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HomeMy WebLinkAboutED Downtown BID Management ServicesCITY OF SAN RAFAEL AGENDA ITEM NO.: 14 MEETING DATE: June 15, 2009 REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Approve Resolution Authorizing the Economic Development Director to Amend the Existing Professional Services Agreement with Joanne Webster, San Rafael BID Director, through June 30, 2010. �� ' / e SUBMITTED BY: 1 � �J l � APPROVED BY: Nancy Mackle, Economic Developnfent Director Ken ordhoff, City Manager DATE: June 9, 2009 RECOMMENDATION: Staff recommends that the Council adopt a resolution authorizing the Economic Development Director to amend the existing Professional Services Agreement with Joanne Webster to manage the Downtown Business haprovement District for fiscal year 2009/10. BACKGROUND: Over 20 years ago, the BID was formed as an assessment district of the City of San Rafael for the businesses fronting Fourth Street between E and Lincoln and some of the side streets. It includes retail businesses and excludes financial institutions, service businesses and professionals. The BID's purpose is to revitalize and promote the downtown business area and they do this through community events and downtown marketing. The BID also serves informally as a downtown merchant association, as it brings together merchants and professional people to increase economic activity for all in the downtown and make the downtown a fun, safe and friendly place in which to eat, shop and live. ANALYSIS: Joanne Webster has been working as the BID Executive Director since 2002. Ms. Webster's salary is paid along with other BID expenses through the BID income. FISCAL IMPACT: There is no impact as there are no City funds expended. OPTIONS: • Approve the contract amendment as recommended. • Adjust the terms of the contract. ACTION REQUIRED: Approve the attached resolution authorizing the Economic Development Director to amend the existing Professional Services Agreement with Joanne Webster through June 30, 2010. FOR CITY CLERK ONLY File No.: City Council Meeting: Disposition: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE ECONOMIC DEVELOPMENT DIRECTOR TO AMEND THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH JOANNE WEBSTER FOR SAN RAFAEL BID DIRECTOR, THROUGH JUNE 30, 2010 THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: WHEREAS, the CITY has determined that it is in its best interest to obtain management services for the Downtown Business Improvement District (hereinafter "BID"); and WHEREAS, Joanne Webster (hereinafter "CONTRACTOR") has experience in providing such BID management services; and WHEREAS, the CITY has employed CONTRACTOR to provide such services and CONTRACTOR is willing and able to continue providing said services; and WHEREAS, all CONTRACTOR costs for services will be paid from BID assessments and other income and shall not be an obligation of the CITY. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael authorizes the Director of Economic Development to amend the existing Professional Services Agreement with CONTRACTOR for the management of the BID, as per Exhibit A attached. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a meeting of the City Council of said City held on Monday, the fifteenth of June, 2009 by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ESTHER C. BEIRNE, City Clerk AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH JOANNE WEBSTER TO PROVIDE MANAGEMENT SERVICES FOR THE DOWNTOWN BUSINESS IMPROVEMENT DISTRICT This Amendment is made and entered into this 1 st day of July 2009, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and JOANNE WEBSTER (hereinafter "CONTRACTOR"). RECITALS WHEREAS, on January 1, 2005, CITY and CONTRACTOR entered into an Agreement by which CONTRACTOR provides management services for the Downtown Business Improvement District (hereinafter "BID"); and, year; WHEREAS, CITY and CONTRACTOR desire to continue their Agreement for an additional AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. Section 5 of the Agreement, "Term of Agreement', shall be amended to read as follows: The term of this Agreement shall commence on July 1, 2009 and end on June 30, 2010. Upon mutual agreement of the parties, and subject to the approval of CITY, the term of this Agreement may be extended. Contract renewals will be concurrent with the fiscal year running from July 1 - June 30. 2. With the exception of the modifications stated herein, the provisions, terms and conditions of the original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL NANCY MACKLE, Economic Development Director ATTEST: ESTHER C. BEIRNE, City Clerk Attachment A :KI]r;Y Y:7_�ill C�7:7 JOANNE WEBSTER APPROVED AS TO FORM: LISA GOLDFIEN, Deputy City Attorney