HomeMy WebLinkAboutCM Resusable Takeaway Cup and Container Program Pilot ProjectAGREEMENT FOR SERVICES
FOR REUSABLE TAKEAWAY CUP AND CONTAINER PROGRAM PILOT PROJECT
This Agreement is made and entered into this J1 day of Oc.,to\?e< , 2018, by
and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and Paul Liotsakis, doing
business as GO Box SF Bay (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, the CITY has a Zero Waste goal of keeping 94% of waste out of landfill by
2025;and
WHEREAS, the CITY wishes to expand a pilot program to reduce single-use takeout
plastic containers, and has conducted research and established a pilot for the Civic Center; and
WHEREAS, the CITY has a grant from Zero Waste Marin to conduct waste diversion
educational activities to fully fund the agreement herein;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION
A. CITY. The City Manager shall be the representative of the CITY for all purposes
under this Agreement. Sustainability and Volunteer Program Coordinator Cory Bytof is hereby
designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall
supervise all aspects of the progress and execution of this Agreement
B. CONTRACTOR CONTRACTOR shall assign a single PROJECT MANAGER
to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR Paul Liotsakis is hereby designated as the PROJECT MANAGER for
CONTRACTOR Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute PROJECT MANAGER for any reason; the CONTRACTOR shall
notify the CITY within ten (I 0) business days of the substitution.
2. DUTIES OF CONlRACTOR
CONTRACTOR shall perform the duties and/or provide services as described in
CONTRACTOR's Scope ofWorlc Proposal (SOW) dated September 27, 2018, attached hereto as
Exhibit "A" and incorporated herein.
Rev. Date: 1/30/14 0 INAL
3. DUTIES OF CITY
CITY shall perform the duties prescribed in Exhibit "A" attache~ and shall compensate
CONTRACTOR as provided herein.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR,
CONTRACTOR shall be paid a flat fee of $25,805.00, including all expenses. It is understood
and agreed by the parties that payment of compensation hereunder shall be made as follows:
CONTRACTOR shall submit itemized invoices to CITY for payment in three installments, in
November 2018, in March 2019, and in October 2019, based on the Payment Terms in the SOW.
CITY shall remit payment within 30 days of receipt. Funding for this contract is from the CITY's
annual Zero Waste Marin grant.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence upon the date of execution of this Agreement
and shall end on November 1, 2019. Upon mutual agreement of the parties, and subject to the
approval of the City Manager the term of this Agreement may be extended for an additional period
of ( 6) months.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon
thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to
cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such
notice, within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or
materials provided to CONTRACTOR and any and all of CONTRACTOR's doclllllents and
materials prepared for or relating to the performance of its duties under this Agreement, shall be
delivered to CITY as soon as possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
Rev. date: 1/30/14 2
use said property for any purpose, including projects not contemplated by this Agreement
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection
with its performance of its duties under this Agreement CONTRACTOR shall fully cooperate
with CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of
the other party, and any attempt to so assign this Agreement or any rights, duties or obligations
arising hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall
maintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for
death, bodily injury, personal injury, or property damage.
2. An automobile liability ( owned, non-owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If it employs any person, CONTRACTOR shall maintain worker's
compensation insurance, as required by the State of California, with statutory limits, and
employer's liability insurance with limits of no less than one million dollars ($1,000,000) per
accident for bodily injury or disease. CONTRACTOR'S worker's compensation insurance shall
be specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONTRACTOR m subparagraph A of this section above shall also meet the following
requirements:
I. Except for worker's compensation insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as
additional insureds under the policies.
2. The additional insured coverage under CONTRACTOR'S insurance
policies shall be primary with respect to any insurance or coverage maintained by CITY and shall
not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and
noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form
Rev. date: 1/30/14 3
CG20 01 04 13.
3. Except for worker's compensation insurance, the insurance policies shall
include, in their text or by endorsement, coverage for contractual liability and personal injury.
4. CONTRACTOR V\till provide the PROJECT MANAGER with thirty (30)
days written notice prior to any planned cancellation or planned non-payment of premiwn, or
planned modifications of the terms and conditions of said insurance policies. In additio~
immediately upon CONTRACTOR's receipt during the term of this Agreement of any notice of
cancellation or of intent to cancel any policy of insurance required herein issued by
CONTRACTOR's insurance carrier for any reaso~ CONTRACTOR shall provide PROJECT
MANAGER with a copy of said notice by personal delivery or overnight mail.
5. If the insurance is written on a Claims Made Form, the~ following
termination of this Agreement, said insurance coverage shall survive for a period of not less than
five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and wnbrella or excess insurance. Any wnbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement)
before CITY'S own insurance or self-insurance shall be called upon to protect it as a named
insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimwn insurance coverage requirements
and/or limits shall be available to CITY or any other additional insured party. Furthermore, the
requirements for coverage and limits shall be: (I) the minimum coverage and limits specified in this
Agreement; or (2) the broader coverage and maximwn limits of coverage of any insurance policy or
proceeds available to the named insured; whichever is greater.
9. By execution of this Agreement, CONTRACTOR hereby grants to CITY
a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against
CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to
obtain any endorsement that may be necessary to effect this waiver of subrogation, but this
provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's optio~
Rev. date : 1/30/14 4
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT
MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance
evidencing the insurance coverage required in this Agreement; {2) a copy of the policy
declaration page and/or endorsement page listing aD policy endorsements for the commercial
general liability policy, and (3) excerpts of policy language or specific endorsements
evidencing the other insurance requirements set forth in this Agreement. CITY reserves the
right to obtain a full certified copy of any insurance policy and endorsements from
CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to
exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release,
defend with counsel approved by CITY, and hold harmless CITY, its officers, agents,
employees and volunteers (collectively, the "City Indemnitees"), from and against any claim,
demand, suit, judgment, loss, liability or expense of any kind, including but not limited to
attorney's fees, expert fees and all other costs and fees of litigation, ( collectively "CLAIMS"),
arising out of CONTRACTOR'S performance of its obligations or conduct of its operations
under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a
liability is caused or contributed to by the active or passive negligence of the City Indemnitees.
However, to the extent that liability is caused by the active negligence or willful misconduct of
the City lndemnitees, the CONTRACTOR's indemnification obligation shall be reduced in
proportion to the City Indemnitees' share of liability for the active negligence or willful
misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work
product by the CITY or any of its directors, officers or employees shall not relieve or reduce the
CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a
party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S
performance of or operations under this Agreement, CONTRACTOR shall provide a defense to
the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of
defense, including reasonable attorneys' fees, incurred in defense of such claims.
B. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
Rev. date: 1/30/14 5
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO TIIIRD P ARTY_BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this
Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the
parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or
if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as
follows:
TO CITY:
TO CONTRACTOR:
16. I@EPENDENT CONTRACTOR
CoryBytof
Sustainability & Volunteer Program Coordinator
City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1 560
Cory . bytof@cityofsanrafael.org
Paul Liotsakis
Project Manager
GO Box SF Bay
621 Taylor Avenue
Alameda, CA 94501
(415) 637-2339
paul@goboxsfbay.com
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees
Rev. date: 1/30/14 6
of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E . If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under
any ordinance, agreement, contract or resolution for any unpaid truces, fees, licenses, assessments,
unpaid checks or other amounts.
19. WAIVERS .
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The
subsequent acceptance by either party of any fee, performance, or other consideration which may
become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding
breach or violation by the other party of any term, condition, covenant of this Agreement or any
applicable law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
Rev. date : 1/30/14 7
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE/ OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONTRACTOR has provided CITY with a
completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and
Certification).
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL
ATTEST:
LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
L. 11 ~~{2,-Y
ROBERT F. EPSTEIN,ity A~ey
Rev. date: 1/30/14 8
Doing Away with Throw Away!™
Date: September 27, 2018
Attention: Cory Bytof, Sustainability Coordinator, City of San Rafael
Prepared by: Paul Liotsakis and Vanessa Pan, GO Box SF Bay
415.637 .2339. paul@goboxsfbay.com
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Outreach, Education, Waste Diversion & Pilot Program Implementation
Introduction
Reuse Awareness
Proposal Summary
Scope of Work (SOW)
Project 1: Reuse Events
Summary
Project 2: Food Trucks & Farmers Market
Summary
Promoting the Reuse Option
End of Contract Deliverables
End of Contract Goals
Timeline
Payment Terms
Supporting Document
Table of Contents
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Introduction
GO Box provides an alternative to wasteful single-use disposables for companies, food vendors and
their customers, and a system for managing the returns. Our reusable takeout container service
ensures accountability through a deposit system or through our App. They engage customers and all
stakeholders to make a reusable program work. In addition to our reusable service, they educate
individuals, track usage, and report on results. They integrate this with a hands-on approach which
includes helping with employee buy-in, training and education to shift behavior away from single-use
disposables. For more information, please visit www.goboxsfbay.com.
Reuse Awareness
GO Box understands that education must be paired with a call to action and a convenient alternative
to be most effective at changing behavior. Utilizing this orientation, GO Box has paired educational
information with a reuse service and created multiple tactics to disseminate our information including:
• Large informative poster board at all events that shows statistic on disposables, reuse and
explains how the GO Box reusable system works.
• User experience surveys that also implore people to consider reuse and the GO Box program.
• Flyers that people can look over in their convenience.
• Reuse coordinators to talk to people and engage with them in educational information and
guide them through the GO Box reuse process.
• Partnerships with youth leadership organizations which engage and empower local youth to
inform people about disposables and reusables.
• Presentations which GO Box will show to all partner vendors and corporate decision makers
the value of the GO Box service and reusables.
Proposal Summary
For this reuse proposal, GO Box has drafted two strategies that will help promote reuse and zero
waste in San Rafael, while also ensuring diversion of disposables and a sustainable business model
for the GO Box concept to grow.
GO Box will be reaching out to local companies and vendors scouting for opportunities to divert
disposables at the source by identifying events where disposables are used, and convincing event
planners to procure the services of GO Box instead. GO Box will also procure a booth at San Rafael
Farmers Markets to promote reuse to the community and conduct on-site demonstrations about how
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GO Box works, while concurrently working with food trucks to ensure that reusables are stocked for
market customers.
GO Box will also reach out to local community based organizations such as the Marin School of
Environmental Leadership (MSEL), Downtown Streets Team, the CleanMarin Program and others to
collaborate whenever feasible to help advance our goals.
Scope of Work (SOW)
GO Box will prospect and set up a reusable option at 1 local farmers market, a minimum of 2 food
trucks and secure 1 wash site. GO Box will also conduct outreach to local companies to identify
recurring events and introduce its reusable events service in at least 1 company. At the end of this
one year engagement, GO Box will be on track to educate 600+ individuals about reuse with a
minimum of 20 diversions per week or the equivalent of 1,000 diversions by end of contract year. To
ensure that the business sustainability aspect will be covered, both models require client buy-in at
setup.
The City of San Rafael will contract GO Box to support the setup of a financially sustainable reusable
program. A Fellow with the City of San Rafael will support GO Box with approximately 5 hours a
week. A GO Box Reuse Coordinator will meet with the fellow on a bi-weekly basis.
GO Box has also been pre-approved as a community partner to work with MSEL sophomore students
for their semester long project within these pilot areas. These students can participate in the process
at select events and/or Farmer's Markets in addition to informing vendors about GO Box as part of
the CleanMarin.org program. A GO Box Reuse Coordinator will train the students and work with them
during these events.
Project 1 : Reuse Events
Summary
GO Box will conduct outreach to local companies, property
managers, food vendors, caterers and non-profits to identify
recurring events serving lunch in disposable containers. GO
Box will collect baseline information and work with vendors
and organizations to develop plans and get buy-in for
switching their orders to reusables. The pitch would note
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that the first month of the GO Box program would be free of charge due to our partnership with the
City of San Rafael for a limited time period. GO Box will use existing funds to pay for this promotion
and the City of San Rafael will not incur additional expenses from this.
Business Sustainability
GO Box will ensure the stand-alone business sustainability of its Event Partnerships model by
pursuing the following revenue streams:
a. Event fees
b. Vendor Memberships
c. User Memberships
d. Corporate program memberships
Project 2: Food Trucks & Farmers Market
Summary
GO Box will set up a reusable system at a farmers' market
location such as 4th Street San Rafael and/or at the Marin Civic
Center. GO Box will create a reusable 'For Here' option for
customers eating onsite, educate the public through a survey
raffle about Single Use-Disposables (SUDs) and Reusables
(RUs), and set up the original GO Box App system for those
who wanted to take their meal to-go. To ensure quality
operations and education, GO Box will have two individuals
filling the role of Reuse Coordinators to be on-site during these
events.
Concurrently, GO Box will reach out to the food trucks and the farmer's market managers to prospect
the opportunity of setting up a booth at their onsite locations. GO Box will collaborate with the food
trucks and their customers to implement a reusable program that is easy for their customers and
vendors to use.
Promoting the Reuse Option
In addition to signage advertising the new Zero Waste Program and showing facts on SUDs and RUs,
a Reuse Coordinator will be onsite to help educate and guide customers on how to use the program.
The Reuse Coordinator will also provide sorting assistance to customers who are not sure about
which bin to put their waste. This will help mitigate contamination of the waste streams at the site.
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Business Sustainability
GO Box will create a three month agreement with the market management with the added benefit that
the City of San Rafael would sponsor the first 3 months. GO Box will use existing funds to pay for this
promotion and the City of San Rafael will not incur additional expenses from this offer. GO Box will
use the pilot to secure contracts with the Market and vendors to fund the program ongoing.
Also, with the visibility of the reusable containers, customers who regularly eat to-go but want a
greener alternative will be encouraged to sign up for GO Box using our app. To promote this option,
GO Box will encourage food trucks to offer 25¢ off per usage or other incentives. In addition, our
focus throughout this engagement will include identifying employees from local companies to be
internal champions and feed our pipeline of warm leads for expansion of GO Box's corporate
program.
End of Contract Deliverables
• 1,000 Single Use Disposables diverted
• 1 wash site set up
• 2 food vendor partnerships established
• MSEL community and youth engagement partnership established
• 1 local farmers and a minimum of 3 takeout food vendors set up with a reusable service
• 1 company partnership for reuse events with GO Box
• Quarterly reporting
• Reuse (and sorting) education to 600 + users
End of Contract Goals
In addition to the above deliverables, GO Box has set some additional target metrics with the goal of achieving
even greater diversions as well as establishing a scalable reuse business operation in San Rafael. These are
stretch goals and depend on the ability to secure additional agreements with vendors and members of the
public.
• 50 Reuse Events or activities
• 2 restaurant partnerships
• 2 local company partnerships for events
• 5,000 SUDs diverted
• 1 backup wash site identified
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Timeline
The period of performance is for one year (365 Days) beginning October 22, 2018 to October 21, 2019.
High Level Tasks Start & End Dates
A Recurring Reuse Events October -
B
• Prepare pitch & materials for prospecting recurring events November
• Conduct outreach to identify recurring events i.e. at
property managers of LEED Buildings, Sustainability
Managers of large companies i.e. Kaiser, Bio Marin,
catering companies, local vendors and referrals
Food Truck & Farmers Market Partnership
• Meet with Downtown Streets Team to align on goals
possible collaboration
• Meet with farmers market managers
• Identify & meet with potential wash site partners
• Meet and train MSEL interns and City Fellow
Recurring Reuse Events
• Sign wash site partner agreement
• Contact key internal stakeholders for buy-in, collect
baseline info and close on Reusable Cup & Container
Events agreements
• Develop customer outreach, marketing & education
strategy and collateral
• Outreach to vendors to secure participation
• Identify/secure participant incentives
• Set up and train vendors
• Begin systems implementation (deploying drop boxes,
containers & signage).
• Engage wash site staff to train on washing and sanitizing
procedures, and establish schedule.
• Organize splashy launch for initial participants
• Hire GO Box Staff
Food Truck & Farmers Market Partnership
• Sign wash site partner agreement
• Engage key internal stakeholders (food trucks and market
managers) for buy-in and closing on placement &
sponsorship arrangements
• Develop customer education & marketing plan
• Identify/secure participant incentives
• Site setup (deploy drop boxes, containers & signage)
• Train food truck employees
• Engage wash site staff to establish roles and
responsibilities (training)
November-
January
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C
D
• Organize splashy launch for initial participants
• Hire and train GO Box staff
Recurring Reuse Events
Launch Program
• Begin scheduling events and servicing events
• Review incentive structure and marketing strategy to
optimize program uptake and to make program design
adjustments as needed
Food Truck & Farmers Market Partnership
• Launch Spring public outreach activities
• Review incentive structure and marketing strategy to
optimize program uptake and to make program design
adjustments as needed.
Recurring Reuse Events & Food Truck/F.M Partnership
• Ongoing outreach & education, operations, monitoring,
evaluation and reporting
February 2019
April 2019
February -
September 30th,
2019
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Budget:
GO Box Cost Calculations for Internal Use Only
Hours/ Rate/
Setup Quantity Units Subtotal
R&D, Surveying, on-site outreach and analysis 25 $95 $2,375
Drop, wash & return site ops, UX design and implementation 15 $95 $1,425
Backend technical & operational support 8 $95 $760
Vendor set up (container stocking, signage, staff training) 28 $95 $2,660
Setup Costs Subtotal $7,220
Materials
Inventory (~500 reuse items, 1/3 cups and½ containers) 300 $5 $1,500
Drop Boxes ($350 each for drop box 3 $350 $1,050
$255
Drop Box Liners 3 $85
Physical/Digital Marketing Strategy, Collateral and Design 1 $590
Materials Subtotal $3,395
Ongoing Operations
Reuse Coordinator 350 $35 $12,250
Container Washing (5K)* 5,000 $0.17 $850
$760
Customer Support 8 $95
$1,330
Monthly Administration & Reporting 14 $95
Annual Operating Costs Subtotal $15,190
Total 780 $25,805
*Number needed to meet our goal of 5K containers diverted/yr -That's
roughly 100 containers/wk or 10 loads of dishes/wk
Payment Terms
• Initial Payment of $15,000 within 30 days of contract signing
• Mid-Term Payment of $8,000 at 50% of diversion goal reached (500 containers and wash site
set up)
• Final Payment of $2,805 when 100% of diversions reached (1,000 containers and remainder
of Deliverables)
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Supporting Document
REUSABLE EVENTS
CUPS AND CONTAINERS
GO Box makes it easy for your next lunch meeting or event to be Zero Waste!
Summary
At GO Box, we Implement reusable take-out food container & cup programs designed
to be easy to use while mitigating Inventory loss. The need for Reusables (RUs) Is a
growing Issue In the environmental field. Single Use Disposables (SUDs) account for
29% of climate change and our reusable system Is about 200 times better for the
environment than any single use counterpart.
How Our Program Works
1. we supply your caterer or lunch vendor with the appropriately sized, sturdy, BPA
free & microwave safe reusable containers and cups.
2. Individuals obtain our reusable cups and containers when getting their meal
through one of our zero-waste event managers or the GO Box vendor.
3. After eating, used containers are returned to our dropbox or handed to our
attendant.
Value
Most reusable programs are not Implemented because of the logistics around
washing and sanitizing the reusables. GO Box takes care of all that.
We work with our clients to ensure that the zero waste packaging for their catered
event Is streamlined and easy to use. This Includes designing slgnage and
educational material as well as choosing an accountability system that works for them.
whether that be using our proprietary app, a token or deposit system or checking
names off an attendee list.
We report to your company on disposables avoided and the environmental Impact of
each event.
Pricing
Each event and client Is different and our programs are customized to flt client needs.
We'll make customized quotes depending on the event hours and Individuals
attending. The pricing equals to roughly $1.50 per disposable Item diverted.
(415) 637-2339 • lnfo@goboxsfbay.com • www.GOBoxSFBay.com
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: City Manager
Project Manager: Cory Bytof
Extension: 3407
Contractor Name: Paul Liotsakis, GO Box
Contractor's Contact: Paul Liotsakis
Contact's Email: paul@goboxsfbay.com
D FPPC: Check if Contractor/Consultant must file Form 700
Step RESPONSIBLE DESCRIPTION
DEPARTMENT
1 Project Manager a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) & attachments to City
Atty c/o Laraine.Gittens@cityofsanrafael.org
2 City Attorney a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3 Project Manager Forward three (3) originals of final agreement to
contractor for their signature
4 Project Manager When necessary, * contractor-signed agreement
agendized for Council approval
*PSA > $20,000; or Purchase> $35,000; or
Public Works Contract> $125,000
Date of Council approval
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
5 Project Manager Forward signed original agreements to City
Attorney with printed copy of this routing form
6 City Attorney Review and approve hard copy of signed
agreement
7 City Attorney Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
8 City Manager/ Mayor Agreement executed by Council authorized official
9 City Clerk Attest signatures, retains original agreement and
forwards copies to Project Manager
COMPLETED
DATE
10/11/2018
10/11/2018
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