HomeMy WebLinkAboutCC SA Minutes 2018-08-06In the Council Chambers of the City of San Rafael, Monday, August 6, 2018 at 7:00 p.m.
Regular Meeting
San Rafael City Council Minutes
Present: Mayor Pro Tem Gamblin
Councilmember Bushey
Councilmember Colin
Councilmember McCullough
Absent: Mayor Phillips
Also Present: City Manager Jim Schutz
City Attorney Robert Epstein
City Clerk Lindsay Lara
OPEN SESSION – COUNCIL CHAMBERS, CITY HALL 1. None.
CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM, CITY HALL 2. Closed Session: - None.
OPEN TIME FOR PUBLIC EXPRESSION – 7:00 PM
• Dan Curran addressed the City Council regarding bike path safety
• Vickie Seavers addressed the City Council regarding wireless telecommunications
CITY MANAGER’S REPORT: 3. City Manager’s Report
• City Manager Jim Schutz announced National Night Out to be held Tuesday, August 7,
2018
CONSENT CALENDAR: 4. Consent Calendar Items:
Councilmember Colin moved and Councilmember Bushey seconded to approve Consent
Calendar Items:
a. Approval of Minutes
Approval of Minutes of City Council /Successor Agency Regular Meeting of July 16, 2018 (CC)
CCSA Minutes 2018-07-16
Approved as submitted
b. Marin Emergency Radio Authority Reappointment
Reappointment of Fire Chief Christopher Gray to the MERA (Marin Emergency Radio
Authority) Executive Board (CC)
Marin Emergency Radio Authority (MERA) Reappointment
APPROVED STAFF RECOMMENDATION
c. Quarterly Investment Report
Acceptance of City of San Rafael Quarterly Investment Report for the Quarter Ending
June 30, 2018 (Fin)
City Quarterly Investment Report
ACCEPTED REPORT
d. Agreement for Granicus Video Streaming Services
Resolution Authorizing the City Manager to Enter into an Agreement with Granicus, LLC,
to Provide Video Streaming and Related Media Services (IT) – File 4-3-735A
Agreement for Granicus Video Streaming Services
RESOLUTION 14553 - RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT WITH GRANICUS, LLC, TO PROVIDE VIDEO STREAMING AND
RELATED MEDIA SERVICES
e. Francisco Boulevard East Sidewalk Improvements
Resolution Approving and Authorizing the City Manager to Execute a Professional Services
Agreement with BKF Engineers for Right-Of-Way Engineering Services Associated with
the Francisco Boulevard East Sidewalk Improvement Project, City Project No. 11349, in an
Amount Not to Exceed $437,216 (PW) – File 4-3-736
Francisco Boulevard East Sidewalk Improvements
RESOLUTION 14554 - RESOLUTION APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH BKF
ENGINEERS FOR RIGHT-OF-WAY ENGINEERING SERVICES ASSOCIATED WITH THE
FRANCISCO BOULEVARD EAST SIDEWALK IMPROVEMENTS PROJECT, CITY
PROJECT NO. 11349, IN AN AMOUNT NOT TO EXCEED $437,216
f. G Street Improvements - Phase II Project
Resolution Awarding and Authorizing the City Manager to Execute the Construction
Contract for the G Street Improvements - Phase II Project, City Project No. 11345, to
Ghilotti Bros., Inc., in the Amount of $365,444, and Authorizing Contingency Funds and
Other Costs in the Amount of $44,556, for a Total Appropriated Amount of $410,000
(PW) – File 4-1-725
G Street Improvements - Phase II
RESOLUTION 14555 - RESOLUTION AWARDING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT FOR THE G STREET
IMPROVEMENTS - PHASE II PROJECT, CITY PROJECT NO. 11345, TO GHILOTTI
BROS., INC., IN THE AMOUNT OF $365,444, AND AUTHORIZING CONTINGENCY
FUNDS AND OTHER COSTS IN THE AMOUNT OF $44,556, FOR A TOTAL
APPROPRIATED AMOUNT OF $410,000
g. D Street and Via Sessi Storm Drain Improvements Project
Accept Completion of the D Street and Via Sessi Storm Drain Improvements Project (City
Project No. 11347), and Authorize the City Clerk to File the Notice of Completion (PW) –
File 4-1-705
D Street and Via Sessi Storm Drain Improvements
APPROVED STAFF RECOMMENDATION
h. Victor Jones Park Improvements Project
Accept Completion of the Victor Jones Park Improvements Project (City Project No.
11289), and Authorize the City Clerk to File the Notice of Completion (PW)–File 4-1-635
Victor Jones Park Improvements
APPROVED STAFF RECOMMENDATION
AYES: Councilmembers: Bushey, Colin, McCullough & Mayor Pro Tem Gamblin
NOES: Councilmembers: None
ABSENT: Councilmembers: Mayor Phillips
OTHER AGENDA ITEMS:
5. Other Agenda Items:
a. General Plan 2040 Steering Committee
Resolution Amending Resolution 14426, Modifying Appointments to the San Rafael
General Plan 2040 Steering Committee and Amending the Adopted Committee Bylaws
(CD)
General Plan 2040 Steering Committee
Paul Jensen, Community Development Director, presented the staff report
Councilmember Colin
Councilmember McCullough / Paul Jensen
Councilmember McCullough
Councilmember Bushey
Mayor Pro Tem Gamblin invited public comment; however, there was none.
Councilmember Colin moved and Councilmember McCullough seconded to adopt the
Resolution
RESOLUTION 14556 - RESOLUTION AMENDING RESOLUTION 14426, MODIFYING
APPOINTMENTS TO THE SAN RAFAEL GENERAL PLAN 2040 STEERING COMMITTEE
AND AMENDING THE ADOPTED COMMITTEE BYLAWS
AYES: Councilmembers: Bushey, Colin, McCullough & Mayor Pro Tem Gamblin
NOES: Councilmembers: None
ABSENT: Councilmembers: Mayor Phillips
b. Grand Avenue Pathway Connector Project
Resolutions Related to the Grand Avenue Pathway Connector Project, City Project No.
11173 (PW)
1) Resolution Rejecting the Bid Protest from Ghilotti Construction Company and
Awarding and Authorizing the City Manager to Execute a Construction Agreement
for the Grand Avenue Pathway Connector Project to Valentine Corporation in the
Amount of $1,776,870, and Authorizing Contingency Funds in the Amount of
$241,802 for a Total Appropriated Amount of $2,018,672 – File 4-1-726
2) Resolution Approving and Authorizing the City Manager to Execute a Professional
Services Agreement with Coastland Civil Engineering, Inc. for Inspection Services
Associated with the Grand Avenue Pathway Connector Project, in the Amount of
$146,328 – File 4-3-737
3) Resolution Approving and Authorizing the City Manager to Execute a Fourth
Amendment to the Agreement with Siegfried Engineering, Inc. for Construction
Support Services Associated with the Grand Avenue Pathway Connector Project, in
the Amount of $40,000, for a Total Contract Not to Exceed Amount of $348,737 –
File 4-3-738
Grand Avenue Pathway Connector Project
Bill Guerin, Public Works Director, introduced Kevin McGowan, Assistant Public Works
Director, who presented the staff report
Kevin McGowan
Councilmember McCullough / Kevin McGowan
Councilmember McCullough / Kevin McGowan
Councilmember McCullough / Kevin McGowan
Bill Guerin
Councilmember Bushey / Kevin McGowan
Mayor Pro Tem Gamblin / Kevin McGowan
Mayor Pro Tem Gamblin / Bill Guerin
Mayor Pro Tem Gamblin / Bill Guerin
Mayor Pro Tem Gamblin invited public comment
John Reynolds
Stephen Bingham
Jim Geraghty, Bicycle and Pedestrian Advisory Committee
There being no further comment from the audience, Mayor Pro Tem Gamblin closed the
public comment period
Councilmember McCullough / Kevin McGowan / Bill Guerin / Kevin McGowan
Councilmember McCullough moved and Councilmember Bushey seconded to adopt the
Resolution
RESOLUTION 14557 - RESOLUTION REJECTING THE BID PROTEST FROM GHILOTTI
CONSTRUCTION COMPANY AND AWARDING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A CONSTRUCTION AGREEMENT FOR THE GRAND AVENUE
PATHWAY CONNECTOR PROJECT TO VALENTINE CORPORATION IN THE AMOUNT
OF $1,776,870, AND AUTHORIZING CONTINGENCY FUNDS IN THE AMOUNT OF
$241,802 FOR A TOTAL APPROPRIATED AMOUNT OF $2,018,672
AYES: Councilmembers: Bushey, Colin, McCullough & Mayor Pro Tem Gamblin
NOES: Councilmembers: None
ABSENT: Councilmembers: Mayor Phillips
Councilmember McCullough moved and Councilmember Bushey seconded to adopt the
Resolution
RESOLUTION 14558 - RESOLUTION APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH
COASTLAND CIVIL ENGINEERING, INC. FOR INSPECTION SERVICES ASSOCIATED
WITH THE GRAND AVENUE PATHWAY CONNECTOR PROJECT, IN THE AMOUNT
OF $146,328
AYES: Councilmembers: Bushey, Colin, McCullough & Mayor Pro Tem Gamblin
NOES: Councilmembers: None
ABSENT: Councilmembers: Mayor Phillips
Councilmember McCullough moved and Councilmember Bushey seconded to adopt the
Resolution
RESOLUTION 14559 - RESOLUTION APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A FOURTH AMENDMENT TO THE AGREEMENT WITH
SIEGFRIED ENGINEERING, INC. FOR CONSTRUCTION SUPPORT SERVICES
ASSOCIATED WITH THE GRAND AVENUE PATHWAY CONNECTOR PROJECT, IN
THE AMOUNT OF $40,000, FOR A TOTAL CONTRACT NOT TO EXCEED AMOUNT OF
$348,737
AYES: Councilmembers: Bushey, Colin, McCullough & Mayor Pro Tem Gamblin
NOES: Councilmembers: None
ABSENT: Councilmembers: Mayor Phillips
c. Amended Compensation for Unrepresented Mid-Management Employees
Amended Resolution Establishing the Compensation and Working Conditions for
Unrepresented Mid-Management Employees (July 1, 2018 Through June 30, 2020) (HR)
Amended Compensation for Unrepresented Mid-Management Employees
Stacey Peterson, Human Resources Director, presented the staff report for agenda items
5.c, 5.d and 5.e together.
Councilmember McCullough / Stacey Peterson
Mayor Pro Tem Gamblin invited public comment; however, there was none.
Councilmember Colin moved and Councilmember McCullough seconded to direct staff to
return with Resolution
DIRECTED STAFF TO RETURN WITH RESOLUTION ADOPTING MOU
AYES: Councilmembers: Bushey, Colin, McCullough & Mayor Pro Tem Gamblin
NOES: Councilmembers: None
ABSENT: Councilmembers: Mayor Phillips
d. Amended Compensation for Executive Management Employees
Amended Resolution Establishing the Compensation and Working Conditions for
Unrepresented Executive Management Employees (July 1, 2018 Through June 30, 2020)
(HR)
Amended Compensation for Executive Management Employees
Mayor Pro Tem Gamblin invited public comment; however, there was none.
Councilmember Colin moved and Councilmember McCullough seconded to directed staff
to return with Resolution
DIRECTED STAFF TO RETURN WITH RESOLUTION ADOPTING MOU
AYES: Councilmembers: Bushey, Colin, McCullough & Mayor Pro Tem Gamblin
NOES: Councilmembers: None
ABSENT: Councilmembers: Mayor Phillips
e. Amended Compensation for Elected City Clerk and Elected Part-Time City Attorney
Amended Resolution Establishing the Compensation and Working Conditions for the
Elected City Clerk and Elected Part Time City Attorney (July 1, 2018 Through June 30,
2020) (HR)
Amended Compensation for the Elected City Clerk and Elected Part-Time City Attorney
Mayor Pro Tem Gamblin invited public comment; however, there was none.
Councilmember Colin moved and Councilmember McCullough seconded to approve
Directed staff to return with Resolution
DIRECTED STAFF TO RETURN WITH RESOLUTION ADOPTING MOU
AYES: Councilmembers: Bushey, Colin, McCullough & Mayor Pro Tem Gamblin
NOES: Councilmembers: None
ABSENT: Councilmembers: Mayor Phillips
COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: 6. Councilmember Reports:
• Councilmember Colin reported on:
o Climate Change Action Plan;
o City of San Rafael Diversity Training; and
o Marin Transit District
SAN RAFAEL SUCCESSOR AGENCY
1. Consent Calendar:
Member Colin moved and Member Bushey seconded to approve Consent Calendar Items:
a. Successor Agency Quarterly Investment Report
Accept Investment Report for the Quarter Ending June 30, 2018 (Fin)
Quarterly Investment Report
Accepted report
AYES: Members: Bushey, Colin, McCullough & Vice-Chairman Gamblin
NOES: Members: None
ABSENT: Members: Chairman Phillips
ADJOURNMENT:
Mayor Pro Tem Gamblin adjourned the meeting at 7:50 p.m. in celebration of Councilmember
McCullough’s birthday.
___________________________
LINDSAY LARA, City Clerk
APPROVED THIS _____DAY OF___________, 2018
____________________________
GARY O. PHILLIPS, Mayor