HomeMy WebLinkAboutPW Machado Bros Storm Drain ReplacementCity of San Rafael. California
Form of Agreement for Informal Bids
3n1 • Street Storm Drain Replacement
This Agreement is made and entered into this !tday of rmf2.. 201S, by and between the City of San Rafael (hereinafter
called City) and Machado Brothers, Inc., (hereinafter called Contractor). Witnesseth, that the City and the Contractor, for the
considerations hereinafter named, agree as follows:
1. Scope of the Work.
The Contractor hereby agrees to furnish all of the materials, equipment, and labor necessary to perform the work for the
project entitled "3rd Street Storm Drain Replacement ", all in accordance with Contractor's Proposal, dated January OS, 201S
(Exhibit A), and the following City project utility sheets: SD with new inverts, SD-SS Confict option 2017-0S-Rev. 2017-01-
OS, and FS 52 -3rd St SD line; incorporated herein by reference.
2. Prevailing Wages.
Pursuant to the requirements of California Labor Code Section 1771, and San Rafael Municipal Code Section 11.50.1S0 (C), the
general prevailing wage in the locality in which the work is to be performed, for each craft or type of worker needed to execute the
contract, shall be followed.
3. Time of Completion.
(a) The work to be performed under this Contract shall be commenced within TEN (10) WORKING DAYS after the
date of written notice by the City to the Contractor to proceed, after lead time as set forth in Contractor's bid
attached hereto.
(b) All work, including punch list items, shall be completed within TWENTY-FIVE (25) WORKING DAYS, and
with such reasonable extensions oftime as may be requested by Contractor and approved by City.
4. Liquidated Damages.
It is agreed that, if all the work required by the contract is not finished or completed within the number of working days as
set forth in the contract, damage will be sustained by the City, and that it is and will be impracticable and extremely difficult
to ascertain and determine the actual damage which the City wiII sustain in the event of and by reason of such delay; and it is
therefore agreed that the Contractor will pay to the City, the sum of$500 for each and every working day's delay in finishing
the work in excess of the number of working days prescribed above; and the Contractor agrees to pay said liquidated
damages herein provided for, and further agrees that the City may deduct the amount thereof from any moneys due or that
may become due the Contractor under the contract.
5. The Contract Sum.
The City shall pay to the Contractor for the performance of the Contract the amounts determined for the total number of each
of the untis for work in the following scheduled completed at the unit price stated. The number of units contained in this
schedule is approximately only, and the final payment shall be made for the actual number of units that are incorporated in or
made necessary by the work covered by the Contract; however the Grand Total amount below shall not be exceeded unless
prior written approval ofthe same is granted by the City.
Agreement· 1
BID ITEMS
II::>'"V',.,I:U
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL PRICE
1 Mobilization 1 LS $ 8,500.00 $ 8,500.00
2 Trench & installation of 15 RCP 1 LS $ 38,695.00 $ 38,695.00
3 Remove & replace Existing MHos 1 LS $ 46,760.00 $ 46,760.00
4 Modify Existing 01 1 LS $ 10,550.00 $ 10,550.00
5 Repair Concrete Curb and Sidewalk 1 LS $ 7,500.00 $ 7,500.00
6 Pacth AC 1 LS $ 25,800.00 $ 25,800.00
7 Traffic Control (Per City Detail) 1 LS $ 14,000.00 $ 14,000.00
8 Potholing for Existing Utilities 1 LS $ 5,300.00 $ 5,300.00
GRAND TOTAL SUM $157,105.00
6. Progress Payments.
(a) On not later than the 6th day of every month the Public Works Department shall prepare and submit an estimate
covering the total quantities under each item of work that have been completed from the start of the job up to and
including the 25th day of the preceding month, and the value of the work so completed determined in accordance
with the schedule of unit prices for such items together with such supporting evidence as may be required by the
City and/or Contractor.
(b) As soon as possible after the preparation of the estimate, the City shall, after deducting previous payments made,
pay to the Contractor 95% of the amount of the estimate as approved by the Public Works Department.
(c) The Contractor may elect to receive 100% of payments due under the contract from time to time, without retention
of any portion of the payment by the public agency, by depositing securities of equivalent value with the public
agency in accordance with the provisions of Section 22300 of the Public Contract Code. Such securities, if
deposited by the Contractor, shall be valued by the City's Finance Director, whose decision on valuation of the
securities shall be final.
7. Acceptance and Final Payment.
(a) Upon receipt of written notice that the work is ready for final inspection and acceptance, the Engineer shall within 5
days make such inspection, and when he finds the work acceptable under the Contract and the Contract fully
performed, he will promptly issue a Notice of Completion, over his own signature, stating that the work required by
this Contract has been completed and is accepted by him under the terms and conditions thereof, and the entire
balance found to be due the Contractor, shall be paid to the Contractor by the City as soon as possible,
(b) Before final payment is due the Contractor shall submit evidence satisfactory to the Engineer that all payrolls,
material bills, and other indebtedness connected with work have been paid, except that in case of disputed
indebtedness or liens the Contractor may submit in lieu of evidence of payment a surety bond satisfactory to the City
guaranteeing payment of all such disputed amounts when adjudicated in cases where such payment has not already
been guaranteed by surety bond.
( c) The making and acceptance of the final payment shall constitute a waiver of all claims by the City, other than those
arising from any of the following: (I) unsettled liens; (2) faulty work appearing within 12 months after final
payment; (3) requirements of the specifications; or (4) manufacturers' guarantees. It shall also constitute a waiver
of all claims by the Contractor, except those previously made and still unsettled.
Such payment shall be made under the terms and conditions governing final payment, except that it shall not constitute a
waiver of claims.
Agreement· 2
8. Insurance.
(a). Scope of Coverage. During the term ofthis Agreement, Contractor shall maintain, at no expense to City, the following
insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per
occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property
damage.
2. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in the minimum amount of
one million dollars ($1,000,000) dollars per occurrence.
3. If it employs any person, Contractor shall maintain worker's compensation insurance, as required by the State
of California, with statutory limits, and employer's liability insurance with limits of no less than one
million dollars ($1,000,000) per accident for bodily injury or disease. Contractor's worker's compensation
insurance shall be specifically endorsed to waive any right of subrogation against City.
(b) Other Insurance Requirements. The insurance coverage required of the Contractor in subparagraph (a) of this section
above shall also meet the following requirements:
I . The insurance policies shall be specifically endorsed to include the City, its officers, agents, employees, and
volunteers, as additionally named insureds under the policies.
2. The additional insured coverage under Contractor's insurance policies shall be primary with respect to any
insurance or coverage maintained by City and shall not call upon City insurance or self-insurance coverage for
any contribution. The "primary and noncontributory" coverage in Contractor's policies shall be at least as broad
as ISO form CG20 010413.
3. The insurance policies shall include, in their text or by endorsement, coverage for contractual liability and
personal injury.
4. By execution of this Agreement, Contractor hereby grants to City a waiver of any right to subrogation
which any insurer of Contractor may acquire against City by virtue of the payment of any loss under such
insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of
subrogation, but this provision applies regardless of whether or not City has received a waiver of
subrogation endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said
insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this
Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella
or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that
such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a
written contract or agreement) before City's own insurance or self-insurance shall be called upon to protect it as
a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess
of the specified minimum insurance coverage requirements and/or limits shall be available to City or any other
additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum
coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of
any insurance policy or proceeds available to the named insured; whichever is greater.
Agreement· 3
(c) Deductibles and SIR's. Any deductibles or self-insured retentions in Contractor's insurance policies must be declared to
and approved by the City, and shalI not reduce the limits of liability. Policies containing any self-insured retention (SIR)
provision shalI provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City or
other additional insured party. At City's option, the deductibles or self-insured retentions with respect to City shalI be
reduced or eliminated to City's satisfaction, or Contractor shalI procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
(d) Proof of Insurance. Contractor shall provide to the City alI of the folIowing: (1) Certificates of Insurance evidencing the
insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing
all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific
endorsements evidencing the other insurance requirements set forth in this Agreement. City reserves the right to obtain a
full certified copy of any insurance policy and endorsements from Contractor. Failure to exercise this right shall not
constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by City.
9. Indemnification.
(a) Contmctor shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by City,
and hold harmless City, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from
and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to
attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of
Contmctor's performance of its obligations or conduct of its operations under this Agreement. The Contractor's
obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive
negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or
willful misconduct of the City Indemnitees, the Contractor's indemnification obligation shall be reduced in
proportion to the City lndemnitees' share of liability for the active negligence or willful misconduct. In addition,
the acceptance or approval of the Contractor's work or work product by the City or any of its directors, officers or
employees shall not relieve or reduce the Contractor's indemnification obligations. In the event the City
Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Contractor's
performance of or operations under this Agreement, Contractor shall provide a defense to the City Indemnitees or at
City's option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in
defense of such claims.
(b) The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any
way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or
completion of this Agreement for the full period of time allowed by law.
10. Nondiscrimination.
Contractor shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national
origin or disability in connection with or related to the performance of its duties and obligations under this Agreement.
11. Compliance with All Laws.
Contractor shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the
performance of its duties and obligations under this Agreement. Contractor shall perform all services under this Agreement in
accordance with these laws, ordinances, codes and regulations. Contractor shall release, defend, indemnify and hold harmless
City, its officers, agents and employees from any and all damages, liabilities, penalties, fines and alI other consequences from any
noncompliance or violation of any laws, ordinances, codes or regulations.
12. No Third Party Beneficiaries.
City and Contractor do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by
one party, under the terms and conditions of this Agreement, to the other party.
13. Notices.
All notices and other communications required or permitted to be given under this Agreement, including any notice of change of
address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid,
addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed,
upon the date of deposit with the United States Postal Service. Notice shall be given as follows:
Agreement· 4
To City: Public Works Director
City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
To Contractor: Eric Machado, President
Machado Brothers, Inc.
1005 Spring Hill Road
Petaluma, CA 94952
14. Independent Contractor.
For the purposes, and for the duration, of this Agreement, Contractor, its officers, agents and employees shall act in the capacity of
an Independent Contractor, and not as employees of the City. Contractor and City expressly intend and agree that the status of
Contractor, its officers, agents and employees be that of an Independent Contractor and not that of an employee of City.
15. Entire Agreement; Amendments.
(a) The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by rererence,
represent the entire Agreement of the parties with respect to the subject matter of this Agreement.
(b) This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter
between the Contractor and the City.
(c) No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid
or binding, except by way of a written amendment to this Agreement.
(d) The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this
Agreement signed by the Contractor and the City.
(e) If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached
exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control .
16. Waivers.
The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance,
law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of
any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement,
shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this
Agreement or any applicable law, ordinance or regulation.
17. City Business License; Otber Taxes.
Contractor shall obtain and maintain during the duration of this Agreement, a City business license as required by the San Rafael
Municipal Code Contractor shall pay any and all state and federal taxes and any other applicable taxes. City shall not be required
to pay for any work performed under this Agreement, until Contractor has provided City with a completed Internal Revenue
Service Form W-9 (Request for Taxpayer Identification Number and Certification).
18. Warranty.
(a) Except as otherwise expressly provided in the Agreement, and excepting only items of routine maintenance, ordinary
wear and tear and unusual abuse or neglect by City, Contractor warrants and guarantees all work executed and all
supplies, materials and devices of whatsoever nature incorporated in or attached to the work, or otherwise provided as a
part of the work pursuant to the Agreement, to be absolutely free of all defects of workmanship and materials for a period
of one year after final acceptance of the entire work by the City. Contractor shall repair or replace all work or material,
together with any other work or material that may be displaced or damaged in so doing, that may prove defective in
workmanship or material within this one year warranty period without expense or charge of any nature whatsoever to
City.
Agreement· 5
(b) In the event that Contractor shall fail to comply with the conditions of the foregoing warranty within ten (10) days after
being notified of the defect in writing, City shall have the right, but shall not be obligated, to repair, or obtain the repair
of, the defect and Contractor shall pay to City on demand all costs and expense of such repair. Notwithstanding anything
herein to the contrary, in the event that any defect in workmanship or material covered by the foregoing warranty results
in a condition that constitutes an immediate hazard to public health or safety, or any property interest, or any person, City
shall have the right to immediately repair, or cause to be repaired, such defect, and Contractor shall pay to City on
demand all costs and expense of such repair. The foregoing statement relating to hazards to health, safety or property
shall be deemed to include both temporary and permanent repairs that may be required as determined in the sole
discretion and judgment of City.
(c) In addition to the above, the Contractor shall make a written assignment of any applicable manufacturers' and other
product warranties to the City, prior to completion and final acceptance of the work by City.
IN WITNESS WHEREOF, City and Contractor have caused their authorized representatives to execute this Agreement the
day and year first written above.
CITY OF SAN RAFAEL:
Jim&~
City Ma
ATTEST:
Lindsay Lara
City Clerk
APPROVED AS TO FORM: Machado Brothers, Inc.,
Robert F. 6-Q *,t?f?r=e ~ .roffi:"" f?Clt-YrlP£-J.W:iD
City Attorney Title: 'Peg;, DE,ui
File No.: 16.16.15
Agreement· 6
Machado Brothers, Inc.
1005 Spring Hill Road / Petaluma, Ca 94952
TEL: (707) 763-7715/ FAX: (707) 763-7713
EMAIL: machadobrothers@msn .com
License: 639884 A, B, C-21
EXHIBIT "A"
KltchellCEM
City Of San RafaelJrd Street Storm Drain Replacement
DESCRIPTION QUANTITY UNIT
A Remove and Replace Existing Storm Drain
Mobilization I LS
Trench and install New 15" CL-III RCP pipe 109 LF
Remove and Replace existing Manholes 6' deep 2 EA
ModifY Existing DI I EA
Repair Concrete Curb and Sidewalk I LS
Patch AC 1,000 SF
Traffic Control ( Adjusted per city Traffic control Detail) I LS
Potholing for Existing Utilities I LS
Credit if we change from RCP To HOPE Pipe Material I LS
PLEASE NOTE . NO PLANS OR SPEClFlCA nONS WERE PROVIDED FOR BIDDING PURPOSES
DATE: 1/08/2018
UNIT PRICE AMOUNT
$ -$8,500.00
.$ -$38,695.00
$ -$46,76000
$ -$\0,550.00
$ -$7,500.00
$ -$25,800.00
.$ -$14,00000
$ -$5,300.00
S (3,500.00) $000
Subtotal __ --=S~15=-7:..!., 1:..;0:=5:..:.0;=.0
PROJECT TOTAL: $157,105.00
MACHADO BROTHERS, INC. 1 KITCHELL -City Of San Rafael Storm Drain Replacment 1-08-2018
MACHADO BROTHERS, INC.
1005 SPRING HILL ROADI PETALUMA , CA 94952
TEL: (707) 763-77151 FAX: (707) 763-7713
EMAIL: machadobrothers@msn .com
TRANSMITTAL COVER SHEET
Transmitted To Date Reference Transmitted For Transmitted By
Department of Public Works
City of San Rafael
Attn: Faby Guillen
111 Morphew Street
San Rafael, CA 94901
Qty Item'
3 Contract
1 W-9
1 Copy of Contractor License
Cc: Company Name
MBI Accounting Dept
Remarks
3/9/2018
Description
FS52 3rd St SO
Replacement
Original signatures
For your records
For your records
Contact Name
Julie Machado
Review and U.S. Mail
Processing
Notes
Copies
You should have received our certificates of insurance via regular mail -please let me know if you haven't.
Please review all documents submitted and call with any questions.
RECEIVED
MAR 13 2018
PUBUC WORKS DEPT.
(',f,'i ".' 'J RAFAEl
Notes
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER
Contracting Department: Public Works
Project Manager: KM __
Extension: 3389 ------
Project Name: 3rd Street Storm Drain Replacement
Contractor's Contact: Machado Brothers-Eric Machado ----
Contract's Email: machadobrothers@msn.com
RESPONSIBLE
Step DEPARTMENT DESCRIPTION
2
3
4
5
6
7
8
9
a. Email PINS Introductory Notice to Contractor
b. Email Contract (in Word) & attachments to City Attorney clo
Project Manager Laraine.Gittens ~cityofsanrafael.org
a. Review, revise and comment on draft agreement and return to Project
Man~er
b. Confirnl insurance requirements, create Job on PINS, send PINS
City Attorner insurance notice to contractor.
Forward three (3) originals of final agreement to contractor for their
Project Man~er s~nature.
Project Manager
PRINT
When necessary, • contractor-signed agreement agendized for Council
approval
• PSA > $20,000 or Purchase > $35,000: ijj Public Works Contract '"
Hi';; 999 /75; tfZJ'D
CONTINUE ROUTING PROCESS WITIII-IARD COPY
Forward signed original agreement to City Attorney with printed copy of
Project Manager this routing fornl
City Attorney Review and approve hard copy of signed agreement
Review and approve insurance in PINS, and bonds (for public works
City Attorney contracts)
City
ManagerlMayor Agreement executed by Council authorized official
Attest signatures, retains original agreement and forwards copies to
City Clerk project manager
10 Project Manager Forward Final Copy to Contractor
U _\ -1;).0
COMPLETED DATE
2/21 /2018
212 812 018
2128 /2028
212 812 018
3 /1412 018
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REVIEWER
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