HomeMy WebLinkAboutPW Southern Heights Bridge Temporary Construction EasementsCITY OF SAN RAFAEL, CALIFORNIA
DEPARTMENT OF PUBLIC WORKS
MEMORANDUM
DATE: August 23, 2018
TO: Jim Schutz, City Manager
FROM: Bill Guerin, Public Works Director L1�6
FILE NO. 16.01.266
SUBJECT: Southern Heights Bridge Replacement Project
Just Compensation for Temporary Construction Easements
Since December 2017, staff and the design team have worked to obtain environmental clearance at the
federal level, coordinated with utility companies, and progressed the construction documents (i.e., plans)
to the 65% level. After reviewing the plans and discussing with the design team how the bridge may be
built, it has become necessary to procure seven temporary construction easements from adjacent property
owners such that the prime contractor charged with building the bridge will have sufficient room to
mobilize equipment due to lack of space within the narrow City right of way.
The design team includes qualified real estate professionals who have obtained appraisals and
comparables to determine the fair market value of the necessary easements as set forth below:
Address
Property Owner
Initial TCE Offer Values
10 Meyer Road
$1,000
Total Initial Offers $17,536
In order to move the project forward, the City is scheduling appointments with property owners for
September 4, 2018 at which time the offers will be presented. To finalize the offer packages, we request
you sign Page 2 of the Valuation Summary Statement setting forth the "Just Compensation" for each
offer, and return them to me.
The proposed offers constitute a starting point, and the City will negotiate with property owners to come
to an agreed upon amount for the City to secure temporary construction easements. It should be noted that
this project is funded through the Caltrans Highway Bridge Program, and that the City will be reimbursed
the costs associated with the temporary construction easements; no local match is required.
The City Attorney's Office has retained Benjamin Stock, an eminent domain attorney, to peer review all
real estate documents prepared by the design team. Mr. Stock has reviewed and approved the offer
packages enclosed herein.
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: Hunter Young Extension: 3408
Contractor Name: Temporary Construction Easements
Contractor's Contact: N/A Contact's Email: N/A
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
Click here to
❑
enter a date.
b. Email contract (in Word) and attachments to City
Click here to
Attorney c/o Laraine.Gittens@cityofsanrafael.org
enter a date.
❑ HY
2
City Attorney
a. Review, revise, and comment on draft agreement
4/19/2019
❑x LG
and return to Project Manager
b. Confirm insurance requirements, create Job on
Click here to
1:1 LG
PINS, send PINS insurance notice to contractor
enter a date.
3
Department Director
Approval of final agreement form to send to
4/19/2019
❑X BG
contractor
4
Project Manager
Forward three (3) originals of final agreement to
❑ HY
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
❑ N/A
agendized for City Council approval *
*City Council approval required for Professional Services
X❑ HY
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Date of City Council approval
4/15/2019
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
4/19/2019
❑X HY
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
agreement
8
City Attorney
Review and approve insurance in PINS , and bonds
N/A
❑X LG
(for Public Works Contracts)
9
City Manager/ Mayor
Agreement executed by City Council authorized
official
l
10
City Clerk
Attest signatures, retains original agreement and
n
forwards copies to Project Manager
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