HomeMy WebLinkAboutFD Request for Temporary Personnel ServicesMARINWOOD FIRE DEPARTMENT
October 31, 2018
By email and U.S. Mail
Jim Schutz, City Manager
City of San Rafael
1400 Fifth Avenue
San Rafael, CA 94901
Jim.Schutz@cityofsanrafael .org
Christopher Gray, Fire Chief
City of San Rafael
1600 Los Ga mos Drive, Suite 345
San Rafael, CA 94903
Chris.Gray@cityofsanrafael.org
Re: Request for Temporary Personnel Services
Pursuant to "Joint Exercise of Powers Agreement Between the City of San Rafael and
Marinwood Community Services District for Fire Protection, Emergency Services, and
Personnel Sharing" Dated April 8, 2014 {"2014 Agreement")
Dear Mr. Schutz and Chief Gray:
As you know, both of our agencies have agreed to delay execution of the proposed First Amendment to
the above-referenced 2014 Agreement, by which we would contract for San Rafael to provide full-time
Fire Chief Officer services to Marinwood. This delay has been requested by your City Attorney's office to
allow time to obtain an acknowledgment from Cal PERS and the Marin County Employees Retirement
Association that the First Amendment will not cause any adverse impact on either agency's respective
retirement plan.
In view of Chief Roach's imminent retirement, however, Marinwood's Fire Department will need to
arrange for temporary Fire Chief Officer services until the First Amendment may be executed.
Therefore, we are writing pursuant to Section 4{B) of the 2014 Agreement, to request that as of
November 1, 2018 you temporarily assign appropriate San Rafael Fire Department personnel to provide
standard Fire Chief Officer services to the Marinwood Fire Department until the First Amendment is
ratified or April 30, 2019, whichever occurs first.
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During this period, the terms of the 2014 Agreement would govern the relationship between the
District's Fire Department and the City's Fire Department. Section 4(0) of the 2014 Agreement states
that "[e]ach agency will maintain its existing separate budget; provided, however that the DISTRICT Fire
Chief and the CITY Fire Chief shall work together to facilitate the efficient and equitable allocation of
revenues and costs" for such temporary personnel assignments. We believe this provision will allow the
District to reimburse the City for the cost of providing the additional requested temporary chief officer
services.
Therefore, we propose the following: if and when the First Amendment is approved for final execution
by the parties, the First Amendment will reflect that it covers services provided by San Rafael as of
November 1, 2018, so that those services will be compensated as part of the first year's compensation
provided in the First Amendment. However, if for some reason the parties are unable to fully execute
the First Amendment on or before April 30, 2019, the District will compensate the City of San Rafael for
the temporary Fire Chief Officer services provided during that time at the rate $8,026 per month.
If you are agreeable to this request as outlined above, please sign the enclosed copy of this letter where
indicated below and return it to the undersigned prior to the close of business on October 31, 2018.
Sincerely,
&-c-· cl;)~-+-----
Eric Dreikosen
District Manager
Marinwood Community Services District
ACCEPTED on October __ , 2018:
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Thomas Roach
Fire Chief
Marinwood Community Services District
City of San Rafael