Loading...
HomeMy WebLinkAboutResolution No. 5145RESOLUTION N0. 5145 A RESOLUTION AUTHORIZING THE SIGNING OF A LEASE OR AGREEMENT THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES as follows: The MAYOR and CITY CLERK are authorized to execute, on behalf �-c the City of San Rafael a lease or agreement with CHARLES HALL PAGE & ASSOCIATES, INC. - FALKIRK RESTORATION PROJECT A copy of which is hereby attached and by this reference made a part hereof. I, MARION A. GRADY, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a City held on REGULAR meeting of the City Council of said MONDAY the 6TH day of JULY 19 76 , by the following vote, to wit: AYES: COUNCILMEN: Jensen, Miskimen, Mulryan and Mayor Bettini NOES: COUNCILMEN: None ABSENT: COUNCILMEN: Nixon MARION A. GRADY : City Cler ,¢°C�AL ( T nnc•z Rxi ATT THIS AGREEMENT made and entered into this /s"' day of 1976, by and between the CITY OF SAN RAFAEL, a mu- nicipal corporation, Marin County, California, hereinafter referred to as "City" and CHARLES HALL PAGE AND ASSOCIATES, hereinafter re- ferred to as "Architect" WHEREAS, the City is desirous of rehabilitating and re- storing "Falkirk" and has selected the Architect to prepare an architectural master plan to achieve these goals. WITNESSETH That for and in consideration of mutual covenants and agreements hereinafter contained, the parties hereto agree as follows: ARTICLE 1 - ARCHITECT'S SERVICES 1.1.1 The Architect shall review the program furnished by the City to ascertain the requirements of the Project and shall confirm such requirements to the City. 1.1.2 Based on the mutually agreed upon program, the Architect shall prepare Schematic Design Studies consisting of drawings and other documents illustrating the scale and relation- ship of Project components for approval by the City. 1.1.3 The Architect shall submit to the City a Statement of Probable Construction Cost based on current area, volume, or other unit costs. 1.1.4 The Architect shall prepare from the approved Schematic Design Studies, for approval by the City, the Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the entire Project as to structural, mechanical, and electrical systems, materials and such other essentials as may be appropriate. 1.1.5 The Architect shall submit to the City a further Statement of Probable Construction Cost. - 1 - �3 -�7Corr,'�1*0'y 1.1.6 y.le Architect shall prepare from the approved Design Development Documents, for approval by the City, Drawings and Specifications setting forth in detail the requirements for the construction of the entire Project including the necessary bidding information,'and shall assist in the preparation of bidding forms, the Conditions of the Contract, and the form'of Agreement between the City and the Architect. 1.1.7 The Architect shall advise the City of any ad- justments to previous Statements of Probable Construction Cost in- dicated by changes in requirements or general market conditions. 1.1.8 The Architect shall assist the'City in filing the required documents for the approval of governmental authori- ties having jurisdiction over the Project. 1.1.9 The Architect, following the City's approval of the Construction Documents and of the latest Statement of Probable Construction Cost, shall assist the City in obtaining bids or ne- gotiated proposals, and in awarding and preparing construction contracts. 1.1.10 Attachment "A" to this Contract specifically sets forth the architectural services which will be accomplished in per- forming the above architectural delineated services. ARTICLE 2 - THE CITY'S RESPONSIBILITIES 2.1 The City shall provide full information, including a complete program, regarding his requirements for the Project. 2.2 The City shall designate, when necessary, a repre- sentative authorized to act in his behalf with respect to the Project. The City shall examine documents submitted by the Architect and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of the Architect's services. 2.3 The City shall furnish a certified land survey of the site, giving, as applicable, grades and lines of streets, alleys, pavements and adjoining property; rights-of-way, restrictions, ease- ments, encroachments, zoning, deed restrictions, boundaries and con- tours of the site; locations, dimensions and complete data pertaining to existing bui3dings, other improvements and trees; and full infor- mation concerning available service and utility lines both public and private, above and below grade, including inverts and depths. - 2 - l 2.4 The City shall furnish information required of him as expeditiously as necessary for the orderly progress of the Work. ARTICLE 4 - DIRECT PERSONNEL EXPENSE Direct Personnel Expense is defined as the salaries of professional, technical, and clerical employees engaged on the Project by the Architect, and the cost of their mandatory and customary benefits such as statutory employee benefits, insurance, sick leave, holidays, vacations, pensions, and similar benefits. ARTICLE 5 - REIMBURSABLE EXPENSES 5.1 Reimbursable Expenses are in addition to the Com- pensation for Basic and Additional Services and include actual ex- penditures made by the Architect, his employees, or his professional consultants in the interest of the Project for the expenses listed in the following Subparagraphs: 5.1.1 Expense of transportation and living when traveling in connection with the Project; long distance calls and telegrams; and fees paid for securing approval of authorities having juris- diction over the Project. 5.1.2 Expense of reproductions, postage and handling of Drawings and Specifications excluding duplicate sets at the com- pletion of each Phase for the City's review and approval. 5.1.3 If authorized in advance by the City, expense of overtime work requiring higher than regular rates and expense of renderings or models for the City's use, with commensurate adjust- ment of "maximum reimbursable expenses authorized" under Section 6.2 below. ARTICLE 6 - PAYMENTS TO THE ARCHITECT 6.1 City shall pay Architect an initial payment of $500.00 upon the execution of this Agreement. The balance due under the Contract shall be paid monthly upon billing less 10% which shall be withheld and paid thirty days after the completion of the Contract. - 3 - 6.2 ity will pay reimbursablE xpenses thirty days after billing. Billings may be made as incurred. The maximum re- imbursable expenses authorized under this Contract is $1,500.00. 6.3 Payment for additional services which are set forth in Attachment -"B" to -this Contract shall be computed as follows: 6.3.1 Principals' time at a fixed rate of $30.00/hour. For the purpose of this Agreement, the Principals are: Bruce Judd and Charles Hall Page. 6.3.2 Employees' time (other than Principals) at a mul- tiple of 2.5 times the employees' direct personal expenses defined in Article 4. 6.3.3 Services of professional consultants at a multiple of 1.1 times the amount billed to the Architect for such services. 6.3.4 The maximum -amount chargeable against the City for architectural services shall be $13,250.00, plus a maximum al- lowance of $1,500.00 for reimbursable expenses. 6.3.5 The City and Architect agree in accordance with the Terms and Conditions of this Agreement that: 6.3.5.1 If Scope of the Project is changed materially, compensation shall be the subject to renegotiation. 6.3.5.2 If the services covered by this Agreement have not been completed within 12 months of the date hereof, the amounts of compensation, rates, and multiples set forth above shall be subject to renegotiation. CHARLES HALL PAGE & ASSO ES, INC. By l �•--•..� Charles Hall P e, President "Architect" CITY OF SAN RAFAEL By �--- /CG E-r-P-aA44 Bee------ Mayor , Mayor Attest: Marion A. Grady, City (�Yerk APT>T& d as y A./Co rfri-ck, City Attorney - 4 - "City" ATTACHMENT "A" ARCHITECTURAL SERVICES PHASE I Code check of main house, including structural, fire, and existing re- quirements of the applicable codes for various occupancies. Identification of work to be done prior to the winter rains on the ex- terior of the house, to include roofing, gutters and downspouts, porches, painting, areas of dryrot and termite damage. Analysis of exterior paint color through the years and recommendations for appropriate roofing material and paint color. Analysis of requirements for handicapped access and development of de- sign solutions to provide such access. Analysis of electrical, plumbing, and heating services and the work required for these to meet code. Recommendations for utilization of upper floor attic space, based upon code analysis. Recommendations for stabilizing the condition of ancillary structures prior to developing schematic drawings for their rehabilitation and reuse. Working drawings, specifications, and cost estimates for all of Phase I work. nWACV TT Preparation of a master plan to include the following: "Image" (sense of place upon arrival), access, circulation and parking. The relationship of the structures to the land and to each other, and of Falkirk to neighboring properties and the surrounding community. An illustrative site plan, showing proposed and recommended future uses, drawn in large measures from the Proposed Use Plan adopted by the City. A design vocabulary which identifies the character of Falkirk and which may be applied to new structures, additions or other changes. An analysis of the "style" of 1879, and 1906, to assist in the creation of a palette to be applied to paint colors, landscaping, and furnishings. A sequential development plan, delineating the improvements to be made in each phase, keyed to the drawings prepared in the various design phases with specifications and cost estimates when appropriate. nunCT: TTT Preparation of drawings and specifications for conversion of the 1927 addition to office space. Preparation of design studies for restoration of the first floor rooms, hall, and main stairs. Preparation of recommendations for improvements to rear stair, kitchen and pantry areas, and baths. Recommendation for appropriate furnishings in keeping with the scale, character and period of Falkirk, including potential sources. Working drawings, specifications and cost estimates for work in this Phase as required. k, ATTACHMENT "B" ADDITIONAL SERVICES - 1.3 1.3.1 Providing financial feasibility or other special studies. 1.3.2 Preparing documents for alternate bids or out -of -sequence services requested by the Owner. 1.3.3 Providing Detailed Estimates of Construction Cost or de- tailed quantity surveys or inventories of material, equip- ment and labor. 1.3.4 Making revisions in Drawings, Specifications or other docu- ments when such revisions are inconsistent with written approvals or instructions previously given and are due to causes beyond the control of the Architect. 1.3.5 Preparing supporting data and other services in connection with Change Orders if the change in the Basic Compensation resulting from the adjusted Contract Sum is not commensur- ate with the services required of the Architect. 1.3.6 Providing consultation concerning replacement of any Work damaged by fire or other cause during construction, and furnishing professional services of the type set forth in Paragraph 1.1 as may be required in connection with the replacement of such Work. 1.3.7 Providing professional services made necessary by the de- fault of the Contractor or by major defects in the Work of the Contractor in the performance of the Construction Contract. 1.3.8 Preparing a set of reproducible record prints of drawings showing significant changes in the Work made during the construction process, based on marked -up prints, drawings and other data furnished by the Contractor to the Architect. 1.3.9 Providing extensive assistance in the utilization of any equipment or system such as initial start-up or testing, adjusting and balancing, preparation of operation and maintenance manuals, training personnel for operation and maintenance, and consultation during operation. 1.3.10 Providing services after issuance to the Owner of the final Certificate for Payment. 1.3.11 Preparing to serve or serving as an expert witness in con- nection with any public hearing, arbitration proceeding or legal proceeding. 1.3.12 Providing services of professional consultants for other than the normal structural, mechanical, and electrical engineering services for the Project. 1.3.13 Providing any other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted architectural practice.