HomeMy WebLinkAboutPW Biological Monitoring; Francisco MUPAGREEMENT FOR PROFESSIONAL SERVICES FOR BIOLOGICAL MONITORING
FOR THE FRANCISCO BLVD WEST MULTI -USE PATH PHASE -1
CONSTRUCTION PROJECT
This Agreement is made and entered into this _ _ day of � , 20 _
by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and LSA Associates, Inc.
(hereinafter "CONTRACTOR").
RECITALS
WHEREAS, CITY requires professional biological resources surveying and monitoring
services in connection with the construction of the Francisco Blvd. West multi -use pathway
between Andersen Drive and Rice Drive in San Rafael; and
WHEREAS, CONTRACTOR is well qualified to provide the required biological
resources consultant services;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
PROJECT COORDINATION.
A. CITY'S Project Manager. The CITY's Assistant Director of Public Works/City
Engineer, Kevin McGowan, is hereby designated the PROJECT MANAGER for the CITY, and
said PROJECT MANAGER shall supervise all aspects of the progress and execution of this
Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONTRACTOR. Laura Lafler is hereby designated as the PROJECT DIRECTOR
for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall
notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide services as follows:
CONTRACTOR shall perform the duties and/or provide services outlined in the
CONTRACTOR'S proposal for "Biological Monitoring for the Francisco Blvd West Multi -Use
Path Phase -I Construction" dated June 22, 2018, marked as Exhibit "A," attached hereto, and
incorporated herein.
3. DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as
ORIGINAL
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described in Exhibit "A" attached hereto and incorporated herein.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall
pay CONTRACTOR as follows:
On a time and materials basis for services rendered at the hourly rates shown in
CONTRACTOR'S Hourly Billing Rates and LSA In-house Direct Expenses Schedules,
effective June 22, 2018, included within Exhibit "A" and incorporated herein, in a total contract
amount not to exceed $26,385.00.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized
invoices submitted by CONTRACTOR.
TERM OF AGREEMENT.
The term of this Agreement shall be for one (1) year commencing on the date of this
Agreement and ending one year later. Upon mutual agreement of the parties, and subject to the
approval of the City Manager the term of this Agreement may be extended for an additional period
of one (1) year.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon
thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to
cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such
notice, within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or
materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and
materials prepared for or relating to the performance of its duties under this Agreement, shall be
delivered to CITY as soon as possible, but not later than thirty (30) days after termination.
OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection
with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate
with CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of
the other party, and any attempt to so assign this Agreement or any rights, duties or obligations
arising hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall
maintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for
death, bodily injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount
of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to
cover any claims arising out of the CONTRACTOR's performance of services under this
Agreement. Where CONTRACTOR is a professional not required to have a professional license,
CITY reserves the right to require CONTRACTOR to provide professional liability insurance
pursuant to this section.
4. If it employs any person, CONTRACTOR shall maintain worker's
compensation insurance, as required by the State of California, with statutory limits, and
employer's liability insurance with limits of no less than one million dollars ($1,000,000) per
accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall
be specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONTRACTOR in subparagraph A of this section above shall also meet the following
requirements:
1. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, and volunteers, as additionally named insureds (for both ongoing and completed
operations) under the policies.
2. The additional insured coverage under CONTRACTOR'S insurance
policies shall be primary with respect to any insurance or coverage maintained by CITY and shall
not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and
noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form
CG20 0104 13.
3. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall include, in their text or by endorsement, coverage for
contractual liability and personal injury.
4. By execution of this Agreement, CONTRACTOR hereby grants to
CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire
against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR
agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but
this provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following
termination of this Agreement, said insurance coverage shall survive for a period of not less than
five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement)
before CITY'S own insurance or self-insurance shall be called upon to protect it as a named
insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements
and/or limits shall be available to CITY or any other additional insured party. Furthermore, the
requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this
Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or
proceeds available to the named insured; whichever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT
MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance
evidencing the insurance coverage required in this Agreement; (2) a copy of the policy
declaration page and/or endorsement page listing all policy endorsements for the commercial
general liability policy, and (3) excerpts of policy language or specific endorsements
evidencing the other insurance requirements set forth in this Agreement. CITY reserves the
right to obtain a full certified copy of any insurance policy and endorsements from
CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to
exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the
fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and
hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City
Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its
obligations or conduct of its operations under this Agreement. The CONTRACTOR's
obligations apply regardless of whether or not a liability is caused or contributed to by the active
or passive negligence of the City Indemnitees. However, to the extent that liability is caused by
the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's
indemnification obligation shall be reduced in proportion to the City Indemnitees' share of
liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial
proceeding arising from CONTRACTOR'S performance of or operations under this
Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S
option reimburse the City Indemnitees their costs of defense, including reasonable attorneys'
fees, incurred in defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are
design professional services to be performed by a design professional as that term is defined
under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law,
indemnify, release, defend and hold harmless the City Indemnitees from and against any
CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of CONTRACTOR in the performance of its duties and obligations under this
Agreement or its failure to comply with any of its obligations contained in this Agreement,
except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. In
no event shall the cost to defend charged to the design professional exceed the design
professional's proportionate percentage of fault.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this
Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the
parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or
if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as
follows:
TO CITY's Project Manager: Kevin McGowan, Assitant Director of Public Works
City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
TO CONTRACTOR's Project Director: Laura Laf7er
LSA Associates
157 Park Place
Point Richmond, CA 94801
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees
of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terns and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under
any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments,
unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The
subsequent acceptance by either party of any fee, performance, or other consideration which may
become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding
breach or violation by the other party of any term, condition, covenant of this Agreement or any
applicable law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONTRACTOR has provided CITY with a
completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and
Certification).
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CIT OF SAN RA AEL
JIM "TZ' City r
ATTEST:
9( �%�
LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
L jv. ac
ROBERT F. EPSTEIN, Oity Ati6ey
CONTRACTOR
By:
Name: j Imp k y -p
Title of Corporate Officer:RYsipnL
Title of Corporate Officer: GAO
EXHIBIT A
June 22, 2018
David Nicholson, P.E.
Department of Public Works, Engineering/CIP
City of San Rafael
111 Morphew Street
San Rafael, California 94901
Subject: Biological Resources Consulting Services
Francisco Boulevard Multi -Use Pathway: 2nd Street to Anderson Street
San Rafael, Marin County
Dear Mr. Nicholson:
CARLSBAD
FRESNO
IRVINE
LOS ANGELES
PALM SPRINGS
POINT RICHMOND
RIVERSIDE
ROSEVILLE
SAN LUIS OBISPO
Consistent with the Mitigation Monitoring and Reporting Program (MMRP) for the project and the
relevant conditions within the California Department of Fish and Wildlife (CDFW) Lake or Streambed
Alteration Agreement (LSAA; Notification No. 1600-2018-0041; dated May 18, 2018), LSA is
providing a scope of work and fee for the biological resources surveys and monitoring during
construction for the project.
SCOPE OF WORK
Task 1- Submit Qualifications of LSA Biologists to CDFW for Approval
In accordance with Wildlife Protection and Prevention Condition 2.24 of the LSAA, LSA will submit
the qualifications of the LSA biologists to CDFW for approval to work on the project.
Task 2 - Conduct Training Session for Personnel
In accordance with Wildlife Protection and Prevention Condition 2.25 of the LSAA, an LSA qualified
biologist will conduct an education program for all persons employed on the project prior to
performing covered activities. Instruction will consist of a presentation that will include a discussion
of the biology and general behavior of any sensitive species that may be in the area, how they may
be encountered within the work area, and procedures to follow when they are encountered. The
status of special -status species including legal protection, penalties for violations and project -
specific protective management measures will be discussed. If needed, LSA will provide
interpretation for non-English speaking workers. During the monitoring visits, LSA will provide the
same presentation for any new workers who did not attend the original training session. LSA will
prepare and distribute a factsheet handout containing this information for workers to carry on-site.
Upon completion of the program, workers will sign an affidavit stating they attended the program
and understand all protection measures.
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157 Park Place, Pt. Richmond, California 94801 510.236.6810 www.Isa.net
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Task 3 - Conduct Pre -construction Survey for Nesting Birds
In accordance with Mitigation Measure BIO -2a and 810-4 of the MMRP and Wildlife Protection and
Prevention Measure 2.31 of the LSAA, an LSA qualified biologist will conduct a pre -construction
survey for nesting birds within 7 days prior to the beginning of project -related activities.
In accordance with Wildlife Protection and Prevention Measure 2.33 of the LSAA, if an active nest is
found during the survey, LSA will consult with CDFW and the U.S. Fish and Wildlife Service (USFWS)
regarding the appropriate action and to establish an appropriately sized exclusion buffer zone.
In accordance with Reporting Measure 4.6 of the LSAA, LSA will submit the results of the nesting
bird survey to CDFW (by email to James Hansen) prior to the start of work.
Task 4 - Conduct Pre -construction Survey for Roosting Bats
In accordance with Mitigation Measure 1310-2b of MMRP and Wildlife Protection and Prevention
2.29 of the LSAA, an LSA qualified biologist will conduct a pre -construction survey for roosting bats
at all suitable bat roosting habitat (bridges, trees, culverts and other structures, etc.) within the
project area within 15 days prior to the beginning of project -related activities. If bat roosts are
found, LSA will notify CDFW within 24 hours and consult CDFW to determine appropriate avoidance
and minimization measures.
In accordance with Reporting Measure 4.5 of the LSAA, LSA will submit the results of the roosting
bat survey to CDFW prior to the start of work.
Task 5 - Conduct Pre -Construction Survey for Western Pond Turtle
In accordance with Mitigation Measure 1310-2b of the MMRP, an LSA qualified biologist will conduct
a pre -construction survey for western pond turtles no more than 30 days prior to construction along
the drainage ditch within the project corridor, including beneath all crossings. If western pond
turtles are found in work areas, LSA will consult CDFW regarding approval to relocate the turtles.
LSA will provide the methods and results of the survey within a brief letter report.
Task 6 - Revise Mitigation and Monitoring Plan
In accordance with Compensatory Measure 3.1 of the LSAA, LSA will update and submit the
Mitigation and Monitoring Plan (MMP; prepared by LSA, dated May 2018) to CDFW for review and
acceptance at least 30 days prior to project construction. The updated MMP will address additional
recovery or enhancement of at least 6,624 square feet of riparian habitat to mitigate for shading
impacts at a 1:1 ratio. The updated MMP will include a map showing the additional restoration
locations and area dimensions, an updated plant palette of species/quantity, and updated
performance standards.
Task 7 - Conduct Nest Monitoring (If Needed)
In accordance with Wildlife Protection and Prevention Measure 2.33 of the LSAA, if active bird nests
are found during the pre -construction surveys, LSA will monitor the behavior of the birds (adults and
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LSA
young, when present) at the nest site to ensure that they are not disturbed by project work. LSA will
monitor the bird nest during project work until the young have fully fledged (have completely left
the nest site and are no longer being fed by the parents). LSA assumes 16 hours of nest monitoring
may be needed as part of this task.
Task 8 - Conduct Weekly Monitoring Visits
In accordance with Wildlife Protection and Prevention 2.23 (Biological Monitor On-site), LSA will
conduct 20 weekly site visits to monitor on-site compliance with all conditions of the LSAA. LSA will
summarize the methods and results of the monitoring visits within a monitoring report.
SPECIFICATIONS
• This proposal includes one round of preconstruction surveys to be conducted during the same
site visit and includes one training session, but additional surveys and training can be conducted
during LSA's weekly monitoring visits, as needed.
• This proposal includes 20 weekly monitoring visits of hours per visit, which will include weekly
general inspections for permit compliance, ongoing surveys for nesting birds, and monitoring of
active bird nests, if present. If additional weekly monitoring visits are required, LSA can provide
this service at $400 per day.
• This scope of work does not include daily monitoring visits. LSA assumes that CDFW would
approve an LSA -trained biological monitor (such as a City staff representative or inspector) to
conduct the daily inspections for compliance of LSAA conditions. If an LSA biologist is required to
conduct the daily inspections, LSA can provide this service at $400 per day.
BUDGET AND TERMS
The above scope of work is estimated at an hourly plus expenses amount of $26,385. We suggest an
additional 10 percent be reserved as contingency in case of construction delays or other unforeseen
issues, such as the discovery of special -status species, bat roosts, or bird nests that require
additional monitoring. Additional services beyond those specified above will be provided upon your
request on a time plus expenses basis. This budget will not be exceeded without your specific
authorization. Additional services beyond those specified above will be provided upon your request
on a time plus expenses basis according to the attached billing rates. Our Schedule of Standard
Contract Provisions is attached to this proposal and incorporated by reference. If these terms are
acceptable, you may authorize this work by returning a signed copy of this proposal to us or by
providing your own form of authorization.
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JUNE 2018 SCHEDULE OF STANDARD CONTRACT PROVISIONS L S A
AND BILLI ND RATES
HOURLY BILLING RATES EFFECTIVE JUNE 2018
Job Classification
Hourly
Unit Cost
Description
Unit Cost
Reproduction
(8.5 x 11) B/W
$0.07 per page
GPS Unit
Rate
Planning
Environmental
Transportation
Air/Noise
Cultural Resources
Biology
GIS
Rangel,'
Principal
Principal
Principal
Principal
Principal
Principal
Principal
$165-350
Associate
Associate
Associate
Associate
Associate
Associate
Associate
$105-245
Senior
Senior
Senior
Senior Air
Senior Cultural
Senior Biologist/
Senior GIS
$95-180
Planner
Environmental
Transportation
Quality/Noise
Resources Manager
Botanist/Wildlife
Specialist
$25.00 per day
Mileage
Planner
Planner/
Specialist
$50.00 per unit per night
Biologist/Ecologist/
Engineer
Soil Scientist/
Herpetologist/
Arborist
Planner
Environmental
Transportation
Air Quality/Noise
Cultural Resources
Biologist/Botanist/
GIS Specialist
$85-150
Planner
Planner/
Specialist/
Manager,
Wildlife Biologist/
Engineer
Climate Change
Archaeologist/
Ecologist/Soil
Specialist
Architectural
Scientist/
Historian
Herpetologist/
Arborist
Assistant
Assistant
Assistant
Air Quality/Noise
Cultural Resources
Assistant Biologist/
Assistant GIS
$75-100
Planner
Environmental
Transportation
Analyst
Analyst
Botanist/Wildlife
Specialist
Planner
Planner/
Biologist/Ecologist/
Engineer
Soil Scientist/
Herpetologist/
Arborist
Field Services
Senior Field Crew/Field Crew $75-100
Office Services
Graphics $115-130
Marketing $75-120
Office Assistant $65-105
Project Assistant $70-105
Research Assistant/Intern $50-70
Word Processing/Technical Editing $95-110
' The hourly rate for work involving actual expenses in court (e.g., giving depositions or similar expert testimony) will be billed at $400 per
hour regardless ofjob classifications.
2 Hourly rates are subject to review at least annually, on or about June 1 of each year, and may be adjusted to reflect changing labor costs at
LSA's discretion at that time.
LSA IN-HOUSE DIRECT EXPENSES EFFECTIVE JUNE 2018
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Description
Unit Cost
Description
Unit Cost
Reproduction
(8.5 x 11) B/W
$0.07 per page
GPS Unit
$75.00 per day
Reproduction
(8.5 x 11) Color
$0.40 per page
Total Station Surveying Instrument
$50.00 per day
Reproduction
(11 x 17) B/W
$0.10 per page
Level (Laser or Optical)
$25.00 per day
Reproduction
(11 x 17) Color
$0.75 per page
Laser Rangefinder
$25.00 per day
CD Production
$5.00 per CD
Sound Meter
$75.00 per day
USB Flash Drive
$5.00 per drive
Sound Meter with Velocity Transducer
$85.00 per day
Plotting
$3.75 per sq ft
Aerial Photo
Cost
Aerial Drone
$200.00 per day
Boat Rental
$125.00 per day
Mileage
On -Road
Current federal rate
Water Quality Meter
$25.00 per day
Mileage
Off -Road
Current federal rate
Night Vision Goggles
$50.00 per unit per night
L:\CORP\Contract rev 060118.docx .05/31/18»
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: DPW
Project Manager: Dave Nicholson
Extension: 3454
Contractor Name: LSA Associates
Contractor's Contact: Laura Lafler
Contact's Email: Laura.Lafler@lsa.net
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
('lick here tc
Check/Initial
❑
1
Project Manager
a. Email PINS Introductory Notice to Contractor
enter a date.
b. Email contract (in Word) & attachments to City
6/25/2018
Atty c/o Laraine.Gittens@cityofsanrafael.org
2
City Attorney
a. Review, revise, and comment on draft agreement
6/26/2018
N LG
and return to Project Manager
6/26/2018
N LG
b. Confirm insurance requirements, create Job on
Project Manager
PINS, send PINS insurance notice to contractor
3
Forward three (3) originals of final agreement to
Click here to
N
contractor for their signature
enter a date.
4
Project Manager
When necessary, * contractor -signed agreement
N N/A
agendized for Council approval
*PSA > $75,000; or Purchase > $35,000; or
Or
Public Works Contract > $175,000
Date of Council approval
ter a da
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5
Project Manager
Forward signed original agreements to City
7/5/18
Attorney with printed copy of this routing form
Review and approve hard copy of signed
7A
6
City Attorney
agreement
K�
7
City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
(D
8
City Manager/ Mayor
Agreement executed by Council authorized official
n
—1
9
City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager
y-3 -12,LP