HomeMy WebLinkAboutCM Commuter Mode Tracker Funding AgreementCommuter Mode Tracker Funding Agreement # A-FY18-19
This Funding Agreement is effective on the date shown below between the Transportation Authority of
Marin, hereinafter referred to as "TAM," and the City of San Rafael, hereinafter referred to as the
"RECIPIENT."
SECTION 1. Purpose of Funding Agreement
The Purpose of this Funding Agreement, hereinafter referred to as "AGREEMENT," is to specify the terms
and conditions for the distribution of TAM's Measure B Vehicle Registration Fee funds made available to
TAM for the implementation of commute alternative programs.
SECTION 2. Scope and Obligations
TAM shall reimburse RECIPIENT up to $4100 in Measure B Vehicle Registration Fee funds for the
development, testing, and reporting of the commuter mode tracker software to track green commute trips.
The Recipient shall provide TAM with information to determine options for larger scale rollout of trip
tracker software to support Marin County's employer and employee commute alternatives program.
RECIPIENT agrees to accept ownership, control, and ongoing maintenance of the commuter mode
tracker.
RECIPIENT shall request payment from TAM for reimbursement of costs associated with the
implementation of the commuter mode tracker by submittal of invoices and supporting documentation.
SECTION 3. Reimbursement of Cost
RECIPIENT shall return any funds realized from the sale of equipment purchased with TAM's Measure B
Vehicle Registration Fee funds.
SECTION 4. Term of Funding Agreement
This AGREEMENT shall remain in effect on the date shown below until: 1) the scope of work is completed
and the final reimbursement request has been approved by TAM, 2) this AGREEMENT has been
terminated as provided in Section 5, "Termination," or 3) the expiration date, June 30, 2018, which ever
comes first.
SECTION 5. Termination
Either party may terminate this AGREEMENT at any time by giving written notice of termination to the
other party, which shall specify the effective date thereof. Notice of termination under this article shall be
given at least ninety (90) days before the effective date of termination.
SECTION 6. Performance Evaluation
RECIPIENT shall maintain records in order to provide a summary of the outcome achieved from the
implementation of this project.
SECTION 7. Identification
RECIPIENT shall identify TAM as a funding provider for the project. RECIPIENT shall credit in any related
articles, news releases or other publicity materials for the projects funded under this AGREEMENT that
are implemented directly by RECIPIENT.
SECTION B. Audit and Inspection of Records
RECIPIENT shall allow TAM, if necessary, or an independent auditor to audit all expenditures and to
inspect all records relating to project performance in implementing the project for the duration of this
AGREEMENT and for three (3) years following the initiation of service. TAM shall provide timely notice
prior to conducting an audit of project costs.
SECTION 9. Indemnification
RECIPIENT shall indemnify and save harmless TAM, its directors, officers, agents, and employees from
all claims, suits or actions resulting from the performance by RECIPIENT of its duties under this
AGREEMENT. TAM shall indemnify and save harmless RECIPIENT, its directors, officers, agents, and
employees from all claims, suits or actions resulting from the performance by TAM of its duties under the
AGREEMENT.
SECTION 10. Miscellaneous
RECIPIENT performs the terms and conditions of this AGREEMENT as an entity independent of TAM.
None of RECIPIENT'S agents or employees shall be agents or employees of TAM.
This AGREEMENT may not be assigned or delegated by either party without the express written consent
of the other party.
Each party shall be solely responsible for and shall bear all of its own respective legal expenses in
connection with any dispute arising out of this AGREEMENT and the transactions hereby contemplated.
RECIPIENT may not use TAM funds other than for the aforementioned purpose.
The parties have entered into this Commuter Mode Tracker Funding Agreement A-FY18-19 to be
executed as dated below.
RECIPIENT
Jim Srhutz
Name (Print)
City Manager, City of San Rafael
Title
-S—
Sign ture
Date
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Page 2 of 2
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: City Manager
Project Manager: Cory Bytof
Extension: 3407
Contractor Name: Transportation Authority of Marin
Contractor's Contact: Scott McDonald
Contact's Email: smcdonald@tam.ca.gov
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
Project Manager
DEPARTMENT
... ......... .._.....-.—....--
Project Manager
— --
a. Email PINS Introductory Notice to Contractor
DATE
Check/Initial
1
C hokil/eXe to
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IX
,Agreement executed by Council authorized official;-7—
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b. Email contract (in Word) & attachments to City
5/1/2018
CB
City Attorney
Atty c/o Laraine.Gittens@cityofsanrafael.org
C�IMand
2
a. Review, revise, and comment on draft agreement
return to Project Manager
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b. Confirm insurance requirements, create Job on
ch1 I]e�y'e to
PINS, send PINS insurance notice to contractor
enbftate.
3 Project Manager
Forward three (3) originals of final agreement to
Click here to
❑
contractor for their signature
enter a date.
4 Project Manager
When necessary, * contractor -signed agreement
N/A
agendized for Council approval
*PSA > $20,000; or Purchase > $35,000; or
Or
Public Works Contract > $125,000
Click here to
Date of Council approval
enter a date.
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9 City Clerk Attest signatures, retains original agreeent and
forwards copies to Project Manager �J�j4 S I I (g �N A
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5
Project Manager
Forward signed original agreements to City
Attorney with printed copy of this routing form
6
City Attorney
City Attorney
City Manager/ Mayor
Review and approve hard copy of signed
agreement
Review and approve insurance in PINS , d bonds
(for Public Works Contracts)
7
8
,Agreement executed by Council authorized official;-7—
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9 City Clerk Attest signatures, retains original agreeent and
forwards copies to Project Manager �J�j4 S I I (g �N A