HomeMy WebLinkAboutPW Tamalpais Avenue Queue Cutter Project 2015AGREEMENT FOR PROFESSIONAL SERVICES WITH
1MVILEY-HORN AND ASSOCIATES, INC.
FOR PROFESSIONAL ENGINEERING SERVICES
This Agreement is made and entered into this day of "&mJWK , 2015, by and
between the CITY OF SAN RAFAEL (hereinafter "CITY'), and KIMLEY-HORN AND ASSOCIATES,
INC. (hereinafter "CONTRACTOR")
RECITALS
WHEREAS, the CITY has determined that additional professional services are required in
connection with the Re -Bid of the Regional Transportation System Enhancements Project, and that
professional services also are required in connection with the design of the Tamalpais Avenue Queue
Cutter Improvements Project; and
WHEREAS, the CONTRACTOR has agreed to render such services.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. The Director of Public Works is hereby designated the
PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the
progress and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. Kevin Aguigui is hereby designated as the PROJECT DIRECTOR for
CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement
require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY
within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide the services outlined in the Scope of
Services marked as Exhibit "A," attached hereto, and incorporated herein.
3. DUTIES OF CITY.
CITY shall compensate CONTRACTOR as provided in Paragraph 4, and shall perform the
duties as described in Exhibit "A" attached hereto and incorporated herein.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall pay
CONTRACTOR on a time and materials basis for services rendered in accordance with the rates shown
on the current fee schedule as described in Exhibit "A" attached and incorporated herein, in an amount not
to exceed $164,260.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence upon the date of execution of this Agreement and end
on June 30, 2017 when the work shall have been completed, unless the parties agree to extend this Agreement
for another 90 days, as approved in writing 'by City Manager.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30)
days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written
notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the
cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15)
day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur
additional obligations under any provision of this Agreement without the prior written consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for
or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as
possible, but not later than thirty (3 0) days after termination.
7. OWNERS1, HP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with the
performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said
property for any purpose, including projects not contemplated by this Agreement.
S. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection
and audit, all documents and materials maintained by CONTRACTOR in connection with its performance
of its duties under this Agreement. CONTRACTOR shall fiilly cooperate with CITY or its agent in any
such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the other
party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall
be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the tern of this Agreement, CONTRACTOR shall maintain, at
no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one
million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily
injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy hi
the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be performed
under this Agreement, a professional liability insurance policy in the minimum amount of two million dollars
($2,000,000) per occurrence/four million dollars ($4,000,000) aggregate, to cover any claims arising out of
the CONTRACTOWs performance of services under this Agreement. Where CONTRACTOR is a
professional not required to have a professional license, CITY reserves the right to require CONTRACTOR
to provide professional liability insurance pursuant to this section.
4. If it employs any person, CONTRACTOR shall maintain worker's compensation
and employer's liability insurance, as required by the State Labor Code and other applicable laws and
regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to
CONTRACTOR's officers and employees. CONTRACTOR's worker's compensation insurance shall be
specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in
subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance, the insurance policies shall be
specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additionally
named insureds under the policies.
3
2. The additional insured coverage under CONTRACTOR'S insurance policies shall
be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's
insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in
CONTRACTOR'S policies shall be at least as broad as ISO form CG20 0104 13.
3. Except for professional liability insurance, the insurance policies shall include, in
their text or by endorsement, coverage for contractual liability and personal injury.
4. The insurance policies shall be specifically endorsed to provide that the insurance
carrier shall not cancel, terminate or otherwise modify the terns and conditions of said insurance policies
except upon ten (10) days written notice to the PROJECT MANAGER.
5. If the insurance is written on a Claims Made Form, then, following termination of
this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement coinciding
with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to
contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit
of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance
shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds
broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be
available to CITY or any other additional insured party. Furthermore, the requirements for coverage and
limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage
and maximum limits of coverage of any insurance policy or proceeds available to the named insured;
whichever is greater.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's
insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and
shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall
provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other
additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY
shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing
payment of losses and related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or
CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage
required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all
policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or
specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY
reserves the right to obtain a full certified copy of any insurance policy and endorsements from
CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later.
The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City
Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless
CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and
against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited
to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising
out of CONTRACTOR'S performance of its obligations or conduct of its operations under this
Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or
contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that
liability is caused by the active negligence or willful misconduct of the City Indemnitees, the
CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees'
share of liability for tine active negligence or willfid misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event
the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising
from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall
provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their
costs of defense, including reasonable attorneys' fees, incurred in defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are design
professional services to be performed by a design professional as that term is defined under Civil Code
Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend
and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or
relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its
duties and obligations under this Agreement or its failure to comply with any of its obligations contained
in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of
CITY.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement,
and shall survive the termination or completion of this Agreement for the full period of time allowed by
law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex,
race, color, religion, ancestry, national origin or disability in connection with or related to the performance of
its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement.
CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances,
codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its
officers, agents and employees from any and all damages, liabilities, penalties, fries and all other
consequences from any noncompliance or violation of any laws, ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any
third party, any benefit or right owed by one party, under the terns and conditions of this Agreement, to the
other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or deposited
with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified.
Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with
the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager:
TO CONTRACTOR's Project Director:
Dean Allison
Director of Public Works
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
Kevin Aguigui
Kimley-Horn and Associates, Inc.
1300 Clay Street, Suite 325
Oakland, CA 94612
M
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and
employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY.
CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers,
agents and employees be that of an Independent Contractor and not that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject
matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject matter of
this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except by a
written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and
conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and
conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under
this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract
or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of this
Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other tern,
covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or
other tern, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of
any fee, performance, or other consideration which may become due or owing under this Agreement, shall
not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition,
covenant of this Agreement or any applicable law, ordinance or regulation.
i
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terns and conditions of this Agreement, or
arising out of the performance of this Agreement, may recover its reasonable costs (including claims
administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business
license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and
federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed
under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue
Service Form W-9 (Request for Taxpayer Identification Number and Certification).
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year
first above written.
CITY OF SAN RAFAEL CONTRACTOR
. hget R',,, ,
ESTIiER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
ROBERT F. 1
,61�i)pAttorna
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Name:
Title: V11I
Kimlep Horn
SCOPE OF WORK
RE -BID OF THE REGIONAL TRANSPORTATION SYSTEM PROJECT
Task 1: Additional Design
This task consists of additional services to include several additional project elements
including:
• Replacement of existing traffic signal interconnect cable;
• Additional traffic controller cabinet upgrades;
• Additional field reviews and coordination with SMART (civil elements);
• Additional meetings and field reviews with Caltrans Environmental;
• Preparation of Landscape and Irrigation Plans.
The additional effort consists of preparing additional plan sheets, revising technical
specifications to include additional bid items and revising the engineer's estimate for the
items listed. The additional plan sheets include design plans and additional construction
details. The additional meetings include coordination with Caltrans Environmental including
field reviews with staff as reviews were being conducted on the environmental documents.
The coordination with SMART includes design modifications to accommodate those civil
elements that have been constructed by SMART and coordination with the RTSE civil
designs.
Additionally, the Landscape and Irrigation Plans included details for the tie into the irrigation
system to be installed by the Puerto Suello project.
Task 2: Preparation of Re -Bid Documents
This tasks includes the effort to analyze the original bid and determine the high cost items for
the RTSE project. Based on that assessment, Kimley-Horn will coordinate with the City on
the desired modifications to the design plans, technical specifications and cost estimate to
produce a revised PS&E document set for re -advertising.
TAMALPAIS AVENUE QUEUE CUTTER IMPROVEMENTS PROJECT
Task 1: Prepare Concept and Detailed Designs
Kimley-Horn will prepare the concept and detailed designs (plans, specifications and
estimate) for the queue cutters including poles, pull boxes, conduits, changeable message
signs, conductors, cabinets, interfaces with SMART for railroad preemption, sidewalks, curb
ramps, pavement marking, signs and tree wells. The designs will include all design details
1300 Cla Street. S ite 325,'Oa 'land CA 94612 / 5,10 625^07,12
imley>» Horn
Page 2
for the installation of the queue cutter signal and civil elements. The design will include the
City's custom poles and mast arms.
Kimley-Horn will prepare the conductor and equipment schedules for the queue cutters.
Existing utilities including water lines/laterals, electric lines/vaults, sanitary sewers, and storm
drains will also be shown on the plans.
Kimley-Horn will prepare a preliminary engineer's opinion of probable construction cost based
on recent bid results available for similar projects in the City. The estimate will be in the
format of a bid item listing.
Kimley-Horn will prepare the Technical Specifications and Special Provisions for inclusion
into the overall project bid package. The Technical Specifications will be written in the format
of the 2010 Caltrans Standard Specifications.
Deliverables:
Design Plans (75%, 100% and Final stages)
Technical Specification (100% and Final stages)
Engineer's Estimate (100% and Final stages)
Task 2: Coordination with Agencies
Kimley-Horn will coordinate with the regulatory agencies that are required to review and
approve of the proposed queue cutter design and related modifications including SMART and
the CPUC. For this task, Kimley-Horn will meet with CPUC and SMART as needed to
coordinate the reviews and approvals for the intersection modifications including the
preparation of the railroad preemption calculations at all three queue cutter locations and the
preparation of the GO 88-B application package (one for each queue cutter).
Deliverables:
Preemption Calculations
GO 88-B Application Packages
Task 3: Design Services During Construction
Kimley-Horn will provide design support during the construction phase of this project on an
as -needed basis. The services include attendance at the pre -construction meeting, reviewing
submittals and shop drawings, as required in the project Special Provisions, attending field
meetings, responding to RFIs to provide clarification of plans and/or specifications (assumed
up to five RFIs), and conducting a field review to prepare a punch list when there has
substantial completion.
Kimley-Horn will review up to two (2) Contract Change Orders (CCO) for design changes as
part of this task. Kimley-Horn shall have no responsibility for any contractor's means,
methods, techniques, equipment choice and usage, sequence, schedule, safety programs, or
Kide »> Horn
Page 3
safety practices, nor shall Kimley-Horn have any authority or responsibility to stop or direct
the work of any contractor.
Kimley-Horn's visits (assumed up to three site visits) will be for the purpose of endeavoring to
provide the City a greater degree of confidence that the completed work of its contractors will
generally conform to the construction documents prepared by Kimley-Horn, and Kimley-Horn
neither guarantees the performance of contractors, nor assumes responsibility for any
contractor's failure to perform its work in accordance with the contract documents.
We have also included the preparation of record drawings as part of this task. These efforts
include the preparation of record drawings of the traffic signals upgrades, civil improvements
and signal interconnect from the City's Public Works' Inspector and the Contractor's redlined
plans for each plan sheet. Kimley-Horn will submit the "Record Drawings" to the City on
reproducible mylars and provide the project drawings in AutoCAD format (2009 version or
later).
Deliverables:
• Pre -construction meeting agenda and minutes
• Responses to RFIs
• Assistance with reviews and responses to contract change orders
• Record Drawings
Task 4: Preemption Timings
Kimley-Horn will prepare the railroad preemption signal timings in the downtown area
including the queue cutters and adjacent traffic signals (up to 12 locations). This includes
preparing the timing parameters, entering the parameters in the traffic controllers and running
tests locally at the controller cabinets (without trains). Kimley-Horn will coordinate closely
with the controller manufacturer and other City support staff on the development, input and
local testing of the timings.
Once the preemption timings have been tested locally, Kimley-Horn will coordinate with
SMART and the City on running tests between the SMART railroad cabinet and the traffic
controller cabinet with the preemption timings. During these tests, Kimley-Horn will observe
and fine tune the preemption timings as needed to optimize the traffic signal operations.
Deliverable:
• Preemption Signal Timings
Task 5: Preemption Signal Timing Plans
Kimley-Horn will prepare the signal timing and coordination plans that will operate in
conjunction with the railroad preemption operations. The purpose of these timing plans is to
provide signal timings that will serve traffic at those locations not operating with preemption
when preemption is operating in the downtown area due to SMART train arrivals. The signal
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Kimlep Horn
Page 4
timing plans will be prepared for those intersections in the downtown area that will not
operate with railroad preemption, but will be impacted by preemption operations (up to 8
locations) This effort includes preparing the timing plans, entering the timings in the traffic
controllers, and conducting testing and field fine tuning of the timing plans when there are
preemption operations in place at the intersections that will operate with preemption. We
have assumed that up to four weekday peak period timing plans will be prepared under this
task (AM, Midday, PM and off-peak). The field fine tunings of the timings may be performed
in conjunction with the testing and fine tunings of the preemption timings (under Task 4). We
have assumed that others will collect any new traffic counts for use with the development of
the timing plans under this task.
Deliverable:
• Preemption Signal Timing Plans
FEE ESTIMATE
Our estimated fee to perform the services described above is $164,260. The table below
summarizes the costs per task which includes all administrative costs and direct expenses.
� A, ^' f- 1'-T--r-n-"
T- - .., .. fn
Re -Bid of the Regional Transportation System Enhancements
1 Additional Design and
Field Reviews/Meetings
2 Preparation of Re -Bid Documents
Tamalpais Avenue Queue Cutter Improvements
1 Prepare Concept and Detailed Designs
2 Coordination with Agencies
3 Design Services During Construction
4 Preemption Timings
5 Preemption Signal Timing Plans
Direct Expenses
TOTAL:
iml�i`h�rn�,Ca
$31,000
$4,000
$48,000
$12,100
$17,490
$26,640
$24,160
$870
$164,260
15 �6�2
Kimley>»Horn
Page 5
Thank you for the opportunity to provide these services. Please contact me directly if there are
any questions or concerns with any part of our proposal I can be reached at (510) 350-0217
(office), (510) 393-6232 (cell) or kevin.aauiouie.kimlev-horn.com.
Sincerely,
Kevin Aguigui, P.E., E.E., CSEP
Project Manager
PROFESSIONAL SERVICES AGREEMENT/CONTRACT
COMPLETION CHECKLIST AND ROUTING SLIP
Below is the process for getting your professional services agreements/contracts finalized and
executed. Please attach this "Completion Checklist and Routing Slip" to the front of your
contract as you circulate it for review and signatures. Please use this form for all vrofessional
services agreements/contracts (not just those requiring City Council approval).
This process should occur in the order presented below.
Step
Responsible
Description
° Completion
Department
Date
1
City Attorney
Review, revise, and comment on draft
agreement.
2
Contracting Department
Forward final agreement to contractor for
0 VC pro tv r'^^
their signature. Obtain at least two signed
-fA-yaa wikt
-o
originals from contractor.
Gr
3
Contracting Department
Agendize contractor -signed agreement for
Amp^1 I
Council approval, if Council approval
CX, .-/- i I
necessary (as defined by City Attorney/City
Ordinance*).
0 v? r�ra`
4
City Attorney
Review and approve form of agreement;
�'
bonds, and insurance certificates and
�p'� .-
t7
endorsements.
5
City Manager / Mayor / or
Agreement executed by Council authorized
Department Head
official.
6
City Clerk
City Clerk attests signatures, retains original
g.
agreement and forwards copies to the
contracting department.
To be completed by Contracting Department:
Project Manager: Dean Allison Project Name: RTSE Proiect-Tamalpais Avenue Queue
Cutter Improvements Proiect (Kimlev-Horn)
Agendized for City Council Meeting of (if necessary): o%r_ it 116 11 �' FPPC : ❑ , check if required
If you have questions on this process, please contact the City Attorney's Office at 485-3080.
* Council approval is required if contract is over $20,000 on a cumulative basis.
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: Use this cover sheet with each submittal of a staff report before approval
by the City Council. Save staff report (including this cover sheet) along
with all related attachments in the Team Drive (T:) 4 CITY COUNCIL
AGENDA ITEMS --> AGENDA ITEM APPROVAL PROCESS -> [DEPT -
AGENDA TOPIC]
Agenda Item #
Date of Meeting: 11/16/2015
From: Dean Allison
Department: Public Works
Date: 11/5/2015
Topic: AWARD PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND
ASSOCIATES, INC. FOR THE TAMALPAIS AVENUE QUEUE CUTTER IMPROVEMENTS
PROJECT.
Subject: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR THE DESIGN
OF THE TAMALPAIS AVENUE QUEUE CUTTER IMPROVEMENTS PROJECT IN AN AMOUNT
NOT TO EXCEED $129,260.
Type: ® Resolution ❑ Ordinance
❑ Professional Services Agreement ❑ Other:
APPROVALS
® Finance Director
Remarks: Van -no change
® City Attorney
Remarks: LG -Approved 11/5/15 with minor changes.
® Author, review and accept City Attorney / Finance changes
Remarks: all changes have been accepted - LB
M City Manager
Remarks:
FOR CITY CLERK ONLY
File No.•
Council Meeting:
Disposition: