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HomeMy WebLinkAboutResolution No. 5606pEESOLUTION NO. 5606 RESOLUTION AUTHORIZING TZE SIG,�i!NG OF A LEASE OR AGREEMENT THE CITY COUNCIL OF THE CITY OF SAibT RAFAEL HEREBY RESOLVES as follows: The Mayor and City Clari= are authorized to execute, on behalf of the City of Sar_ Rafael, a lease or agreement with WILBUR SMITH AND ASSOCIATES, INC., 111 PINE STREET, SAN FRANCISCO, CA 94111 a copy of which is attached hereto, marked Exhibit "A", and incor- porated herein by this reference. I, JEANNE M. LEONCINI, City Clerk of the City of San Rafael, California, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City held on -the 15th day ocJanuary , 19 79, by the following voice, to Wit'. AWES: COUNCILMEN : Jensen, Miskimen, Mulryan, Nixon and Mayor Bettini NOES: COUNCILMEN: None ABSENT: COUNCILMEN: None JEANNE N. LEONCINI, City Clerk J AGREEMENT FOR P.REPA.RATION OF A SUB -REGIONAL TRAFFIC IMPACT STUDY TERRA LINDA VALLEY CITY OF SAN RAFAEL, CALIFORNIA This Agreement is made and entered into this 15th day of January , 1979, by and between the City of San Rafael, a municipal corporation (hereinafter referred to as "City"), and Wilbur Smith and Associates, Inc., 111 Pine Street, San Francisco, California 94111 (hereinafter referred to as "Consultant"). W I T N E S S E T H: WHEREAS, CITY desires a sub -regional traffic impact study to establish the cumulative effect of ultimate development in the Terra Linda Valley as described in the City's "Request for Proposal" dated November 14, 1978; and WHEREAS, CITY desires a traffic impact report which will be the foundation for the traffic element of future environmental assess- ments required for various planned projects in the Terra Linda Valley, and which will also address the anticipated effects of development of the remaining unplanned properties in the Valley; and WHEREAS, CONSULTANT is qualified to undertake the above men- tioned study and is willing to undertake same as described in the Consultant's proposal dated December 11, 1978; NOW, THEREFORE, in consideration of the premises of the cove- nants and conditions hereinafter contained, CONSULTANT and CITY agree as follows: SECTION I SCOPE OF CONSULTANT SERVICES CONSULTANT agrees to perform a sub -regional traffic impact study to establish the cumulative effect of ultimate development in the Terra Linda Valley. The product of this study will be a document which will be used by the CITY to determine the traffic conditions that can be expected at critical points in the road network following -1- development of 14 planned projects for which development proposals have been prepared plus remaining unplanned properties within the Valley. The 14 development projects for which specific data are to be provided are as follows: 1. Smith Ranch Property 2. Covenant Church Offices 3. McInnis Park 4. Professional Center Parkway Residential Development 5. Northgate East 6. First National State Bank of New Jersey Development 7. China Camp State Park 8. Luiz/Grady Ranches 9. Systems Applications, Inc. 10. Lucas Green 11. Northgate Mall Shopping Center Expansion 12. Wiltshire Property 13. Marinwood Residential Expansion 14. Commerce Clearing House Expansion Having identified traffic sensitive areas, the report shall propose various traffic improvements which could be constructed to main- tain acceptable levels of service as incremental development occurs. These improvements may be, but are not limited to: new roads, road modifications, interchange modifications; traffic signals and channel- ization. The report shall be designed to function as the foundation for the traffic element of future environmental assessments required for the presently planned projects. CONSULTANT agrees to interact with the County of Marin Highway 101 Task Force and agencies participating in the CAL -TRANS 101 corridor/ railroad abandonment study. As a minimum, CONSULTA14T shall contact the following agencies, groups and individuals during the preparation of the traffic impact report: CAL -TRANS California State Department of Parks and Recreation County of Marin Planning Department -1- County of Marin Public Works Department County of Marin Parks and Recreation Department Golden Gate Bridge, Highway and Transportation District Northwestern Pacific Railroad City of San Rafael Police Department City of San Rafael Fire Department City of San Rafael Public Works Department City of San Rafael Planning Department Traffic consultants retained by developers of property within the Terra Linda Valley The study shall consist of the following tasks: Task 1 - Survey/Define Existing Traffic Conditions This task will provide a key part of the foundation for the traffic element of any subsequent development project environmental assessment. The inventory and assessment of existing traffic conditions shall cover each of the following: Configuration of the existing road system and develop- ment patterns to identify routes of access and egress for each proposed development (and prospective future development areas), and the land areas tributary to each Highway 101 access route. A detailed reconnaissance and documentation of the physical characteristics and limitations of existing access routes, 101 interchanges and the freeway itself, including all information relative to existing roadway widths and traffic controls required to determine traffic capacity. Collection and evaluation of existing maps, traffic reports, planning reports, traffic volume data, etc., available from the City, County and State. The collection of peak -period weekday turning movement counts at key locations on Lucas Valley Road, Smith Ranch Road, Freitas Parkway, Redwood Highway (frontage road), San Pedro Road, Las Gallinas Avenue, Las Ranchitos and Merrydale Road. Saturday counts would be obtained at the Freitas Parkway intersection to supplement avail- able data for Northgate marginal roads. The collection of two consecutive days' machine traffic counts at 10 locations. Capacities of all key intersections based on existing physical and traffic operational conditions. These estimates will recognize peak volumes and operating conditions to be determined as noted above. Peak period travel speeds and critical points of delay on major arterials providing access to Highway 101 and alternative routes (such as Las Gallinas). . Accident rates and locations on major arterials. -3- The existing traffic setting shall be fully documented and presented to the CITY in the form of basic data, graphics (a traffic flow map indicating existing traffic sensitive areas) and text repre- senting a portion of the final report. Task 2 - Define Proposed and Potential Land Developments The CITY (Planning Department) will furnish specific develop- ment densities or similar planning parameters for projects within the CITY. The CONSULTANT shall generate assumed development densities and characteristics (types of development) for unincorporated areas using County information and guidance from the County Planning Department to the extent available. The result of this task shall be an explicit definition of additional development assumed to represent "build -out" conditions in the Terra Linda Valley. The approximate timing of these developments shall also be defined (i.e., early development, short-term future, or long-term). The "build -out" condition determined from this task shall be approved by the City before proceeding. Task 3 - Conduct Trip Generation Analysis This task shall include the development of estimates of vehicle trip generation for each of the 14 specifically identified proposed developments and for each of the other properties or tracts of land identified by the CITY as having development potentials. Estimates of daily and peak period auto trip generation and attraction shall be developed for work and non -work trip purposes. Available data shall be obtained and analyzed to establish trip generation characteristics relating to existing major generators in the area including the Northgate Mall and office employment centers. These data shall be used to confirm assumptions about trip rates, transit utilization and commuter orientation (local vs. San Francisco, etc.). A trip matrix shall be developed representing the additional demand to be accommodated. The "approach" distribution of traffic to be generated by each proposed project shall be determined, and then allocated to appropriate approach roads. Task 4 - Conduct Basic Traffic Impact Analysis A traffic impact analysis shall be undertaken to establish the cumulative effects of future developments on traffic service levels -4- assuming no major traffic improvements (other than those presently under construction). Peak period volume -capacity relationships and service levels shall be determined, and critical (sensitive) locations shall be specifically identified -- both for weekday and weekend traffic conditions. Estimates shall be made of through traffic growth on High- way 101 based on assumptions to be approved by the CITY. The products of this task shall include projected traffic volumes on all key roadways in the impact area, and a listing of intersections and roadway sections with volume/capacity ratios indicating less than tolerable conditions (service level D at key locations). The magnitude of need for east - west cross -freeway capacity shall be specifically quantified. Task 5 - Identify Candidate Traffic Improvement Projects Having identified traffic sensitive areas under conditions of development build -out in Task 4, opportunities for traffic improvements shall be identified and defined in terms of specific candidate projects. Small --scale (low-cost) traffic engineering improvement needs shall be identified (traffic signals, channelization, minor roadway modifications), as well as major (higher cost) improvements involving new access roads, interchange modifications, major street extensions or up -grading, or freeway widenings or modifications. These improvements would be defined to the level of detail of functional design concept sketch plans suitable for the purposes of the traffic impact analysis. Improvement opportunities at each of the 101 interchanges shall be a primary focus of attention in this task, although all traffic sensitive roadway sections shall be evaluated as well as the access/egress requirements of each of the 14 projects for which development plans have been identified. Candidate projects shall be classified according to timing (immediate, short-range, long-range) and reviewed with the CITY to reach agreement on two groups of improvements which should provide the basis for Task 6. Task 6 - Reassess Future Traffic Service Levels - Two Iterations In this task, future traffic flow patterns shall be reassessed assuming that a group of selected potential improvements are made. Volume -capacity ratios and service levels at traffic sensitive locations -5- shall be re -analyzed to determine which levels of service would be achieved under conditions of development build -out. Should the result- ing level of service at any location be worse than level D, the number of trips from the area tributary to that location which must be reduced to achieve level D service shall be determined. The task shall then be repeated for the second group of improvements. Task 7 - Develop cost allocation The CONSULTANT shall propose mechanisms whereby the City could equitably develop charges to be imposed on new developments to fund new traffic improvements necessitated by and of benefit to said new develop- ments. Task 8 - Prepare Draft Final Report The CONSULTANT shall provide 7copies of a draft Final Report. Major portions of this report shall consist essentially of interim task working papers which shall be developed and presented to the CITY follcwing completion of each task. Task 9 - Final Report The CONSULTANT shall respond to comments on the Draft Final Report as required to clarify the technical procedures, assumptions or recommendations and to correct any errors. Response to comments requir- ing additional analyses shall be subject to additional funding. A fully illustrated Final Report shall be provided (25 copies and camera-ready original) along with originals or copies of all desired basic data. Task 10 - Meetings and Presentations The CONSULTANT shall present interim findings to the CITY at appropriate intervals during the study (following completion of tasks where feed -back is needed.) In addition, CONSULTANT project staff shall attend up to three evening public meetings to present study findings and conclusions. Suitable photographs and other graphic aids shall be prepared for these presentations. SECTION II RESPONSIBILITIES OF THE CITY CITY agrees to furnish or loan CONSULTANT the following: 1. Full information regarding CITY requirements for the project. MM- 2. Available street and topographic base maps. 3. Project development data for the 14 projects identified in this Agreement in a form suitable for traffic estimation purposes. 4. Available traffic counts in the study area. 5. 200 -scale aerial photography. 6. Available land use data, city zoning maps, county zoning maps and the relevant planning data. 7. CITY GENERAL PLAN. 8. Traffic circulation and impact reports from previous studies. 9. CAL -TRANS design plans relating to Highway 101. 10. Lucas Valley Interchange Capacity Analysis. 11. Environmental Impact Reports on development projects in the study area. 12. Other available data identified as relevant to the study. The CITY agrees to furnish required data and comments on interim reports in a timely manner and in conformance with the study schedule included as part of this Agreement. SCHEDULE SECTION III The CONSULTANT agrees to perform the study described herein according to the schedule shown in Attachment A. The Draft Final Report shall be completed within eight (8) weeks of authorization; the Final Report shall be submitted within one week following receipt of all CITY comments on the draft Final Report. It is agreed that where events beyond the control of Consultant cause unforeseen delays, the timing described herein may be extended an amount equal to the period of the delay. SECTION IV PAYMENTS TO CONSULTANT CONSULTANT agrees to perform all services described in Section I of this Agreement for a fixed fee of $26,850.00. -7- Monthly partial payments will be made by the CITY to the CONSULTANT following completion and acceptance of task reports, and based on the allocation of costs shown below. Task Cost 1 $ 4,850 2 500 3 2,500 4 3,500 5 5,000 (1) 6 5,000 7 1,000 8 2,500 9 700 10 1,300 TOTAL $26,850 (1) Based on 140 man-hours of work by C014SULTANT Payment for additional services other than those described in this Agreement will be made according to Attachment B. am ';l' : �*�;'` ::. c'ky�vj[rfc11- �'>i'4>• �.ti,�' - :J.'. tis •. yc �r1 ri ATTACHMENT B lViAur SmX and—tlJociatej RATE SCHEDULE NOTE: (1) Travel, reproductions, telephone, supplies, and other expenses at test plus 10 per cent. (2) For appewancas at formal hearings or court testimony the above rates are to ba Increased by 50 per cent. (3) Fees are payable In U.S. Dollars without discount. i�� Rate Per Hour Wilbur Smith (Personal) ........................................ $70.00 Principal Associates ............................................55.00 Associates ..................................................40.00 Principal Engineers, Planners, Economists, Designers & Research Analysts ....................................32.00 Engineers, Planners, Designers, Economists & Research Analysts ............................................27.00 Assistant Engineers, Planners, Economists, Designers & Research Analysts ....................................21.00 Supervisors & Technicians ........................................15.00 Senior Draftsman ..............................................13.00 Drafting....................................................11.00 Secretarial ...................................................9.00 Enumeratcrs & Junior Analysts .....................................8.00 Clerical.....................................................7.50 NOTE: (1) Travel, reproductions, telephone, supplies, and other expenses at test plus 10 per cent. (2) For appewancas at formal hearings or court testimony the above rates are to ba Increased by 50 per cent. (3) Fees are payable In U.S. Dollars without discount. i�� cL"r•mrnM v MISCELLANEOUS CONDITIONS (A) INDEPENDENCE OF REPORT No member or affiliate of the consultant or consulting team shall be presently employed or engaged by the applicant or any principal or affiliate of the Developers of proposed project in the Terra Linda Valley. Neither shall any such consultant, affiliate or applicant live in or own property in the immediate vicinity of the project. (B) OWNERSHIP OF DOCUMENTS Originals or copies of all documents, calculations, graphic exhibits and correspondence developed or received during the course of the EIR`s preparation shall become the property of the City. The documents shall be delivered to the City immediately after acceptance of the Final Report. (C) STATUS OF CONSULTANT Consultant is an independent contractor and shall not be deemed, directly or indirectly, to be an officer or employee of the City. (D) TERMINATION 1. The City reserves the right to terminate this Agreement at any time by providing written notification to the Consultant. Should said notification be received by the Consultant, all work under this Agreement shall terminate, except for what minor work is required to provide the City with a clear under- standing of work completed and work remaining. 2. City shall pay Consultant all sums then due and payable under this Agreement, including sums for work not completed, but in preparation. Payment by City of such compensation_ shall be considered full and final settlement for all work performed by the Consultant under this Agreement. 3. Upon receipt of final payment, originals or copies of all materials and documents, whether finished or not, shall become the property of and shall be delivered to the City. (E) :iONASSIGNMENT It is mutually understood and agreed that this Agreement shall be binding upon the City and upon the Consultant, their successors, executors, or administrators. Neither this Agreement nor any part thereof, nor any monies due or to become due under this Agreement may be assigned by the Consultant without the written consent of the City. -10- (F) ALTERATIONS This Agreement may be modified, as necessary for the successful and timely completion of the services to be provided. Any alter- ation or variation shall be expressed in writing, as an amendment to this Agreement, and shall be approved by both parties. IN WITNESS THEREOF, City and Consultant have caused their authorized representatives to execute this Agreement the day and year first above written. CITY OF SAN RAFAEL Ey Mayor ATTEST: By City Clerk Approved as to Form: By �. ILLIAM T. BULLARD, Assistant City Atto n . -11- WILBUR SMITH AND ASSOCIATES, INC. I By