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HomeMy WebLinkAboutCC Mosquito Vacancy 2009CITY OF�� Agenda Item No: 4 Meeting Date: August 3, 2009 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Esther Beirne City Manager Approval• File No.: 9-2-9 SUBJECT: CALL FOR APPLICATIONS TO FILL THE UNEXPIRED TERM OF CYNTHIA RODERICKS ON THE MARIN/SONOMA MOSQUITO & VECTOR CONTROL DISTRICT BOARD—TERM TO EXPIRE END OF DECEMBER 2009 (CC) It is recommended that Council: a) Call for applications to fill one unexpired term on the Marin/Sonoma Mosquito & Vector Control District Board with term to expire the end of December 2009; b) Set deadline for receipt of applications on Tuesday, August 25, 2009 at 12 noon in the City Clerk's Office, Room 209, City Hall; and c) Set date for interviews of applicants at a Special City Council meeting to be held on Tuesday, September 8, 2009, commencing at 6:30 p.m. SUMMARY/BACKGROUND: The District Manager of the Marin/Sonoma Mosquito & Vector Control District has requested that the City Council replace the current San Rafael representative on the Board due to continuous absences from meetings. ACTION: Approve staff recommendations. Enclosures: Application material. wordlcity clerk work\agenda relateMmosq apps 8-3-09 FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: ONE VACANCY (UNEXPIRED TERM) - CITY OF SAN RAFAEL MARIN / SONOMA MOSQUITO AND VECTOR CONTROL DISTRICT BOARD APPLICATIONS to serve on the MARIN/SONOMA MOSQUITO AND VECTOR CONTROL DISTRICT BOARD, City of San Rafael, for one unexpired term to the end of December, 2009 may be secured at the City Clerk's Office, Room 209, City Hall, 1400 Fifth Avenue, San Rafael and at: http://www.cityofsanrafael.org/Government/Boards Commissions.htm The deadline for filing applications is Tuesday, August 25, 2009 at 12 noon. There is no compensation paid to Board Members. Board Members must comply with the City's reimbursement policy and ethics training requirement of AB 1234. See attached information. ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY. The MARIN/SONOMA MOSQUITO AND VECTOR CONTROL DISTRICT BOARD regularly meets at 8:00 p.m. on the second Wednesday of each month at 595 Helman Lane, Cotati, CA 94931. Interviews of applicants will be held at a Special Meeting of the San Rafael City Council on Tuesday, September 8, 2009, commencing at 6:30 p.m. (tentative), to fill one unexpired term to the end of December, 2009. Material regarding Marin/Sonoma Mosquito and Vector Control District Board membership, terms of Members, powers and duties, etc. may be obtained at the City Clerk's Office. ESTHER BEIRNE City Clerk City of San Rafael Dated: August 3, 2009 CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF Marin / Sonoma Mosquito and Vector Control District Board (Board or Commission) NAME: STREET ADDRESS: CITY/STATE/ZIP CODE: RESIDENT OF THE CITY OF SAN RAFAEL FOR YEARS PRESENT POSITION: NAME OF FIRM: BUSINESS ADDRESS: HOME & BUSINESS PHONE: E-MAIL ADDRESS (optional): EDUCATION: PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: MY REASONS FOR WANTING TO SERVE ARE: DATE: SIGNATURE: Filing Deadline: Mail or deliver to: Date: Tues., August 25, 2009 City of San Rafael, City Hall, Dept. of City Clerk Time: 12 Noon 1400 Fifth Avenue, Room 209, San Rafael, CA 94901 REQUIREMENTS OF AN APPOINTEE TO SERVE ON THE BOARD OF TRUSTEES OF THE MARIN / SONOMA MOSQUITO & VECTOR CONTROL DISTRICT Each member of the board appointed by the governing body of a city shall be an elector of the city from which he is appointed, and a resident of that portion of the city which is in the district. Each member appointed from a county or portion of a county shall be an elector of the county and a resident of that portion of the county which is in the district. Each member appointed at large shall be an elector of the district. (Health & Safety Code 2242 2244) File a statement of Economic Interest with the State of California, Fair Political Practices Commission, within thirty (30) days after assuming office. Be sworn -in and sign a loyalty oath. Term of Office: Two years. Board Meetings: Regular meetings of the Board will be held on the second Wednesday of each month. Board meetings will be held at 8:00 p.m. in the District building, or at a place determined by the President of the Board. Attendance: If a member misses three (3) consecutive meetings unexcused, the appointing body will be notified of the member's absence and a replacement will be requested. Board Policy: The rules contained in "Robert's Rules of Order, Revised" will govern in all cases in which they are not inconsistent with established Board policy, Open Session: All of its sessions shall be open to the public, except "closed sessions". Expenses: In lieu of itemized expenses; an allowance of $30.00 per month per member will be paid for expenses incurred in attending regular meetings. Powers and Responsibilities: Take all necessary or proper steps for the extermination of mosquitoes in or outside of the district. Policy and Decision Making: A primary function of the Board is that of establishing policy and making decisions as guidelines for administrative execution. Board members collectively represent the diverse areas and interests of the district community, thus the Board can serve as one of the best and most responsive forms of local government in the interest of the community. Essentially, the Board acts in matters relating to overall policy decisions, while the manager advises as an information source; after the Board decides, the manager executes. After he executes policy, the Board in turn evaluates. NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act" governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class or self -study. Currently, only "in-person" classes are available. Self -study classes are being developed and should be available in the next several months. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, a copy of your certificate needs to be given to the City Clerk for our files. AB 1234 (Salinas). Local Agencies: Chapter 700, Statutes of 2005 This law does the following: Compensation and Ethics Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, online or self -study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.