HomeMy WebLinkAboutPW 2018 Pump Station Repair & Replacement. '
City of San Rafael -California
Form of Agreement for Informal Bids
2018 Pump Station Repair & Replacement
This Agreement is made and entered into as of the _1.~ day of Oe,. , 2018 by and between the City of San Rafael
(hereinafter called City) and Pump Repair Service Company, (hereinafter called Contractor). Witnesseth, that the City and
the Contractor, for the considerations hereinafter named, agree as follows:
1. Scope of the Work.
The Contractor hereby agrees to furnish all of the materials, equipment, and labor necessary to perform the routine weekly
and monthly landscape maintenance work for the project entitled "2018 Pump Repair & Replacement," all in accordance
with the scope of work and requirements outlined in the Exhibits A, B, and C dated July 30, 2018, July 25, 20 l 8, and July 20,
2018 respectively, and attached hereto.
2. Prevailing Wages.
Pursuant to the requirements of California Labor Code Section 1771, and San Rafael Municipal Code Section 11.50.180 (C), the
general prevailing wage in the locality in which the work is to be performed, for each craft or type of worker needed to execute the
contract, shall be followed.
3. Time of Completion
(a) The work to be performed under this Contract shall be commenced within Ninety (90) WORKING DAYS
after the date of written notice by the City to the Contractor to proceed.
(b) All work shall be completed, including all punchlist work, within the time period as specified in the
SCHEDULE in Section III hereafter, with such extensions of time as are provided for in the General
Provisions.
4. The Contract Sum.
The City shall pay to the Contractor for the performance of the Contract the amounts determined for the total number of each
of the units of work in the following schedule completed, at the unit price stated.
BID ITEMS
Item Description Schedule Quantity Unit Unit Cost Total Cost
I.
2.
3 .
4.
5.
Peacock Pump Station: Prime Propeller Pump and
125 HP 580 RPM Motor 8weeks LS @ $115,072 $115,072
North Francisco Pump Station: Pump #3 12weeks LS @ $93,999 $93,999
Montecito Pump Station, Pump #2 12weeks LS @ $99,831 $99,831
15% Contingency $46,335
Grand total $355,237.00
5. Payments.
Payment will be made monthly upon receipt by the City of itemized invoices submitted by Contractor, showing work performed
during the invoice period.
Agreement • 1
ORIGINAL
6. Insurance.
(a). Scope of Coverage. During the term of this Agreement, Contractor shall maintain, at no expense to City, the following
insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per
occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property
damage.
2. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in the minimum amount ofone
million dollars ($1,000,000) dollars per occurrence.
3. Ifit employs any person, Contractor shall maintain worker's compensation insurance, as required by the State
of California, with statutory limits, and employer's liability insurance with limits ofno less than one million
dollars ($1,000,000) per accident for bodily injury or disease. Contractor's worker's compensation insurance
shall be specifically endorsed to waive any right of subrogation against City.
(b) Other Insurance Requirements. The insurance coverage required of the Contractor in subparagraph (a) of this section
above shall also meet the following requirements:
1. The insurance policies shall be specifically endorsed to include the City, its officers, agents, employees, and
volunteers, as additionally named insureds under the policies.
2. The additional insured coverage under Contractor's insurance policies shall be primary with respect to any
insurance or coverage maintained by City and shall not call upon City insurance or self-insurance coverage for
any contribution . The "primary and noncontributory" coverage in Contractor's policies shall be at least as broad
as ISO form CG20 01 04 13.
3. The insurance policies shall include, in their text or by endorsement, coverage for contractual liability and
personal injury.
4. By execution of this Agreement, Contractor hereby grants to the City a waiver of any right to subrogation
which any insurer of Contractor may acquire against the City by virtue of the payment of any loss under such
insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of
subrogation, but this provision applies regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance
coverage shall survive for a period of not less than five years .
6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this
Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella
or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that
such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a
written contract or agreement) before City's own insurance or self-insurance shall be called upon to protect it as
a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of
the specified minimum insurance coverage requirements and/or limits shall be available to City or any other
additional insured party . Furthermore, the requirements for coverage and limits shall be: (1) the minimum
coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of
any insurance policy or proceeds available to the named insured; whichever is greater.
(c) Deductibles and SIR's. Any deductibles or self-insured retentions in Contractor's insurance policies must be declared to
and approved by the City, and shall not reduce the limits ofliability. Policies containing any self-insured retention (SIR)
Agreement • 2
provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City or other
additional insured party. At City's option, the deductibles or self-insured retentions with respect to City shall be reduced
or eliminated to City's satisfaction, or Contractor shall procure a bond guaranteeing payment of losses and related
investigations, claims administration, attorney's fees and defense expenses.
( d) Proof of Insurance. Contractor shall provide to the City all of the following: (1) Certificates ofinsurance evidencing the
insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing
all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific
endorsements evidencing the other insurance requirements set forth in this Agreement. City reserves the right to obtain a
full certified copy of any insurance policy and endorsements from Contractor. Failure to exercise this right shall not
constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by City.
7. Indemnification.
(a) Contractor shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by City, and
hold harmless City, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and
against any claim, demand, suit,judgment, loss, liability or expense of any kind, including but not limited to attorney's
fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of Contractor's
performance of its obligations or conduct of its operations under this Agreement. The Contractor's obligations apply
regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City
Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City
Indemnitees, the Contractor's indemnification obligation shall be reduced in proportion to the City Indemnitees' share
ofliability for the active negligence or willful misconduct. In addition, the acceptance or approval of the Contractor's
work or work product by the City or any of its directors, officers or employees shall not relieve or reduce the
Contractor's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit,
or other adversarial proceeding arising from Contractor's performance of or operations under this Agreement,
Contractor shall provide a defense to the City Indemnitees or at City's option reimburse the City Indemnitees their
costs of defense, including reasonable attorneys' fees, incurred in defense of such claims.
(b) The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way
be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion
of this Agreement for the full period of time allowed by law.
8. Nondiscrimination.
Contractor shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national
origin or disability in connection with or related to the performance of its duties and obligations under this Agreement.
9. Compliance with All Laws.
Contractor shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the
performance of its duties and obligations under this Agreement. Contractor shall perform all services under this Agreement in
accordance with these laws, ordinances, codes and regulations. Contractor shall release, defend, indemnify and hold harmless City,
its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any
noncompliance or violation of any laws, ordinances, codes or regulations.
10. No Third Party Beneficiaries.
City and Contractor do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one
party, under the terms and conditions of this Agreement, to the other party.
11. Notices.
All notices and other communications required or permitted to be given under this Agreement, including any notice of change of
address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid,
addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon
the date of deposit with the United States Postal Service. Notice shall be given as follows:
Agreement • 3
To City: Public Works Director City of San Rafael
1400 Fifth Avenue
P.O. Box 151560
San Rafael, CA 94915-1560
To Contractor: Pump Repair Service Co.
P.O. Box 34327
San Francisco, CA 94134-0327
12. Independent Contractor.
For the purposes, and for the duration, of this Agreement, Contractor, its officers, agents and employees shall act in the capacity of
an Independent Contractor, and not as employees of the City. Contractor and City expressly intend and agree that the status of
Contractor, its officers, agents and employees be that of an Independent Contractor and not that of an employee of City.
13. Entire Agreement; Amendments.
(a) The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference,
represent the entire Agreement of the parties with respect to the subject matter of this Agreement.
(b) This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between
the Contractor and the City.
(c) No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid
or binding, except by way of a written amendment to this Agreement.
(d) The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this
Agreement signed by the Contractor and the City.
( e) If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached
exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control.
14. Waivers.
The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance,
law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any
subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement,
shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this
Agreement or any applicable law, ordinance or regulation.
15. City Business License; Other Taxes.
Contractor shall obtain and maintain during the duration of this Agreement, a City business license as required by the San Rafael
Municipal Code Contractor shall pay any and all state and federal taxes and any other applicable taxes. City shall not be required
to pay for any work performed under this Agreement, until Contractor has provided City with a completed Internal Revenue Service
Form W-9 (Request for Taxpayer Identification Number and Certification).
16. Warranty.
Any plants installed and maintained by Contractor are under warranty for a one-year period against defects and will be replaced at
no additional charge. This warranty is void if plants die or are in permanent decline due to causes outside of Contractor's control
such as, but not limited to: acts of God, or vandalism or other damage caused by wrongful acts of third parties.
IN WITNESS WHEREOF, City and Contractor have caused their authorized representatives to execute this Agreement the
day and year first written above.
Agreement • 4
CITY OF SAN RAFAEL:
ATTEST:
--Eszhe, C. Bei111e Li hd.S ~'( l,t:1.rt.l.,
City Clerk
File No .: 03.01.180.06
Pump Repair Service Company.
~
rcAer
and
Printed Officer Name:
Title :
Agreement • 5
~I~ PUMP REPAIR SERVICE CO.
CC>
July 30, 2018
San Rafael Sanitation District
111 Morphew Street
San Rafael, CA 94915-1560
Attn: Mark Wright
SUBJECT: PEACOCK GAP PUMP STATION:
Dear Mark,
We are pleased to provide you with two replacement estimate options:
Option 1: Replace Peerless 42PL Pump and 125 HP 514 RPM Motor Per original
S/N 188109-10
1 -Peerless 42PL 1 stage propeller
pump with 36" column pipe, below
ground discharge bronze propeller,
3 ½" oil tubes, 416 SS shaftings
with 48" high motor stand epoxy coated ................................................. $131,150.00
1 -GE 125 HP 514 RPM 460 volts
VHS motor premium efficiency ................................................................... 31,500.00
1 -36" Dresser pipe coupling ............................................................................ 1,175.00
Misc. hardware ................................................................................................ 250.00
Materials ................................................................................................... 164,075.00
Factory freight (estimated) ............................................................................ 5,000.00
Sales tax 9% .............................................................................................. 15,216.75
Estimated field labor ..................................................................................... 5,616.00
Estimated 40 Ton crane truck/flatbed ........................................................... 4,500.00
Estimated Total ..................................................................................... $194,407.75
Delivery ...................................................................................................... 30 Weeks
Option 2: Prime Propeller Pump and 125 HP 580 RPM Motor
1 -Prime 36P26-24 1 stage propeller
Pump with 36" column pipe, below
Ground discharge, bronze propeller,
3 ½" oil tubes, 416 SS shafting 48"
High motor stand epoxy coating ............................................................... $70,560.00
1 -GE 125 HP 580 RPM 460 volts
VHS motor premium efficiency ................................................................... 21,805.00
1 -36" Dresser pipe coupling ............................................................................ 1,175.00
Misc. hardware ................................................................................................ 250.00
Materials ..................................................................................................... 93,790.00
Waynea-18/San Rafael Sanitation Peacock 073018 ESTABLISHED 1941
PO BOX 34327 SAN FRANCISCO, CA 94134-0327 415 .467.2150 FAX 415.467.7442
www.pumprepoirservice .co m Exhibit A
Page 2
City of San Rafael
July 30, 2018
Factory freight (estimated) ............................................................................ 2,500 .00
Sales tax 9°/o ................................................................................................ 8,666.10
Estimated field labor ..................................................................................... 5,616.00
Estimated 40 Ton crane truck/Flatbed .......................................................... 4,500.00
Estimated Total ..................................................................................... $115,072.10
Delivery ...................................................................................................... 14 Weeks
Note: The new motor will require new electrical conduit and wires. To be completed by
others .
If you have any questions on the above options, please give me a call.
Sincerely,
t:~,
WA/dm
W ayne a-1 8/S an Rafae l S anitatio n Pea c ock 07 30 18
~PR3~ PUMP REPAIR SERVICE CO.
C::C:t
July 25, 2018
City of San Rafael
111 Morphew Street
San Rafael, CA 94915-1560
Attn: Mark Wright
SUBJECT: NORTH FRANCISCAN STATION PUMP #3
Dear Mark,
We are pleased to provide you with an estimate to remove, repair and reinstall the
Cascade 48AP, 1 stage propeller pump with 250 HP 440 RPM motor using the parts
and labor that are listed below .
1-Suction bowl bushing, bronze ......................................................................... $915.00
1 -Discharge bowl bushing, bronze ..................................................................... 815.00
1 -Discharge bowl bushing, bronze ..................................................................... 815.00
1 -Bowl shaft, 416 SS ....................................................................................... 5,790.00
4 -Line shaft coupling CFS@ $510.00 each .................................................... 2,040.00
5 -Line shaft bearing, bronze@ $1,440 .00 each ............................................. 7,200.00
1 -Bottom line shaft, CFS ................................................................................. 4,300.00
1 -Bottom enclosing tube, steel ........................................................................ 3,000.00
1 -Top line shaft, CFS ...................................................................................... 2,300.00
5-Top enclosing tube, steel@ $1,450 .00 each ............................................... 7,250.00
1 -Head shaft, CFS .......................................................................................... 1,575.00
1 -Impeller half rings ............................................................................................ 780.00
1 -Set of motor bearings ................................................................................... 2,840 .00
Misc. Hardware ............................................................................................... 500 .00
Materials ..................................................................................................... 40,120 .00
Freight .......................................................................................................... 1,500.00
Sales tax 9% ................................................................................................ 3,745.00
Sandblast, devcon steel and machine
Discharge bowl ............................................................................................. 1,850.00
Straighten and balance propeller .................................................................. 1,250.00
Clean, dip and bake stator ............................................................................... 540.00
Shop labor to repair motor ............................................................................ 4,212.00
Shop labor to repair pump .......................................................................... 17,550 .00
Waynea-18/City of San Rafael North Franciscan 01i~uSHED 1941 ----
PO BOX 34327 SAN FRANCISCO, CA 94134-0327 415.467.2150 FAX 415.467.7442
www.pumprepa irserv i ce .com Exhibit B
Page 2
City of San Rafael
July 25, 2018
Estimated field labor ................................................................................... 11,232.00
Estimated 80 ton crane with rigger and
40 foot flatbed ............................................................................................. 12,000.00
Estimated Total ....................................................................................... $93,999.00
Delivery on Parts .......................................................................................... 5 Weeks
Notes:The above rate to be based on Pump Installer. If this project requires a different
wage classification, per DIR prevailing wage the field labor rate will be adjusted
to match that classification.
If you have any questions on the above estimate, please give me a call.
Sincerely,
~/-
Wayne Archer
WA/dm
Waynea-18/City of San Rafael North Franciscan 072518
• • • I
~~R3~ PUMP REPAIR SERVICE CO. c:c::::,
July 20, 2018
City of San Rafael
111 Morphew Street
San Rafael, CA 94915-1560
Attn: Mark Wright
SUBJECT: MONTECITO PUMP STATION PUMP #2
Dear Mark,
We are pleased to provide you with an estimate to replace the existing Peerless propeller pump
and 75 HP motor with a Prime pump and 100 HP motor.
Design Conditions: 23,600 GPM @ 11.4 TOH
1 -Prime 36P26-13 1 stage, bronze propeller,
Under plate 36" discharge oil lube, 18"-6"
Base to bell, epoxy coated propeller pump ......................................................... $61,514 .00
1 -GE 100 HP 700 RPM WP1 premium
efficiency 460 volts with SRC motor ...................................................................... 18,865.00
1 -36" Dresser coupling epoxy coated .......................................................................... 1, 175.00
Factory freight (estimated) ...................................................................................... 2,500.00
Sales tax 9% .......................................................................................................... 7,564.86
Estimated field labor .............................................................................................. .4,212.00
Estimated crane truck/service truck/flatbed ............................................................ .4,000.00
Estimated Total ................................................................................................. $99,830.86
Estimated delivery ....................................................................................... 12 to 14 Weeks
Notes: The existing motor conduit and wires may need to be modified to match the new motor.
Work to be completed by others.
The above rate to be based on Pump Installer. If this project requires a different wage
classification, per DIR prevailing wage the field labor rate will be adjusted to match that
classification.
If you have any questions on the above, please give me a call.
Sincerely,
~~
WA/dm
Waynea-18/City of San Rafael Montecito #2 071818ESTABUSHED 1941
PO BOX 34327 SAN FRANCISCO, CA 94134.0327 415.467-2150
www.pumprepairservice .com
FAX 415.467.7442
Exhibit C
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. I
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER
Contracting Department: _P_u_b_lic_W_o_r_k_s ______ _
Project Manager:_K_M ______ _
Extension: 3389 ------------------Project Name: 2018 Pump Station Repair
Contractor's Contact:
Contact's Email: ----------
Step
RESPONSIBLE
DEPARTMENT DESCRIPTION COMPLETED DATE REVIEWER (Initials)
2
-I
6
7
a. Emai l PINS Introductory Notice to Contractor
b. Email Contract (in Word) & anachments to City Allomey c/o
Project Manager Laraine .Gi11ens @;ci1yofsanrafael.org
City Anomey
a. Re view. revise and comment on draft agreement and return to Project
Manager
b. Confirm insurance requirements , create Job on PINS . send PINS
insura nce notice to contractor.
Approval of final agreement form to send to contractor. //'rrH'idc /Jcpt .
Department Director /Ji rector Fi11a11cial S11111111uT)' n-1 AKrccm••III) ________ ---+---
forward t~).-OFl'Jimrls of hnal agreenieiirtrreon ctor for their
s~
ti
PRINT CONTI NUE RO UTI NG PRO CESS WITH HARD COPY ---~
forward signed original agreement to City Anomey with printed copy of
Project Manager this routmg form
_C_it~y_A_t_lo_m_ey~-+Review and approve hard copy of signed ~cement
Revie\\ and approve insurance in PINS, and bonds ( for public works
City Attorney contracts_) ___ _
City
_9_-+-_tv_la_n_a~ger/Mayor Agreement executed by Council authorized official
Anesi signatures, retains original agreement and forwards copies to project
,__1_0_,__ __ C_it~y_C_lerk manager
II Project Manager Forward Final Copy to Contractor
8/1/2018 TW
8/1/2018 TW
8/3/2018 LM
8/3/2018 LM