITY
a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against
CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to
obtain any endorsement that may be necessary to effect this waiver of subrogation, but this
provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination of
this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement coinciding
with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to
contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit
of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance
shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds
broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be
available to CITY or any other additional insured party. Furthermore, the requirements for coverage and
limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage
and maximum limits of coverage of any insurance policy or proceeds available to the named insured;
whichever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's
insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and
shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall
provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other
additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY
shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing
payment of losses and related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or
CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage
required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all
policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or
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specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY
reserves the right to obtain a full certified copy of any insurance policy and endorsements from
CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later.
The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City
Attorney.
11. INDEMNIFICATION.
A. Where the services to be provided by CONTRACTOR under this Agreement are design
professional services to be performed by a design professional as that term is defined under Civil Code
Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend
and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or
relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its
duties and obligations under this Agreement or its failure to comply with any of its obligations contained
in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of
CITY.
B. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement,
and shall survive the termination or completion of this Agreement for the full period of time allowed by
law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex,
race, color, religion, ancestry, national origin or disability in connection with or related to the performance of
its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement.
CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances,
codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its
officers, agents and employees from any and all damages, liabilities, penalties, fines and all other
consequences from any noncompliance or violation of any laws, ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any
third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the
other party.
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15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or deposited
with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified.
Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with
the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager:
TO CONTRACTOR's Project Director:
Bill Guerin
Director of Public Works
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
Emily Guglielmo
Martin & Martin Consulting Engineering Inc
700 Larkspur Landing Circle, Suite 155
Larkspur, California 94939
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16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and
employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY.
CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers,
agents and employees be that of an Independent Contractor and not that of an employee of CITY.
17. ENTIRE AGREEMENT -AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject
matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject matter of
this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except by a
written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and
conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and
conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under
this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract
or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts.
19. WANERS.
The waiver by either party of any breach or violation of any term, covenant or condition of this
Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term,
covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or
other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of
any fee, performance, or other consideration which may become due or owing under this Agreement, shall
not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition,
covenant of this Agreement or any applicable law, ordinance or regulation.
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20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or
arising out of the performance of this Agreement, may recover its reasonable costs (including claims
administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE/OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business
license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and
federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed
under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue
Service Form W -9 (Request for Taxpayer Identification Number and Certification).
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
23. MISCELLANEOUS PROVISIONS.
A. CONTRACTOR will perform its services in accordance with the applicable engineering
"Standard of Care," which is defined as the provision of professional services in a manner consistent with that
degree of care and skill ordinarily exercised by members of the engineering professions currently practicing
under comparable circumstances, time frame, and locality ("Standard of Care").
B. CONTRACTOR neither makes nor gives any warranty or guarantee of any kind, expressed
or implied, as a part of its provision of services, the performance of the terms of this Agreement or in
connection with the delivery of any work products, drawings, reports or other materials. The parties
specifically agree than any letter, report, certificate or certification issued by CONTRACTOR or the
placement of their engineering seal on any design document, report, or forensic analysis does not constitute a
guarantee or warranty of any kind, expressed or implied. Except of the "Standard of Care" set forth in
subssection A above, no independent duty of care is owed by CONTRACTOR to CITY.
e. Any opinions of probable project costs or construction costs by CONTRACTOR represent
its reasonable professional opinion and are furnished for general guidance. CONTRACTOR makes not
representation, warranty or guarantee, either expressed or implied, as to the accuracy of such opinions as
compared to bid or actual costs.
//I
//1
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year
first above written.
CITY OF SAN RAFAEL CONTRACTOR
~~ By: ~
Name:~Jlrno
Title: Vr)o 0 C j pa. \
ATTEST:
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
F. EPSTEIN, City Attorney
9
July 20,2017
Mr. Kevin McGowan
City of San Rafael
111 Morphew St.
San Rafael, CA 94901
Re: 5 th and C Parking Garage Structural and Civil Services Proposal
Dear Kevin:
I am writing to present our proposal for civil and structural engineering services for the 5th and C Parking
Garage repairs in San Rafael, CA. Our understanding of the project scope and requirements is based upon
the Martin/Martin, Inc. Parking Structure Upgrade/ Replacement Study dated November 10,2014 and
meeting with Kevin McGowan and Steve Patterson on December 16,2015.
I. PROJECT DESCRIPTlON
The following constitutes our understanding of the project and is the basis for our proposed fee. This
! project incl udes civil and structural scope, including seismic retrofits, based on the Novem ber 2014 report.
The 5th Ave & C St Parking Struc~ure was originally a surface parking lot constructed in 1959. In 1964, a
second level was added to the parking garage on the existing concrete foundations. Some structural steel
bracing was added as part of an undocumented retrofit. There have been ongoing repairs to the concrete
columns and precast beams.
The following represents the structural and civil scope included in this proposal:
Maintenance Items
This section includes scope items for repairs and/or maintenance:
A. Precast Tee Stem Repairs
B. Vertical and Overhead Concrete Repairs
C. Traffic coating, new top coat specification
D. Concrete delamination repair details
E. Repair and waterproofing of all corroded steel
F. New handrails to meet current code requirements for height and spacing
EXHIBIT A
City of San Rafael
5th &C Parking Garage Repairs
San Rafael, CA
January 14, 2016
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Seismic Retrofit
A seismic study was performed as part of the 2.014 study and report. Tier 2. analysis showed that both the
braces and precast moment frames do not possess adequate strength to resist lateral loads imposed during
a seismic event. Because of the manner in which the precast frames were constructed retrofit of precast
moment frames would be costly. Similarly, the retrofit of both the braces and the brace connections would
be extensive and cost prohibitive.
Because of this it is recommended that the existing steel braces be removed and additional lateral resisting
elements on two sides of the garage be provided. Because ofthe column layout on this garage, it is
recommended that a concrete wall be used and new micro pile foundations be provided at wall ends.
Additionally a connection plate will be required at the precast girder joints at all perimeter girders.
Provide new concrete shear wall
,, __ J,!_~.-_ -~ ".," I -, -'----.-; --" -' ----'1"1 .
:---l c.:c-::-O-':''O;1?-::;,''-;;;·-m''C'''':---:--~<Trl ~Tl~ I'
I I I I ;
Site Improvements
A site evaluation was performed as part of the 2.014 study and report. There were several locations of
concrete sidewalk and driveway along both 5th Avenue and C Street where the exterior pavement was
observed to be broken and/or cracked. Asphalt patching has been used in a few locations where the
sidewalk has broken or moved in an attempt to minimize tripping hazards. Broken pavement in walking
paths can present a tripping hazard and ADA regulations limit allowable elevation changes along walking
surfaces to :W'. Additionally, movement and/or settlement of the sidewalk was observed along C Street and
City of San Rafael
5th &C Parking Garage Repairs
San Rafael, CA
January 14, 2016
Pagel3
5th Avenue which has resulted in portions ofthe sidewalk draining back toward the structure. The
movement may be the result in part due to tree roots based on the proximity to existing trees. To correct
these issues it is recommended to replace the exterior sidewalks a'nd driveways.
Additional, though minor, site improvement recommendations included the addition of a "Van Accessib le"
sign in the ADA parking area, replacement of the existing stair handrails to comply with CBC criteria, and
replacement ofthe existing trench drain at the northerly drive entrance.
II. BASIC SERVICES
A. Survey: Provide a topographic site survey utilizing a subcontractor including location of site
features horizontally, elevations at 1-foot contours, and visible utilities . Utility locates are not
included. An ALTA survey per ACSM Standards is not included.
B. Construction Documents: Prepare final structural engineering calculations and design drawings
for the items noted in the scope above and as'sist in the preparation of specifications for the
structural portions of the project. Prepare final civil engineering design drawings for the items
noted in the scope above anticipated to include site demolition, grading, paving, and trench
drain plans. Provide stamped copies of Construction Documents for permitting as indicated
under "Deliverables" in the section below:
1. Consult on non-structural elements that are not part of the Primary Structural Systems.
Consultation is to determine the design forces ofthese elements on the Primary Structur.al
System and to assist other Design Team members in developing details.
2. Recommend scope and frequency of structural testing and inspection made by others.
3. Respond to the comments from the Authority Having Jurisdiction (AHJ) regarding
documents submitted for permit and update such documents, if necessary.
C. Bidding and Negotiation: Assist in determining the qualifications of structural trade
subcontractors . Respond to queries of bidders regarding interpretation of Construction
Documents. Provide clarifying addenda. Review and act upon substitution requests for
reasonable alternates included as a part of bidder's submittals. Assist with technical aspects of
the bid evaluation performed by the Client or Owner upon request.
D. Construction Administration: Assist in interpretation of the design intent and clarification of
technical details of the civil and structural design as follows:
1. Review required manufacturers' and suppliers' shop or erection drawings, allied submittals,
and samples furnished by the Contractors for the civil and structural work . This review will
be for general conformance with the design concept and will not include checking of
dimensions and quantities, nor review of the Contractors' means and methods of doing the
work.
City of San Rafael
sth&C Parking Garage Repairs
San Rafael, CA
January 14, 2016
Page 14
2. Review of Deferred Submittal elements designed by others for specified loads and criteria
specified on the structural Contract Documents only. The supplier and/or engineer who
designed the elements are fully responsible for the design.
3. Return one (1) set of shop drawings with engineer's comments, via electronic mail.
4. Review and respond to Contractor's Requests for Information (RFI) when they request
clarification to the Contract Documents. RFl's submitted by the Contractor to addre?s
conditions of non-conformance will result in "Additional Services,': as noted below.
5. Make up to a maximum offour (4) visits to the construction site to observe the structural
elements of the project and/or attend construction-related meetings. These visits will be
timed to observe the structural work at appropriate points based on the judgment of
Martin/Martin, Inc. personnel. The purpose of these visits will be to observe the quality of
work and the progress of construction. During such visits, and on the basis of these
observations, Martin/Martin, Inc. personnel will use their professional judgment to
ascertain whether the work is generally in conformance with the structural design intent.
Observation included with this proposed Agreement does not satisfy the special inspection
requirements ofthe Building Code.
6. Make one (1) visit to the construction site to observe the civil elements of the project. This
visit will be timed near completion of the site improvements. The purpose of this visit will be
to observe the quality of work and check that all scope items have been constructed. During
such visit, and on the basis ofthese observations, Martin/Martin, Inc. personnel will use
their professional judgment to ascertain whether the work is generally in conformance with
the civil design intent. Observation inciuded with this proposed Agreement does not satisfy
the special inspection requirements of the Building Code.
E. Post-Construction Services: Martin/Martin, Inc. has included revisions of drawings to include
Record Drawing redlines from the Contractor. No other post-construction services are included
as a part ofthis Agreement.
III. DELIVERABLES
A. Drawings: Structural drawings will be prepared as a combination of plans, sections and
elevations extracted from a three-dimensional Building Information Model (BIM) and two-
dimensi?nal drawings to describe details and connections. Civil drawings will be prepared as a
combination of plans and details based on a topographic site survey.
Martin/Martin, Inc. will provide two (2) sets of stamped drawings as required by the AHJ.
Drawings will be issued formally by Martin/Martin, Inc. in a single final Construction Document
set at the same time all other Drawings for the project are issued.
Addit ional drawings or sheets of drawings required for addenda, bulletins, and clarifications will
be issued, as required.
City of San Rafael
sth&C Parking Garage Repairs
San Rafael, CA
January 14, 2016
PagelS
B. Calculations: Martin/Martin, Inc. will deliver one (1) copy of calculations, as required, by the AHJ
to support the permit submittals for the project. Calculations are representative, as required, to
indicate application of building code requirements and engineering judgment.
C. Specifications
IV. ADDITIONAL SERVICES
All services not listed under "Basic Services" are considered "Additional Services." The compensation for
these services will be in addition to that for "Basic Services."
A. Special Services: Special Services are services that can be provided as "Additional Services," but
are not included under "Basic Services."
1. Preparing documents for alternate bids.
2 .. Preparing early design/bid packages or out-of-sequence services, except as provided under
"Basic Services."
3. Providing probable construction costs or quantity surveys, or inventpries of material,
equipment, or labor.
4. Preparing lito sCCjle" Contract Documents beyond normal practice.
S. Providing services for any off-site improvements not listed under "Basic Services."
6. Providing services in connection with future facilities, systems or equipment which are not
intended to be constructed as part of this project.
7. Tenant-related design services, except as provided under "Basic Services."
8. Structural design or review of Contractor's construction systems or techniques such as . .
formwork, excavations, shoring, bracing, or crane supports.
9. Providing design or detailing for Non-Primary Structural Systems except as noted under
"Basic Services." Support of mechanical, electrical, and tenant equipment including seismic
bracing are "Additional Services" in this proposed Agreement.
10. Attending Owner/Architect/Contractor meetings during construction, except as noted under
"Basic Services."
11. Providing digital data that is not consistent with the assumptions listed in Section IV of this
Agreement.
12. Special analysis such as blast resistance, defensive desiin (progressive collapse analysis),
floor response for sound transmission, or vibration and dynamic analysis.
13. Design of Fall Protection Systems except for providing load capacities at specific locations,
magnitude, and direction for systems designed by others and provided to Martin/Martin,
Inc. at such time that it can be included in the Design Documents in a logical and sequential
fashion.
14. Performing the role of the Special Inspector.
15. Engineering of site structures, exterior, and noncontiguous with buildings (e.g. retaining
walls, culverts, tunnels, fountains, signs.)
16. Providing Site Drainage or Stormwater Management Reports.
City of San Rafael
5th &C Parking Garage Repairs
San Rafael, CA
January 14, 2016
Pagel6
B. Contingent Services: Contingent Services are services that usually arise as a result of unforeseen
circumstances. Contingent services can be provided as "Additional Services."
1. Engineering services resulting from changes in project scope beyond Martin/Martin, Inc.'s
control.
2. Services in connection with submitting work due to changes in government requirements
instituted after the date ofthis Agreement.
3. Maki ng revisions to drawings, specifications, or other documents when such revisions are
inconsistent with prior approvals or instructions.
4. Providing consultation and professional services in connection with the evaluation or
replacement of any work damaged during construction.
5. Services made necessary by Contractor's default or by defects in the work of the Contractor.
6. Providing more extensive representation and/or observation at the work site during
construction (at the request of Owner, Contractor, or Architect,) than listed under "Basic
Services."
7. Post-construction services.
8. Furnishing of opinions as an expert or serving as an expert witness.
9. Services modifying work performed by Martin/Martin, Inc. to bring the construction cost
within any limitation imposed by the Client.
If during the progress of work, Martin/Martin, Inc. determines additional engineering services are
recommended, these "Additional Services" may be negotiated directly with the Architect/ Owner or
Contractor.
V. COMPENSATION
A. "Basic Services," will be provided for a lump sum fee of $65,OO(). Labor and Non-Labor expenses
for travel are reimbursable in addition to the fee stated.
B. Payment for "Basic Services" will be made monthly in proportion to the work accomplished, and
will equal the following percentages ofthe total fee, at the completion of each phase:
Construction Documents ....................................................................................................... 75%
Bidding and Negotiation ....................................................................................................... 80%
Construction ....................................................................................................................... 100%
C. Labor and Non-Labor expenses for out-of-town travel are reimbursable in addition to the fee
stated.
D. "Additional Services" will be provided on an hourly basis following the Schedule of Rates and
Charges listed below:
Rates for personnel above are subject to review each year.
City of San Rafael
5 th &C Parking Garage Repairs
San Rafael, CA
January 14, 2016
Pagel7
LABOR RATE
Principal ................................ $195 per hour Sr. Designer ........................................... $135 per hqur
Associate ..................................... $185 per hour Designer ................................................ $110 per hour
Sr. Project Engineer ..................... $175 per hour Technician 111. ........................................ $100 per hour
Sr. Bldg. Envelope Specialist.. ...... $175 per hour Technician II ............................................ $95 per hour
Project Engineer .......................... $160 per hour Technician I. ............................................ $90 per hour
Professional Engineer .................. $140 per hour Administ~ative Assistant.. ....................... $65 per hour
Engineer EIT 11. ............................. $120 per hour Engineering Intern .................................. $60 per hour
Engineer EIT 1 ............................... $110 per hour
This Agreement, together with the red lined Agreement for Professional Services with
Martin & Martin Consulting Engineering, Inc. for Professional Engineering Services, dated July 20, 2017
represents the entire Agreement and supersedes all prior negotiations, representations, or agreements,
whether written or oral. Amendment shall be by written instrument only, signed by all parties.
Thank you once again for considering Martin/Martin, Inc. for your team. Please call if I may answer any
questions regarding this proposed Agreement.
Respectfully submitted,
Emily Guglielmo, SE, PE, CE
Principal
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Kevin McGowan
Extension: 3389
Contractor Name: Martin & Martin
Contractor's Contact: Emily Guglielmo
Contact's Email: eguglielmo@martinmartin.com
D FPPC: Check if Contractor/Consultant must file Form 700
Step RESPONSIBLE DESCRIPTION
DEPARTMENT
1 Project Manager a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) & attachments to City
Atty c/o Laraine.Gittens@cityofsanrafael.org
2 City Attorney a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3 Project Manager Forward three (3) originals of final agreement to
contractor for their signature
4 Project Manager When necessary, * contractor-signed agreement
agendized for Council approval
*PSA > $20,000; or Purchase> $35,000; or
Public Works Contract> $125,000
Date of Council approval
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
5 Project Manager Forward signed original agreements to City
Attorney with printed copy of this routing form
6 City Attorney Review and approve hard copy of signed
agreement
7 City Attorney Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
8 City Manager / Mayor Agreement executed by Council authorized official
9 City Clerk Attest signatures, retains original agreement and
forwards copies to Project Manager
COMPLETED
DATE
7/20/2017
7/20/2017
11/29/2017
11/29/2017
11/29/2017
D N/A
Or
12/18/2017
12/5/2017
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REVIEWER
Check/Initial
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July 20,2017
Mr. Kevin McGowan
City of San Rafael
111 Morphew St.
San Rafael, CA 94901
Re: 5th and C Parking Garage Structural and Civil Services Proposal
Dear Kevin:
I am writing to present our proposal for civil and structural engineering services for the 5th and C Parking
Garage repairs in San Rafael, CA. Our understanding of the project scope and requirements is based upon
the Martin/Martin, Inc . Parking Structure Upgrade/ Replacement Study dated November 10, 2014 and
meeting with Kevin McGowan and Steve Patterson on December 16, 2015 .
I. PROJECT DESCRIPTION
The following constitutes our understanding of the project and is the basis for our proposed fee. This
project includes civil and structural scope, including seismic retrofits, based on the November 2014 report.
The 5th Ave & C St Parking Structure was originally a surface parking lot constructed in 1959. In 1964, a
second level was added to the parking garage on the existing concrete foundations . Some structural steel
bracing was added as part of an undocumented retrofit. There have been ongoing repairs to the concrete
columns and precast beams.
The following represents the structural and civil scope included in this proposal:
Maintenance Items
This section includes scope items for repairs and/or maintenance:
A. Precast Tee Stem Repairs
B. Vertical and Overhead Concrete Repairs
C. Traffic coating, new top coat specification
D. Concrete delamination repair details
E. Repair and waterproofing of all corroded steel
F. New handrails to meet current code requirements for height and spacing
City of San Rafael
sth&C Parking Garage Repairs
San Rafael, CA
January 14, 2016
Page 12
Seismic Retrofit
A seismic study was performed as part ofthe 2014 study and report. Tier 2 analysis showed that both the
braces and precast moment frames do not possess adequate strength to resist lateral loads imposed during
a seismic event. Because of the manner in which the precast frames were constructed retrofit of precast
moment frames would be costly. Similarly, the retrofit of both the braces and the brace connections would
be extensive and cost prohibitive.
Because of this it is recommended that the existing steel braces be removed and additional lateral resisting
elements on two sides ofthe garage be provided. Because of the column layout on this garage, it is
recommended that a concrete wall be use d and new micro pile foundations be provided at wall ends.
Additionally a connection plate will be req uired at the precast girder joints at all perimeter girders.
Provide new concrete shear wall
, .
J
., ,
Site Improvements
A site evaluation was performed as part of the 2014 study and report. There were several locations of
concrete sidewalk and driveway along both sth Avenue and C Street where the exterior pavement was
observed to be broken and/or cracked. Asphalt patching has been used in a few locations where the
sidewalk has broken or moved in an attempt to minimize tripping hazards. Broken pavement in walking
paths can present a tripping hazard and ADA regulations limit allowable elevation changes along walking
surfaces to W'. Additionally, movement and/or settlement of the sidewalk was observed along C Street and
City of San Rafael
sth&C Parking Garage Repairs
San Rafael, CA
January 14, 2016
Page 13
sth Avenue which has resulted in portions of the sidewalk draining back toward the structure. The
movement may be the result in part due to tree roots based on the proximity to existing trees. To correct
these issues it is recommended to replace the exterior sidewalks and driveways.
Additional, though minor, site improvement recommendations included the addition of a "Van Accessible"
sign in the ADA parking area, replacement ofthe existing stair handrails to comply with CBC criteria, and
replacement of the existing trench drain at the northerly drive entrance.
II. BASIC SERVICES
A. Survey: Provide a topographic site survey utilizing a subcontractor including location of site
features horizontally, elevations at i-foot contours, and visible utilities. Utility locates are not
included. An ALTA survey per ACSM Standards is not included.
B. Construction Documents: Prepare final structural engineering calculations and design drawings
for the items noted in the scope above and assist in the preparation of specifications for the
structural portions of the project. Prepare final civil engineering design drawings for the items
noted in the scope above anticipated to include site demolition, grading, paving, and trench
drain plans. Provide stamped copies of Construction Documents for permitting as indicated
under "Deliverables" in the section below:
1. Consult on non-structural elements that are not part of the Primary Structural Systems.
Consultation is to determine the design forces of these elements on the Primary Structural
System and to assist other Design Team members in developing details.
2. Recommend scope and frequency of structural testing and inspection made by others.
3. Respond to the comments from the Authority Having Jurisdiction (AHJ) regarding
documents submitted for permit and update such documents, if necessary.
C. Bidding and Negotiation: Assist in determining the qualifications of structural trade
subcontractors. Respond to queries of bidders regarding interpretation of Construction
Documents. Provide clarifying addenda. Review and act upon substitution requests for
reasonable alternates included as a part of bidder's submittals. Assist with technical aspects of
the bid evaluation performed by the Client or Owner upon request.
D. Construction Administration: Assist in interpretation of the design intent and clarification of
technical details of the civil and structural design as follows:
1. Review required manufacturers' and suppliers' shop or erection drawings, allied submittals,
and samples furnished by the Contractors for the civil and structural work. This review will
be for general conformance with the design concept and will not include checking of
dimensions and quantities, nor review of the Contractors' means and methods of doing the
work.
City of San Rafael
sth&C Parking Garage Repairs
San Rafael, CA
January 14, 2016
Page 14
2. Review of Deferred Submittal elements designed by others for specified loads and criteria
specified on the structural Contract Documents only. The supplier and/or engineer who
designed the elements are fully responsible for the design.
3. Return one (1) set of shop drawings with engineer's comments, via electronic mail.
4. Review and respond to Contractor's Requests for Information (RFI) when they request
clarification to the Contract Documents. RFI's submitted by the Contractor to address
conditions of non-conformance will result in "Additional Services," as noted below.
5. Make up to a maximum offour (4) visits to the construction site to observe the structural
elements of the project and/or attend construction-related meetings. These visits will be
timed to observe the structural work at appropriate points based on the judgment of
Martin/Martin, Inc. personnel. The purpose of these visits will be to observe the quality of
work and the progress of construction. During such visits, and on the basis of these
observations, Martin/Martin, Inc. personnel will use their professional judgment to
ascertain whether the work is generally in conformance with the structural design intent.
Observation included with this proposed Agreement does not satisfy the special inspection
requirements of the Building Code.
6. Make one (1) visit to the construction site to observe the civil elements of the project. This
visit will be timed near completion of the site improvements. The purpose of this visit will be
to observe the quality of work and check that all scope items have been constructed. During
such visit, and on the basis of these observations, Martin/Martin, Inc. personnel will use
their professional judgment to ascertain whether the work is generally in conformance with
the civil design intent. Observation included with this proposed Agreement does not satisfy
the special inspection requirements of the Building Code.
E. Post-Construction Services: Martin/Martin, Inc. has included revisions of drawings to include
Record Drawing red lines from the Contractor. No other post-construction services are included
as a part of this Agreement.
III. DELIVERABLES
A. Drawings: Structural drawings will be prepared as a combination of plans, sections and
elevations extracted from a three-dimensional Building Information Model (BIM) and two-
dimensional drawings to describe details and connections. Civil drawings will be prepared as a
combination of plans and details based on a topographic site survey.
Martin/Martin, Inc. will provide two (2) sets of stamped drawings as required by the AHJ.
Drawings will be issued formally by Martin/Martin, Inc. in a single final Construction Document
set at the same time all other Drawings for the project are issued.
Additional drawings or sheets of drawings required for addenda, bulletins, and clarifications will
be issued, as required.
City of San Rafael
sth&C Parking Garage Repairs
San Rafael, CA
January 14, 2016
Page 15
B. Calculations: Martin/Martin, Inc. will deliver one (1) copy of calculations, as required, by the AHJ
to support the permit submittals for the project. Calculations are representative, as required, to
indicate application of building code requirements and engineering judgment.
C. Specifications
IV. ADDITIONAL SERVICES
All services not listed under "Basic Services" are considered "Additional Services." The compensation for
these services will be in addition to that for "Basic Services."
A. Special Services: Special Services are services that can be provided as "Additional Services," but
are not included under "Basic Services."
1. Preparing documents for alternate bids.
2. Preparing early design/bid packages or out-of-sequence services, except as provided under
"Basic Services."
3. Providing probable construction costs or quantity surveys, or inventories of material,
equipment, or labor.
4. Preparing "to scale" Contract Documents beyond normal practice.
5. Providing services for any off-site improvements not listed under "Basic Services."
6. Providing services in connection with future facilities, systems or equipment which are not
intended to be constructed as part of this project.
7. Tenant-related design services, except as provided under "Basic Services."
8. Structural design or review of Contractor's construction systems or techniques such as
formwork, excavations, shoring, bracing, or crane supports.
9. Providing design or detailing for Non-Primary Structural Systems except as noted under
"Basic Services." Support of mechanical, electrical, and tenant equipment including seismic
bracing are "Additional Services" in this proposed Agreement.
10. Attending Owner/Architect/Contractor meetings during construction, except as noted under
"Basic Services."
11. Providing digital data that is not consistent with the assumptions listed in Section IV of this
Agreement.
12. Special analysis such as blast resistance, defensive design (progressive collapse analysis),
floor response for sound transmission, or vibration and dynamic analysis.
13. Design of Fall Protection Systems except for providing load capacities at specific locations,
magnitude, and direction for systems designed by others and provided to Martin/Martin,
Inc. at such time that it can be included in the Design Documents in a logical and sequential
fashion.
14. Performing the role of the Special Inspector.
15 . Engineering of site structures, exterior, and noncontiguous with buildings (e.g. retaining
walls, culverts, tunnels, fountains, signs.)
16. Providing Site Drainage or Stormwater Management Reports.
City of San Rafael
sth&C Parking Garage Repairs
San Rafael, CA
January 14, 2016
Page 16
B. Contingent Services: Contingent Services are services that usually arise as a result of unforeseen
circumstances. Contingent services can be provided as "Additional Services."
1. Engineering services resulting from changes in project scope beyond Martin/Martin, Inc.'s
control.
2. Services in connection with submitting work due to changes in government requirements
instituted after the date of this Agreement.
3. Making revisions to drawings, speCifications, or other documents when such revisions are
inconsistent with prior approvals or instructions.
4. Providing consultation and professional services in connection with the evaluation or
replacement of any work damaged during construction.
5. Services made necessary by Contractor's default or by defects in the work of the Contractor.
6. Providing more extensive representation and/or observation at the work site during
construction (at the request of Owner, Contractor, or Architect,) than listed under "Basic
Services."
7. Post-construction services.
8. Furnishing of opinions as an expert or serving as an expert witness.
9. Services modifying work performed by Martin/Martin, Inc. to bring the construction cost
within any limitation imposed by the Client.
If during the progress of work, Martin/Martin, Inc. determines additional engineering services are
recommended, these "Additional Services" may be negotiated directly with the Architect/ Owner or
Contractor.
v. COMPENSATION
A. "Basic Services," will be prOVided for a lump sum fee of $65,000. labor and Non-labor expenses
for travel are reimbursable in addition to the fee stated.
B. Payment for "Basic Services" will be made monthly in proportion to the work accomplished, and
will equal the following percentages of the total fee, at the completion of each phase:
Construction Documents ...................................................................................................... 75%
Bidding and Negotiation ....................................................................................................... 80%
Construction ....................................................................................................................... 100%
C. labor and Non-labor expenses for out-of-town travel are reimbursable in addition to the fee
stated.
D. "Additional Services" will be provided on an hourly basis following the Schedule of Rates and
Charges listed below:
Rates for personnel above are subject to review each year.
City of San Rafael
5th &C Parking Garage Repairs
San Rafael, CA
January 14, 2016
Page 17
LABOR RATE
Principal. ............................... $195 per hour Sr. Designer. .......................................... $135 per hour
Associate ..................................... $185 per hour Designer ................................................ $110 per hour
Sr. Project Engineer ..................... $175 per hour Technician 111. ...•••.........•........................ $100 per hour
Sr. Bldg. Envelope Specialist ........ $175 per hour Technician 11. ..••..••••••••••••••••••••••••••••••••••... $95 per hour
Project Engineer .......................... $160 per hour Technician I. ............................................ $90 per hour
Professional Engineer .................. $140 per hour Administrative Assistant ......................... $65 per hour
Engineer EIT 11. •...........•..........•..... $120 per hour Engineering Intern .................................. $60 per hour
Engineer EIT 1. •••••••••••••••.•••....••••... $110 per hour
This Agreement, together with the redlined Agreement for Professional Services with
Martin & Martin Consulting Engineering, Inc. for Professional Engineering Services, dated July 20, 2017
represents the entire Agreement and supersedes all prior negotiations, representations, or agreements,
whether written or oral. Amendment shall be by written instrument only, signed by all parties.
Thank you once again for considering Martin/Martin, Inc. for your team. Please call if I may answer any
questions regarding this proposed Agreement.
Respectfully submitted,
Emily Guglielmo, SE, PE, CE
Principal
STAFF REPORT APPROVAL
ROUTING SLIP
Staff Report Author: Kevin McGowan Date of Meeting: 12/18/2017
Department: Public Works
Topic: FIFTH AVENUE AND C STREET PARKING GARAGE IMPROVEMENTS
Subject: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ACCEPTING A PROPOSAL FOR
PROFESSIONAL SERVICES FOR THE FIFTH AVENUE AND C STREET PARKING GARAGE IMPPROVEMENTS AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH
MARTIN/MARTIN INC. IN AN AMOUNT NOT TO EXCEED $65,000
Type: (check all that apply) ☒ Consent Calendar ☐ Public Hearing
☐ Discussion Item ☒ Resolution ☐ Ordinance
☐ Professional Services Agreement ☐ Informational Report
*If PSA, City Attorney approval is required prior to start of staff report approval process
Was agenda item publicly noticed? ☐ Yes ☐No Date noticed: ☐Mailed ☐Site posted ☐Marin IJ
Due Date Responsibility Description Completed
Date Initial / Comment
DEPARTMENT REVIEW
FRIDAY noon
12/1
Director Director approves staff
report is ready for ACM,
City Attorney & Finance
review.
12/1/2017
☒
BG
CONTENT REVIEW
MONDAY
morning
12/4
Assistant City Manager
City Attorney
Finance
ACM, City Attorney &
Finance will review items,
make edits using track
changes and ask questions
using comments. Items will
be returned to the author
by end of day Wednesday.
Click here to
enter a date.
12/7/2017
12/5/2017
☒
☒
LG
☒
Van Bach
DEPARTMENT REVISIONS
WEDNESDAY
noon
12/6
Author Author revises the report
based on comments
receives and produces a
final version (all track
changes and comments
removed) by Friday at
noon.
Click here to
enter a date.
☒
ACM, CITY ATTORNEY, FINANCE FINAL APPROVAL
MONDAY
morning
12/11
Assistant City Manager
City Attorney
Finance
ACM, City Attorney &
Finance will check to see
their comments were
adequately addressed and
sign-off for the City
Manager to conduct the
final review.
Click here to
enter a date.
Click here to
enter a date.
12/11/2017
☒
☒
☒
Van Bach
TUES
noon
12/12
City Manager Final review and approval 12/13/2017 ☒
JS