HomeMy WebLinkAboutCC Resolution 14492 (Crosswalk Evaluation PSA)1
RESOLUTION NO. 14492
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR
ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE UNCONTROLLED
CROSSWALKS EVALUATION AND PRIORITIZATION IN AN AMOUNT NOT
TO EXCEED $114,260
______________________________________________________________________________
WHEREAS, the City’s goal is to improve pedestrian safety and promote
pedestrian mode of travel; and
WHEREAS, the City has completed Phase 1 of a project to further this goal, and
developed evaluation criteria for uncontrolled pedestrian crosswalks that will help staff make
improvement recommendations to the City based on industry standard practices; and
WHEREAS, City staff determined that engineering design services from a
qualified consultant will be required for this project to collect and analyze data for the evaluation;
and
WHEREAS, staff received a “Proposal for Uncontrolled Crosswalk Evaluation
and Prioritization” dated March 29, 2018 from Kimley-Horn and Associates, Inc. in a response to
the City’s Request for Proposals for engineering design services; and
WHEREAS, staff has reviewed the proposal from Kimley-Horn and Associates,
Inc. and has advised the Council that it is within industry standards and acceptable; and
WHEREAS, Kimley-Horn and Associates, Inc. have proposed a not-to-exceed
fee of $114,260; and
WHEREAS, there are sufficient resources in the General Fund for completion of
the project;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL RESOLVES as follows:
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1. The Council hereby authorizes the City Manager to execute a Professional
Services Agreement with Kimley-Horn and Associates, Inc. in an amount not
to exceed $114,260 and in the form attached as Exhibit 1 hereto, subject to
final approval as to form by the City Attorney.
2. Funds for the design in the amount of $114,260 are available from the Public
Works General Fund to support the planned project.
3. The Director of Public Works is hereby authorized to take any and all such
actions and make changes as may be necessary to accomplish the purpose of
this resolution.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of said City on the 16th day of April 2018, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
_______________________________
LINDSAY LARA, City Clerk
File No.: 18.06.78
AGREEMENT FOR PROFESSIONAL SERVICES WITH
KIMLEY-HORN AND ASSOCIATES, INC.
FOR ENGINEERING SERVICES
This Agreement is made and entered into this 'l.lt day of Irgvi \ , 2018, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and KIMLEY-H RN AND ASSOCIATES,
INC., a Califomia corporation (hereinafter "CONSULTANT").
RECITALS
WHEREAS, the CITY has determined that professional engineering services are required in
connection with the CITY project entitled "Uncontrolled Crosswalks Evaluation and Prioritization," in
which uncontrolled pedestrian crossings throughout the CITY will be assesed and given
recommendations for improvements; and
WHEREAS, the CONSULTANT has agreed to render such services;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
I. PROJECT COORD INA TION.
A. CITY'S Project Manager. The Director of Public Works is hereby designated the
PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the
progress and execution of this Agreement.
B. CONSULTANT'S Project Director. CONSULTANT shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONSULTANT. Robert Padema, PE is hereby designated as the PROJECT DIRECTOR for
CONSULTANT. Should circumstances or conditions subsequent to the execution of this Agreement require
a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten
10) business days of the substitution.
2. DUTIES OF CONSULTANT.
CONSULTANT shall perform the duties and/or provide the services described in
CONSULTANT'S Proposal dated March 29, 2018, marked as Exhibit "A," attached hereto, and
incorporated herein.
3. DUTIES OF CITY.
CITY shall compensate CONSULTANT as provided in Paragraph 4, and shall perform the
duties as described in Exhibit "A" attached hereto and incorporated herein.
4. COMPENSATION.
For the full performance of the services described herein by CONSULTANT, CITY shall pay
CONSULTANT on a time and materials basis for services rendered at the hourly rates shown in the
Project Cost" included in Exhibit "A" attached hereto, with a total not-to-exceed amount of $114,260 for
costs and services of CONSULTANT provided under this Agreement.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONSULTANT .
5. TERM OF AGREEMENT.
The term of this Agreement shall commence upon the date of execution of this Agreement and end
on September 30, 2018, unless the parties agree to extend this Agreement for another 90 days , as approved in
writing by City Manager.
6. TERM INA TION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30)
days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written
notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the
cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15)
day time period.
C. Effect of Termination. Upon receipt of notice of tennination , neither party shall incur
additional obligations under any provision of this Agreement without the prior written consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or
relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as
possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS .
Upon completion of all work under this Agreement, ownership and title to all reports, documents,
plans, specifications, and estimates produced as part of this Agreement will automatically be vested in the
CITY; and no further agreement will be necessary to transfer ownership to the CITY. CONSULTANT
shall furnish to CITY all necessary copies of data needed to complete the review and approval process.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection
and audit, all documents and materials maintained by CONSULTANT in connection with its perfonnance of
its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such
audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the other
party , and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall
be void and of no effect.
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10. INSURANCE.
A. Scope of Coverage. During the tenn of this Agreement, CONSULTANT shaH maintain, at
no expense to CITY, the foHowing insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one
million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily
injury, personal injury , or property damage.
2. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in
the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional perfonns any of the services required to be perfonned
under this Agreement, a professional liability insurance policy in the minimum amount of one miHion doHars
1,000,000) per occurrence/two miHion doHars ($2,000,000) aggregate, to cover any claims arising out of
the CONSULTANT's perfonnance of services under this Agreement. Where CONSULTANT is a
professional not required to have a professional license, CITY reserves the right to require CONSULTANT
to provide professional liability insurance pursuant to this section .
4. If it employs any person, CONSULTANTshaH maintain worker's compensation
insurance, as required by the State of California, with statutory limits. and employer's liability insurance
with limits of no less than one million doHars ($1,000,000) per accident for bodily injury or disease.
CONSULTANT's worker's compensation insurance shaH be specificaHy endorsed to waive any right of
subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the CONSULTANT in
subparagraph A of this section above shall also meet the foHowing requirements:
1. Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally
named insureds under the policies.
2. The additional insured coverage under CONSULTANT'S insurance policies shaH
be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's
insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in
CONSULTANT'S policies shall be at least as broad as ISO fonn CG20 01 04 13.
3. Except for professional liability insurance, the insurance policies shall include , in
their text or by endorsement, coverage for contractual liability and personal il~ury.
4. By execution of this Agreement, CONTRACTOR hereby grants to CITY a
waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against CITY by
virtue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any
endorsement that may be necessary to effect this waiver of subrogation, but this provision applies
regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer.
5. If the insurance is written on a Claims Made Fonn, then, foHowing tennination of
this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shaH provide for a retroactive date of placement coinciding
with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of
primary and umbreHa or excess insurance. Any umbreHa or excess insurance shaH contain or be endorsed to
contain a provision that such coverage shaH also apply on a primary and noncontributory basis for the benefit
of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance
shall be called upon to protect it as a named insured.
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8. It shall be a requirement under this Agreement that any available insurance proceeds
broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be
available to CITY or any other additional insured party. Furthennore, the requirements for coverage and
limits shall be : (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage
and maximum limits of coverage of any insurance policy or proceeds available to the named insured;
whichever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONSULTANT's
insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and
shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall
provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other
additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY
shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing
payment of losses and related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance . CONSULTANT shall provide to the PROJECT MANAGER or
CITY'S City Attorney all of the following : (1) Certificates of Insurance evidencing the insurance coverage
required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all
policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or
specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY
reserves the right to obtain a full certified copy of any insurance policy and endorsements from
CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later.
The insurance shall be approved as to fonn and sufficiency by PROJECT MANAGER and the City
Attorney.
II. INDEMNIFICATION .
A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless
CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and
against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited
to attorney's fees , expel1 fees and all other costs and fees of litigation , (collectively "CLAIMS"), arising
out of CONSULTANT'S performance of its obligations or conduct of its operations under this
Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is caused or
contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that
liability is caused by the active negligence or willful misconduct of the City Indemnitees, the
CONSULTANT's indemnification obligation shall be reduced in proportion to the City Indemnitees'
share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONSULTANT 's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONSULTANT's indemnification obligations. In the event the
City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from
CONSULTANT'S performance of or operations under this Agreement, CONSULTANT shall provide a
defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of
defense, including reasonable attorneys' fees , incurred in defense of such claims.
B. Where the services to be provided by CONSULTANT under this Agreement are design
professional services to be perfonned by a design professional as that term is defined under Civil Code
Section 2782 .8, CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend
and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to , or
relate to the negligence, recklessness , or willful misconduct of CONSULTANT in the performance of its
duties and obligations under this Agreement or its failure to comply with any of its obligations contained
in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of
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CITY. In no event shall the cost to defend charged to the design professional exceed the design
professional's proportionate percentage of fault.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement,
and shall survive the tennination or completion of this Agreement for the full period of time allowed by
law.
12. NONDISCRIMINATION.
CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex,
race, color, religion, ancestry, national origin or disability in connection with or related to the performance of
its duties and obligations under this Agreement.
13. COMPLlANCE WITH ALL LAWS.
CONSULTANT shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the pelformance of its duties and obligations under this Agreement.
CONSULTANT shall perfonn all services under this Agreement in accordance with these laws, ordinances,
codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its
officers, agents and employees from any and all damages, liabilities, penalties, fines and all other
consequences from any noncompliance or violation of any laws, ordinances, codes or regulations.
14. NO THIRD-PARTY BENEFICIARIES.
CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third
party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other
party.
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or deposited
with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified.
Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with
the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager:
TO CONSULTANT's Project Director:
Bill Guerin
Director of Public Works
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
Robert Padema, PE
Kimley-Horn and Associates, Inc.
1300 Clay Street
Suite 325
Oakland, CA 94612
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16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and
employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY.
CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers,
agents and employees be that of an Independent Contractor and not that of an employee of CITY.
17. ENTIRE AGREEMENT --AMENDMENTS.
A. The tern1S and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject
matter of this Agreement.
8. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONSULTANT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject matter of
this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except by a
written amendment to this Agreement signed by the CONSULTANT and the CITY.
E. If any conflicts arise between the tenns and conditions of this Agreement, and the terms and
conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and
conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under
this Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract
or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts .
19. WAIVERS.
The waiver by either party of any breach or violation of any tenn, covenant or condition of this
Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other tenn,
covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or
other tenn, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of
any fee, perfonnance, or other consideration which may become due or owing under this Agreement, shall
not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition,
covenant of this Agreement or any applicable law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the tenns and conditions of this Agreement, or
ansmg out of the perfonnance of this Agreement, may recover its reasonable costs (including claims
administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business
license as required by the San Rafael Municipal Code CONSULTANT shall pay any and all state and
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federal taxes and any other applicable taxes. CITY shall not be required to pay for any work perfonned
under this Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service
Fonn W-9 (Request for Taxpayer Identification Number and Certification).
22. APPLICABLE LAW.
The laws of the State of Cali fomi a shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year
first above written.
CITY OF SAN RAFAEL CONSULTANT
JIM
Title: Associate/ Asst. Secretary
ATTEST:
and
BY:#U"'7~
LINDSAY LARA, City Clerk Name: Felicia Dean
Title: Asst. Secretary
APPROVED AS TO FORM:
La~~,ltpC
ROBERT F. EPSTEIN:itYAtt6~
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Attachment A
PREPARED FOR :
March 29,2018
Ms. Lauren Davini, P.E.
Traffic Engineer
City of San Rafael Public Works Department
111 Morphew Street
San Rafael, CA 94901
1300 Clay Slreet
Suite 325
Oakland , California
94612
TEL 510-625-0712
Re: Proposal for Professional Services for the Evaluation of Uncontrolled Crossings
Dear Ms. Davini and members of the Selection Committee:
The City of San Rafael (City) is looking to improve pedestrian safety in the City, and is looking for an experienced engineering
consultant to provide evaluation and prioritization of up to fifty (50) uncontrolled crosswalks throughout the City. Kimley-Horn
and Associates, Inc. (Kim ley-Horn) has years of experience successfully delivering projects which involve evaluating and
designing uncontrolled crossings to local agencies throughout the Bay Area and northern California. We are confident that
our highly-qualified, local team offers the right balance of project management and technical expertise required to meet your
needs. Additional benefits include:
We Understand the Project. The City is seeking a qualified traffic engineering consultant to identify up to 50 uncontrolled
crosswalks for evaluation throughout the city, and ultimately create a prioritized list with input from the public and City
staff. Kimley-Horn worked with City staff on a previous project to develop the evaluation scoring criteria and
methodology for uncontrolled crosswalks that was subsequently adopted by the City. We understand the value
placed by City staff and the community on the various scoring criteria through our experience on this project. Our project
manager, Robert Paderna, P.E., is very familiar with City staff and the project area, and 11as extensive experience on similar
pedestrian safety projects. He is supported by Frederik Venter, P.E., who will serve as our Principal-in-Charge.
Familiar and Responsive Team. Kimley-Horn has collaborated extensively with the City on a wide variety of transportation
planning and traffic engineering projects during our 14-year history. Our local team has worked on several recent projects
with the City including the Third and Hetherton Traffic Study, Regional Transportation System Enhancements Project
RTSEP). Citywide Signal Retiming Project (PASS 2011-2012 cycle), Second and Third Street Queue Cutters, and the
aforementioned Pedestrian Uncontrolled Crosswalk Evaluation Study. The City can count on continuing to receive the
proactive and responsive support from our team you have come to expect. It is this combination of a trusted, local partner
and transportation expertise that will help us push the project forward to meet the City's desired schedule.
We look forward to a continued partnership with the City, and working to identify innovative and implementable solutions
while ensuring responsive and cost-effective service. Please contact Robert at 510.250.2111 or via email at
robert.paderna@kimley-horn.com should you have any questions, or would like additional information about our
qualifications as outlined in the Request for Qualifications (RFQ). We thank you for your consideration of our proposal.
Very best regards,
KIMLEY-HORN AND ASSOCIATES, INC.
f-A ~
Robert Paderna, P.E.
PE No. C73262
Project Manager
Frederik Venter, P.E.*
PE No. C64621
Principal-in-Charge
Frederik Venter is authorized, on behalf of Kimley-Hom, to
negotiate a contract for proposed services with the City.
Kimley-Hom agrees that the sample Professional Services
Agreement is acceptable as -is.
Kimley») Horn
Statement of Qualification s
Team Qualifications
Kimley») Horn Kimley-Horn is a full-service consulting firm offering comprehensive and innovative
civil engineering, traffic engineering, landscape design, environmental engineering, and
development review services to public agencies throughout Cali fornia. We employ more than 3,000 professional,
technical, and support personnel in 82 offices from coast to coast, with 12 offices in California. Our passion for
helping our public agency clients has resulted in over 90 percent of Kimley-Horn's work originating from repeat
clients, which speaks to the firm's commitment to client service.
Since our founding in 1967, Kimley-Horn's success has been directly related to our efforts to perform high-quality,
timely services. We are proud of the excellent relationships we have built with our clients. In turn, our clients show
their appreciation by selecting us over and over again as their consultant. We invite you to contact our clients and
talk to them about our work history, quality of service, and whether they would again select us for similar services .
N ~S NDS/ATD was established in 1989 to deliver accurate and professional solutions to their clients'
n~ traffic, transit and GIS/GPS data collection. NOS has over twenty five years of successful
operat ions which has established them as the foremost, full service, traffic and transit data
collection company on the west coast. NOS has a team of 60 professional full time employees that ensure the
successful coordination and completion of each project. With local field crews in 10 major cities, including the Bay
Area, they can respond quickly to your project's needs. NOS is certified as an Emerging and Small Business
Enterprise from the City of Sacramento and a Small Business Enterprise from the State of California.
Relevant Experience
Bicycle and Pedestrian Planning and Design
We recognize the importance of planning and designing for alternative modes of transportation-whether bicycle,
pedestrian, or transit. Kimley-Horn employs state-of-the-art techniques to accommodate and encourage the use
of alternative transportation modes and minimize vehicular conflicts. Our team members have led numerous
pedestrian and bicycle planning and design projects throughout the West. In helping to create walkable communities,
Kimley-Horn applies a context sensitive deSign approach to the unique
circumstances of each project. Our diverse experience in pedestrian and
bikeway planning and design ranges from developing Safe Routes to
School (SRTS), to designing single-intersection bike lane improvements, to
preparing bicycle master plans for entire cities. We have completed many
local city bicycle facility master plans, developed comprehensive statewide
plans and requirements for pedestrian/ bicycle facilities, and designed
over 200 miles of bicycle and multi-use trails. Our plans often emphasize
connectivity with adjacent sites (or jurisdictions) and destinations.
City of San Rafael TRTS95010.18 Kimley») Horn
Complete Streets/Multimodal
Many consultants will tell you they know a lot about Complete Streets plans-Kimley-
Horn on the other hand, can tell you about them and show you successfully implemented
Complete Streets projects that we have led from planning to construction nationwide.
A well-designed complete street doesn't just work better; it feels better, particularly for
bicyclists and pedestrians, and it looks better, with enhanced aesthetics and amenities
that complement the setting and adjacent uses. Our blend of transportation planning
expertise balanced by our in-house design engineers, has resulted in successful and
award-winning Complete Street projects in California and across the United States.
You can count on us to keep the importance of Complete Streets and other multimodal
considerations in mind as we carry out your project.
Safe Routes to School (SRTS)
Attachment A
Safe Routes to School has been a focus area for Kimley-Horn staff since its inception and funding in California 20
years ago (1998). The different characteristics of the study area around each school as well as different
characteristics of the admin istrators, parents, and children at each school, mean a customized approach is
essential to the success of each program. Walking audits identify differing problems related to the safety of school
children including speeding, high traffic volume, parking conflicts, and conflicts in the shared public space
between passenger vehicles, buses, bicycles, and pedestrians. All of these
conflicts lead to an increasingly unsafe condition for children and parents .
Programs may identify a greater need for focus on bike or pedestrian safety,
revised drop-off and pick-up policies, or encouragement programs for
parents and students to increase walking, biking, or carpooling to school. At
Kimley-Horn, our SRTS practice focuses on creating safe and convenient
opportunities for children (and adults) to bicycle and walk to school.
Secondary benefits to children and their neighborhood include improved
health, reduced traffic congestion and speeding, better air quality, and
enhanced neighborhood safety. The culmination of our process is to provide schools with a plan that represents a
consensus of the needs and preferences of the school administrators, parents, local residents, and municipal
agency staff.
What truly sets our team apart is Kimley-Horn's in -depth experience of planning
and designing SRTS elements. Our approach to listening to safety concerns
and understanding design solutions while we formulate conceptual planning
improvements results in efficient and pragmatic projects. This means SRTS
elements can be designed and constructed more quickly to enhance safety
around each school as soon as possible.
City of San Rafael I mrS95010.18 2 Kimley») Horn
Similar Projects and References
Although we have completed many similar projects over the years, we feel the following project summaries provide
the most recent relevant examples of our experience both locally and throughout California. These projects are just
a small sampling of our overall experience. Our clients know that with Kimley-Horn, they experience better. How do
we know this? They consistently tell us we deliver remarkable results and we're really good people to work with-
and we live for that. We invite you to contact them personally regarding our work history and quality of service.
Maude Avenue Complete Streets, City of Sunnyvale, CA
Kimley-Horn completed a traffic and engineering study for the City of Sunnyvale on Maude Avenue, a heavily
utilized bike corridor in the heart of Sunnyvale. The existing corridor experiences heavy bicycle traffic but does not
have striped bike lanes. The study evaluated the feasibility of replacing either on-street parking or a two-way left-
turn lane with bike lanes. The analysis consisted of a traffic and parking analysis to understand the ramifications
of either alternative and a safety evaluation of existing and proposed conditions. The project also included
development of design concepts for the implementation of the bike lane in either scenario. Kimley-Horn prepared a
final report that evaluated the options and provided a recommended solution based on the findings of the analysis
and adopted City plans and policies.
Reference: Shahid Abbas, TransportationlTraffic Engineer, City of Sunnyvale, 408.730.7415,
sabbas@sunnyvale.ca.gov
Maude Avenue Proposed Improvements
Kimley ») Horn Replace Parl<ing lI#h Buffered Bi,e Lanes
Sheel 1012
City of San Rafael I TRTS9501 0.18 3 Kimley») Horn
Atflachment A
Pedestrian Enhancements at San Pablo Ave/Sycamore Ave and Sycamore
Ave/Civic Drive, Hercules, CA
Kimley-Horn is currently performing a pedestrian safety study at two
critical intersections in the City of Hercules. The Sycamore Ave/Civic
Drive intersection is a side-street, stop-controlled intersection with a
long uncontrolled pedestrian crossing. The study includes performing
an assessment of existing conditions, development of preliminary
design alternatives to enhance the pedestrian environment,
development of an opinion of probable construction costs for the
preferred alternatives, performing supporting traffic analysis using
Synchro, and attendance at City council and safety committee
meetings to present the study recommendations.
Reference: Mike Robel1s, Public Works Director, City of Hercules, 510.799.8241, mikeroberts@ci.hercules.ca.us
Third and Hetherton Traffic Study, San Rafael, CA
Kimley-Horn is currently performing a traffic and safety study to identify and evaluate potential improvements
to the intersection of 3rd Street and Hetherton Street in downtown San Rafael, immediately adjacent to the
San Rafael Transportation Center. The intersection has experienced numerous collisions in recent years due to
high traffic volumes, high pedestrian volumes , and poor geometrics. The study is seeking to improve pedestrian
safety and comfort while maintaining or reducing vehicle delay. Improvements are intended to improve access
to the transit center for both pedestrians and buses. Kimley-Horn performed traffic analysis of baseline
conditions, developed conceptual design alternatives to improve safety and circulation, and analyzed the effect
of improvement alternatives. Future efforts include preliminary design of improvements, planning -level cost
estimates, and a presentation of findings to the City of San Rafael BPAC and City Council.
Regional Transportation System Enhancements Project (RTSEP),
San Rafael, CA
Kimley-Horn prepared the environmental documents and the detailed PS&E documents for traffic and civil
improvements in the San Rafael downtown area in preparation for the arrival of the SMART commuter rail system.
This federally funded project was administered through Caltrans Local Assistance. Kimley-Horn coordinated with
the City, Caltrans, SMART, and the City's traffic signal system vendor, Econolite, on the planning and design for this
project. We worked directly with Caltrans Local Assistance to prepare all necessary NEPA environmental studies
and reports, including cultural, historical, and biological studies. Our team then successfully cleared the project
through the federal NEPA process with Caltrans Local Assistance.
For the traffic and civil improvements, Kimley-Horn prepared detailed designs for the installation of new
ADA compliant curb ramps and new sidewalks (designed based on ADMG and PROWAG), and traffic signal
modifications including new traffic controllers, cabinets and foundations, pedestrian signals, traffic signal
interconnect using fiber optics , railroad preemption, and various other ITS elements.
City of San Rafael I TRTS95010.18 4 Kimley») Horn
Organizational Chart
Ultimately, it is the people-the professionals who serve you-who are most important to the successful
completion of any project. With this in mind, we have chosen our most qualified and experienced personnel to
assist the City on this important project. This proposed project team has a history of successfully completing
projects together, providing each assignment with focused attention regardless of size. Our project team has
unsurpassed local knowledge and technical experience, and is structured to provide strong support to the City.
The organ ization chart below identifies our proposed project team members who will serve you on this project.
Frederik Venter, P. E.* Robert Paderna , P.E.*
Evaluation and Concept Design
Adam Dankberg, P.E.*
Daniel Carley, P.E.*
Brendan Pittman, EIT
We offer you a team of
seasoned professionals, in
terms of exceptional local
understanding and support,
and extensive technical
experience in the disciplines
you require.
Resumes
Full resumes for our project leaders are provided in Appendix A.
City of San Rafael I TRTS9501O.18 5
Adam Dankberg, P.E.*
Field Review/Data Collection
Jake Hermie , P.E.*
Brendan Pittman, EIT
Sara Rauwolf, EIT
Data Collection
NDS/ATD (Subconsultant)
Key Staff Support
Kimley») Horn
Proposal
Project Understanding
It is Kimley-Horn's understanding that the City is requesting a study to identify and prioritize uncontrolled
crosswalks at up to fifty (50) locations throughout the City. An uncontrolled pedestrian crossing is where the
sidewalks or designated walkways intersect a roadway at a location where there is no traffic control (Le. traffic
signal, STOP sign). Uncontrolled pedestrian crossings are typically located at unsignalized, side-street, stop-
controlled intersections and at mid-block (between intersection) locations.
We understand that the City wants to improve pedestrian safety at uncontrolled crosswalks throughout the City by
adopting a "toolbox" of pedestrian safety treatments and implementing improvements including, but not limited to,
crosswalk visibility enhancements, street lighting , pavement markings, warning signage, curb extensions , raised
crosswalks, pedestrian refuge island, LED enhanced signage , in-pavement flashing light system, and signalization.
Due to the number of uncontrolled crosswalks in the City and limited construction funds available, we understand
the City has requested that the uncontrolled crosswalk locations be analyzed utilizing the City-approved
Uncontrolled Crosswalk Scoring matrix that Kimley-Horn developed in partnership with the City, and prioritize the
locations based on the total scores. The locations with the highest scores are reflective of highest priority locations .
Proposed Scope of Services
Task 1 -Project Management and Meetings
This task includes general project management related tasks including preparation of invoices, budget oversight,
adherence to project scheduling, general project coordination, and attendance at one project kick-off meeting with
City staff. This meeting is intended to be a workshop format where the entire team will discuss project goals and
objectives. In addition, we will collect the following information from the City:
Collision data (State Wide Integrated Traffic Records Systems (SWITRS) data files for the past three years)
Available traffic counts
Speed data (from current Engineering and Traffic Surveys or other sources)
Public comp laint history at uncontrolled crosswalk locations
Two additional meetings, outside of the kick-off meeting, are included in this scope of services.
Task 1 Deliverables:
Monthly project schedule updates
Meeting agendas and minutes
Task 2 -Uncontro lle d Crosswalk Selection and Data Collection
Kimley -Horn will identify up to 50 uncontrolled crosswalk locations throughout the City for consideration. We will
prepare an exhibit illustrating the proposed locations to include in the Study and submit to the City for review
and approval.
City of San Rafael I TRTS95010.18 6 Kimley») Horn
Upon selection of the project locations in coordination with the City, Kimley-Horn will conduct extensive field
observations at each of the 50 project locations. The purpose of the field observations will be to identify roadway,
pedestrian activity, adjacent land uses, speed limits, sight distance constraints, driveways, geometry, conditions,
bus stops , on-street parking, and other roadside conditions not readily apparent to the driver. Additionally, we
will assess current lighting conditions within uncontrolled crosswalks at night using a light meter. We will take
photographs of site conditions at each of the project locations and create a photo log to be submitted to the City to
aid in development of the City's asset inventory database.
New average daily traffic (AD1) counts will be collected for three consecutive days, on a Tuesday, Wednesday, and
Thursday, for a total of 72 hours at up to 40 locations. ADT counts were recently collected at several segments as
part of the SMART Downtown Traffic Assessment project or from the City and will be utilized for this project. New
AM and PM peak period pedestrian and bicycle intersection counts will be collected on aTuesday, Wednesday, or
Thursday at each of the 50 study locations. AM and PM peak period counts will be collected between 7:00 to 9:00
AM and 4:00 to 6:00 PM, respectively. Traffic counts will not be collected on holidays, during abnormal weather
conditions, on school breaks, or periods of scheduled lane or street closures for construction and/or events.
Task 2 Deliverables:
Proposed list of 50 uncontrolled crosswalk locations (.PDF format)
Photo Log (electronic and one hardcopy)
Traffic Count Data Summary Sheets (electronic)
Task 3 -Crosswalk Evaluation and Prioritization
Kimley-Horn will review the data provided by the City and obtained during the field visit (Task 2). We will complete
the Uncontrolled Crosswalk Scoring Matrix for each of the project locations utilizing data obtained to populate
scores for the various criteria based on the suggested scoring values. A separate matrix will be developed for each
project location and will be contained as separate tabs in one master Exce l workbook. Total scores for each of
the project locations will be tabulated in each matrix and also summarized in a summary table. Kimley-Horn will
develop the prioritized list of project locations based on the total scores for each project location.
This task includes attendance at one meeting with City staff to present the results of the evaluation and prioritized
list of locations.
Task 3 Deliverables:
Uncontrolled Crosswalk Scoring Matrix, 50 locations (Draft and Final) (.XLS format)
Prioritized list of uncontrolled crosswalks table (.PDF format)
Task 4 -Development of Uncontrolled Crosswalk Toolbox and
Recommended Treatments
Kimley-Horn will develop a toolbox of uncontrolled crosswalk treatments based on industry standard practices
and traffic calming resources. In coordination with the City, we will classify the pedestrian treatments into three
categories: Level 1 (Bas ic), Level 2 (Enhanced), and Level 3 (Specialty). The toolbox will include a one page
infographic for each treatment (up to 15) and will include photos and/or renderings, purpose, typical applications,
City of San Rafael TRTS9501O.18 7 Kimley») Horn
Attachment A
technical reference(s), and additional design guidelines. We will submit the draft uncontrolled crosswalk toolbox
to the City for review. Upon receipt of one set of comments from the City, we will submit a final uncontrolled
crosswalk toolbox to the City.
Utilizing the data obtained in Task 2, including average daily traffic (ADT) , posted speed limits, number of travel
lanes, and the uncontrolled crosswalk toolbox, Kimley -Horn will provide a list of initial recommended treatments for
each of the 50 project locations. Recommendations will be based upon our field visit and the menu of treatments
contained in the uncontrolled crosswalk toolbox including, but not limited to, crosswalk visibility enhancements,
street lighting, pavement markings, warning signage, curb extensions, raised crosswalks, pedestrian refuge island,
LED enhanced signage, in-pavement flashing light system, and signalization.
Task 4 Deliverables:
Uncontrolled crosswalk Toolbox, 15 treatments (Draft and Final) (.PDF format)
List of initial recommended treatments (50 locations) (.XLS and .PDF format).
Task 5 -Conceptual Design Exhibits
Kimley-Horn will develop crosswalk enhancement conceptual drawings illustrating the recommended
improvements identified in Task 4. The drawings will be developed using AutoCAD and will be presented on
11"x17" exhibits. The recommended improvements will be presented using text callouts on a high resolution aerial
image (obtained from Nearmap) for a subset of 20 prioritized project locations, to be identified in consultation with
the City.
Kimley-Horn will submit draft conceptual design exhibits to the City for review. We will attend one meeting with
City staff to present the draft conceptual design exhibits and receive input. Upon receipt of one set of comments
from the City, we will prepare a final set of conceptual design exhibits and submit to the City.
Task 5 Deliverables:
Conceptual Design Exhibits, 20 locations (Draft and Final) (.PDF format and three hardcopies)
City of San Rafael I TRTS95010.18 8 Kimley») Horn
Proposed Schedule
Kimley-Horn is prepared to begin work immediately upon receipt of a signed Agreement and notice to proceed
NTP). Anticipated completion dates for the various tasks are presented in the table below based on those provided
in the RFP.
Task 1 -Project Management and Meet ings
Task 2 -Uncontrolled Crosswalk Selection and
Data Collection
Task 3 -Crosswalk Evaluat ion and Prioritization
Task 4 -Development of Uncontrolled Crosswalk
Toolbox and Recommended Treatments
Task 5 -Conceptua l Design Exhibits
LEGEND
Task Summary
City Review
Deliverable
City of San Rafael TRTS9501O.18 9
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Project Cost
City of San Rafael I TRTS95010.18 10 Kimley») Horn
Appendix A
Professional Credentials
Bachelor of Science, Civil
Engineering, San Jose State
University
Professional Engineer in
Californ ia #C73262
City of San Rafael TRTS9501O.18
Robert Paderna, P.E.
Project Manager
Attachment AI.
Robert is a registered Civil Engineer with over 12 years of varied experience in
transportation and traffic engineering. He has worked on and managed a wide
variety of projects including roadway safety studies, signal timing, traffic operations
studies, signing and striping design, pedestrian facilities planning and design, speed
surveys, traffic calming, traffic signal and ITS design. He is skilled in the application
of California Manual on Uniform Traffic Control Devices (CA MUTCD) guidelines, ADA
guidelines, Caltrans' HOM and Standard Plans, and industry best practices included
in National Association of City Transportation Officials (NACTO) publications . Robert
has managed various types of projects for both public and private sector clients
throughout Northern California.
Relevant Experience
SMART Traffic Assessment, San Rafael, CA -Project Manager
VTA, Tasman Corridor Complete Streets Study, Santa Clara County, CA -
Deputy Project Manager
Holiday Traffic Assessment, Emeryville, CA -Project Manager
Engineering and Traffic Studies, Emeryville, CA -Project Manager
Alameda CTC, San Pablo Avenue Multimodal Corridor Study, Oakland, CA -
Project Engineer
Alameda CTC, 1-80 Integrated Corridor Mobility (ICM) Project Signal Timing
Study, Alameda/Contra Cost County, CA -Project Manager
Alameda CTC, 1-80 Integrated Corridor Mobility (ICM) Project System
Manager, Alameda/Contra Cost County, CA -Project Engineer
Roadway Safety Sign Audit (RSSA), Nevada County, CA -Deputy
Project Manager
Roadway Safety Sign Audit (RSSA) and Sign Upgrade, Placer County, CA -
Deputy Project Manager
Roadway Safety Sign Audit (RSSA), Monterey County, CA -Deputy
Project Manager
11 Kimley») Horn
Professional Credentials
Master of Science, Urban
Engineering, University of
Pretoria, South Africa
Bachelor of Science,
Transportation Engineering,
University of Pretoria, South
Africa
Bachelor of Science, Civil
Engineering, University of
Pretoria, South Africa
Professional Engineer in
California, #C64621
City of San Rafael I TRTS95010.18
Frederik Venter, P.E.
Principal-in-Charge
Attachment A
Frederik has 27 years of experience as a transportation planner, civil engineer,
and traffic engineer. He has been involved in several major transportation and
traffic engineering studies throughout the United States. Frederik has extensive
experience in the development of transportation infrastructure needs for the long-
term based on future development of the cities and counties, as well as development
impact studies. Frederik has managed transportation planning survey studies,
including comprehensive origin/destination surveys and parking survey demand,
mitigation proposal, pedestrian and bike facility planning, and concept designs. He
has performed strategic planning of roads-related infrastructure, while remaining
cognizant of applicable Caltrans standards, fiscal and socioeconomic constraints,
and community needs.
Relevant Experience
Downtown Parking Guidance and Wayfinding System, San Rafael, CA -
Project Manager
San Rafael Corporate Center, San Rafael, CA -Project Engineer
Corridor Planning Process Zoning Code and Map Update for the General
Plan 2030 Update, sub to Dyett and Bhatia, Santa Cruz, CA -Project Manager
1-5 Corridor Inter-County Smart Street Feasibility Study, LA. and Orange
Counties, CA -Project Engineer
North Fremont Street Bike and Pedestrian Access, and Safety
Improvements, Monterey, CA -OC/OA Reviewer
Nevada County Housing Element Rezone EIR, Grass Valley, CA -OC/OA
Reviewer
Marina-Salinas Multimodal Corridor Plan (Study), Monterey County, CA -
Project Engineer
VTA, Santa Clara 1-280 Corridor Study, Santa Clara County, CA -Project
Engineer
Carolan Avenue Complete Street, Burlingame, CA -Principal-in-Charge
On-Call, Civil, Traffic, Architectural, Engineering, and Other Professional
Services, Monterey, CA -Project Manager
12 Kimley») Horn
Professional Credentials
Master of Science,
Transportation Engineering,
University of California,
Berkeley
Bachelor of Arts, Economics,
Rice University, Texas
Bachelor of Science, Civil
Engineering, Rice University,
Texas
Professional Engineer in
California #C7059S
City of San Rafael I TRTS95010.18
Adam Dankberg, P.E.
QC/QA, Evaluation Lead
Adam has over 13 years of transit operations, transit facility planning and design, and
corridor study experience. He has worked on a wide variety of transportation planning
projects throughout the country. His project experience includes multi-modal corridor
studies; alternatives analyses; transit facility planning and design for bus, rail, and
streetcar; master plans; long-range plans; and development studies. A number of
his projects have included consideration of land use and transportation integration to
promote sustainable use of the transportation system. His diverse experience related
to all transportation and transit modes for transit operators throughout the country will
be particularly beneficial for this project. He is experienced in numerous transportation
modeling, analysis and simulation platforms.
Relevant Experience
Third and Hetherton Traffic Study, City of San Rafael, CA -Project Manager
Maude Avenue Roadway Allocation Study (Complete Street Plan), Sunnyvale,
CA -Project Manager
Wolfe Road Corridor Traffic Improvement Study, Sunnyvale, CA -Project Manager
Alameda CTC, San Pablo Avenue Multimodal Corridor Study, Oakland, CA -
Project Manager
Berryessa Station Way Complete Street Re-Design, Santa Clara County, CA-
Project Manager
Carmel Valley Road Corridor Study, Monterey County, CA -Project Manager
Downtown Vibrancy Plan, Salinas, CA -Deputy Project Manager
Citywide Traffic Signal Equipment and Infrastructure Assessment Study, Rancho
Mirage, CA -Project Engineer
Dynamic lane at Soledad Canyon Road and Sierra Highway, Santa Clarita, CA -
Project Manager
Pedestrian Timing Study and left-Turn Yellow Change Interval Study, Santa
Clarita, CA -Project Engineer
Alpine Road Corridor Study Project, San Mateo County, CA -Project Manager
VTA, Santa Clara 1-280 Corridor Study, Santa Clara County, CA -Project Engineer
VTA, Tasman Corridor Complete Streets Study, San Jose, CA -Project Manager
13 Kimley») Horn
Professional Credentials
Bachelor of Science, Civil
Engineering, California
Polytechnic State University,
San Luis Obispo
Professional Engineer in
California #76304
City of San Rafael TRTS95010.18
Daniel Carley, P.E.
Concept Design Lead
Atfac:hment A
Daniel is a professional engineer specializing in both municipal and State roadway
design projects. He has been involved with many different types of projects, from
planning to preliminary engineering to final PS&E for roadway modifications, BRT
systems, roundabouts, and freeway interchanges. With these different types of
projects, Daniel has been involved with developing design alternatives, estimates of
probable cost, specifications, and final construction plans. Daniel is also familiar with
applicable design standards and guidelines, including ADA guidelines, Caltrans' HOM
and Standard Plans, AASHTO design guidelines, and the California MUTCD.
Relevant Experience
Maude Avenue Roadway Allocation Study (Complete Street Plan),
Sunnyvale, CA -Project Engineer
Wolfe Road Corridor Traffic Improvement Study, Sunnyvale, CA -Task
Manager
Alameda CTC, I-SO Integrated Corridor Mobility (ICM) Project (aka I-SO
SMART Corridor), Alameda/Contra Cost County, CA -Project Engineer
San Mateo County, Alpine Road Corridor Study Project, San Mateo County,
CA -Project Engineer
Carolan Avenue Complete Street, Burlingame, CA -Project Engineer
Santa Clara County Page MiII/I-2S0 Multimodal Operations Study, Los Altos
Hills, CA -Project Engineer
Dry Creek Intersection Control Traffic Study and Concepts, Healdsburg, CA -
Project Manager
Imjin Parkway Widening Project, Marina, CA -Project Engineer
Clayton Road at The Alameda Traffic Signal and Civil Improvements,
Concord, CA -Project Engineer
Dougherty Road Improvements (Sierra Lane to North City Limit), Dublin,
CA -Project Engineer
Fremont BoulevardlWalnut Avenue Intersection Improvements Project,
Fremont, CA -Project Manager
North Fremont Street Pedestrian and Bicycle Improvements, Monterey, CA -
Project Engineer
14 Kimley») Horn
Professional Credentials
Master of Science, Civil
Engineering -Transportation
Engineering, University of
Southern California, Los
Angeles
Bachelor of Science, Civil
Engineering, University of
Southern California, Los
Angeles
Professional Engineer in
California #C87640
City of San Rafael I TRTS95010.18
Jake Hermie, P.E.
Field Review/Data Collection Lead
Jake is a transportation analyst involved in transit planning and traffic operations.
He has experience with corridor studies, traffic impact analysis, parking studies,
and planning for transit facilities. He has assisted in providing operational analyses
of transit services, such as bus circulation, travel times, and scheduling. He has
been involved in planning for transit facilities, including transit center configuration
concepts, alternatives evaluation, and bus operations. He has contributed to transit
projects such as the Wolfe Road Corridor Traffic Improvement Study, Maude Avenue
Roadway Allocation Study, San Rafael Transit Center Relocation Study, San Diego
Airport RCC Bus System Program Development, and Anaheim Rapid Connection.
Relevant Experience
Third and Hetherton Traffic Study, San Rafael, CA -Analyst
Wolfe Road Corridor Traffic Improvement Study, Sunnyvale,
CA -Analyst
Maude Avenue Roadway Allocation Study (Complete Street Plan),
Sunnyvale, CA -Analyst
On-Call Traffic Engineering Consulting Services 2012-2015, Sunnyvale, CA -
Analyst
Alameda CTC, San Pablo Avenue Multimodal Corridor Study, Oakland, CA -
Project Engineer
C/CAG, Smart Corridors Project, Incident Response and Arterial Traffic
Signal Coordination, San Mateo County, CA -Analyst
Alpine Road Corridor Study Project, San Mateo County, CA -Analyst
15 Kimley») Horn
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Department of Public Works
Project Manager: Charmine Solla
Extension: x3473
Project Name: Evaluation of Uncontrolled Crosswalks Evaluation and Prioritization
Contractor Name: Kimley-Horn and Associates, Inc.
Contractor's Contact: Robert Paderna
Contact's Email: Robert.paderna(kimley-horn.com
Step RESPONSIBLE DESCRIPTION
DEPARTMENT
1 Project Manager a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) & attachments to City
Atty c/o Laraine.Gittens@cityofsanrafael.org
2 City Attorney a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3 Project Manager Forward three (3) originals of final agreement to
contractor for their signature
4 Project Manager When necessary, * contractor-signed agreement
agendized for Council approval
PSA > $20,000; or Purchase> $35,000; or
Public: Works Contract> $125,000
Date of Council approval
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
5 Project Manager Forward signed original agreements to City
Attorney with printed copy of this routing form
6 City Attorney Review and approve hard copy of signed
agreement
7 City Attorney Review and approve insurance in PINS, and bonds
for Public Works Contracts)
8 City Manager / Mayor Agreement executed by Council authorized official
9 City Clerk Attest signatures, retains original agreement and
forwards copies to Project Manager
COMPLETED
DATE
2/28/2018
4/2/2018
4/2/2018
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Transmittal
Date: 4111118
Project Name: Crossl-I'Glk PSA
To : Lauren Davini
City of San Rafael
I II Morphew Street
San Rafael , CA 94915
We are sending these by
D u.s. Mail
Job Number:
D Fed Ex D I-land Deliver
IZI Other: _G_S_O ___________________________ _
We are sending you
DAttached D Under separate cover via the following items: -------------------
D Shop Drawings D PrintslPlans o Samples o Specifications D Change Orders
IZI Other: _G_S_O ___________________________ _
Copies Date No. Description
3 4/11 11 8 Agreement
These are transmitted as checked below:
For your use 0 Approved as submitted D Resubmit ~ Copies for approval
D As requested 0 Approved as noted D Submit D Copies for distribution
o For review and comment 0 Returned for corrections D Return D Corrected prints
Plea'se sign all copies and return one fully executed copy. Thank you .
Copy to: Signed Kirah Johnson
I . 1300 Clay Street, SUi.te 325, Oakland, CA 94612 .. ' , 5106250712