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Home My WebLink AboutPW NOC 7 Beechwood Storm Drain Improvements____________________________________________________________________________________ FOR CITY CLERK ONLY File No.: 4-1-703 Council Meeting: 12/18/2017 Disposition: Approved Staff Recommendation Agenda Item No: 4.o Meeting Date: December 18, 2017 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: Bill Guerin, Director of Public Works City Manager Approval: __________ File No.: 08.09.04 TOPIC: 7 BEECHWOOD COURT STORM DRAIN IMPROVEMENTS PROJECT SUBJECT: ACCEPT COMPLETION OF THE 7 BEECHWOOD COURT STORM DRAIN IMPROVEMENTS PROJECT (CITY PROJECT NO. 11305), AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. RECOMMENDATION: Accept completion of the project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: The City maintains a storm drain easement near #7 Beechwood, which was accepted by the City in the 1960’s. A 5-foot diameter corrugated metal pipe (CMP) exists underneath an 80-foot section of the easement. The original corrugated metal pipe had deteriorated over time to a point at which the adjacent properties were being damaged by a growing sinkhole caused by the deteriorated CMP within the culvert. City Staff prepared an engineering plan to replace the corrugated metal pipe in the backyard of #7 Beechwood Court with high density polyethylene pipe (HDPE). High density polyethylene pipe (HDPE) is a longer lasting alternative to CMP and is preferred for installation in locations like this. On May 15, 2017 City Council authorized the City Manager to execute the agreement with Wildcat Construction to construct the project. Public Works worked closely with the property owner at #7 Beechwood throughout the construction as well as other property owners in the area. The construction area and easement for access was very narrow which presented considerable constructability challenges in bringing in a large culvert and installing the pipe. The creek bank and construction area was re-landscaped following the installation of the culvert. ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of Completion upon City acceptance of the improvements. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City from the funds owed to the Contractor for the project work. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 FINANCIAL IMPACT: The funding source and expenses, including advertisement, public outreach, permits and construction are noted below: Project Budget Funding Sources Allocation Storm Water Fund (Fund #205) $300,000 Total Available Funds $300,000 Expenses Construction Costs Amount Design, Environmental Permits and Public Outreach $5,300 Wildcat Construction Contract $230,488* Incidentals (environmental restoration, etc.) $15,000 Total City Expenses $250,788 *Including $18,888 in change orders ACTION REQUIRED: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. ATTACHMENTS: Notice of Completion Record Without Fee, Per GC 27383 and 1 IIiIII 11111 ""111111 liIIIIUlI 11111 11111 11111 1111111111 11111 1I1111i1 When recorded'mail to: 2017-0050889 City of San Rafael Esther C Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 Reee·rcieci Oificil!>1 Reee·ra::; county Qf I\·ienr, li'ICHAfiD [,I. BH·j;:ON A::;::;e!;Y-.r-Reee.rder County Ciert: I f!.EC FEE 0.01] COi'~FOf!.r';E[} C('P YO. 00 f ! I ~ag~ ! of :2 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 19 th day of October, 2017 and accepted the 18 th day of December, 2017; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, 1400 Fifth Avenue, San Rafael, California, 94901, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: #7 BEECHWOOD STORM DRAIN REPLACEMENT CITY PROJECT #11305 and reference is hereby 'made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is Wildcat Construction I declare under penalty of perjury that the foregoi!lg is true and correct. Executed at San Rafael , California, on~b~ "'2.-1 ~ ,20 l ., . CITY OF SAN RAFAEL A Municipal Corporation By 1J1d ;L- BILL GUERIN Director of Public Works A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF MARIN Subscribed and sworn to (or affirmed) before me on this ~/e!.::f1 day of ..D lfC:: EN BE Ii!:. , 20 19-, by Bill Guerin, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. WITNESS my hand and official seal. File: 16.01.280 STAFF REPORT APPROVAL ROUTING SLIP Staff Report Author: Kevin McGowan/David Nicholson Date of Meeting: 12/18/2017 Department: Public Works Topic: 7 BEECHWOOD COURT STORM DRAIN IMPROVEMENTS PROJECT Subject: ACCEPT COMPLETION OF THE 7 BEECHWOOD COURT STORM DRAIN IMPROVEMENTS PROJECT (CITY PROJECT NO. 11305), AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION Type: (check all that apply) ☒ Consent Calendar ☐ Public Hearing ☐ Discussion Item ☒ Resolution ☐ Ordinance ☐ Professional Services Agreement ☐ Informational Report *If PSA, City Attorney approval is required prior to start of staff report approval process Was agenda item publicly noticed? ☐ Yes ☐No Date noticed: ☐Mailed ☐Site posted ☐Marin IJ Due Date Responsibility Description Completed Date Initial / Comment DEPARTMENT REVIEW FRIDAY noon 12/1 Director Director approves staff report is ready for ACM, City Attorney & Finance review. 12/1/2017 ☒ BG CONTENT REVIEW MONDAY morning 12/4 Assistant City Manager City Attorney Finance ACM, City Attorney & Finance will review items, make edits using track changes and ask questions using comments. Items will be returned to the author by end of day Wednesday. Click here to enter a date. 12/7/2017 12/5/2017 ☒ ☒ LG ☒ Van-W/comments DEPARTMENT REVISIONS WEDNESDAY noon 12/6 Author Author revises the report based on comments receives and produces a final version (all track changes and comments removed) by Friday at noon. Click here to enter a date. ☒ ACM, CITY ATTORNEY, FINANCE FINAL APPROVAL MONDAY morning 12/11 Assistant City Manager City Attorney Finance ACM, City Attorney & Finance will check to see their comments were adequately addressed and sign-off for the City Manager to conduct the final review. Click here to enter a date. Click here to enter a date. Click here to enter a date. ☒ ☒ ☒ TUES noon 12/12 City Manager Final review and approval 12/13/2017 ☒ JS