The URL can be used to link to this page

Home My WebLink AboutPW 2017 Storm Damage Repair #70 Irwin Street____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: 12/17/2018 Disposition: Resolution 14615 Agenda Item No: 4.g Meeting Date: December 17, 2018 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: Bill Guerin, Director of Public Works City Manager Approval: _________ TOPIC: 2017 STORM DAMAGE REPAIR – #70 IRWIN STREET SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO ALLOCATE AN ADDITIONAL CONTINGENCY OF $65,000 FOR THE REPAIR OF 2017 STORM DAMAGE AT #70 IRWIN STREET, PROJECT NO. 11308. RECOMMENDATION: Adopt a resolution authorizing the City Manager to allocate additional contingency in the amount of $65,000 for the 2017 Storm Damage Repair - #70 Irwin Street. BACKGROUND: In January 2017, the City of San Rafael, as well as other communities throughout California, experienced a significant storm event. On February 14, 2017, the President declared a major disaster, making federal disaster aid available to 34 counties, including Marin County. From January 3, 2017 to January 12, 2017 a ‘slip-out’ (or landslide) occurred adjacent to #70 Irwin Street. At the time of the incident, the slip-out affected the entire section of Irwin Street and in the spring of 2017 the roadway was closed due to its instability. The City has applied for Federal Emergency Management Agency (FEMA) assistance for this federally declared disaster. On July 9, 2018 the City of San Rafael received correspondence from FEMA acknowledging this site as being eligible for federal reimbursement. The Public Works Engineering division designed a concrete soldier pile wall system with tiebacks at this location. The repair includes the installation of multiple drilled concrete piles and concrete wall systems with tiebacks, as well as grading and drainage to safely stabilize the site. This roadway repair project falls within the Class 1 categorical exemption from environmental review under the California Environmental Quality Act (“CEQA”, 14 Cal Code Regs §15301). On September 4, 2018, the San Rafael City Council Authorized the City Manager to award the construction to Valentine Corporation in an amount of $1,129,369.00 with an authorized construction contingency of $115,631.00. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 ANALYSIS: The complex construction project is well underway, and the road is expected to re-open in the early spring of 2019. During construction, the project team determined that the lower wall system, which is located within the back yards of #32, #36, and #40 Glenaire Drive, needed to be extended to fully protect the home at 32 Glenaire. The cost of this additional work utilized a majority of the existing contingency. At this time the project is more than 50% completed. The remaining work includes the construction of the larger wall systems, the installation of drainage systems and the reconstruction of Irwin Street. The drainage changes on Glenaire will likely conflict with existing utilities and the remaining contingency may not be sufficient to accommodate those conflicts. Staff recommends allocating an additional $65,000 to ensure the project can be successfully completed. PUBLIC OUTREACH: The City, as well as the contractor, are in close contact with the adjacent property owners and other neighbors with regard to the repairs and the schedule for completion of this important project. FISCAL IMPACT: Funding for this request is available in the Gas Tax Fund (fund no. #206). OPTIONS: The City Council has the following options to consider relating to this matter: 1.Adopt the resolution as presented. 2.Do not authorize the City Manager to increase the appropriations for the project . If this option is chosen, the City and its contractor may not be able to address unforeseen conditions that may arise at the site. RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to allocate additional contingency in the amount of $65,000 for the 2017 Storm Damage Repair - #70 Irwin Street. ATTACHMENT: 1.Resolution RESOLUTION NO. 14615 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE CITY MANAGER TO ALLOCATE AN ADDITIONAL CONTINGENCY OF $65,000 FOR THE REPAIR OF 2017 STORM DAMAGE AT #70 IRWIN STREET, PROJECT NO. 11308. WHEREAS, on the 27th day of June 2018, pursuant to due and legal notice published in the manner provided by law, inviting sealed bids or proposals for the work hereinafter mentioned, as more fully appears from the Affidavit of Publication thereof on file in the office of the City Clerk of the City of San Rafael, California, the City Clerk of said City did publicly open, examine, and declare all sealed bids or proposals for doing the following work in said City, to wit: “2017 Storm Damage Repair - #70 Irwin Street” City Project No. 11308 in accordance with the plans and specifications therefore on file in the Department of Public Works, 111 Morphew Street, San Rafael; and WHEREAS, on September 4, 2018 The City Council of the City of San Rafael awarded the construction contract to Valentine Corporation and authorized a contingency in the amount of $115,631.00 ; and WHEREAS, staff recommends increasing the contingency by an additional $65,000.00 to cover unforeseen conditions at the site ; and WHEREAS, this project consists of making repairs to infrastructure damage caused by the major 2017 storm event, and qualifies for assistance from the Federal Emergency Management Agency (“FEMA”); and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: 1.An additional contingency amount of $65,000 shall be appropriated for City Project No. 11308, from the Gas Tax Fund #206. 2.The City Manager is hereby authorized to take any and all such actions and make changes as may be necessary to accomplish the purpose of this resolution. I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 17th day of December 2018 by the following vote, to wit: AYES: NOES: ABSENT: COUNCILMEMBERS: Bushey, Colin, Gamblin, McCullough & Mayor Phillips COUNCILMEMBERS: None COUNCILMEMBERS: None LINDSAY LARA, City Clerk File No.: 16.11.46