HomeMy WebLinkAboutCC Resolution 14452 (Library Facilities Planning Process)RESOLUTION NO. 14452
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH NOLL &
TAM ARCHITECTS AND PLANNERS FOR A LIBRARY FACILITIES
PLANNING PROJECT
WHEREAS, the San Rafael Public Library’s downtown facility (the “Library”) was built
in 1906 and the last major renovation that expanded Library space was in 1976; and
WHEREAS, the 15,000-square foot facility serves a community of 58,000 and industry
standards dictate 1 square foot per resident; and
WHEREAS, circulation of Library materials and foot traffic continues to increase
annually;
WHEREAS, library leadership began lobbying for a new Library in 1970; and
WHEREAS, the 2003 City of San Rafael General Plan 2020 (section CA-11) states that
the City should “renovate and expand or replace” the Library; and
WHEREAS, in 2004 a San Rafael Library Foundation was created with the sole goal of
raising funding for a new library facility; and
WHEREAS, the Library is in the middle planning stages of exploring possibilities for a
new library for San Rafael, and would benefit from a detailed facilities plan with site options,
costs, and other projections; and
WHEREAS, Noll & Tam Architects and Planners is a well-respected firm and very
familiar with conducting the desired needs assessment and analysis, and has submitted a
proposed scope of services and proposed timeline (to be altered when work begins), and a fee
breakdown, which are attached hereto as Exhibit “A”;
NOW, THEREFORE, BE IT RESOLVED that the proposal from Noll and Tam
Architects and Planners set forth in Exhibit “A” is hereby accepted at a fee, including
reimbursable expenses, not to exceed $187,860.00.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute a professional services agreement with Noll & Tam Architects and Planners in a form
approved by the City Attorney for said work.
BE IT FURTHER RESOLVED that funding shall be appropriated from fund 215’s
capital set-aside (215-51-11001-9270).
I, LINDSAY LARA, Interim Clerk of the City of San Rafael, hereby certify that the
foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of said City held on Tuesday, the 16th day of January, 2018 by the following vote,
to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
LINDSAY LARA, Interim City Clerk
AGREEMENT FOR PROFESSIONAL SERVICES
FOR SAN RAFAEL PUBLIC LmRARY FACILITIES PLANNING PROJECT
This Agreement is made and entered into this /1 day of AJllJu~f' ,2018, by and between
the CITY OF SAN RAFAEL (hereinafter "CITY"), and Noll ~Architects and Planners
(hereinafter "CONTRACTOR").
RECITALS
WHEREAS, CITY operates the San Rafael Public Library ("LIBRARY"); and
WHEREAS, CITY has a need for professional consulting services in connection with
conducting a library facilities planning project; and
WHEREAS, CONTRACTOR has the expertise required to provide such consulting
services and is willing to do so on the terms and conditions set forth in this Agreement.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY. The Library Director is hereby designated the PROJECT MANAGER for the
CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of
this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONTRACTOR. DAWN MERKES is hereby designated as the PROJECT
DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution
of this Agreement require a substitute PROJECT DIRECTOR for any reason, the CONTRACTOR
shall notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide services as follows: agrees to perform the
services outlined in the proposal from CONTRACTOR dated Augut 24, 2017 and as outlined in
Section 4 "Implementation Approach, Public Input and Timeline" of Proposal for San Rafael Public
Library Facilities Planning Project marked Exhibit "A" attached hereto, and incorporated herein by
this reference.
ORIGINAL
3. DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4 and shall otherwise cooperate
as necessary for the performance of CONTRACTOR's services described herein.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall
pay CONTRACTOR as follows:
CITY shall pay CONTRACTOR on a time and materials basis for services rendered in accordance
with the rates shown on the current fee schedule as described in the proposal from CONTRACTOR
dated August 24, 2017 and as outlined in Section 5 "Bid" of Proposal for San Rafael Public Library
Facilities Planning Project marked Exhibit "A" attached hereto, and incOlporated herein by this
reference. The total payment made for any individual work task will not exceed the amounts shown
on the Subtotal Basic Services detailed out in Exhibit "A" The total contract amount shall not exceed
$187,860.00, including costs and expenses.
5. TERM OF AGREEMENT.
The term of this Agreement shall be for twelve (12) months commencing on the date of this
Agreement. Upon mutual written agreement of the parties, and subject to the approval of the City
Manager the term of this Agreement may be extended for an additional period of six (6) months.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONTRACTOR.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty
(30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to cure
or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice,
within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONTRACTOR and any and all of CONTRACTOR'S documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to
CITY as soon as possible, but not later than thirty (30) days after termination.
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7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection with
its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with
CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the
other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising
hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at
no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death,
bodily injury, personal injury, or property damage.
2. An automobile liability (owned, non-owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount of
two million dollars ($2,000,000) per occurrence/four million dollars ($4,000,000) aggregate, to cover
any claims arising out of the CONTRACTOR's performance of services under this Agreement.
Where CONTRACTOR is a professional not required to have a professional license, CITY reserves
the right to require CONTRACTOR to provide professional liability insurance pursuant to this
section.
4. If it employs any person, CONTRACTOR shall maintain worker's
compensation insurance, as required by the State of California, with statutory limits, and
employer's liability insurance with limits of no less than one million dollars ($1,000,000) per
accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall
be specifically endorsed to waive any right of subrogation against CITY.
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B. Other Insurance Requirements. The insurance coverage required of the
CONTRACTOR in subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, and volunteers, as additionally named insureds (for both ongoing and completed
operations) under the policies.
2. The additional insured coverage under CONTRACTOR'S insurance policies
shall be primary with respect to any insurance or coverage maintained by CITY and shall not call
upon CITY's insurance or self-insurance coverage for any contribution. The "primary and
noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form
CG20 01 04 13.
3. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall include, in their text or by endorsement, coverage for
contractual liability and personal injury.
4. By execution of this Agreement, CONTRACTOR hereby grants to
CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire
against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR
agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but
this provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination
of this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before
CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or
limits shall be available to CITY or any other additional insured party. Furthermore, the requirements
for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in
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CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT
MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance
evidencing the insurance coverage required in this Agreement; (2) a copy of the policy
declaration page and/or endorsement page listing all policy endorsements for the commercial
general liability policy, and (3) excerpts of policy language or specific endorsements evidencing
the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain
a full certified copy of any insurance policy and endorsements from CONTRACTOR. Failure
to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance
shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. Where the services to be provided by CONTRACTOR under this Agreement are
design professional services to be performed by a design professional as that term is defmed under
Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law,
indemnify, release, defend and hold harmless the City Indemnitees from and against any
CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of CONTRACTOR in the performance of its duties and obligations under this
Agreement or its failure to comply with any of its obligations contained in this Agreement, except
such CLAIM which is caused by the sole negligence or willful misconduct of CITY. In no event
shall the cost to defend charged to the design professional exceed the design professional's
proportionate percentage of fault.
B. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
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Agreement. CONTRACTOR shall perfonn all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold hannless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the tenns and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY:
TO CONTRACTOR:
San Rafael Public Library
Attn: Sarah Houghton, Project Manager
City of San Rafael
1400 Fifth Ave. (p.O. Box 151560)
San Rafael, CA 94915-1560
Noll & Tam Architects and Planners
729 Heinz Avenue #7
Berkeley, CA 94710
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees of
the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT --AMENDMENTS.
A. The tenns and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
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B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR
under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation
of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation
by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance
or regulation.
19. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
20. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONTRACTOR has provided CITY with a completed
Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification).
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21. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year ftrst above written.
CITY OF SAN RAFAEL CONTRACTOR
By:CNJI ---
Name: Christopher Noll
Title: Principal
ATTEST:
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Library
Project Manager: Sarah Houghton
Extension: 3325
Contractor Name: Noll and Tam
Contractor's Contact: Christopher Noll
Contact's Email: Chris.NolI@nollandtam.com
D FPPC: Check if Contractor/Consultant must file Form 700
Step RESPONSIBLE DESCRIPTION
DEPARTMENT
1 Project Manager a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) & attachments to City
Atty c/o Laraine.Gittens@cityofsanrafael.org
2 City Attorney a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3 Project Manager Forward three (3) originals of final agreement to
contractor for their signature
4 Project Manager When necessary, * contractor-signed agreement
agendized for Council approval
·PSA > $20,000; or Purchase> $35,000; or
Public Works Contract> $125,000
Date of Council approval
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
5 Project Manager Forward signed original agreements to City
Attorney with printed copy of this routing form
6 City Attorney Review and approve hard copy of signed
agreement
7 City Attorney Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
8 City Manager / Mayor Agreement executed by Council authorized official
9 City Clerk Attest signatures, retains original agreement and
forwards copies to Project Manager
COMPLETED
DATE
11/28/2017
11/3/2017
11/28/2017
11/28/2017
4/17/2018
D N/A
Or
1/16/2018
1/8/18
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Proposal for
San Rafael
Public Library
Facilities Planning
Project
City of San Rafael
24 August 2017
Noll & Tam Architects | 729 Heinz Avenue #7 | Berkeley, CA 94710 | 510.542.2211 | chris.noll@nollandtam.com
24 August 2017
Sarah Houghton
Library Director
San Rafael Public Library
1100 E Street
San Rafael, CA 94901
Dear Sarah and Members of the Selection Committee:
We are pleased to present our proposal for the San Rafael Public Library Facilities Planning Project.
We are excited at the possibility of working with you on this important planning project that will help to
define the future of the buildings in the San Rafael Public Library system. We look forward to developing
creative ideas that best fit the needs of the City of San Rafael and your libraries.
Noll & Tam brings specialized expertise in the planning and design of public libraries. We have worked
on more than 40 libraries since our founding in 1992 – from small, complex renovations to large new
buildings. In addition, we have prepared a number of facility master planning studies for libraries and
other building types. Our practice includes the spectrum of design services needed for this project:
needs assessments, library programming, master planning, building assessments, feasibility studies,
space programming, renovation and new construction. Each project we undertake develops out of an
understanding of the priorities of our clients, the needs of the community, the physical requirements
of the place, and the client’s strategic goals. We develop innovative designs that function well and are
embraced by their users.
For this project, we’ve brought together a team of experienced people to lead a comprehensive and
engaged process. I will be the Principal in Charge, actively leading our team’s efforts, joined by Alyson
Yarus as Project Manager and Trina Goodwin as Library Space Planner/Interiors Architect. Trina, Alyson,
and I have worked together on many community building projects over the last few years, including the
Napa Main Library, the American Canyon Library, and the Berkeley Central Library. Our cost estimator,
David Cobb of TBD Consultants, is an important member of our core team with whom we have a trusted,
collaborative relationship. If necessary, we can bring on any engineer or other consultant to advise on the
assessment.
We would love to work with you to explore ideas about improving library services in San Rafael. Our goal
for this planning project will be to provide the City with several good, realistic options to realize your
library projects. Noll & Tam will give this project all the enthusiasm, energy and conscientious effort for
which we are known. We look forward to the opportunity to share our qualifications and ideas with you
in person. If you have any questions regarding the content of this proposal, please do not hesitate to
contact me.
Sincerely,
Christopher Noll, AIA, LEED AP
Principal in Charge
Table of Contents
1. Company Background 5
2. Project Pitch 7
3. Future Plans 9
4. Implementation Approach,
Public Input and Timeline 13
5. Bid 21
6. Sample Work 23
7. References 33
San Rafael Public Library Facilities Planning Project 3
Firm Information
Legal Name: Noll & Tam Architects
Address: 729 Heinz Avenue #7
Berkeley, CA 94710
Telephone: 510.542.2200
Legal Form of Company: Corporation
Corporation Established: April 1, 2000
Date Entity Established: 1992
Number of Years in Business: 25
Names of Principals:
Christopher Noll, AIA, LEED AP
Janet Tam, AIA, LEED AP BD+C
Merideth Marschak, AIA, LEED AP
Scott Salge, LEED AP
Norma Ochoa, CFO
Website: www.nollandtam.com
Project Contact:
Chris Noll, Principal in Charge
510.542.2211
chris.noll@nollandtam.com
1. Company Background
Noll & Tam Architects designs distinct spaces that enhance
the civic presence of municipal buildings and meet the
needs of the community. Christopher Noll and Janet Tam
founded the firm in 1992 to establish a talented studio of
architects promoting active community involvement and
environmentally responsive design. Today, the firm has 36
creative and energetic staff members, including 14 LEED
Accredited Professionals.
Architectural projects belong to the building owners and
the individuals who will use and shape them over time.
With that in mind, Noll & Tam deftly balances the needs
of a variety of constituents, developing multiple design
alternatives that reflect the desires of the client and the
community. To create spaces in which users and visitors
flourish, we balance technical requirements, aesthetics,
setting and social context, always seeking solutions that
touch the environment gently while bringing life to the
community.
For 25 years, our acclaimed work in the planning and design
of libraries, universities and community college facilities,
and civic buildings has illustrated our commitment to the
people and buildings that make for strong communities.
Our clients find their vision realized and expanded by
the firm’s careful attention to the integration of client
objectives, end-user needs, and a creative exploration of the
possibilities.
Los Gatos Library
San Rafael Public Library Facilities Planning Project 5
Expertise in Libraries
Noll & Tam has planned, designed, and/or constructed
many public libraries throughout California over the last
25 years. Our experience reflects our awareness of the
important role of libraries in our communities, the latest
thinking in library service and design, and creative ways to
serve the community. We will bring these capabilities to
a collaborative master planning process that will include
library staff, library users, and other stakeholders. Through
this inclusive, highly interactive process, we will hear
everyone’s needs, create a sense of ownership among
everyone involved, and produce imaginative and practical
solutions that fulfill the current and future needs of San
Rafael.
Approach to Planning
Our skill in library planning and design is just one part of our
ability to execute a comprehensive building assessment.
As architects who specialize in reconstruction and adaptive
reuse projects, we recognize existing buildings’ potential
and limitations. We translate this information into the bigger
picture of the long-term goals of our clients. Noll & Tam
has strong building assessment experience, including work
with the City of Berkeley on an assessment and master
plan study of four branch libraries that led to a successful
bond campaign and upgrade of their facilities. We also have
extensive experience in site selection. Our current work
with the City of Santa Cruz includes evaluating multiple
options for an urban site, and considering the possibilities
of combining the library with other civic projects.
One of the keys to our success is principal involvement
and direction in all of the projects we undertake. Unlike
other firms, our principals are “hands-on” and stay involved
throughout the project. We will bring a fresh eye to this
thought process, building on any work already done, dis-
cussing your priorities, and focusing on a thorough assess-
ment process that will help us to identify improvements
that will provide better functionality of the library, better ex-
perience for patrons, and a better facility for the community.
Our approach will be both practical and visionary: meeting
needs with sensible, functional solutions, while keeping the
future in mind and finding design solutions that adapt the
existing building to meet current needs.
Alameda Library West End Branch
6 Noll & Tam Architects
2. Project Pitch
The Library and the City have invested considerable time,
thought, and resources into this project over many years.
The findings of this work is summarized most recently in
Group 4's July 26, 2017 report, which helps define the scope
of the work for this Proposal. We value the work performed
to date, and our approach will be to build upon it,
incorporating the thought and conclusions of the previous
studies while bringing a fresh perspective, as well as the
energy and excitement that comes with adding a new
participant to the process. In our experience, projects have
the best outcome when a variety of diverse viewpoints
are brought to the table. A different perspective from an
equally qualified professional will strengthen the credibility
of the conclusions presented to the community.
Recognizing that the City has already invested a lot to get to
this point, and has incorporated feedback from numerous
stakeholders, we propose a streamlined planning and
design process to move to a decision point for the future
of your library system. We are generally familiar with your
process to date, although we have not been involved in the
details, so we anticipate closely reviewing our proposed
approach with you and modifying it to best suit your needs.
The team we are proposing for this planning project
consists of our most experienced and skilled architects.
Chris Noll will provide overall leadership and be involved
throughout the process. He has considerable experience
with library planning over the last 30 years. Alyson Yarus is
our most senior project manager, and is particularly skilled
at complex projects like this, with moving parts that must
be precisely organized, and at working with communities.
Trina Goodwin is an expert library planner. All three of our
proposed staff are principals of the firm, bringing a high
level of expertise to this process. We will be assisted by
one or more junior staff members who will help with the
research, documentation, and presentation graphics. We
offer San Rafael our best team.
What we find most interesting about your RFP is that it is
not the usual feasibility study for a new library, but includes
some unusual tasks like researching real estate and financial
options. We would embark on the task with enthusiasm,
working with Library staff and other stakeholders to identify
a wide range of possibilities to consider, and applying
financial analyses and critical thinking to evaluate and
rank options. We think that the community would be a
useful source of information to identify possible sites, so
we propose including community input for the Downtown
and Terra Linda studies, to make sure that no stone is left
unturned. We remain open minded about possibilities,
Valley Hi North Laguna Library
and in response to your request in the RFP, we have initial
thoughts (not yet recommendations) about the three site
options, as follows:
Downtown Library:
The Downtown Library site is well located and has a strong
identity as a Carnegie. Although the Group 4 report states
that it is not feasible to construct a library on this site, at
the risk of appearing naïve, we think that conclusion bears
further examination. We successfully designed a 60,000 sf,
3-story library on a tight site in downtown Hayward, and
this building will be a centerpiece for the City when it is
completed next year. Looking at your downtown site, we
think there may be opportunities not yet fully explored.
The rest of the Civic Center site also has possibilities for
development that we would be interested in studying in
more depth. Boyd Park is a very attractive option, but the
existing uses there appear to be settled, so it would be a
delicate exercise to fit a fairly large building with associated
parking into a part of the park that would be visible and
accessible to the community. Looking at alternative sites
in the central San Rafael area, there are few open spaces
that would be sizeable enough, but we might come up
with some viable possibilities with more research. The
cost implications of each option are likely to drive the
recommendations.
San Rafael Public Library Facilities Planning Project 7
Terra Linda Branch Library:
The size of a possible branch needs to be determined, but
it likely will not be very large, possibly in the range of 4,000
to 8,000 sf. Some reasonable options have been identified
in the Group 4 report, such as adding to the Terra Linda
Community Center, or at one of the many school sites, or
at the Northgate Mall (leasing space or a new build on the
periphery of the mall). With research and discussions with
interested parties, we will define many opportunities, and
the task will be to optimize the selection and determine the
financial implications of each.
Pickleweed Branch Library:
There seems to be a straightforward way to expand the
Pickleweed Branch Library to the northwest, so the task
would be to define the size of the expansion and develop
an attractive and functional layout for the whole branch
that is compatible with the existing building. If other
ancillary needs arise relating to the community center,
those could be incorporated into the planning and costing
process.
Carmichael Library
We expect to work closely with Library and City staff,
Trustees and Foundation, and the Council Subcommittee
throughout to ensure that everyone’s input is received
and incorporated, and that the project is moving
forward effectively and efficiently. We will clearly define
the objectives, criteria, and outcomes at the beginning
of the process, so that all our work moves the process
forward towards the desired outcomes. Along the way,
we will check in with the community for input and to
review our recommendations. Since there has already
been substantial community input in the previous work,
we don't recommend an extensive and robust process,
but we are open to expanding it if the City wishes to do
more. An outline of the process is described in Section 4
Implementation Approach.
8 Noll & Tam Architects
3. Future Plans
Libraries have greatly expanded their role in the
contemporary community. Their mission to promote equal
access to knowledge endures, but the last 20 years have
brought remarkable changes in its delivery. This is due both
to advances in technology and to changing community
expectations. Libraries are no longer just a place where
you can borrow and read a book. They are the focus of
the local community – a place to meet friends and access
the Internet with the latest technology, offering expanded
reference resources, audio-visual collections, government
services, after-school care, homework centers, resources for
business, job search resources, literacy programs, genealogy
resources, local history, and continuing education. Like most
libraries in California, the San Rafael Public Library system
has experienced changes of this sort, and needs to create
more flexible facilities to integrate these changes and plan
for the future.
In considering what the San Rafael Public Library system
could be, it is important to consider how libraries have
changed and evolved across the years.
Libraries – Present
Technology
Rapid advances in technology are particularly relevant to
libraries and the services they are expected to provide.
Technology has produced many new ways to deliver
information and entertainment, now mostly in digital
format, and the library is expected to deliver it all. Anyone
wanting to keep up in the Information Age needs access
to technology, and the library is often the only place many
people can access it.
Flexibility
Nowadays everything changes fast: technology, client
expectations, and approaches to delivering library services.
The structure, systems, and contents of libraries need
to be adaptable to all sorts of changes, without massive
expenditure. We typically employ design techniques to
ensure that libraries can reconfigure spaces and furnishings
easily, and our designs incorporate flexible wiring systems,
wireless technology, easily changeable service desks,
adaptable lighting, mobile shelving, and moveable walls.
Accessibility
The location of libraries in convenient central locations is of
great importance. Visibility, availability of parking and public
transit, proximity to schools and commercial centers, and
main traffic routes are factors that will affect the success
of a library. The libraries themselves must be welcoming
and hospitable places for people of all ages, abilities, and
cultures. Everything within the library must be easy to find
and user friendly. Increasingly, libraries are reaching out
into the community through Library on Wheels and Mobile
Library Programs.
Libraries as Community Center
Libraries are increasingly positioning themselves as
community centers – places to meet with friends, talk, read,
research personal interests, do business, have coffee or a
bite to eat, catch an interesting talk or educational program,
view art, buy books, be entertained, or just find sanctuary
from the rush of life. In order to make this work, libraries
are turning to retail merchandising techniques to find
more effective ways of drawing people in and increasing
circulation.
Los Gatos Library
San Rafael Public Library Facilities Planning Project 9
Specialized Teen Services
Librarians are finding many constructive ways to reach
out to teens. More and more teens are coming to libraries.
Schools are teaching them to learn in groups, and they
need appropriate spaces to accomplish their goals. They
want to socialize, listen to music, use the computers, text,
and study, often all at the same time. For teens to have
their needs met and be able to co-exist with other library
users, dedicated spaces are needed. Collections, seating,
acoustical separation, visual control, and a sense of a place
of their own all factor into the success of teen spaces.
Greater Focus on Children and
Early Learning Techniques
Children’s areas have been around for a long time, but now
more attention is being paid to creating special spaces that
are more separate, with colors, decorations, and furnishings
specifically attuned to kids. In addition, children’s librarians
are moving beyond their traditional roles to focus on the
specialized techniques of early childhood learning and
provide materials, spaces, and furnishings more precisely
targeted to specific age groups such as infants, toddlers,
pre-school, elementary school, and tweens, rather than
children in general.
Support to Schools/Homework Help
With the closure of some school libraries, and more families
with both parents working, children are coming to the
library after school looking for support with their school
work. Homework centers and tutoring programs are
becoming more common, and need particular spaces in
the library. Librarians are coordinating closely with local
schools on curriculum materials and providing assistance to
both teachers and students with their research topics.
Our team’s experience with libraries reflects our awareness
of the current role of libraries in our communities, the
latest thinking in library service and design, community
expectations, and creative ways to serve the community.
Our ability to collaborate with librarians and users, hear
their needs, and respond with imaginative and practical
solutions has helped us to create very successful results for
our clients.
Libraries – Future
If we are to move beyond the present and create the
library of the future, we need to think imaginatively about
how libraries could relate to our communities, culture,
and technology in the coming 20 to 30 years. We must
be careful to preserve and improve what is relevant and
working. We must embrace and include the new ideas that
we are just getting to know. But we must also be prepared
to dream and to build in the flexibility to incorporate
changes in use and function.
The following are some ideas that
resonate with us:
Improving on the Library Foundation
The library of the future will extend beyond the library as
the community living room. It will become the “exploration
space” for the community, open earlier and staying open
later into the night. It will be an interactive social place,
hosting a wide variety of interesting such as discussion
groups, presentations, live theater, music, gaming, and
open-mic nights. Technology will be ubiquitous. But some
things will not change: books and places to read books
will still be important. People will still want comfortable
places to hang out. Children and teens will need specialized
spaces and programs still more tightly targeted to their
needs. The library will still support learning and education
of the community. Above all, equal access to knowledge for
everyone will still be essential.
Valley Hi North Laguna Library
Capitola Branch Library
10 Noll & Tam Architects
Innovation and Creativity
Libraries are well positioned to foster innovation,
entrepreneurship, and the creative endeavors of the
community. These will be the foundation of the American
economy of the future, and need to be supported in all
ways possible. We are already seeing this resurgence of
early hands-on learning and innovation in makerspaces
and tinkering. The library can provide spaces to cultivate
an exchange of ideas based on creativity, knowledge, and
learning.
Interactive Technologies and
Social Networking
New technology is emerging that could fundamentally
shift how the library will provide services. Personal devices,
such as laptops, phones, tablets, eBooks readers – and
other devices we haven’t yet heard of – can be better
linked to the library’s networks and services. This will allow
people to use their own devices, obtain access to the
library’s resources, and reduce the library’s need to invest
in technology. The library of the future needs to address
these changes in a flexible, innovative, and constructive
way, in order to get the most out of its investments, and to
maintain the library as an attractive place for the customers
of the future.
Lifelong Learning
Libraries will want to do still more to support the
educational goals of the community and will flourish as
the source of organized lifelong learning by incorporating
continuing education into their programs. Tomorrow’s
classes at the library are not just beginning computer
classes, but also coding classes, online privacy training, and
job counseling.
Partnerships
Innovative public/private partnerships can and will
significantly leverage the funding and other resources
available to advance the library’s mission. Successful
partnerships require creative thinking, a flexible approach,
proactive decisions, and a willingness to think outside the
normal ways of doing business.
These issues and innovations are what our team will be
considering while we evaluate possibilities for the San
Rafael Public Library System. Our goal is always to design
libraries that will serve your community for decades to
come, so they must be forward thinking and able to evolve
over time.
Hayward 21st Century Library and Community Learning Center
San Rafael Public Library Facilities Planning Project 11
4. Implementation Approach,
Public Input and Timeline
Implementation Approach
The first step will be to define our scope of work in greater
detail, which we will necessarily do as we negotiate our
scope and fees prior to starting the work. We will define the
steps in the process, participants, number of meetings, the
community outreach process, methodologies for research,
and deliverables.
A. Kick-Off Meeting
We will start with a Kick-Off Meeting, attended by all key
stakeholders and the design team, where we will review the
project scope of work, define project parameters, define
the size and other attributes for each of the three library
sites, outline the key stakeholders and the methods of their
participation in the process, determine the best approach
to community outreach, define the number, type, agendas,
and desired outcomes for all meetings, and enumerate the
project deliverables for each stage of the work. In addition,
we will define the lines of communication and decision
making, the process, and the timeline. Having this level of
clarity and definition at this point will set us up for success
down the road.
B. Preliminary Data Gathering
We will research all known sites and look for possible
other sites for Downtown and Terra Linda, and become
familiar with the Pickleweed building and site. This may
include reaching out to existing property owners and other
institutions to determine the feasibility of each option.
We will work closely with staff and the other stakeholders
to perform this research, and investigate the possibilities.
We will assemble the data for the various options into
a consistent format, to enable objective comparisons
between them.
In separate community meetings, we will reach out to the
community to gather input about possibilities for siting the
new buildings.
Working with the staff and stakeholders, we will review,
analyze, evaluate, and prioritize the options. Our team will
review them with staff and stakeholders, and narrow the
options down to a manageable number, likely three each
for Downtown and Terra Linda.
Each option will have preliminary descriptions of site,
building, parking, and costs, with pros and cons.
We will present the alternatives to the Foundation, Trustees,
Council Subcommittee, and the community.
If anything comes up during the formal review process
that changes our priorities, we will make adjustments as
necessary before proceeding.
C. Develop Site Concepts
and Cost Estimates
We will further develop the design concepts for each of
the three alternatives for Downtown and Terra Linda, and
one for Pickleweed. These will include site plans, massing
diagrams, and general building program layouts.
We will define acquisition costs, as necessary. We will also
prepare conceptual cost estimates for building, site, and
other project costs.
We will present the conceptual alternatives to the
Foundation, Trustees, Council Subcommittee, and the
community for review and feedback.
We will incorporate feedback into the options, make
adjustments as necessary, and produce a draft report.
D. Finalization of Options
Incorporating feedback from the previous reviews, we will
make final revisions and refinements to all the conceptual
alternatives, update costs, and prepare a consistent matrix
of the pros and cons for each, so that a rational comparison
can be made between them by decision makers. This will
be in the form of a final draft report.
We will present, in separate meetings, the final draft report
to the Foundation, Trustees, Council Subcommittee, and the
community for a final review and comment, and make any
adjustments to the recommendations as needed.
We will present the final draft report to the City Council.
San Rafael Public Library Facilities Planning Project 13
Assigned Staff
Our team brings together the talents of architects and
subconsultants who understand libraries. Through many
years of public works experience, Noll & Tam has honed
our skills in communication and decision-making. As Prime
Architect, Noll & Tam will provide the overall team direction,
overseeing the consultants, leading the facility planning
process. Our team will facilitate the community input
process, and is prepared to address local concerns about
the impact and direction of the library project. We intend
to collaborate with the project manager and Library Staff to
ensure that the project moves forward efficiently.
Design Team Roles
Christopher Noll, AIA, LEED AP,
Principal-in-Charge
With more than 30 years of experience designing both
public and academic libraries, Chris Noll will act as Principal-
in-Charge. He has led all of Noll & Tam’s public library
projects and understands the important factors that create
successful library spaces. Through his close relationships
with public librarians throughout the state, Chris stays on
top of new trends in librarianship, and brings a visionary
perspective to the design process. Chris is very familiar with
the design process for community buildings and is adept at
building consensus among diverse interest groups.
Chris brings strong skills in collaborating with clients and
directing projects through all phases of design, while
remaining sensitive to the needs and concerns of the
community and users throughout the process. His role will
be to lead the entire planning process and keep a sharp eye
on implementation of the City’s vision and budget. He will
collaborate with other team members and library staff to
identify the program and delivery goals.
Alyson Yarus, LEED AP, Project Manager
Having an organized, communicative project manager
will be key to the success of the San Rafael Public Library
Facilities Planning project. Alyson Yarus has more than 20
years of experience managing civic projects, including
library renovations for the cities of Berkeley, Alameda, and
Napa County. As the daily contact, Alyson will manage the
budget and schedule, coordinate the work of the sub-
consultants, manage the production of the deliverables,
and ensure that the project proceeds efficiently. She will
coordinate and participate in meetings with stakeholders
and Library staff, together with Chris and Trina.
Alyson has served as project manager for a wide variety
of projects including library master plans, new library
construction, and library renovations. She has extensive
experience working on historic buildings, including work on
two Carnegie libraries in Oakland.
Trina Goodwin, LEED AP,
Library Space Planner/Interiors Architect
Trina offers the unique perspective of an architect and
interior designer specializing in space planning and FF&E.
Over the past 30 years she has developed a specialization
in designing joyful and energizing library spaces. She
has specific expertise in space planning, interior design,
furniture selection, and LEED design. She performed
this role on the Los Gatos Library, Castro Valley Library,
and Valley Hi North Laguna Library. Trina will bring her
experience in high-use public environments, focusing on
highly durable finishes and materials that are sustainable,
flexible, and hold up to heavy use. She will work side-by-
side with Chris and Alyson on the facility master plan,
ensuring that the library program is properly reflected in
the our recommendations and master plan suggestions.
She will participate in design presentations to City and
the community, and ensure that the recommendations
are budget conscious and appropriate to its context and
community.
Subconsultant Roles
Daivd Cobb, Senior Cost Consultant,
TBD Consultants
David Cobb is a senior consultant at TBD Consultants, a
company that has experience covering virtually every
building type and extending across a large geographic area.
David is our go-to consultant for library projects. He has
provided cost estimates for studies such as the Menlo Park
Main Library Space Study and the Woodland Library Facility
Master Plan. He has also worked with us on our large new
libraries, such as the Los Gatos Library, Hayward Library, and
Capitola Branch Library. We have come to trust and rely
on his accurate estimates which lead to a smooth bidding
process.
14 Noll & Tam Architects
Alameda Library
Bay Farm Island Branch
American Canyon Library
Castro Valley LibraryLos Gatos Library
Noll & Tam Architects
Christopher Noll, AIA, LEED® AP
Principal in Charge
A licensed architect since 1985, Chris specializes in the
planning and design of libraries and has led all of Noll
& Tam’s public library projects. Chris is actively involved
in the library community through the California Library
Association (CLA) and the American Library Association
(ALA). Chris engages in research about future trends
in library facilities and library service delivery, sharing
information through presentations, including “Planning
Smart: Managing Your Building Project from Concept to Cost
Estimate,” at the Professional Library Association (PLA)
National Conference with Richard Hall, the California Library
Bond Act Manager, and Linda Demmers of Libris Design.
Chris also presented “Designing Library Spaces” at the 2015
Library Unconference in Santa Rosa with Will Baty, library
consultant and Dean of Learning Resources and Educational
Technology at Santa Rosa Junior College.
CALIFORNIA REGISTRATION
Licensed Architect #C15916
EDUCATION
Master of Architecture,
University of California, Berkeley, 1981
Bachelor of Arts, Princeton University, 1978
RELEVANT PROJECT EXPERIENCE
Alameda Branch Libraries Study and Renovation
American Canyon Library
Berkeley Public Library Branch Facilities Master Plan
Berkeley Public Library Central Library Improvements
Carmichael Branch Library
Castro Valley Library
Half Moon Bay Library
Hayward Main Library & Community Learning Center
Los Gatos Library
Marina Branch Library
Menlo Park Main Library Space Study
Morgan Hill Library
Mountain View Library Renovation
Napa County Main Library Renovation
Rockridge Library TeenZone, Oakland
Martin Luther King Jr. Branch Library Renovation, Oakland
Portola Branch Library, San Francisco
Woodland Library Facility Master Plan
San Rafael Public Library Facilities Planning Project 15
American Canyon Library Alameda Library
West End Branch
YMCA-PG&E Teen Center Marina Library
Noll & Tam Architects
Alyson Yarus, LEED® AP
Project Manager
Alyson Yarus has been with Noll & Tam since 1997 and is an
Associate Principal with the firm. She is a registered architect
with more than 20 years of experience managing projects
for public uses. She also brings experience with historic
renovation.
Alyson worked on the study of four branch libraries
for Berkeley Public Library, and is currently leading the
renovation of the BPL Central Library. Her ability to listen
carefully to the needs of clients and user groups’ while
keeping all aspects of the projects well-organized has
enabled her to continually deliver complex projects on time
and on budget.
CALIFORNIA REGISTRATION
Licensed Architect #C28307
EDUCATION
Master of Architecture,
University of California, Berkeley, 1997
Bachelor of Arts, Stanford University, 1987
RELEVANT PROJECT EXPERIENCE
Alameda Branch Libraries Study and Renovation
American Canyon Library
Berkeley Public Library Central Library Improvements
Berkeley Public Library Branch Libraries Facilities Master Plan
Napa County Main Library Renovation
Marina Branch Library
Berkeley YMCA-PG&E Teen Center
Cal Career Center Renovation
UC Berkeley College of Natural Resources Master Plan
UC Berkeley Student Community Center Renovations,
Lower Sproul Plaza Revitalization
UC Berkeley Eshleman Surge Space Renovation
International House Renovations, Berkeley
UC Berkeley Moffitt Library West Terrace Canopy
UC Berkeley Cesar Chavez Student Center
St. Mary’s College Library and Learning Commons, Moraga
Pleasanton Veterans’ Memorial Building
Oakland Zoo Veterinary Hospital
Oakland Zoo California Trail
16 Noll & Tam Architects
Rockridge Branch Library
TeenZone
American Canyon Library
Los Gatos Library Castro Valley Library
Noll & Tam Architects
Trina Goodwin, LEED® AP
Library Space Planner/
Interiors Architect
In her 30-year career as an architect, Trina Goodwin has
planned, designed, and conducted feasibility studies and
needs assessments for numerous Bay Area public libraries.
At Noll & Tam since 2005 and an Associate Principal of the
firm, Trina most recently designed the interior architecture
for the new Hayward Library. She offers the unique
perspective of an architect and interior designer specializing
in space planning and FF&E. Trina has a particular interest in
creating efficient and supportive spaces for library services
that respond to the needs of library staff and patrons,
focusing on highly durable finishes and materials that are
attractive yet hold up to heavy use.
CALIFORNIA REGISTRATION
Licensed Architect #C21806
EDUCATION
Bachelor of Architecture,
California Polytechnic State University, San Luis Obispo, 1980
RELEVANT PROJECT EXPERIENCE
American Canyon Library
Berkeley Public Library Central Library Improvements
Napa County Main Library Renovation
Hayward Main Library & Community Learning Center
Half Moon Bay Library
Los Gatos Library
Castro Valley Library
Valley Hi North Laguna Library, Sacramento
Morgan Hill Library
Marina Branch Library
3 Interior Branch Renovations, Sacramento Public Library
Rockridge Library Teen Space, Oakland
Martin Luther King Jr. Branch Library Renovation, Oakland
St. Mary’s College Library and Learning Commons, Moraga
Las Positas College Library, Livermore
De Anza College Campus Center
Antioch Community Center
Pleasanton Youth Center
Corte Madera Town Park and Recreation Center Master Plan
Woodland Library Facility Master Plan
Menlo Park Main Library Space Study
San Rafael Public Library Facilities Planning Project 17
111 Pine Street
Suite 1315
San Francisco
CA, 94111
Phone : (415) 981 9430
Fax : (415) 981 9434
www.tbdconsultants.com
www.tbdconsultants.com
Project Management | Construction Cost Management
San Francisco · Los Angeles · Sacramento · Los Altos · San Diego · Seattle
DAVID COBB
Senior Cost Consultant
dcobb@tbdconsultants.com
BACKGROUND
David Cobb has worked in the Bay Area construction industry for over 36 years, providing
project management and cost consulting services for a wide variety of clients in the public and
commercial sectors.
He provides overall coordination and management services throughout the duration of the
project, focusing on early budget cost advice including master planning and cost modeling, and
advises on due diligence, approvals and procurement strategies. His skills include design phase
cost management and monitoring, value engineering,and life cycle cost analysis.
David’s experience extends to construction phase activities: real time cost reporting information
to support decision making and cost auditing, selection and oversight of design and construction
teams, and recommendations on proposed construction change directives and change orders.
EDUCATION
B.S. University of California, Berkeley
Lead-Related Construction Training for Supervisors & Project Monitors
CERTIFICATIONS / AFFILIATIONS
LEED Accredited Professional
General Building Contractor, California License
American Society of Professional Estimators
REFERENCES
David Johnson U.C. Berkeley Construction & Design 510-642-7533
Randy Fong National Park Service, Yosemite randyfong@nps.gov
18 Noll & Tam Architects
Public Input
Noll & Tam brings a collaborative and participatory process
and approach to the library planning process. This project
already has many champions and stakeholders. We will
work closely with City and Library staff to identify those key
decision makers and define all the project priorities, so that
we can then develop tangible design strategies to achieve
these priorities.
We want to engage your stakeholders. Different groups
will want different things from this project, and it will be
critical to ensure that all voices feel that they have been
heard, and that they have been able to express their
feelings and desires. Almost all of our public projects reach
out to the community in some way to gather input and
support. We bring strong experience in facilitating an
inclusive community outreach process, and have developed
proven, effective methods that help us reach consensus
while balancing the needs and concerns of many different
groups. We listen well, present clearly and comprehensively,
and stay organized and focused.
A community process can be as simple as making public
presentations at City Council meetings, or facilitating a
whole series of meetings, interviews, and participatory
workshops, depending on the needs and preferences of
the City. Every community has its priorities and its concerns,
and San Rafael will be no exception. We will work with the
City to tailor our process to achieve successful results. For
instance, a more substantive community engagement
process may be desired at a later point in the project, and
we will help you with that, but in these early stages, the
project may be better served focusing on the input and
collaboration of those key stakeholders already committed
to the project.
Noll & Tam recognizes that the resulting San Rafael Libraries
belong to the citizens of San Rafael, and that our role is to
support the City in creating the best possible facility for
this community. We will do everything within our power to
make this happen.
Farmers Market Booth for the Hayward 21st Century Library and Learning Commons
San Rafael Public Library Facilities Planning Project 19
IDTask NameDurationStartFinish1Notice to Proceed0 wksMon 9/25/17Mon 9/25/172Kick-Off Meeting2 wksMon 9/25/17Fri 10/6/173Preliminary Data Gathering6 wksMon 10/9/17Fri 11/17/174Develop Site Concepts and Cost Estimates4 wksMon 11/20/17Fri 12/15/175Finalization of Options4 wksMon 12/18/17Fri 1/12/186Present Final Report to City Council2 wksMon 1/15/18Fri 1/26/189/25ASONDJ2018San Rafael Public Library Facilities Planning ProjectProposed Project Schedule24 August, 2017Noll & Tam ArchitectsTimeline
20 Noll & Tam Architects
5. Bid
We propose to provide the above mentioned scope of
services and deliverables for $187,860.
Please see attached staff hours breakdown that illustrates
our proposed tasks and the number of staff hours assigned
to each. This is our best guess at this point, without having
had the opportunity to discuss the process with you in
detail. We understand that our proposed approach is subject
to modification to best meet your needs, and we welcome
that.
Noll & Tam Architects
729 Heinz Avenue
Berkeley, CA 94710
San Rafael Public Libraries Facilities Planning Project
San Rafael, CA
Kick‐Off MeetingPreliminary Data GatheringDevelop Site Concepts and Cost EstimatesFinalization of OptionsTOTALS
Basic Service Consultant
Architectural Services Noll & Tam $7,120 $61,210 $57,120 $47,010 $172,460
Cost Estimating TBD Consultants $0 $0 $15,400 $0 $15,400
Subtotal Basic Services $7,120 $61,210 $72,520 $47,010 $187,860
Total Proposed Fee $187,860
August 24, 2017
San Rafael Public Library Facilities Planning Project 21
NOLL & TAM FEE BREAKDOWN
PICAssoc. PICPMDesignerPhase / Task $210 $175 $165 $135 Total $
TOTAL NOLL & TAM PROFESSIONAL FEE $172,460
1. Kick‐Off Meeting
A.Kick‐Off Meeting amd preparation 6668 $4,380
B.Staff Meeting, Review site search criteria and data 4444 $2,740
Subtotal 10 10 10 12 $7,120
2. Preliminary Data Gathering
A.Research multiple site alternatives, identify long list 12 12 12 40 $12,000
B.Staff meeting to review alternatives and sort 4444 $2,740
C.Research Owner contact info, make contact 4 0 4 12 $3,120
D.Review with staff in meeting 4444 $2,740
E.Community meetings to review preliminary alts. (3)16 16 16 24 $12,040
F.Review, analyze, narrow options 8 8 8 16 $6,560
G.Review with staff in meeting 4444 $2,740
H.Develop descriptions for each alternative (7)4 4 16 24 $7,420
I.Presentations to F/T/C (3)12 12 12 0 $6,600
J.Staff meeting to review alternatives 4444 $2,740
K.Revisions as needed to alternatives 2248 $2,510
Subtotal 74 70 88 140 $61,210
3. Develop Site Concepts and Cost Estimates
A.Develop conceptual design concepts for 3 Downtown sites 8 8 16 24 $8,960
B.Develop conceptual design concepts for 3 Terra Linda sites 8 8 16 24 $8,960
C.Develop conceptual design concept for 1 Pickleweed alt.2448 $2,860
D.Determine land acquisition costs as needed 2228 $2,180
E.Conceptual cost estimates 2248 $2,510
F.Staff meeting 4444 $2,740
G.Presentations to Community (3)16 16 16 24 $12,040
H.Presentations to F/T/C (3)12 12 12 0 $6,600
I.Staff meeting 4444 $2,740
J.Make adjustments as necessary 2248 $2,510
K.Produce Draft Report 4 4 8 16 $5,020
Subtotal 64 66 90 128 $57,120
4. Finalization of Options
A.Develop final versions for all 7 conceptual alternatives 4 4 8 16 $5,020
B.Develop pros and cons 2440 $1,780
C.Produce Report text 4 4 16 40 $9,580
D.Update costs 0040 $660
E.Staff meeting 4444 $2,740
F.Produce Final Draft Report 2248 $2,510
G.Presentations to Community (3)16 16 16 24 $12,040
H.Presentations to F/T/C (3)12 12 12 0 $6,600
I.Staff meeting 4444 $2,740
J.Presentation to City Council 4466 $3,340
Subtotal 52 54 78 102 $47,010
Hours/Rate
22 Noll & Tam Architects
6. Sample Work
Noll & Tam has completed a wide range of public buildings
for cities and institutions. We are best known for our
specialization in libraries, as we have programmed and
designed more than 40 public libraries in California. These
include the recently completed Los Gatos Library, LEED Gold
certified; Castro Valley Library, LEED Gold certified; and Valley
Hi North Laguna Library in Sacramento, LEED Gold and 2011
winner of an AIA San Francisco Design Award for Excellence.
We are currently working on the design of the Half Moon
Bay Library with the City of Half Moon Bay and our new Main
Library for the City of Hayward is under construction.
We know that a public library serves a multi-generational
population including toddlers, teens, adults, and seniors,
and thus requires specialized programmatic considerations
for its various users. Public libraries are community centers,
meeting places, public art galleries, homework centers and
continuing adult education providers, while offering access
to the latest technology and links to broader social services.
We greatly enjoy helping define and enhance the role that
libraries play in our communities.
Our portfolio also includes community centers, recreational
facilities, educational institutions, and public safety facilities.
These projects typically go through highly visible public
processes that require public presentations to city councils,
task forces, and city commissions; close coordination with
city agencies for permit approvals; as well as a community
participatory process that encourages active participation
from stakeholders and neighbors. Whether a small
renovation on a tight budget or a large new construction
project, our libraries become beacons for their community’s.
In the following pages, please find descriptions of
representative projects similar to your own. All of these
projects involved facilitation of a community input process,
working with multiple stakeholder groups to reach
consensus, and the development of alternative design
options in order to find the best solution for each particular
community. Through this process we find that the design
concept that emerges truly reflects the spirit of its place,
creating excitement and support for the new library project.
As requested, we have also provided a link to a portfolio of
our work: https://we.tl/xZR6Vng2di
Noll & Tam Library Projects
NEW CONSTRUCTION
Capitola Branch Library
Half Moon Bay Library
Hayward Main Library & Community Learning Center
Valley Hi North Laguna Library, Sacramento
Castro Valley Library
Los Gatos Library
Morgan Hill Library
Marina Branch Library
Rohnert Park Library
Portola Branch Library, San Francisco
Felton Library Interior Design
RENOVATION & EXPANSION
Mission Branch Library Santa Clara
Menlo Park Library Lobby
American Canyon Library
Napa County Main Library
Mountain View Library
Berkeley Central Library
Carmichael Branch Library
North Highlands-Antelope Branch Library, Sacramento
Southgate Branch Library, Sacramento
Sylvan Oaks Branch Library, Sacramento
Rockridge Branch Library, Oakland
Martin Luther King Jr. Branch Library, Oakland
Golden Gate Branch Library, Oakland
Temescal Branch Library, Oakland
West Oakland Branch Library, Oakland
West End Branch, Alameda
Bay Farm Island Branch, Alameda
Freedom Branch Library, Watsonville
Weekes Branch Library, Hayward
MASTER PLANS & CONCEPT DESIGN
STUDIES
Menlo Park Main Library Space Study
Woodland Library Facility Master Plan
Oakley Library Visualization Study
Berkeley Branch Libraries Master Plan
Coalinga-Huron Libraries
Dixon Library Master Plan and Concept Design
San Lorenzo Public Library Master Plan & Grant
Proposal
Manteca Public Library Master Plan & Grant Proposal
Seaside Library Master Plan & Grant Proposal
Belmont Public Library Master Plan & Grant Proposal
San Rafael Public Library Facilities Planning Project 23
Menlo Park Library Space Needs Study
City of Menlo Park
Noll & Tam first worked on the Menlo Park Library in
2011, when we designed a new Circulation Desk for their
lobby. Returning in 2016, our team conducted a space
needs study for this 33,000 sq ft library in downtown
Menlo Park. To identify the needs of the library and the
desires of the community, our team engaged in extensive
stakeholder outreach, including meeting with the friends,
a teen advisory group, and the library steering group.
We developed and costed several schemes including
two remodel options and two new building options,
and presented these options to the City Council. We are
continuing to help the City to coordinate donor funding
with the priorities developed.
Team Members:
Chris Noll – Principal-in-Charge
Trina Goodwin – Library Space Planner/Interiors Architect
PUBLIC ENTRY
CHILDREN
TEEN
MEETING
ADULT
STAFF
OTHER
1461 SF
FRIENDS
8.0300 SF
STAFF BREAKROOM
7.3
440 SF
STAFF STORAGE
7.7
100 SF
FOUNDATION
OFFICE
8.3
270 SF
SHIPPING / RECEIVING
7.5
300 SF
AUTOMATED MATERIAL
HANDELING
7.6
940 SF
STAFF WORKROOM
7.1
219 SF
DIRECTOR'S OFFICE
7.0
200 SF
CHILDREN'S
STORAGE
4.4
2892 SF
CHILDREN'S COLLECTION
4.0
1630 SF
CHILDREN'S
SEATING
4.1 360 SF
CHILDREN'S STAFF
4.3
130 SF
SERVICE DESK
4.2
1060 SF
TEENS
5.0
480 SF
TECH TUTORING
2.1
150 SF
CATERING
KITCHEN
2.0 B
4250 SF
ADULT
SEATING
3.2
2000 SF
PROGRAM ROOM
2.0 340 SF
PROGRAM STOARGE
/ AV CLOSET
2.0 A
7815 SF
ADULT COLLECTION
3.0
240 SF
BROWSING / MARKETPLACE
1.672 SF
HOLDS
1.4
160 SF
SELF-CHECKOUT
1.350 SF
WELCOME DESK
1.2
150 SF
CAFE
1.7200 SF
FRIENDS OF THE
LIBRARY SALE
1.1800 SF
ENTRANCE/LOBBY
1.0
LITERACY
MECH
600 SF
MAKER SPACE
2.2
60 SF
GROUP STUDY
SMALL
2.3 A
60 SF
GROUP STUDY
SMALL
2.3 B
60 SF
GROUP STUDY
SMALL
2.3 C
60 SF
GROUP STUDY
SMALL
2.3 D
60 SF
GROUP STUDY
SMALL
2.3 E
60 SF
GROUP STUDY
SMALL
2.3 F
60 SF
GROUP STUDY
SMALL
2.3 G
60 SF
GROUP STUDY
SMALL
2.3 H
60 SF
GROUP STUDY
SMALL
6.2 I
60 SF
GROUP STUDY
SMALL
6.2 J
150 SF
GROUP STUDY
MEDIUM
2.3 K
150 SF
GROUP STUDY
MEDIUM
2.3 L
150 SF
GROUP STUDY
MEDIUM
2.3 M
150 SF
GROUP STUDY
MEDIUM
2.3 N
300 SF
GROUP STUDY LARGE
2.3 O
360 SF
LITERACY STAFF
6.0
280 SF
LITERACY PC'S
6.1 100 SF
LITERACY STORAGE
6.3
757 SF
TECHNICAL PROCESSING
7.2
150 SF
SERVICE DESK
3.1
150 SF
STAFF
CONFERENCE
7.4A
150 SF
STAFF
CONFERENCE
7.4B
LITERACY TUTORING
PROGRAM CORRALSMENLO PARK MAIN LIBRARY
SPACE NEEDS STUDY March 1, 2017
UP
DN
6,000 SQ FTADULT
800 SQ FT
LITERACY
MECH 6,000 SQ FT
ADULT
1,700 SQ FT
ENTRY1,100 SQ FT
TEEN
3,500 SQ FT
MEETING
5,200 SQ FT
CHILDREN'S1,100 SQ FT
FOL
1,500 SQ FT
MEETING
3,100 SQ FT
STAFF
400 SQ FT
STAFF
RR
SCOPE OF WORK:SITE AREA: 92,780 SF TOTALFOOTPRINT:33,700 SFNET SITE:59,080 SF
EXISTING LIBRARY TO REMAIN:10,300 SF
NEW LIBRARY ADDITION:23,400 SF
ADULT
TEEN
STAFF
ENTRY
KIDS
LITERACY
MEETING
FRIENDS
MECH
SCHEME A-1MENLO PARK MAIN LIBRARYSPACE NEEDS STUDY 12.13.2016
1" = 20'-0"
BASEMENT
1" = 20'-0"
FIRST FLOOR PLAN
LEVEL EXISTING NEW TOTAL
B 10,300 10,300
1 10,300 23,400 33,700
TOTAL 20,600 23,400 44,000
AREA CHART
REMOVE TWO WINGS OF EXISTING LIBRARY
(1957 AND 1991). REMODEL 1967 PORTION AND
ADD ONE-STORY ADDITION.
DESCRIPTION
12,000 SQ FT
ADULT
1,700 SQ FT
ENTRY
1,100 SQ FT
TEEN
3,500 SQ FT
MEETING
5,200 SQ FTCHILDREN'S
1,100 SQ FT
FOL
3,500 SQ FT
STAFF
1,500
MTG
700 SQ FT
LITERACY
RR
SCOPE OF WORK:SITE AREA: 92,780 SF TOTALFOOTPRINT:44,000 SFNET SITE:48,780 SF
NEW LIBRARY:44,000 SF
MECH
ADULT
TEEN
STAFF
ENTRY
KIDS
LITERACY
MEETING
FRIENDS
MECH
SCHEME B-1MENLO PARK MAIN LIBRARYSPACE NEEDS STUDY 12.16.2016
1" = 20'-0"
FIRST FLOOR
LEVEL EXISTING NEW TOTAL
1 44,000 44,000
TOTAL 44,000 44,000
AREA CHART
REMOVE EXISTING LIBRARY. CREATE NEW ONE-
STORY LIBRARY.
DESCRIPTION
24 Noll & Tam Architects
Existing Woodland Library
Woodland Library Facility Master Plan
City of Woodland
In 2016, Noll & Tam was engaged to develop a Facility
Master Plan for the oldest operating Carnegie library in
California, the Woodland Library. The last update to the
library was almost 30 years ago, and the needs of the
staff and community have far outpaced the capacity of
the current facility to meet those needs. With the need to
secure support and funding, the goal for our Facility Master
Plan is to identify a range of short-to long-term renovation
projects for the library which will provide a road map to
implement immediate improvements, while planning
for longer-term projects as funding permits. Focused on
flexibility, we are creating a document that will be a useful
management plan into the future, guiding the library’s
development as its needs change over time. Working with
a library planner and fundraising consultants, we have
developed a report with recommendations ranging from
the replacement of the carpet and painting, to electrical
and technology upgrades, to an historic renovation of the
Carnegie building, to a full renovation/replacement of the
1988 addition.
Team Members:
Chris Noll – Principal-in-Charge
Trina Goodwin – Library Space Planner/Interiors Architect
OPTION 1 - FLOOR PLANSCITY OF WOODLANDLIBRARY FACILITIES MASTER PLAN 05.23.2017
D 22
3/32" = 1'-0"D 221111 OPTION 1 - FIRST FLOOR PLAN
3/32" = 1'-0"D 222222 OPTION 1 - SECOND FLOOR PLAN
GROSS SQ FT: 15694 SF
NORTH STREET
CARNEGIE WAY
COURT STREET COLLEGE STREET1ST STREETOPTION 1 - SITE PLANCITY OF WOODLANDLIBRARY FACILITIES MASTER PLAN 05.23.2017
D 21
1/32" = 1'-0"D 21
1111 SITE PLAN - OPT 1
San Rafael Public Library Facilities Planning Project 25
Santa Cruz Downtown Library Building Program
City of Santa Cruz
Santa Cruz Public Libraries is investigating renovating,
rebuilding or moving their downtown public library. The
current building is aged, deteriorated, and struggles to
provide contemporary services for its community. Much of
the current space allocation does not meet the needs of
the people of Santa Cruz due mostly to inefficiencies. Noll
& Tam is evaluating the existing building programmatically,
structurally and studying the cost of possible changes to
it. We are also developing site criteria that will be used to
evaluate and weigh the decision on if the library should be
moved and to where. Most importantly, we are developing
a new program that will be the starting point for any
new endeavor. A final report will be prepared that will
summarize the process and include recommendations for
the best path forward.
Team Members:
Chris Noll – Principal-in-Charge
Trina Goodwin – Library Space Planner/Interiors Architect
26 Noll & Tam Architects
North Marin Water District Headquarters Upgrade
North Marin Water District
This water district in Novato is looking at the prospect
of a significant renovation or new facility for the District
Headquarters. A primary concern for them is to upgrade
building systems and replace the roof to provide a durable
and healthy facility for the next 75 years. Noll & Tam
conducted a needs assessment and site analysis to provide
the district with recommendations on renovating the
building or relocating it to a new spot on the headquarters
site. The assessment included recommendations on
possibilities for public and educational spaces, modernized
staff and administration spaces, improvements to the water
quality lab, and general improvements to the operation and
maintenance of the facility. The district is currently looking
at funding possibilities to implement these options.
Team Members:
Chris Noll – Principal-in-Charge
San Rafael Public Library Facilities Planning Project 27
Berkeley Branch Libraries Facilities Master Plan
City of Berkeley
In 2008, Noll & Tam conducted a facilities master plan for
the Berkeley Public Library’s branch libraries. The Berkeley
Public Library, established in 1893, is one of the most heavily
used public library systems in California. We evaluated the
four branches – Claremont, North Branch, West Branch, and
South Branch, which includes a Tool Lending Library – to
determine how they were responding to the needs of the
community and what was needed to bring them up to
current standards. The branches were also measured against
one another to establish a system standard and make sure
deficiencies between the branches were addressed. The
final plan provides relevant information to allow Library
Administration and the Board of Library Trustees to set
priorities and develop implementation scenarios for the
next 20 years. Our report was also used as the basis for a $26
million City bond measure that passed in November 2008
and subsequently funded renovation and expansion of the
four branches.
Team Members:
Chris Noll – Principal-in-Charge
Alyson Yarus – Project Architect
North Branch South Branch
Claremont Branch
West Branch
28 Noll & Tam Architects
Berkeley Central Library Improvements
City of Berkeley
Noll & Tam Architects is providing space planning and
design services for improvements to the Central Library
public spaces. This project has two phases; the first
consists of programming, building upon the findings
and recommendations in the Page & Moris report, and
conceptual design services, developing and recommending
cost-effective alternatives and solutions to improve
interior public spaces within the existing square footage
and without substantial structural modification. A second
phase consists of design development and construction.
Project components will be phased in to allow for operation
on some floors while select areas are under renovation,
negating the need to close the Central Library.
Team Members:
Chris Noll – Principal-in-Charge
Alyson Yarus – Project Manager
Trina Goodwin – Library Space Planner/Interiors Architect
San Rafael Public Library Facilities Planning Project 29
Alameda Branch Libraries Feasibility Study & Renovation
City of Alameda
Noll & Tam was initially hired to perform a feasibility
study to evaluate a “wishlist” of ideas for the renovation
of two branch libraries in the City of Alameda, relative to
a very limited budget. We worked closely with Library
administration, City staff and the library improvement board
to define the scope that would give them the most “bang
for the buck” and still correct major building deficiencies.
The renovations included accessibility upgrades; HVAC
replacement; electrical and data system upgrades; new
furniture, lighting fixtures, interior and exterior paint,
flooring/carpeting and window coverings; new space plans
for each branch; and structural and seismic upgrades for the
historic West End branch.
Team Members:
Chris Noll – Principal-in-Charge
Alyson Yarus – Project Manager
West End Branch
Bay Farm Island Branch
30 Noll & Tam Architects
Golden Gate and Temescal Branch Libraries
City of Oakland
These two striking historic landmark buildings were
originally constructed in 1918, under the Carnegie Library
program. However, in order to comply with the City of
Oakland’s Unreinforced Masonry (URM) Ordinance, the
buildings required life-safety upgrades. Starting with a
previous study that recommended significant alterations
to the building’s historical fabric, Noll & Tam initiated
an intensive investigation into alternative structural
approaches that utilized the CBC and the State Historic
Building Code. Our conclusions eliminated most alterations
to the historically significant interior and exterior finishes,
and cost less. In addition, we added new exterior elevators
to both buildings to access the basement meeting rooms
and main reading room floor levels. Other project elements
included historical restoration of the library reading
rooms, administrative spaces, and public meeting rooms,
ADA upgrades, new code historical upgrades, lighting,
telecommunications and networking systems, electrical
upgrades, mechanical systems, and overall renovation of
interior finishes.
Team Members:
Chris Noll – Principal-in-Charge
Alyson Yarus – Project Manager
Golden Gate Branch Library
Temescal Branch Library
San Rafael Public Library Facilities Planning Project 31
7. References
Alameda Free Library
Jane Chisaki
Library Director
Alameda Free Library
1550 Oak Street
Alameda CA 94501
(510) 747-7747
jchisaki@alamedaca.gov
Napa County Library &
American Canyon Library
Danis Kreimeier
Library Director
Napa County Library
580 Coombs St.
Napa CA 94559
(707) 253-4241
Danis.Kreimeier@countyofnapa.org
Hayward 21st Century Library and
Community Learning Center
Sean Reinhart
Director of Library and Community Services
City of Hayward
835 C Street
Hayward, CA 94541
(510) 881-7976
sean.reinhart@hayward-ca.gov
Santa Cruz Downtown Library Study
Susan Nemitz
Library Director
Santa Cruz Public Libraries
117 Union Street
Santa Cruz, CA 95060
(831) 427-7706 ext. 7611
nemitzs@santacruzpl.org
Woodland Library Master Plan
Greta Galindo
Library Services Director
Woodland Public Library
250 First Street
Woodland, CA 95695
(530) 661-5984
greta.galindo@cityofwoodland.org
Berkeley Central Library Improvements
Kay Finney
Librarian
Berkeley Public Library
2031 Bancroft Way
Berkeley, CA 94704
(510) 981-6270
kfinney@ci.berkeley.ca.us
Alameda Library Bay Farm Island Branch
San Rafael Public Library Facilities Planning Project 33
729 Heinz Avenue
Berkeley, CA 94710
510.542.2200
www.nollandtam.com