HomeMy WebLinkAboutCD BioMarin & Whistlestop/Eden Housing Project: 999 3rd StreetAGREEMENT FOR PROFESSIONAL SERVICES WITH LAK ASSOCIATES, LLC, TO
SERVE AS PROJECT PLANNER FOR THE BIO MARIN & WHISTLESTOP/EDEN
HOUSING PROJECT PROPOSED AT 999 3RD STREET
This Agreement is made and entered into this \ day of QC,tob-Gf, 2018, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY"), and LAK ASSOCIATES, LLC
(hereinafter "CONTRACTOR").
RECITALS
WHEREAS, BioMarin Pharmaceuticals, the owner of the 999 Third Street project site,
have expressed interest in pursuing a development proposal to consisting of a research and
development facility and will partner with Whistlestop/Eden Housing for a senior housing facility
with support service on the same site (the "BioMarin/Whistlestop project"); and
WHEREAS, the proposed BioMarin/Whistlestop project at 999 3rd Street, would require
planning entitlements including, but not limited to, a General Plan Amendment, Zoning
Amendment (Planned Development) Minor Tentative Subdivision, Use Permit, Design Review
Permit, and Sign Program, and
WHEREAS, given the current workload of CITY staff, the CITY has determined that
professional planning services are needed to supplement the existing staffing through assignment of
this project to an experienced planning consultant with the capacity and expe1tise to process a
project of this nature.
WHEREAS, CONTRACTOR has submitted its proposed "Approach and Scope of Work"
dated July 25, 2018, which is attached hereto as Attachment "A" and incorporated by reference
herein; and
WHEREAS, CONTRACTOR represents that it is qualified to perform such services and
is willing to perform such professional services as hereinafter defined;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY's Project Manager. The Planning Manager is hereby designated the
PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects
of the progress and execution of this Agreement.
B. CONTRACTOR. CONTRACTOR shall assign a single PROJECT DIRECTOR
to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. Sean Kennings is hereby designated as the PROJECT DIRECTOR for
CONTRACTOR. Should circumstances or conditions subsequent to the execution of this
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ORIGINAL
AgTeement Tequire a substitute PROJECT DIRECTOR for any reason, the CONTRACTOR shall
notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide professional services as Contract
PlanneT for the BioMarin/Whistlestop project, including but not limited to review of plans and
application materials, con-espondence with applicant and public and City staff, coordination and
management of City's review of the project, preparation of staffrep011s, analysis of the project for
consistency with adopted Plans and Ordinances, and any other tasks described in Attachment "A",
attached. These services shall be performed under the supervision of the Planning Manager, in
conjunction with the CITY's procedures for processing development entitlements ..
3. DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as
follows: the CITY shall provide suitable workspace, if necessary, which is accessible to telephone
and computer facilities. CITY shall provide CONTRACTOR with copies/sets of project plans and
materials, historical files on this development, local plans, ordinances and reports that are pertinent
to the project that has been assigned to the CONTRACTOR. The CITY shall provide
CONTRACTOR with supervision and direction on processing the development application in
accordance with local procedures.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall
pay CONTRACTOR an hourly rate of $155.00 per hour. The billing amounts authorized under
this Agreement shall not exceed $65,000 without express written approval of the City Manager.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized
invoices submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The te1m of this Agreement shall be for 18 months commencing on October 1, 2018 and
ending on March 31, 2020. Upon mutual agreement of the parties, and subject to the written
approval of the City Manager, the term of this Agreement may be extended for an additional period
of 12 months.
6. TERMINATION.
A. Discretionary. Either paiiy may terminate this Agreement without cause upon
thirty (30) days written notice mailed or personally delivered to the other party.
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B. Cause. Either party may tem1inate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to
cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such
notice, within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of tem1ination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and ' all CITY docmnents or
materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and
materials prepared for or relating to the pe1formance of its duties under this Agreement, shall be
delivered to CITY as soon as possible, but not later than thirty (30) days after termination.
7. OWNERSHJP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any pm-pose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all docun1ents and materials maintained by CONTRACTOR in connection
with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate
with CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
perfonnance of any of their respective obligations hereunder, without the prior written consent of
the other party, and any attempt to so assign this Agreement or any rights, duties or obligations
arising hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall
maintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insm-ance policy in the minimmn amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for
death, bodily injury, personal injury, or property damage.
2. An automobile liability (owned, non-owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) per occurrence.
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3. If any licensed professional perfon11S any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount
of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to
cover any claims arising out of the CONTRACTOR's pe1formance of services under this
Agreement. Where CONTRACTOR is a professional not required to have a professional license,
CITY reserves the right to require CONTRACTOR to provide professional liability insurance
pursuant to this section.
4. !fit employs any person, CONTRACTOR shall maintain worker's
compensation insurance, as required by the State of California, with statutory limits, and employer's
liability insurance with limits ofno less than one million dollars ($1,000,000) per accident for
bodily injury or disease. CONTRACTOR's worker's compensation insurance shall be specifically
endorsed to waive any 1ight of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONTRACTOR m subparagraph A of this section above shall also meet the following
requirements:
1. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, and volunteers, as additional insureds under the policies.
2. The additional insured coverage under CONTRACTOR'S insurance
policies shall be primary with respect to any insurance or coverage maintained by CITY and shall
not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and
noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form
CG20 010413.
3. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall include, in their text or by endorsement, coverage for
contractual liability and personal injury.
4. By execution of this Agreement, CONTRACTOR hereby grants to CITY a
waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against
CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to
obtain any endorsement that may be necessary to effect this waiver of subrogation, but this
provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5. If the insurance is written on a Claims Made Fann, then, following
termination of this Agreement, said insurance coverage shall survive for a period of not less than
five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
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7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primarJ and
noncontributory basis for the benefit of CITY (if agreed to in a wiitten contract or agreement)
before CITY'S own insurance or self-insurance shall be called upon to protect it as a named
insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements
and/or limits shall be available to CITY or any other additional insured party. Furthermore, the
requirements for coverage and limits shall be : (1) the minimum coverage and limits specified in this
Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or
proceeds available to the named insured; whichever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment oflosses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT
MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance
evidencing the insurance coverage required in this Agreement; (2) a copy of the policy
declaration page and/or endorsement page listing all policy endorsements for the commercial
general liability policy, and (3) excerpts of policy language or specific endorsements
evidencing the other insurance requirements set forth in this Agreement. CITY reserves the
right to obtain a full certified copy of any insurance policy and endorsements from
CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to
exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
11. INDEMNIFICATION .
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the
fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and
hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City
lndemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its
obligations or conduct of its operations under this Agreement. The CONTRACTOR's
obligations apply regardless of whether or not a liability is caused or contributed to by the active
or passive negligence of the City Indemnitees. However, to the extent that liability is caused by
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the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's
indemnification obligation shall be reduced in proportion to the City lndemnitees' share of
liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial
proceeding arising from CONTRACTOR'S performance of or operations under this
Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S
option reimburse the City lndemnitees their costs of defense, including reasonable attorneys'
fees, inc1med in defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are
design professional services to be perfonned by a design professional as that term is defined
under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent pem1itted by law,
indemnify, release, defend and hold harmless the City Indemnitees from and against any
CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of CONTRACTOR in the performance of its duties and obligations under this
Agreement or its failure to comply with any of its obligations contained in this Agreement,
except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. In
no event shall the cost to defend charged to the design professional exceed the design
professional' s proportionate percentage of fault.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discliminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national oligin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
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14 . NO THIRD-PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES .
All notices and other communications required or permitted to be given under this
Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the
parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or
if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as
follows:
TO CITY's Project Manager: Raffi Boloyan, Planning Manager
City of San Rafael
TO CONTRACTOR's
Project Director :
1400 Fifth Avenue
San Rafael, CA 94901
Sean Kennings
LAK Associates
3030 Bridgeway, Suite 103
Sausalito, CA 94965
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees
of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17 . ENTIRE AGREEMENT --AMENDMENTS .
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
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C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the tenns and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the tenns and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under
any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments,
unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The
subsequent acceptance by either party of any fee, performance, or other consideration which may
become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding
breach or violation by the other party of any tenn, condition, covenant of this Agreement or any
applicable law, ordinance or regulation.
20. COSTS AND ATTORNEY'S FEES .
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE/ OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work perfmmed under this Agreement, until CONTRACTOR has provided CITY with a
completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and
Certification).
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22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL CONTRACTOR
By:~
Name: 4~ f~IN65
Title: f2 pm (}ve:YL
ATTEST: i1C'BC~
LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
Exhibit A: LAK Associates Planning Services for BioMarin/Whistlestop Project -999 3rd
Street
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City of San Rafael July 25, 2018
Approach and Scope of Work
LAK Associates, LLC is pleased to submit this Scope of Work for the management and oversight
of the BioiVlarin/Whistlestop 999 3 rd Street project application and Environmental Impact
Report (EIR). As planners we are sensitive to our clients' objectives for creating and
maintaining a superior and legally defensible document. Our focus is to make the
environmental analysis and report preparation run as smoothly and timely as possible. We will
work with the Applicant and the City of San Rafael to comprehensively and expeditiously
prepare the project review and management, including preparation of staff reports, noticing,
presentations and oversight and r"eview of the EIR preparation.
We will review the available background information, including all materials on file, plans and
supporting data as well as reports prepared by City staff. If there are any critical gaps in the
data, we will identify the methodologies required to obtain the necessary materials. We will
then identify the necessary steps to achieve project approval and schedules required to gain
these approvals. Working with the city staff, we will strive to create an efficient and
appropriate work plan to satisfy both the applicant and the greater San Rafael community.
LAK Associates will work with Raffi Boloyan of the City of San Rafael to achieve the EIR timeline
and submittal deadlines. Working with the appropriate members of City staff, LAK will
coordinate review and approval efforts to ensure a streamlined permitting process. LAK will
also assist the environmental consultant to help coordinate with local community leaders to
receive input and support during the preparation of the EIR. This scope of work assumes a
project timeline of approximately 18 months.
For the 999 3rd Street project, LAK Associates would perform the following general services:
• Review of the City's General Plan, Zoning Ordinance, SRCC PD, reports and other
background materials relevant to the proposed development site, including relevant
existing or proposed projects within the City and Marin County.
• Review of proposed development plans and application materials prepared by
applicant.
• Meetings with the Bio Marin design team, as directed by City of San Rafael.
• Meetings, as directed by the City of San Rafael, from time to time, with City staff,
federal, state and local agency staff, interested stakeholders, including special interest
groups and individuals to further the objectives of the applicant.
• Meetings with the BioMarin Project Team, as directed by the City of San Rafael, to
review administrative drafts for CEQA and other environmental documents prior to
public notice and comment periods.
• Telephone and electronic communication, as necessary, to facilitate the project
application process.
• Assistance in the identification, selection and management of environmental
consultants, as directed by City of San Rafael and applicant.
Attachment A
City of San Rafael July 25, 2018
• Written staff reports, memoranda, letters, and other documentation, as requested by
the City of San Rafael.
• Oral presentations, as required.
• Other, unspecitied services, as requested by City of San Rafael.
Task 1.0 -Provide Planning and Project Management
1.1 Assist Applicant to revise and refine application based on City of San Rafael's
development standards and design guidelines, staff recommendations and community
input. Schedule, prepare and help facilitate public hearings or meetings for draft
project review and determination.
Products:
Schedule:
Project Description: 20 -50 hours
Months one and two
1.2 Provide overall planning review and management of application. Conduct application
review, prepare internal City referrals, staff report preparation and noticing and
presentations to the Design Review Board, Planning Commission and City Council, as
needed.
Products:
Schedule:
Staff Reports, Noticing, Public Hearings: 100-150 hours
Ongoing
Weekly or bi-weekly status reports, in electronic mail format, can be submitted to the Applicant
planner for review and discussion. Monthly status reports, using the format developed by the
City of San Rafael, will submitted to the appropriate staff contact for review and discussion.
Action items, with responsibilities and schedules will be included with both types of reports.
Draft and final documents will be submitted to City Staff in Microsoft Word format, Adobe PDF,
or compatible files as determined by the City. In addition, all printed materials will be prepared
in the most appropriate format to permit ease of photocopying, as defined by the Planning
Department.
Environmental Impact Report Coordination and Oversight
The EIR process could take between 8 to 12 months and LAK will work with City staff to oversee
deliverables. LAK would provide the following services:
Task: 2.0 -Preparation of EIR -6 to 8 months
2.1 Assist City of San Rafael with selecting an environmental consultant, as needed.
Coordinate with environmental consultant to develop schedule of deliverables. Ensure
finished reports are circulated within City of San Rafael departments for review and
City of San Rafael July 25, 2018
comment. LAK would facilitate periodic meetings to review status of EIR. Prepare
comments and review final Ad min Draft EIR.
Product:
Schedule:
Meeting:
Admin Draft EIR: 40 hours
Four to Six Months
BioMarin/San Rafael comment review meeting
2.2 Review screen-check Draft EIR and provide feedback prior to Draft EIR release.
Schedule and facilitate public comment hearing for Draft EIR comments.
Product:
Schedule:
Meeting:
Public Comments: 10 hours
Two weeks for Screen Check review: 45 days for public comment
Public Comment Hearing
2.3 Facilitate review/evaluation of public comments. Coordinate/facilitate consultants'
meeting to receive/review comments. Maintain schedule for preparation of responses
to comments and review draft responses to comments.
Product:
Schedule:
Administrative Draft Final EIR: 20 hours
Two weeks to four weeks
2.4 Review the Administrative Draft Final EIR and prepare draft comments for internal
review. Coordinate with inter-City and State agencies to review and provide
comments. Manage environmental consultant in preparation and printing/distribution
of Draft Final EIR. Coordinate/facilitate public hearing(s} on Draft Final EIR.
Product:
Schedule:
Review BioMarin/City Comments: 20 hours
Two to three weeks for Adm in Final Draft EIR
2.5 Review screen-check Final EIR and provide feedback prior to Final EIR release.
Product: Screen Check Comments: 10 hours
Schedule: Two weeks for Screen Check review
2.6 Manage environmental consultant in preparation of Final EIR. Manage environmental
consultant in distribution of Final EIR. Manage certification of Final EIR and
manage/prepare findings. Manage approval process for Final EIR. Prepare/distribute
Notice of Determination (NOD).
Product: Printed Final EIR, NOD: 10 hours
Schedule: Two to four weeks
Meeting: Planning Commission/ City Council Hearing
City of San Rafael July 25, 2018
BUDGET AND HOURLY BILLING RATES
Based on the level of effort required to manage and oversee the proposed project, LAK
Associates w011ld contr;:ic:t ;:it a rate consistent with a Senior Planner or Senior Project Manager.
As such, the current billing rates for LAK Associates is listed below. The rates shown include all
individual costs, including administrative time and time spent in hearings, workshops and
meetings. Extra Services, as requested and/or authorized by the Planning Manager, will be
charged at the rates shown below. Travel expenses will comply with the schedule developed by
the City of San Rafael. Only out-of-pocket travel related expenses, including fuel and pre-diem
costs, will be charged to this project.
Team Member
Sean Kennings
755 Lindaro Permit Extension:
Billing Rate/Hour
$155
Conceptual DRB and Planning Commission:
Pre-App Environmental Review RFP Preparation:
Planning Review and Coordination:
EIR Coordination and Review:
$1,551
$9,067.50
$3,022.50
200-hours -not to exceed $31,000
120-hours -not to exceed $18,600
Total Not to Exceed: $65,000
LAK Associates already carries the level of insurance required by the City of San Rafael.
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Community Development-Planning Division
Project Manager: Raffi Boloyan, Planning Manager
Extension: 3095
Contractor Name: LAK Associates, LLC (Sean Kennings)
Contractor's Contact: (415) 533-2111
Contact's Email: sean@lakassociates.com
D FPPC: Check if Contractor/Consultant must file Form 700
Step RESPONSIBLE DESCRIPTION
DEPARTMENT
1 Project Manager a. Email PINS Introductory Notice to Contractor
b. Email contract (in Word) & attachments to City
Atty c/o Laraine.Gittens@cityofsanrafael.org
2 City Attorney a. Review, revise, and comment on draft agreement
and return to Project Manager
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3 Project Manager Forward three (3) originals of final agreement to
contractor for their signature
4 Project Manager When necessary, * contractor-signed agreement
agendized for Council approval
*PSA > $20,000; or Purchase> $35,000; or
Public Works Contract> $125,000
Date of Council approval
PRINT CONTINUE ROUTING PROCESS WITH HARD COPY
5 Project Manager Forward signed original agreements to City
Attorney with printed copy of this routing form
6 City Attorney Review and approve hard copy of signed
agreement
7 City Attorney Revie,w and approve insurance in PINS, and bonds
(for Public Works Contracts)
8 City Manager/ Mayor Agreement executed by Council authorized official
9 City Clerk Attest signatures, retains original agreement and
forwards copies to Project Manager
COMPLETED
DATE
8/16/2018
8/16/2018
8/22/2018
8/17/2018
8/24/2018
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