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Home My WebLink AboutCC SA Agenda 2019-01-221 SAN RAFAEL CITY COUNCIL – TUESDAY, JANUARY 22, 2019 SPECIAL MEETING AT 5:00 PM CITY MANAGER’S CONFERENCE ROOM, CITY HALL 1400 FIFTH AVENUE, SAN RAFAEL, CALIFORNIA 1. Bicycle and Pedestrian Advisory Committee Interviews Interview Applicants and Consider Appointments to Fill Four Four-Year Terms and One Four-Year Alternate Term to the End of November 2022, and Two Unexpired Four-Year Terms to the End of November 2019 on the San Rafael Bicycle and Pedestrian Advisory Committee Due to the Expiration of Terms of Tim Gilbert, Kate Powers, Kevin Hagerty, Daniel “DJ” Allison, Alternate Member Gerald Belletto and the Resignation of Joakim Osthus and Amy Beresford (CC) Recommended Action – Interview Applicants and Make Appointments REGULAR MEETING COUNCIL CHAMBERS, CITY HALL 1400 FIFTH AVENUE, SAN RAFAEL, CALIFORNIA AGENDA OPEN SESSION – COUNCIL CHAMBERS, CITY HALL 1. None. CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM, CITY HALL 2. Closed Session: None. OPEN TIME FOR PUBLIC EXPRESSION – 7:00 PM The public is welcome to address the City Council at this time on matters not on the agenda that are within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the City Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than two minutes and should be respectful to the community. CITY MANAGER’S REPORT: 3. City Manager’s Report: CONSENT CALENDAR: The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote. 4. Consent Calendar Items: 2 a. Approval of Minutes Approve Minutes of City Council / Successor Agency Regular Meetings of December 3, 2018 and December 17, 2018 and Special City Council Meeting of December 17, 2018 (CC) Recommended Action – Approve as submitted b. Bicycle and Pedestrian Advisory Committee Youth Member Reappointment Reappoint Youth Member Shoshana Harlem to the San Rafael Bicycle and Pedestrian Advisory Committee for a Two-Year Term to Expire at the End of December 2020 (CC) Recommended Action – Approve staff recommendation c. Design Review Board Vacancy Call for Applications to Fill One Unexpired Four-Year Term on the San Rafael Design Review Board to the End of June 2020, Due to Retirement of Term of Robert ‘Bob’ Huntsberry (CC) Recommended Action – Approve staff recommendation d. Legislative Advocacy Services Resolution Authorizing the City Manager to Execute an Agreement with Emanuels Jones & Associates for Legislative Advocacy Services, for a Period Beginning January 1, 2019 and Ending December 31, 2020, in an Amount Not-to-Exceed $83,650 (CM) Recommended Action – Adopt Resolution e. Affordable Housing Agreement - 1200 Irwin Street Project Twelve-Month Review of Below Market Rate (BMR) Agreement Addressing Rent/Lease Options for the Mission/Irwin Carriage Houses Residential Development at 1200 Irwin Street; APN 014-013-05 (CD) Recommended Action – Accept report f. City Quarterly Investment Report Accept the City of San Rafael Quarterly Investment Report for the Quarter Ending December 31, 2018 (Fin) Recommended Action – Accept report g. FY 2018-19 Fleet Vehicle Purchases: Two Fire Engines Resolution Authorizing the City Manager to Purchase One Type 1 and One Type 6 Engine for the Fire Department for a Not-to-Exceed Amount of $900,000 (PW) Recommended Action – Adopt Resolution h. Essential Facilities Consultants Contract Amendments 1) Resolution Authorizing the City Manager to Allocate Design Contingencies Previously Approved in the Essential Facilities Strategic Plan Budget to Amend the Professional Services Agreements with Mary McGrath Architects for Additional Services Related to Phase 1 Essential Facilities Projects (Fire Station 52 and the Fire Station 57) As Necessary for Additional Services in An Amount Not to Exceed $60,324 (PW) 3 Recommended Action – Adopt Resolution 2) Resolution Authorizing the City Manager to Allocate Design Contingencies Previously Approved in the Essential Facilities Strategic Plan Budget to Amend the Professional Services Agreements with Kitchell CEM Inc. for Additional Services Related to Phase 1 Essential Facilities Projects (Fire Station 52 and the Fire Station 57) As Necessary for Additional Services in An Amount Not to Exceed $49,980 (PW) Recommended Action – Adopt Resolution i. Engineering Services Associate with 2017 Storm Damage Repairs Resolution Approving and Authorizing the City Manager to Execute a First Amendment to the Agreement with Park Engineering for Engineering Support in Association with the 2017 Storm Damage Repairs, In the Amount of $62,634.48, for a Total Contract Not-to-Exceed Amount of $136,689.98 (PW) Recommended Action – Adopt Resolution j. 2017 Storm Damage Repair - #21 San Pablo Accept Completion of the 2017 Storm Damage Repair at 21 San Pablo Avenue (City Project No. 11330) and Authorize the City Clerk to File the Notice of Completion (PW) Recommended Action – Approve staff recommendation SPECIAL PRESENTATION: 5. Special Presentation: a. Marin County Major Crimes Task Force Update Presentation on Marin County Major Crimes Task Force (PD) PUBLIC HEARING: 6. Public Hearing: a. “TEFRA” Public Hearing for Tax-Exempt Financing - 55 Fairfax Street Resolution Approving Issuance of a Revenue Note by the California Municipal Finance Authority for the Purpose of Providing Financing for a Residential Rental Housing Facility Known as Casa Vista Apartments at 55 Fairfax Street, Pursuant to the Tax and Equity Fiscal Responsibility Act (“TEFRA”) (CD) Recommended Action – Adopt Resolution OTHER AGENDA ITEMS: 7. Other Agenda Items: a. Professional Service Agreements for General Plan 2040 Technical Support Resolutions Authorizing the City Manager to Execute Professional Services Agreements for Technical Support for Development of the General Plan 2040 and the Downtown Precise Plan Totaling an Amount Not to Exceed $1,458,933 (CD) 1) Resolution Authorizing the City Manager to Execute an Agreement for Professional Services with Placeworks, Inc. to Serve as Environmental Impact Review (EIR) and 4 Engineering and Infrastructure Technical Consultant for the General Plan 2040, with a Two-Year Term and Two Optional One-Year Extensions for a Total Contract Amount Up to $569,069 Recommended Action – Adopt Resolution 2) Resolution Authorizing the City Manager to Execute an Agreement for Professional Services with Opticos Design, Inc. to Serve as General Plan Community Design and Downtown Precise Plan Technical Consultant for the General Plan 2040, With a Two-Year Term and Two Optional One-Year Extensions for a Total Contract Amount Up to $493,500 Recommended Action – Adopt Resolution 3) Resolution Authorizing the City Manager to Execute an Agreement for Professional Services with BAE Urban Economics, Inc. to Serve as Economic and Fiscal Technical Consultant for the General Plan 2040, with a Two-Year Term and Two Optional One-Year Extensions for a Total Contract Amount Up to $123,365 Recommended Action – Adopt Resolution 4) Resolution Authorizing the City Manager to Execute an Agreement for Professional Services with Fehr & Peers Associates, Inc. to Serve as Transportation Technical Consultant for the General Plan 2040, With a Two-Year Term and Two Optional One-Year Extensions for a Total Contract Amount Up to $273,000 Recommended Action – Adopt Resolution b. Wildfire Prevention and Protection Action Plan Wildfire Prevention and Protection Action Plan Informational Report (FD) Recommended Action – Accept informational report on draft Action Plan COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 8. Councilmember Reports: SAN RAFAEL SUCCESSOR AGENCY: 1. Consent Calendar: a. Successor Agency Quarterly Investment Report Acceptance of the San Rafael Successor Agency Quarterly Investment Report for the Quarter Ending December 31, 2018 (Fin) Recommended Action – Accept report ADJOURNMENT: Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection in the City Clerk’s Office, Room 209, 1400 Fifth Avenue, and placed with other agenda -related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters and assistive listening devices may be requested by calling (415) 485-3198 (TDD) or (415) 485-3066 (voice) at least 72 hours in advance. Copies of documents are available in accessible formats upon request. Public transportation is available through Golden Gate Transit, 5 Line 22 or 23. Paratransit is available by calling Whistlestop. Wheels at (415) 454 -0964. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products.