HomeMy WebLinkAboutPW San Quentin Pump Station Reconstruction____________________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 4-3-672
Council Meeting: 12/18/2017
Disposition: Resolution 14440
Agenda Item No: 4.m
Meeting Date: December 18, 2017
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: _______
File No.: 08.06.69
TOPIC: SAN QUENTIN PUMP STATION RECONSTRUCTION
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT
WITH CSW/STUBER-STROEH ENGINEERING GROUP, INC. FOR ENGINEERING DESIGN
SERVICES ASSOCIATED WITH THE SAN QUENTIN PUMP STATION RECONSTRUCTION
PROJECT, CITY PROJECT NO. 11334, IN AN AMOUNT NOT TO EXCEED $128,038
RECOMMENDATION: Adopt the resolution.
BACKGROUND: The City of San Rafael owns and operates 12 stormwater pump stations, which pump
water from low-lying areas into the Bay, preventing flooding during a storm event. These pump stations
vary in age, but all need constant maintenance due to frequent damage from continuous use during the
rainy season. Properly maintained pump stations are essential to ensure the public’s safety and to keep
areas from flooding during winter storms.
The San Quentin Pump Station, located in the saltwater marsh wetland behind Target and Home Depot
off of Shoreline Parkway, was originally constructed in 1971. Since its construction, this pump station
has been a workhorse for the area; lifting storm water from the detention ponds through the levee for
discharge into the Bay. During this same timeframe, pump station technology, design, and efficiency has
changed and improved dramatically. After 45-years of service the San Quentin Pump Station is outdated
and showing significant signs of deterioration, and is in need of full replacement.
In the City’s 2017/2018 Capital Improvement Program (CIP), approved by Council on June 5, 2017, the
replacement of the San Quentin Pump Station was identified as the City’s highest priority drainage
capital improvement project due to its current condition, and there wide area that its serves in east and
south San Rafael. On October 16, 2017, the City released a Request for Proposals (RFP) for engineering
design and environmental clearance services.
ANALYSIS: The Department of Public Works received three proposals from qualified firms on November
8, 2017. All proposals were evaluated by City staff based on criteria specified in the RFP, including, but
not limited to, understanding of the work to be done, previous experience, qualified personnel, and
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
familiarity with state and local procedures for environmental work. City staff recommends CSW/Stuber-
Stroeh Engineering Group, Inc. (“CSW/Stuber-Stroeh”) as the most qualified consultant for this project.
CSW/Stuber-Stroeh has submitted a proposal to perform engineering design services, which staff has
reviewed and found to be complete and within industry standards.
The current Professional Services Agreement is to perform a detailed feasibility study, develop
conceptual design alternatives, identify major environmental barriers to clear the project for
construction, and develop an order-of-magnitude construction estimate for budgeting purposes.
FISCAL IMPACT: The San Quentin Pump Station Project is listed in the City’s 2017/2018 CIP as a multi-
year project. The proposed $128,038 for engineering design services is included in the overall project
budget for FY 2017-18. Once the design is complete, an engineer’s estimate can be made for
construction and completion of the project.
The following tables summarizes current funding sources and expenses:
Project Budget:
Funding Sources Allocation
Storm Water Fund $128,038
Total Available Funds $128,038
Expenses:
Expenses Amount
Preliminary Engineering $128,038
Total Design Cost $128,038
OPTIONS:
1. Adopt the resolution authorizing the City Manager to execute a professional services agreement
with CSW/Stuber-Stroeh for engineering design services associated with the San Quentin Pump
Station Reconstruction Project in an amount not to exceed $128,038, in a form approved by the
City Attorney.
2. Do not accept the proposal from CSW/Stuber-Stroeh and direct staff to reissue the RFP. This
option will delay this project.
3. Do not accept the proposal from CSW/Stuber-Stroeh and provide further direction to staff.
ACTION REQUIRED: Adopt the resolution authorizing the City Manager to execute a professional
services agreement with CSW/Stuber-Stroeh for engineering design services associated with the San
Quentin Pump Station Reconstruction Project in an amount not to exceed $128,038, in a form approved
by the City Attorney.
ATTACHMENT:
1. Resolution Approving Professional Services Agreement with CSW/Stuber-Stroeh
2. Exhibit 1 to CSW/Stuber-Stroeh Resolution (Agreement with attached Exhibits A and B)
RESOLUTION NO. 14440
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER-STROEH
ENGINEERING GROUP, INC. FOR ENGINEERING DESIGN SERVICES
ASSOCIA TED WITH THE SAN QUENTIN PUMP STATION RECONSTRUCTION
PROJECT IN AN AMOUNT NOT TO EXCEED $128,038
______________________________________________________________________________
WHEREAS, the City Council approved the San Quentin Pump Station
Reconstruction Project in the City’s Capital Improvement Program (CIP) for Fiscal Years
2017/18 through 2019/20 in June 2017; and
WHEREAS, City staff determined that engineering design services from
qualified consultants will be required for this project to prepare construction documents and cost
estimates for the San Quentin Pump Station Reconstruction Project; and
WHEREAS, staff received a proposal on November 8, 2017 from CSW/Stuber-
Stroeh Engineering Group, Inc. in response to the City’s Request for Proposals for engineering
design services; and
WHEREAS, staff has reviewed the proposal from CSW/Stuber-Stroeh
Engineering Group, Inc. and found it to be complete and within industry standards; and
WHEREAS, there are sufficient resources in the Storm Water Fund (#205) for
the preliminary engineering of this project; and
WHEREAS, the contract in an amount not to exceed $128,038 will be
appropriated from these funds to Project No. 11334;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL RESOLVES as follows:
1. The Council hereby approves and authorizes the City Manager to execute a
Professional Services Agreement with CSW/Stuber-Stroeh Engineering
Group, Inc. for engineering design services associated with the San Quentin
Pump Station Reconstruction Project in the amount not to exceed $128,038,
in the form attached hereto as Exhibit 1 and incorporated herein by reference,
subject to final approval as to form by the City Attorney.
2. $128,038 shall be appropriated from the Storm Water Fund (#205) to the San
Quentin Pump Station Reconstruction Project (Project No. 11334) to
accommodate this amendment.
3. The Director of Public Works is hereby authorized to take any and all such
actions and make changes as may be necessary to accomplish the purpose of
this resolution.
I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of said City on the 18th day of December 2017, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
_______________________________
ESTHER C. BEIRNE, City Clerk
File No.: 08.06.69
AGREEMENT FOR PROFESSIONAL SERVICES WITH
CSW/STUBER-STROEH ENGINEERING GROUP, INC.
FOR ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE
SAN QUENTIN PUMP STATION RECONSTRUCTION PROJECT
This Agreement is made and entered into this :<'1::)",.", day of IJ &;eHB.6R ,2017, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and CSW/STUBER-STROEH
ENGINEERING GROUP INC. (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, the CITY has determined that professional services are required for design and
environmental clearance associated with the San Quentin Pump Station Reconstruction Project, City
Project No. 11334; and
WHEREAS, the CONTRACTOR has agreed to render such services;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. The Director of Public Works is hereby designated the
PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the
progress and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. AI Cornwell is hereby designated as the PROJECT DIRECTOR for CONTRACTOR.
Should circumstances or conditions subsequent to the execution of this Agreement require a substitute
PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business
days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide the servIces outlined in the
CONTRACTOR'S "Phase 1-Revised Scope of Services" dated November 30, 2017, marked as Exhibit
"A," attached hereto, and incorporated herein.
3. DUTIES OF CITY.
CITY shall compensate CONTRACTOR as provided in Paragraph 4, and shall perform the
duties as described in Exhibit "A" attached hereto and incorporated herein.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall pay
CONTRACTOR on a time and materials basis for services rendered at the hourly rates shown in
CONTRACTOR'S "Hourly Rates and Billing Policy" dated July 12, 2017, attached hereto as Exhibit "B"
and incorporated herein, and in accordance with the "Fees" schedule shown in the "Phase 1 -Revised
Scope of Work" dated November 30, 2017 included in Exhibit II A" attached and incorporated herein, in a
total contract amount not to exceed $128,038.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence upon the date of execution of this Agreement and end
on December 31, 2021, or on such earlier date when the work shall have been completed, unless the parties
agree to extend this Agreement for another 90 days, as approved in writing by City Manager.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30)
days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written
notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the
cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15)
day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur
additional obligations under any provision of this Agreement without the prior written consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for
or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as
possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with the
perfonnance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said
property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
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Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection
and audit, all documents and materials maintained by CONTRACTOR in connection with its performance
of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any
such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the other
party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall
be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the tenn of this Agreement, CONTRACTOR shall maintain, at
no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one
million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily
injury, personal injury, or property damage.
2. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in
the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be performed
under tlus Agreement, a professional liability insurance policy in the minimum amount of one million dollars
($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of
the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a
professional not required to have a professional license, CITY reserves the right to require CONTRACTOR
to provide professional liability insurance pursuant to this section.
4. If it employs any person, CONTRACTOR shall maintain worker's compensation
insurance, as required by the State of California, with statutory limits, and employer's liability insurance
with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease.
CONTRACTOR's worker's compensation insurance shall be specifically endorsed to waive any right of
subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in
subparagraph A of this section above shall also meet the following requirements:
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1. Except for professional liability insurance and worker's compensation insurance,
the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and
volunteers, as additionally named insureds under the policies.
2. The additional insured coverage under CONTRACTOR'S insurance policies shall
be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's
insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in
CONTRACTOR'S policies shall be at least as broad as ISO form CG20 01 0413.
3. Except for professional liability insurance, the insurance policies shall include, in
their text or by endorsement, coverage for contractual liability and personal injury.
4. By execution of this Agreement, CONTRACTOR hereby grants to CITY a
waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against CITY by
virtue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any
endorsement that may be necessary to effect this waiver of subrogation, but this provision applies
regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination of
this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement coinciding
with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to
contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit
of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance
shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds
broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be
available to CITY or any other additional insured party. Furthermore, the requirements for coverage and
limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage
and maximum limits of coverage of any insurance policy or proceeds available to the named insured;
whichever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's
insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and
sha11 not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall
provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other
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additional insured party . At CITY's option, the deductibles or self-insured retentions with respect to CITY
shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing
payment oflosses and related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or
CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage
required in this Agreement ; (2) a copy of the policy declaration page and/or endorsement page listing all
policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or
specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY
reserves the right to obtain a full certified copy of any insurance policy and endorsements from
CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later.
The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City
Attorney.
11. INDEMNIFICATION .
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest
extent permitted by law , indemnify, release, defend with counsel approved by CITY, and hold hannless
CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and
against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited
to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising
out of CONTRACTOR'S performance of its obligations or conduct of its operations under this
Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or
contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that
liability is caused by the active negligence or willful misconduct of the City Indemnitees, the
CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees'
share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors , officers or
employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event
the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising
from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall
provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their
costs of defense, including reasonable attorneys' fees, incurred in defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are design
professional services to be performed by a design professional as that term is defined under Civil Code
Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend
and hold hannless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or
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relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its
duties and obligations under this Agreement or its failure to comply with any of its obligations contained
in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of
CITY.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement,
and shall survive the termination or completion of this Agreement for the full period of time allowed by
law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex,
race, color, religion, ancestry, national origin or disability in connection with or related to the performance of
its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement.
CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances,
codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its
officers, agents and employees from any and all damages, liabilities, penalties, fmes and all other
consequences from any noncompliance or violation of any laws, ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any
third party, any benefit or right owed by one party, under the terms and conditions of tillS Agreement, to the
other party.
15. NOTICES.
All notices and other communications required or permitted to be given under tillS Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or deposited
with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified.
Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with
the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager: Bill Guerin
Public Works Director
111 Morphew Street
San Rafael, CA 94901
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TO CONTRACTOR's Project Director:
16. INDEPENDENT CONTRACTOR.
AI Cornwell
CSW/Stuber-Stroeh Engineering Group, Inc.
45 Leveroni Court
Novato, CA 94949
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and
employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY.
CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers,
agents and employees be that of an Independent Contractor and not that of an employee of CITY.
17. ENTIRE AGREEMENT --AMENDMENTS .
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject
matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject matter of
this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except by a
written amendment to this Agreement signed by the CONTRACTOR and the CITY .
E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and
conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and
conditions of this Agreement shall control.
18 . SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under
tillS Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract
or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts.
19. WANERS.
The waiver by either party of any breach or violation of any term, covenant or condition of this
Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other tenn,
covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or
other term, covenant, condition, ordinance, law or regulation . The subsequent acceptance by either party of
any fee, perfonnance, or other consideration which may become due or owing under this Agreement, shall
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not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition,
covenant of this Agreement or any applicable law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or
arising out of the performance of this Agreement, may recover its reasonable costs (including claims
administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business
license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and
federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed
under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue
Service Form W-9 (Request for Taxpayer Identification Number and Certification).
22 . APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year
first above written.
CITY OF SAN RAFAEL
~=k IJ
JIM C TZ, City Manager
ATTEST:
~~ C..&uR~ ,
ESTHER C. BEIRNE, City Clerk
8
CONTRACTOR
By tJi~A
Name: iii ~~/
Title of COIporate Officer: /11/4.
And
By:abo1 fuw1
Name: W~f\..~ F-. L.ehuh
Title of Corporate Officer: Pr-/' h c.. •
CSW ST 2
San Quentin Pump Station Reconstruction Project
Cil)' oj Sal1 Rafael-DepmtlJJel1t ojPl(blic Works
PHASE 1-REVISED SCOPE OF WORK
Task 1: Project Management and Coordination
a. Kick-off Meeting
EXHIBIT A
November 30, 2017
Upon award, CSW I ST2 will schedule a kick off meeting with the City. Attendees of this meeting will be
the City Staff (management and maintenance staff), design team members including CSW I ST2 (civil),
DLF (structural), and Cammisa & WIPF (electrical engineer), and WRA (environmental). Prior to the
kick off meeting CSW I ST2 will develop a list or matri.x of issues (see below) to cover at the kick off
meeting as well as an agenda. The purpose of the kick off meeting is to develop a clear understanding
with the City and its staff on the critical items that need to be included in the design, establish an initial
schedule and confIrm the City's and the team's expectations.
b. Monthly Scheduling
CSW I ST2 will present a preliminary project schedule within a week of contract award. The schedule
will be prepared using Microsoft Projects. As shown in our proposal schedule, we will include a table of
tasks with percent completion, deliverable dates, regular design meetings, monthly meetings, and
milestones. The schedule will be update monthly and presented at each monthly meeting. As the design
progresses and we monitor the schedule, we will present status reports to the City. The schedule shall
indicate completion of the design by or before Spring 2018.
c. Monthly Meetings
Our proposal includes up to ~ regular design meetings. We will coordinate and prepare an agenda
and updated schedule for each meeting. Following each meeting, we will generate a set of minutes
outlining the issues discussed, identifying questions to be answered and whose court the ball to answer
the question lies (action items) as well as a target date for completing. Since we are a local fIrm, we
anticipate face-to-face meetings at the City offIce. If necessary, we can meet in our offIce or on-site to
discuss or review specifIc items of concern.
d. Utility Coordination
CSW I ST2 will contact PG&E (gas/electric), to verify the extent of their existing facilities. We will work
with the company to develop, to the extent possible, the capacity and (if necessary) extend their existing
facilities. As requested by the City, we will send copies of the phased design plans.
Deliverables: Monthly Project Schedules and Agenda (PDF) Meeting Minutes (Word or PDF)
Task 2: Design -Plans, Specifications and Estimate (PS&E)
a. Preliminary Investigations
1. Geotechnical Investigations: CSW I ST2's team member, l'v1iller PacifIc Engineering, will conduct
subsurface investigations and provide a report of ftndings. The report will include recommendations
to address settlement of the proposed improvements. The exploration will consist of two (2) borings.
The investigation will also include laboratory testing of selected samples.
11. Pump Station Design Layout: CSW I ST2 will fIrst start with sizing the pumps, generator, electrical
service, controls and panels to determine clearances required for developing a site plan. Also, we
will utilize tl1e existing low point and develop alternatives for a new trash rack and collection system
to the new pump station. CSW I ST2 will work closely with the City in ftnalizing a site plan tl1at is
workable and safe.
Our structural team member, DAC and Associates, will take the fIndings of tl1e concrete testing and
design a reconfIgured sump, looking at the conftguration to see if the flow to tl1e vertical turbine or
submersible pumps can be improved by adjusting tl1e geometry of the wet well. The design will
CSW ST 2
San Quentin Pump Station Reconstruction Project
CitJl of San Rafael -DepmtllJeI1t of Public WOI*S
PHASE 1-REVISED SCOPE OF WORK
include repair coatings that will extend the life of the sump. Access hatches will be installed.
ill. Boundary Surveying: CSW I ST2 will obtain a preliminary title report, deeds, and/ or record maps to
help establish the project boundary. We will perform up to two (2) days of topographic survey and
establish the vertical (NAVD 88) and horizontal control (NAD 83).
CSW I ST2 will locate monuments from record documents. We will use tlus found information as
a basis to align the physical field information with the recorded location of existing easement. This
information will be used to determine if additional easements are required for proposed
improvements.
CSW I ST2 will prepare the Boundary Survey Map. Deliverables shall be provided to the City in a
format suitable for import into ArcView GIS and AutoCad Civil 3D. All topograpluc surveying shall
be done in general accordance witl1 Caltrans Survey Manual Oatest edition).
IV. Hydrology & Hydraulic Report: CSW I ST2 will review the existing hydrologic/hydraulic report.
We will prepare a technical memorandum describing our fmdings and recommendations for selecting
the appropriate pump and pipe types and sizes. CSW I ST2 will review tl1e watershed area used in
developing the existing pump station and provide run-off coefficients. We will utilize IDF curves
from NOAA Point Precipitation Data. We will evaluate the design capacity based on tl1e Marin
County (DPW) Hydrology Manual and/or using AutoCAD 2016 Storm Sewers Extension.
Hydraulic calculations will be based on Hydraflow Express Extension. Our evaluation will be based
on the 25 and 100-year storm events.
v. Basis of Design: To provide a foundation for the phased construction document, we included a basis
of design report to summarize the required technical documents and preliminary investigation
fmdings. The report will include a review of proposed pump station and new storm drain collection
system, discussion of pumps types suited for tlus station, pump station layout alternatives,
Topo/Boundary/Easement Survey, hydrologic & hydraulic considerations, operations of facility
for on-going maintenance, pern1.itting requirements, and cost analysis of the anticipated pump types .
Findings from the geotechnical and environmental investigations will be included \vithin tl1e report.
Deliverables: PDF copy Geotechnical Report
PDF copy of Boundary Survey, Survey Data Point file, and all associated CAD files.
PDF copy Hydrologic & Hydraulic technical memo to be included in the Basis of
Design
h. 35% Conceptual Plans & Estimate
1. Conceptual Plan: CSW I ST2 will develop a conceptual plan with alternatives. Using information
developed from the Preliminary Investigation phase we will provide viable design alternatives for
layout of the new pump station and storm collection system. These alternatives will be shown on
composite improvement plans. Additionally, a topography map and detail sheet will be provided
within the conceptual plans.
11. Opinion of Probable Construction Cost: To help the City select preferred alternatives, a line item
opinion of probable construction cost ",Tjil be provided for each alterative .
Deliverables: Basis of Design Report -includes geotechnical, H&H technical memorandum, and
conceptual plans
CSW ST 2
San Quentin Pump Station Reconstruction Project
CilJl oj Sa11 Rafael-Depmil)Jent ojPllb/ic Works
PHASE 1-REVISED SCOPE OF WORK
Task 3: Environmental Compliance and Permitting
a. Meetings, Information Review, and Assistance with Project Designs
Depending on the project design that is ultimately selected, the process, scope and cost for completing CEQA
documentation and obtaining regulatory permits may differ. WRA will offer assistance to the project team in
evaluating the costs and risks for CEQA and regulatory approval for up to three project alternatives. This
Task includes WRA's participation in a kick-off meeting with the City and CSW /Stuber-Stroeh to discuss the
potential impacts, mitigation, regulatory permit requirements, and approximate costs associated with three
preliminary design alternatives. WRA will also prepare a memo to the City that outlines the impacts,
mitigation, regulatory permits, and approximate costs associated with each of the alternatives. This task also
includes \X'RA's participation at one additional meeting, such as an interagency Project Coordination Meeting
held by Marin County.
ASSUMPTIONS
• Access will be granted to all portions of the Project Area as needed.
• This scope of work does not include any specific species surveys.
• Changes to the Project Description and/ or Project Boundaries may require additional budget to update
the environmental analysis.
• This scope of work does not include preparation of CEQA documentation or permit applications. It
is limited to advisory design report services related to environmental constraints.
Deliverables: Technical Memorandum (PDF) Meeting l\tIinutes (Word or PDF)
CSW S1 2
San Quentin Pump Station Reconstruction Project
CitJ, of 5 al1 Rafael-DepmtlJlcl1t of Public Works
PHASE 1-REVISED SCOPE OF WORK
November 30, 2017
CSW I ST2 agrees to provide the services described above on a time and expense basis, in accordance with our
current Hourly Rates and Billing Policy, a copy of which is enclosed. We suggest you allow the following initial
budgets:
Task 1: Project Management and Coordination
a. Kick-Off Meeting
b. Monthly Scheduling
c. Monthly Meetings
d. Utility Coordination
Sub Total, Task 1
Task 2: Design -Plans, Specifications and Estimate (PS&E)
a. Preliminary Investigations
1. Geotechnical Investigations
11. Pump Station Design Layout
111. Boundary Surveying
IV. H ydrology & Hydraulic Report
v. Basis of Design
b. 35 % Conceptual Plans & Estimate
1. Construction Plans
ii. Opinion of Probable Construction Cost
c. Reimbursable aitle Reports)
Sub Total, Task 2
Task 3: Envi ronmental omplia nc e and P e rm itting
a. Meetings. Info Review. Design Assistance
TOTAL, TASKS 1-3
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
7,642
4,072
10,573
4.248
26,535
30,250
4,263
12,318
8,060
4,936
29,716
1,943
1.600
93,086
8.417
128,038
Invoices for services rendered will be issued on a monthly basis. Payment terms are net 30 days from the date
of the invoice. Late payments are subject to interest charges at tl1e rate of 18 % per annum.
CSW Sl
CSW/Stuber-Stroeh Engineering Group, Inc.
45 Leveroni Court
Novato, CA 94949
www.cswst2.com
415.883.9850
Fax: 415.883.9835
Eng ineers I Land Planners I Surveyors I Landscape Archllects
EXHIBIT B
Novato
Petaluma
Sacramento
Redwood City
PROJECT NO.: 4.1161.17
HOURLY RATES AND BILLING POLICY
Effective July 12, 2017 the following hourly rates will be charged for selTices rendered. (Rates subject to change):
CIVIL AND STRUCTURAL
ENGINEERING
Principal
Engineer Manager
Project Engineer V
Project Engineer I V
Project Engineer III
Project Engineer II
Project Engineer I
Senior Engineer
Engineer V
Engineer IV
Engineer III
Engineer II
Engineer T
Senior Designer
Designer V
Designer 1\'
Designer III
Designer II
Designer I
Technician 1\'
Technician III
Technician II
Technician I
Project .-\ssistant II
Project Assistant T
SURVEYING
Survey Supelyisor
Project Sun'eyor
Land Sun·eyor
Sun'ey Technician
Two-I'vlan Survey Party
$
HOURLY RATES
$ 226 .00
$ 216.00
$ 193.00
$ 181.00
$ 170.00
" " 153.00
$ 1-1-8.00
205.00 -S 216.00
S 158.00
S 136.00
S 12-1-.00
S 107.00
S 97.00
S 181.00
S 1-1-8.00
$ 137.00
S 12-1-.00
S 113.00
S 107.00
S 107.00
S 103.00
S 97.00
S 82 .00
S 85.00
S 75 .00
HOURLY RATES
S 192 .00
S 170.00
S 1-1-8.00
S 113.00
S 262.00
Expert \\fitness / ,-\rbitration Services are available at a negotlated rare.
LAND PLANNING /
LANDSCAPE ARCHITECTURE
Principal
Senior Planner
Planner V
Planner IV
Planner III
Planner II
Planner I
Landscape Architect \'
Landscape Architect IV
Landscape Architect lIT
Landscape Architect II
Landscape Architect I
Landscape Designer III
Landscape Designer II
Landscape Designer I
HOURLY RATES
$
S 205.0() -$
$
S
$ 166 .00 -S
S
$
$
$
$
S
S
$
$
$
226.00
216.00
193.00
176.UO
170.00
1-\.8.00
130.00
171.00
153.no
131.00
107.no
97.00
118.00
100.00
97.00
ENVIRONMENTAL PLANNING HOURLY RATES
Senior EtlYironmental Planner
Environmental Planner II
Environmental Planner I
S 162.00
S 141.00
S 130.00
:\11 expenses for transportation will be charged at cost plus sen;ce charges at the rate of 100 o.
Filing fees, checking fees, prints, and other oUl.ride (OJ!J (such as agency submmal/perrrut fees etc.) will be charged at cost, plus sen;ce
charges at the rate of 10" o.
Billing 'will be monthly. InVOICes are due and payable upon presentauon. Interest at the rate of 1.5 0 " per month commencing duny (3D)
days after invOIce date will be charged on delinquent accounts.
CS\'\' /Stuber-Stroeh Engmeering Group, Inc_ resen'es the nght to suspend work on any project when Invoices have not been paid within
thirty (30) days after having been rendered.
Client Initials Consultant Initials I
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INmA TING DEPARTMENT PROJECT MANAGER
Contracting Department: Public Works
Step
I
2
3
4
5
6
7
8
9
10
------------------------------Project Manager: Hunte!...Young"'-________________________________ __
Extension: 3408
Project Name: San Quentin Pump Station
Contractor's Contact: Al Cornwell (CSW Stuber Stroeh)
Contmct's Email: acornwell@cswst2.com
RESPONsmLE
DEPARTMENT DESCRIPTION
a. Email PINS Introductory Notice to Contractor
b. Email Contract (in Word) & attachments to City Attorney clo
Project Manager Laraine.Gittens@cityofsanrafael.org
a. Review, revise and comment on draft agreement and return to Project
Manager
b. Confirm insurance requirements, create Job on PINS, send PINS
City Attorney insurance notice to contractor.
Forward three (3) originals of final agreement to contractor for their
Project Manager signature.
When necessary, * contractor-signed agreement agendized for Council
approval
" PSA > $20,000 or Purchase> $35,000: or Public Works Contract>
Project Manager $125,000
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
Forward signed original agreement to City Attorney with printed copy of
Project Manager this routin~ form
City Attorney Review and approve hard copy of signed agreement
Review and approve insurance in PINS, and bonds (for public works
City Attorney contracts)
City
ManagerlMayor Agreement executed by Council authorized official
Attest signatures, retains original agreement and forwards copies to
City Clerk project manager
Project Manager Forward Final Copy to Contractor
COMPLETED DATE
11130/2017
11/30/2017
11/30/2017
11/30/2017
1211/2017
12118/2017
12/4/2017
\'V{VU\\'}-
\ v\ 1;\J \ \1-
I f.~~~' 1 if-
REVIEWER
Initial
HY
HY
LG
LG
HY
HY
lMH
~~ C.
~I:b ..
CSW ST 2
San Quentin Pump Station Reconstruction Project
Ciry of Sail Rafael -Department of Public n:rorks
PHASE 1-REVISED SCOPE OF WORK
Task 1: Project Management and Coordination
a. Kick-off Meeting
EXHIBIT A
November 30, 2017
Upon award, CSW I ST2 will schedule a kick off meeting with the City. Attendees of this meeting will be
the City Staff (management and maintenance staff), design team members including CSW I ST2 (civil),
DLF (strucrural), and Cammisa & WlPF (electrical engineer), and WRA (environmental). Prior to the
kick off meeting CSW I ST2 will develop a list or matri.x of issues (see below) to cover at the kick off
meeting as well as an agenda. The purpose of the kick off meeting is to develop a clear understanding
with the City and its staff on the critical items that need to be included in the design, establish an initial
schedule and confirm the City's and the team's expectations.
h. Monthly Scheduling
CSW I ST2 will present a preliminary project schedule within a week of contract award. The schedule
will be prepared using Microsoft Projects. As shown in our proposal schedule, we will include a table of
tasks with percent completion, deliverable dates, regular design meetings, monthly meetings, and
milestones. The schedule will be update monthly and presented at each monthly meeting. As the desihrn
progresses and we monitor the schedule, we will present status reports to the City. The schedule shall
indicate completion of the design by or before Spring 2018.
c. Monthly Meetings
Our proposal includes up to ~ regular design meetings. We will coordinate and prepare an agenda
and updated schedule for each meeting. Following each meeting, we will generate a set of minutes
outlining the issues discussed, identifying questions to be answered and whose court the ball to answer
the question lies (action items) as well as a target date for completing. Since we are a local firm, we
anticipate face -to-face meetings at the City office. If necessary, we can meet in our office or on-site to
discuss or review specific items of concern.
d. Utility Coordination
CSW I ST2 will contact PG&E (gas! electric), to verify the extent of their existing facilities. We will work
with the company to develop, to the extent possible, the capacity and (if necessary) extend their existing
facilities. As requested by the City, we will send copies of the phased design plans.
Deliverables: Monthly Project Schedules and Agenda (PDF) Meeting Minutes (\Xlord or PDF)
Task 2: Design -Plans, Specifications and Estimate (PS&E)
a. Preliminary Investigations
1. Geotechnical Investigations: CSW I ST2's team member, Miller Pacific Engineering, will conduct
subsurface investigations and provide a report of findings. The report will include recommendations
to address settlement of the proposed improvements. The exploration will consist of two (2) borings.
The investigation will also include laboratory testing of selected samples.
II. Pump Station Desi~rn Layout: CSW I ST2 will first start with sizing the pumps, generator, electrical
service, controls and panels to determine clearances required for developing a site plan. Also, we
will utilize the existing low point and develop alternatives for a new trash rack and collection system
to the new pump station. CSW I ST2 will work closely with the City in finalizing a site plan that is
workable and safe.
Our structural team member, DAC and Associates, will take the findings of the concrete testing and
design a reconfigured sump, looking at the configuration to see if the flow to the vertical turbine or
submersible pumps can be improved by adjusting the geometry of the wet well. The design will
C S W S T 2
San Quentin Pwnp Station Reconstruction Project
City if Sail Rafael-Department ifP"blic lJ;"orks
PHASE 1 -REVISED SCOPE OF WORK
include repair coatings that will extend the life of the sump. Access hatches will be installed.
iii. Boundary Surveying: CSW I ST2 will obtain a preliminary title report, deeds, and/or record maps to
help establish the project boundary. We will perform up to two (2) days of topographic survey and
establish the vertical (NAVD 88) and horizontal control (NAD 83).
CSW I ST2 will locate monuments from record documents. We will use this found information as
a basis to ali!,rrl the physical field information with the recorded location of existing easement. This
information will be used to determine if additional easements are required for proposed
improvements.
CSW I ST2 will prepare the Boundary Survey Map. Deliverables shall be provided to the City in a
format suitable for import into ArcView GIS and AutoCad Civil 3D. All topographic surveying shall
be done in general accordance with Caltrans Survey Manual Qatest edition).
iv. Hydrology & Hydraulic Report: CSW I ST2 will review the existing hydrologic /hydraulic report.
We will prepare a technical memorandum describing our findings and recommendations for selecting
the appropriate pump and pipe types and sizes. CSW I ST2 will review the watershed area used in
developing the existing pump station and provide run-off coefficients. We will utilize IDF curves
from NOAA Point Precipitation Data. We will evaluate the design capacity based on the Marin
County (DPW) Hydrology Manual and/or using AutoCAD 2016 Storm Sewers Extension.
Hydraulic calculations will be based on Hydraflow Express Extension. Our evaluation will be based
on the 25 and lOO -year storm events.
v. Basis of Design: To provide a foundation for the phased construction document, we included a basis
of design report to summarize the required technical documents and preliminary investigation
findings. The report will include a review of proposed pump station and new storm drain collection
system, discussion of pumps types suited for this station, pump station layout alternatives,
Topo/Boundary/Easement Survey, hydrologic & hydraulic considerations, operations of facility
for on-going maintenance, permitting requirements, and cost analysis of the anticipated pump types.
Findings from the geotechnical and environmental investigations will be included within the report.
Deliverables: PDF copy Geotechnical Report
PDF copy of Boundary Survey, Survey Data Point file, and all associated CAD files.
PDF copy Hydrologic & Hydraulic technical memo to be included in the Basis of
Design
h. 35% Conceptual Plans & Estimate
i. Conceptual Plan: CSW I ST2 \vill develop a conceptual plan with alternatives. Using information
developed from the Preliminary Investigation phase we will provide viable design alternatives for
layout of the new pump station and storm collection system. These alternatives will be shown on
composite improvement plans. Additionally, a topography map and detail sheet \vill be provided
within the conceptual plans.
ii. Opinion of Probable Construction Cost: To help the City select preferred alternatives, a line item
opinion of probable construction cost \vill be provided for each alterative.
Deliverables: Basis of Design Report -includes geotechnical, H&H technical memorandum, and
conceptual plans
CSW S T 2
San Quentin Pump Station Reconstruction Project
City oj Jail &ljael-Depart/JIent oj Public If'orks
PHASE 1-REVISED SCOPE OF WORK
Task 3: Environmental Compliance and Permitting
a. Meetings, Information Review, and Assistance with Project Designs
Depending on the project design that is ultimately selected, the process, scope and cost for completing CEQ A
documentation and obtaining regulatory permits may differ. WRA will offer assistance to the project team in
evaluating the costs and risks for CEQA and regulatory approval for up to three project alternatives. This
Task includes WRA's participation in a kick-off meeting with the City and CSW /Stuber-Stroeh to discuss the
potential impacts, mitigation, regulatory permit requirements, and approximate costs associated with three
preliminary desi!,Tfl alternatives. WRA will also prepare a memo to the City that outlines the impacts,
mitigation, regulatory permits, and approximate costs associated with each of the alternatives. This task also
includes \,\lRA's participation at one additional meeting, such as an interagency Project Coordination Meeting
held by Marin County.
AsSUMPTIONS
• Access will be granted to all portions of the Project Area as needed.
• This scope of work does not include any specific species surveys.
• Changes to the Project Description and/ or Project Boundaries may require additional budget to update
the environmental analysis.
• This scope of work does not include preparation of CEQA documentation or permit applications. It
is limited to advisory design report services related to environmental constraints.
Deliverables: Technical Memorandum (PDF) Meeting Minutes (\X7ord or PDF)
CSW ST 2
San Quentin Pump Station Reconstruction Project
City oj Jan Rafael-Department ojPllblic W'orks
PHASE 1-REVISED SCOPE OF WORK
November 30, 2017
CSW I ST2 agrees to provide the services described above on a time and expense basis, in accordance with our
current Hourly Rates and Billing Policy, a copy of which is enclosed. We suggest you allow the following initial
budgets:
Task 1: Project Management and Coordination
a. Kick-Off Nleeting
b. Monthly Scheduling
c. Monthly Meetings
d. U tili~ Coordination
Sub Total, Task 1
Task 2: Design -Plans, Specifications and Estimate (PS&E)
a. Preliminary Investigations
i. Geotechnical Investigations
ii. Pump Station Design Layout
III. Boundary Surveying
iv. Hydrolob'Y & Hydraulic Report
v. Basis of Design
b. 35'Yo Conceptual Plans & Estimate
i. Construction Plans
ii. Opinion of Probable Construction Cost
c. Reimbursable critle Reports)
Sub Total, Task 2
Task 3: E nviro nmental Compliance and P ermi tting
a. Meetings, Info Review, Design Assistance
TOT AL, TASKS 1-3
5 7,642
S 4,072
S to,573
~ 4,248
S 26,535
S 30,250
S 4,263
S 12,318
S 8,060
S 4,936
S 29,716
$ 1,943
!Ii 1,600
S 93,086
$ 8,417
S 128,038
Invoices for services rendered will be issued on a monthly basis. Payment terms are net 30 days from the date
of the invoice. Late payments are subject to interest charges at the rate of 18% per annum.
CSW ST
CSW/Stuber·Stroeh Engineering Group, Inc.
45 Leveroni Court
Novato. CA 94949
WWW.C5wst2.com
415.883.9850
Fax: 415.883.9835
Engineers I Land Planners I Surveyors I Landscape Architects
EXHIBIT B
Novato
Petaluma
Sacramento
Redwood City
PROJECT NO.: 4.1161.17
HOURLY RATES AND BILLING POLICY
Effective .lui) 12,2017 the following hourly rates ",-ill be charged for services rendered. (Rates subject to change):
CIVIL AND STRUCTURAL
ENGINEERING
Principal
Engineer Manager
Project Engineer V
Project Engineer IV
Project Engineer III
Project Engineer II
Project Engineer I
Senior Engineer
Engineer V
Engineer IV
Engineer III
Engineer II
Engineer I
Senior DeSigner
Designer V
Designer IV
Designer III
Designer II
Designer I
Technician 1\'
Technician III
Technician II
Technician I
Project A.ssistant II
Project ,-\ssistanl I
SURVEYING
SUf\'ey Supcf\'isor
Projcct SUf\'eyor
Land SUf\'eyor
SUf\'ey Technician
Two-t\lan SUf\'ey Party
HOURLY RATES
$
$
$
$
$
S
S
$ 20S .00 -S
s s s s s s s
s s
s s s s s s
s s
226.00
216.00
193.00
181.00
170.00
153.00
1-1-8.00
216.00
158.00
136.00
124.00
107 .00
97.00
181.00
1-1-8.00
137.00
12-J..OO
113.00
107.00
107.00
103.00
97.00
82.00
8S.00
75.Ul)
HOURLY RATES
S 192.00
S 170.00
S 1-1-8.00
S 113.00
S 262 .00
Expert \X'ltness / _ \rbitration Scn'lces arc ayatJable ar a negollared rare.
LAND PLANNING /
LANDSCAPE ARCHITECTURE
Principal
Senior Planner
Planner V
Planner IV
Planner III
Planner II
Planner I
Landscape Architect V
Landscape Architect I\'
Landscape Architect III
Landscape Arclutect II
Landscape, \rchitect I
Landscape Designer III
Landscape Designer II
Landscape Designer I
HOURLY RATES
$
S 205.00 -$
$
S
$ 166.00 - S
S
S
$
$
S
S
S
$
$
$
226.00
216.00
193.00
176 .00
170.00
148.00
130.00
171.00
IS3.no
131.00
107 .00
97.00
118.00
100.00
97.00
ENVIRONMENTAL PLANNING HOURLY RATES
Senior Enyironmenral Planner
Environmental Planner II
Em-ironmental Planner I
S 162 .00
S 1-1-1.00
S 130.00
:\ll expense~ for transportation will be charged ar cost plus sen;ce charges ar the rare of 100 0
Filing fees, checkIng fees, pnnts. and orher ol/lJlde (OJ/.' (such ,IS agency submmal /pernut fees etc.) wlll be charged at cost, plus Sef\iCe
charges at the rate of \Oil II.
Bllhng WIll be monthl). InVOIces are due and payable upon presentanon. Interest at the rate of 1.5" 0 per month commencing tlurry (30)
da) s ,Ifter ltl\'OlCe date will h e charged on delinquent accolUltS .
CS\\' I Sruber Stro eh EngJneenng Group. Inc resen-es the nght to suspend work 011 any project when invOIces have not been patd wltlun
limt} (30) da) s after ha\ ing been rendered.
CHent /ni/la/s Consultant Initials
STAFF REPORT APPROVAL
ROUTING SLIP
Staff Report Author: Hunter Young Date of Meeting: 12/18/2017
Department: Public Works
Topic: SAN QUENTIN PUMP STATION RECONSTRUCTION
Subject: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING AND AUTHORIZING
THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER-STROEH
ENGINEERING GROUP, INC. FOR ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE SAN QUENTIN
PUMP STATION RECONSTRUCTION PROJECT, CITY PROJECT NO. 11334, IN AN AMOUNT NOT TO EXCEED
$128,038
Type: (check all that apply) ☒ Consent Calendar ☐ Public Hearing
☐ Discussion Item ☒ Resolution ☐ Ordinance
☒ Professional Services Agreement ☐ Informational Report
*If PSA, City Attorney approval is required prior to start of staff report approval process
Was agenda item publicly noticed? ☐ Yes ☐No Date noticed: ☐Mailed ☐Site posted ☐Marin IJ
Due Date Responsibility Description Completed
Date Initial / Comment
DEPARTMENT REVIEW
FRIDAY noon
12/1
Director Director approves staff
report is ready for ACM,
City Attorney & Finance
review.
12/1/2017
☒
BG
CONTENT REVIEW
MONDAY
morning
12/4
Assistant City Manager
City Attorney
Finance
ACM, City Attorney &
Finance will review items,
make edits using track
changes and ask questions
using comments. Items will
be returned to the author
by end of day Wednesday.
Click here to
enter a date.
12/7/2017
12/5/2017
☒
☒
LG
☒
Van Bach
DEPARTMENT REVISIONS
WEDNESDAY
noon
12/6
Author Author revises the report
based on comments
receives and produces a
final version (all track
changes and comments
removed) by Friday at
noon.
Click here to
enter a date.
☒
ACM, CITY ATTORNEY, FINANCE FINAL APPROVAL
MONDAY
morning
12/11
Assistant City Manager
City Attorney
Finance
ACM, City Attorney &
Finance will check to see
their comments were
adequately addressed and
sign-off for the City
Manager to conduct the
final review.
Click here to
enter a date.
Click here to
enter a date.
12/11/2017
☒
☒
☒
Van Bach
TUES
noon
12/12
City Manager Final review and approval 12/13/2017 ☒
JS