No preview available
HomeMy WebLinkAboutED CDBG Proposals for 2009-10Agenda Item No: 23 Meeting Date: March 16, 2009 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Nancy Mackie City Manager Approval: SUBJECT: Recommendation for Community Development Block Grant (CDBG) Proposals Funding Year 2009-10. RECOMMENDATION: Adopt Resolution recommending Community Development Block Grant project funding for the year 2009-10 to the Marin County Board of Supervisors. BACKGROUND: In 1999, Council revised the Cooperation Agreement with the County of Marin for CDBG funds. Under the agreement, the City remained in the County system, gained the ability to allocate funds it would have received as a stand alone jurisdiction, and left the administrative function with the County. The application process and allocation priorities are attached as Exhibit 1. Under this process, County staff evaluates the public service applications and the Local Area Committee makes a recommendation to the County Board of Supervisors. This Local Area Committee meeting will be held on March 30, and the applications under consideration are in Exhibit 2. City staff reviews housing and capital applications and the City Council makes a recommendation to the County Board of Supervisors. Final action on the Local Area Committee's and City Council's recommendations will be made by the Board on May 5, 2009. Projects which receive allocations then work with County staff to file the required environmental review, contracts and certifications, and ultimately receive payment when the project is complete. ANALYSIS: Applications Filed Eleven applications for housing and capital projects were filed. A summary of the projects is attached as Exhibit 3 and the applications are in Exhibit 4. 2009-10 Allocation Amount This year, the allocation amount includes the usual grant amount and an additional amount from the recently passed federal economic stimulus bill. HR -1, the American Recovery and Reinvestment Act of 2009 includes a $1 Billion increase in funding for the CDBG Program nation wide and resulted in an additional $431,056 in CDBG funding for Marin County. HUD has not announced the grant amount for the 2009-10 program year, so County staff is assuming FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pate: 2 that it will be about the same as the 2008-09 grant, not including the stimulus increase. This uncertainty in grant amounts has occurred for at least the last 5 years, and will be handled in the same way as previously, which is to make the grant amounts subject to revision on a proportional basis. The total County grant, including the $431,056 stimulus bill increase, is estimated to be $2,018,056. San Rafael receives 40.54% of the net County CDBG grant (minus the County overhead); this reflects the percentage of the total County population, poverty and over crowding factors that occur in San Rafael. The estimated San Rafael grant amount is $654,496, of which $139,801 is stimulus funding. 15% of the San Rafael allocation is directed to public service projects selected by the Local Area Committee and 85% is for housing and capital projects selected by Council. The 2009-10 allocation amounts are: Total County Grant $2,018,056 County Administration ($403,611) Net County Grant $1,614,445 San Rafael Allocation (40.54%) $654,496 15% Public Service $98,174 85% Housing and Capital $556,322 Total Housing and Capital Allocation $556,322 Conformance to City Priorities The City priorities adopted in 1999 are to give primary consideration to projects which: A. Are City of San Rafael or San Rafael Redevelopment Agency initiated or are joint partnerships with the City or Agency B. Fulfill the requirements of the Housing and Community Development Act of 1974 (HUD Regulations) C. Are affordable housing projects or community facility related activities within the San Rafael Planning Area D. Are projects that will move forward quickly, have the greatest impact, and can be completed within a reasonable time frame. A matrix evaluating the conformance of the applications with the City priorities is attached as Exhibit 5. To qualify under priority D, a project must be a complete, distinct activity that is not part of an ongoing maintenance program, have secure financing, reasonable site control, and not be the first step in a multiple year planning and fundraising campaign. Recommended Projects Eight projects are recommended for funding: 1. Public Facilities Accessibility Improvements (ADA) — City of San Rafael 2. Fair Housing Program — Fair Housing of Marin 3. Rehabilitation Loan Program — Housing Authority 4. Residential Accessibility Modifications — Marin Center for Independent Living 5. 527 D Street — Buckelew Programs 6. Family Resource Center - Homeward Bound of Marin 7. Sunrise II - Lifehouse 8. Goodwill Marin Classroom — Goodwill Industries of San Francisco, Marin and San Mateo Counties The funding requests and staff's recommendations are shown in Exhibit 6. In making these recommendations, staff coordinated with County staff and evaluated each project's conformance with City priorities. First consideration was given to the City's Public Facilities SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 Accessibility Improvements (ADA) projects. Next, the three County wide housing projects that receive an allocation from all of the CDBG planning areas were supported. The remaining $128,823 was then evaluated against the needs of the remaining seven projects. Staff would note that last year, after the County wide projects and the City's ADA project were funded, $48,400 was available for other projects. This year's significantly larger amount is due to the stimulus funds, and should not be taken as an indication of potential funding levels for future years. With the exception of the Fair Housing Program, all the recommended projects are shovel ready construction activities that will generate jobs. In addition, the Goodwill project will provide job training. COUNTYWIDE HOUSING PROGRAMS Fair Housing Program $21,284 The Fair Housing Program educates landlords and neighbors about fair housing laws and helps maintain and encourage population diversity. The program provides community education and outreach concerning fair housing laws and services, recruits and trains fair housing testers, monitors discrimination in the housing market, investigates and verifies claims of alleged discrimination, counsels victims of housing discrimination and pursues fair housing cases in court. CDBG regulations require that the City and County take affirmative action to further fair housing; funding this program meets this obligation. The recommended funding amount was coordinated with the County, and represents San Rafael's share of the Countywide request. Residential Rehabilitation Loan Program $93,242 Marin County Housing Authority loans funds to low income owners of single family homes and to non-profit operated group homes to correct substandard housing conditions and to eliminate health and safety hazards. These funds are awarded to projects located in San Rafael. The recommended funding amount was coordinated with the County and represents San Rafael's share of the Countywide request. MCIL Housing Accessibility Modification $12,973 Through its Housing Accessibility Modification Program, the Marin Center for Independent Living provides technical assistance and minor remodeling to make rental housing accessible to lower income residents with impaired mobility. The recommended funding amount was coordinated with the County and represents San Rafael's share of the Countywide allocation. HOUSING AND CAPITAL PROJECTS Public Facilities Accessibility Improvements (ADA) $300,000 The federal Department of Justice (DOJ) designated San Rafael a participant in their "Project Civic Access" which requires all city facilities to come into compliance with Title II of the American with Disabilities Act of 1990 (ADA). The City has entered into a settlement agreement with the DOJ that requires all construction or alterations to public facilities and streets that commenced after January 26, 1992 be made compliant with ADA requirements. The agreement specifies revisions to public facilities such as the library, City Hall, City Plaza, parks, parking lots and structures that must be made pursuant to a 10 year schedule (2004 to 2014). The City is committed to funding approximately $250,000 per year towards these upgrades for the agreement's 10 year term. It is assumed that the majority of the CDBG funds will be allocated to this project for the foreseeable future. Buckelew D Street House $35,000 Buckelew Programs operates a residential facility for 10 very low income persons with mental illness who would otherwise be in an institutional setting. A $15,000 allocation was given to the project last year for termite damage, foundation repair, and seismic upgrades. Further investigation has shown that specialized foundation work is necessary due to the archaeological SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4 sensitivity of the site, a new heating system is needed, and that there is additional dry rot that must be addressed. Last year's allocation with several other grants will be combined with this year's to complete a major structural upgrade. As a general practice, funding in consecutive years is not supported by staff as funds are limited and is not consistent with City Priority D. However, this was an unforeseen situation and the stimulus funds have increased the amount of money available. Family Resource Center $49,000 The Family Resource Center is operated transitional home serving nine families who Center. The project will cover the exposed refinish the wood floors on the second level. for the duration of the work. by Homeward Bound of Marin and is a 25 bed come from Homeward Bound's Family Emergency concrete subfloor on the ground level with tile and All the families will need to be relocated to hotels Lifehouse Sunrise II $11,500 Sunrise II is a group home for persons with developmental and physical disabilities. Last year, an allocation of $8,500 was combined with a Residential Rehabilitation Loan to replace the flooring and make other repairs throughout the facility. Subsequently, the scheduled exterior repainting revealed that the exterior siding on this Eichler building needed to be replaced. As a general practice, funding in consecutive years is not supported by staff as funds are limited and is not consistent with City Priority D. However, this was an unforeseen situation and the stimulus funds have increased the amount of money available. Goodwill Marin Classrooms $34,060 Goodwill has historically served Dept. of Rehabilitation clients with job training. This project will expand an existing classroom and furnish it for use in teaching job skills to a larger number of clients and expand local partnerships with organizations that service the homeless, difficult to employ and low wage workers. In the past, with the City's priorities and limited funding, a job related proposal such as this was not likely to be allocated funds. The stimulus funding has significantly expanded the funds available for allocation. Projects Not Recommended Although all the proposed projects serve important needs, even the increased funds cannot cover all the requests. The Canal Housing Alliance request is to rehabilitate and repair 12 units purchased in the past several years. The scope of the project, at $1.6 million, with 66% of the cost proposed to be CDBG funds, is well beyond the scope of available funds even with the additional stimulus funding. Ecology House is a 15 years old apartment project constructed for environmentally sensitive individuals. The painting and repairs proposed are regular maintenance activities which do not have the urgency of the repairs proposed for the other housing projects. Opportunity for Independence serves individuals with developmental disabilities and is proposing the construction of gender separate ADA compliant toilets. While the project is well designed and needed for the programs, the City's priority for housing and City projects and the severity of the issues addressed by the recommended projects outweigh this project. FISCAL IMPACT: There is no direct cost or revenue impact generated by the recommended action as the City is directing HUD funds to specific projects. Allocating funds to City projects will allow City General Fund, capital funds and Redevelopment Agency funds to be allocated to other projects. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pam 5 OPTIONS: • Alter the housing and capital projects selected and/or the amounts allocated. The total housing and capital allocation cannot exceed $556,322. • Allocate a smaller amount, and hold the remainder for future allocation. Any future allocation would require action by the County Board of Supervisors, and establishing an additional hearing date with the required noticing process could take several months. ACTION REQUIRED: Adopt Resolution recommending Community Development Block Grant project funding for the year 2009-10 to the Marin County Board of Supervisors. EXHIBITS Exhibit 1 City of San Rafael CDBG Priorities Exhibit 2 2009-10 CDGB Public Services Projects Exhibit 3 2009-10 CDGB Housing and Capital Projects Summary Exhibit 4 2009-10 CDB Housing and Capital Projects Applications Exhibit 5 2009-10 CDGB Conformance with Priorities Matrix Exhibit 6 2009-10 CDGB Housing and Capital Recommended Allocations Resolution of Approval Exhibit 1 City of San Rafael Community Development Block Grant Program (CDBG) PURPOSE Under the provisions of City -County Community Development Block Grant Cooperative Agreement approved by City Council Resolution No. 10419, the City of San Rafael has established a City Program for CDBG funds within the San Rafael Planning Area. The City Council has taken this action for the purposes of: • Targeting CDBG funds to benefit San Rafael Planning Area residents; • Coordinating CDBG project funding with other efforts of the City; • Funding fewer projects with larger grants; • Measuring the impact of funded projects. PRIORITIES In selecting projects for funding, the City Council will give primary consideration to projects which: A. Are City of San Rafael or San Rafael Redevelopment Agency initiated or are joint partnerships with the City or Agency B. Fulfill the requirements of the Housing and Community Development Act of 1974 (HUD Regulations) C. Are affordable housing projects or community facility related activities within the San Rafael Planning Area D. Are projects that will move forward quickly, have the greatest impact, and can be completed within a reasonable timeframe. APPLICATION PROCESS All applications for CDBG funds shall be filed with the Marin County Community Development Agency, Federal Grants Division, on their forms and consistent with their deadlines. Projects requesting San Rafael Planning Area funds should indicate the amount requested on the form. Up to 15% of San Rafael Planning Area funds may be used for public service projects. Applications for public service funds will be evaluated by County staff and a recommendation made by the Local Area Committee. Applications for non public service funds will be reviewed by City of San Rafael staff and a recommendation made by the San Rafael City Council based on conformance with the City priorities listed above. Final action of the recommendations will be made by the County Board of Supervisors. TIMING Filing deadlines for applications, with the exception of City initiated projects, will be set by the County. The San Rafael City Council will hold a public meeting to discuss and select projects from those submitted in the same general time frame as the Planning Area Committee meetings. The City Council recommendation will be presented to the County Board of Supervisors as part of the overall County CDBG processing. 2e/� JQa"&QQQQ&"[ R wD M ) ° \ / © ) © C-iE$\2] ,2 r {2\f B_§a §� f{§t\_\)7/( Co '0 m 0 co /\E7)\/ k) - -m{\z-�\o 0 §§) ��*/\))\\\/ uu• 4)a)WW(Des)! 3a�/$3«mmm� 04 /j/ :E 2o x -i $ : LU CL«] co \ ]f co $§= - »\/«0 | )++)ƒ Q2« )\< (D 7 |a 3223ƒEEaw) V- I ;lt[[c!% f U) U) JGA#J �) m& §\7-cm0)" )\ § a) LL -j]§o3a J . 71 L E 7 co V (D O L a io Fa O Q a r L) d X LU a� c .N 7 O m L9 0 U O 0 T y C1O O 0- O N N ►q I p c4i O Exhibit 4 CDBG 2009-10 Applications MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2009-10 1. Project Name: Fair Housing Services 3. Project Sponsor: Fair Housing of Marin (FHOM) Contact Person: Ij 1Q }� Nancy Kenyon Title: Executive Director Mailing Address: 615 B Street, San Rafael, 94901 Telephone: 415/457-5025 Ext. 103 Fax: 415/457-6382 E-mail: nancy@fairhousingmarin.com 2. Total Amount Requested: .Non -housing proposals must specify the amount requested from each planning area. CH_ I $63,250 .For non -housing projects only: Funds Requested ;Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $ Upper Ross Valley Planning Area $ West Marin Planning Area $ Website (optional): 4. Project Location: (Precise street address). For housing and capital projects, include age of building and Assessor's 6 is- Parcel sParcel Number. A2" Street, Suire #1, Sn Rafael, CA 94901 5. Project Description: Fair Housing of Marin will provide full fair housing services to all Marin County residents through the following activities: 1)housing counseling to victims; 2) case investigation and referral to Federal and State enforcement agencies; 3) follow up monitoring of filed complaints and lawsuits; 4) housing industry training seminars and conferences; 5) systemic audits; 6) education and outreach to protected classes on discriminatory housing and lending practices, homeowners insurance, restrictive covenants and other discriminatory practices; 7)human rights school and adult programs and 8) direction of the Marin County Task Force on Housing Discrimination. 6. Total Project Cost: (Include all costs for this particular project regardless of source.) 7. Project Budget for CDBG Funds: $365,750 plus FHOM funds as needed Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's bid or other equally reliable cost estimate, using Davis -Bacon wage rates if applicable. WARNING: If your project includes residential rehabilitation, please call Reid Thaler at 499-6695 to learn how new federal lead paint regulations may raise the cost of your project. See attached Project Budget 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date You Are Funds Date Funds Were When Source Use Amount Applied Committed? Committed Available Wells Fargo All Activities 10,000 1/08 Yes 4/08 Immed. U.S. Dept. of HUD Enforcement 275,000 5/07 Yes 9108 Immed. Van Loben Sels All Activities $10,000 1/08 Yes 7/08 Immed. Foundation Artifex All Activities $2,500 10/08 Yes 11/08 Immed. Fireman's Fund Education $5,000 5108 Yes 7108 Immed. 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? Executive Director Nancy Kenyon will provide supervisory services and general grant responsibility, plus affordable housing advocacy. Staff attorney Cathy Ross -Perry, a certified mediator and Senior Housing Counselor, and Ramiro Gutierrez, bilingual housing counselor, will provide individual services and interpretation of audit findings; Jane Shandler will conduct housing industry trainings and Adriana Ames will organize and run the school and adult human rights programs. Project activities are ongoing through the grant period. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. Fair Housing of Marin will provide full fair housing services to all Marin residents protected by federal, state fair housing laws and the Marin Anti -Child Discrimination Ordinance. Protected classes: race, religion, color, national origin, gender, children, disability, sexual orientation, marital status, age and source of income. We are the only county organization who helps housing discrimination victims. 92% of our clients are low -moderate income. Other constituents include the advertising, housing, lending and Residential Care Facilities industries, to whom we provide information and training to prevent discrimination from happening. Through the Task Force on Housing Discrimination and affordable housing advocacy, we offer information and training to county and local governments and bring the fair housing message to the community.. Household Size Income Limits 1 $63,350 2 72,400 3 81,450 4 90,50Q 5 97,700 6 104,950 7 112,200 8 119,450 B. Proiect Rationale: Why is this project needed? Will it assist an especially needy or underserved group? For new construction or rehabilitation, what will you do to incorporate "green building" principles? See 2 -page Attachment C. Accessibilitv: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? FHOM's offices are completely accessible. We deal with many individuals with disabilities. We handle referrals from MCIL and other disability advocacy groups. Our staff has mediated and worked out hundreds of reasonable accommodations for individuals with mental and physical disabilities including our Reasonable Accommodation Conference, which brings together all parties. We advocate for maximum accessibility and visitability at new affordable housing projects.. For further information, please call Roy Bateman (499-6698) or Reid Thaler (499-6695). Completed applications may be mailed to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157, or they may be hand -delivered to our office location at 65 Mitchell Boulevard, 2ntl Floor, Suite 200-C, San Rafael. Please do not send mail to our Mitchell Boulevard location. The current year's application form must be used. Applications sent by fax or e-mail will not be accepted. We strongly encourage applicants to limit their responses to the space on this form. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence on your own paper. If you'd like to download this form as a Microsoft Word attachment, visit www.marincdbq.com. Remember that we don't accept e-mailed or faxed applications. DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY. DECEMBER 12. 2008. AT 5 P.M. A ` + C H- a MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2009-2010 1. Project Name: Countywide Residential 2. Total Amount Requested: $490,000 Rehabilitation Loan Program Novato Planning Area: 70,000 3. Project Sponsor: Marin Housing Authority San Rafael Planning Area: 150,000 Upper Ross Valley Planning Area: 35,000 Contact: Dan Nackerman Lower Ross Valley Planning Area: 35,000 Executive Director Richardson Bay Planning Area: 35,000 Address: 4020 Civic Center Drive West Marin Planning Area: 15,000 San Rafael; CA 94903-4173. Countywide Housing: 150.000 Telephone / FAX: (415) 491-2530 / (415) 472-2186 490,000 E-mail: dnackermanCo)marinhousino orn Website: www.marinhousing.org 4. Project Location: The Residential Rehabilitation Loan Program is available to low-income homeowners throughout Marin County. To be eligible an applicant must be the owner -occupant of the home and his/her total household income must be within the current HUD income limits for very low income. Rehabilitation loans can be used for repairing single-family homes, for creating "second units" within single-family homes where permitted by local ordinance, for undertaking code repairs and utility hook-ups for houseboats docked at an approved berth, and for repairing mobile homes located within a mobile home park. In addition, rehabilitation loans are available to non- profit -sponsored group homes with special populations. 5. Project Description: The Rehabilitation Loan Program offers low-interest property improvement loans of up to $35,000 to qualified homeowners, -and non-profit group home sponsors, to undertake necessary home repairs, correct substandard housing conditions and eliminate health and safety hazards. Eligible work includes the repair or upgrading of existing plumbing, heating and electrical systems, roof repair or replacement, correction of foundation; drainage, dry rot and termite -related problems, emergency and/or storm -related repairs, energy and water conservation measures, and improvements to provide wheelchair accessibility. Homeowners and nonprofit group home sponsors also receive technical assistance from staff in determining the scope of needed repairs, consulting with the local building department, developing cost estimates, obtaining bids and contracting for the repairs, monitoring the work under construction and issuing payments. The specific terms of each loan are tailored to the homeowner's individual financial circumstances, providing affordable repayment schedules and, in some cases, deferred repayment. Over the past thirty-two years, the Rehabilitation Loan Program has received 1,303 applications and has made 637 loans totaling over $11.4 million. 6. Total Project Cost: Total CDBG funds requested are $490,000. Of this amount $150,000 is requested from the Countywide Housing allocation for loans to be made available throughout the County, and a combined total of $340,000 is requested from individual Planning Areas for additional loans to be made within each Planning Area. Project Budget for CDBG Funds: Individual rehabilitation loans range from $5,000 to a maximum of $35,000. The funds requested will provide loan funds for approximately 20 new loans at an average loan amount of $25,000. 8. Other Sources of Funds for this Project: CDBG rehabilitation loan funds have leveraged additional bank loan funds through financial agreements with Wells Fargo Bank and Bank of America. There have also been opportunities to link additional sources of federal and state rehabilitation loan funds, including the HUD Section 312 Rehabilitation Loan Program, the State HCD Deferred Payment Rehabilitation Loan Program and the Storm Damage Assistance Program funded by the San Francisco Foundation. In addition, during an eight-year period when HUD provided federal Rental Rehabilitation funds, Marin's Rehabilitation Loan Program expanded its scope to include multi -family rental housing, providing both rehabilitation funding and Section 8 rental assistance vouchers to eligible tenants living in the property. During that period 197 rental units were rehabilitated and 152 low-income families were provided with Section 8 rental assistance. For the rehabilitation of 38 floating homes at Gates Coop, Waldo Point Harbor, CDBG and SDAP funds will leverage approximately $700,000, committed by the Marin Community Foundation. 9. Project Implementation: Marin Housing Authority administers the Residential Rehabilitation Loan Program and is responsible for its implementation throughout the county. The staff includes a Homeownership Programs Specialist, an Administrative Assistant and support provided by General Services and Accounting staff. The program has been carefully developed and is continually updated to reflect current rehabilitation guidelines and practices in accordance with HUD requirements and industry standards. . 10. Need for the Project: A. Need Group: Since 2001, the program specifically benefits very low-income homeowners and non -profit - sponsored group homes with special populations. Every household assisted through the program has an income below 80% of median; 71 Wof the households assisted fall below 50% of the median income and the average household income is 41% of median. Eligibility is documented in a personal interview conducted with each applicant in which original tax returns, pay stubs, assistance payments and all other sources of income are reviewed and copied to the file. Loan terms and final approvals are granted by a six -member Loan Committee made up of professional and community representatives appointed by the County Board of Supervisors: The program ensures long term affordability in two ways: 1) it provides low-cost financing that enables a low-income homeowner to repair and maintain his/her home and continue to reside in it; and 2) it provides flexible loan repayment plans, including the option to defer principal and interest payments under certain conditions, which can allow the homeowner to live within his/her existing finances and avoid unaffordable loan payments. Staff works closely with a variety of housing and social service programs and agencies in assisting clients and in making and receiving referrals.- Those assisted by the program include: Elderly and Disabled (representing 55% and 40%, respectively; of all households assisted): The program assists elderly and disabled homeowners on fixed (often minimal) incomes repair unsafe conditions in their home, catch up on critical deferred maintenance, and provide for better accessibility, so that they might remain in their own home in their own community. In many cases the ability to defer payments on the loan makes a critical difference in enabling a homeowner to remain in his/her own home. Female Head of Household (representing 60% of all households assisted): Families with only one head of household often face an unmanageable financial burden with the prospect of undertaking necessary home repairs. In some cases having to sell and relocate out of the County may be the only alternative, Special Populations: The program is available to non -profit -sponsored group homes with special populations, including the developmentally disabled, mentally ill and troubled youth. To date the program has assisted 31 group homes with loans totaling .$802,666. B. Project Rationale: With continually escalating land and development costs and diminishing housing starts, it makes sense for communities to invest wisely in preserving the existing stock of affordable housing. The Residential Rehabilitation Loan Program has proven to be an effective, reliable, low-cost tool that enables low-income homeowners, often elderly citizens on fixed incomes, to retain ownership of their home and maintain their property in a safe and livable condition. By assisting with repairs and upgrades to their homes, the program aids in the conservation of existing, affordable, low-income housing throughout the County and promotes the sustainability of the existing community. Because it is an established program with a successful track record— already in place, functioning smoothly and available immediately—there is no additional planning or lead-time required, and no associated start-up costs. The program has been highly effective in assisting local jurisdictions to respond to local and countywide housing rehabilitation issues in a timely manner, as well as in implementing new programs when opportunities have arisen. Non-profit sponsors of group homes with special populations that oftqn struggle to maintain financial viability have found the program to be a valuable resource in maintaining and improving their facilities without taking on additional debt service. G. Accessibility: Accessibility to the Rehabilitation Loan Program for applicants with physical disabilities is ensured by the fact that all of the contact between staff and client takes place in the client's home or over the telephone. In addition, Marin Housing Authority's offices are fully accessible. The program also promotes accessibility for homeowners and non -profit -sponsored group homes with special populations by including in the scope of repairs any work required to make the home accessible to accommodate any physical disabilities or special needs. Al. MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2009-10 1. Project Name: 2. Total Amount Requested: $40,000 Residential Modification Program Non -housing proposals must 3. Project Sponsor: specify the amount requested Marin Center for Independent Living from each planning area. Contact Person: Eli Gelardin Title: Executive Director Mailing Address: 710 Fourth Street San Rafael, CA 94901 Telephone:415-459-6245 Fax:415-459-7047 E-mail: mcileli@gmail.com Ext. 14 For non -housing projects only: Funds Requested Lower Ross Valle Plannin Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $ Upper Ross Valley Planning Area $ West Marin Planning Area $ Website (optional): www.marincil.org 4. Project Location: Precise street address). For housing and capital projects, include age of building and Assessor's Parcel Number. Marin Center for Independent Living is permanently housed at 710 Fourth Street, San Rafael, CA. Services are provided throughout Marin County at client's houses and apartments. 5. Project Description: The Residential Accessibility Modifications Program of Marin -CIL serves Marin residents with disabilities by increasing housing accessibility. The majority of clients have orthopedic, visual or hearing impairments, environmental illness, HIV+ or AIDS or are frail, elderly people. This program has been in operation for twenty eight years. Services are provided to individuals who are at risk of losing their independence and being confined in nursing homes without the modifications. Marin CIL is the only agency in Marin that directly assists people in this manner. 6. Total Project Cost: (Include all costs for this particular project regardless of source.) $67,000 Personnel CDBG Other Sources Total Supervision $ 3,000 $ 3,000 Access Counselor $ 8,000 $ 8,000 Benefits $ 2,000 $ 2,000 Total Personnel: $13,000 $13,000 Operating Occupancy, Postage, etc. $ 5,000 $ 5,000 Modification, Labor, $40,000 $ 9,000 $49,000 Permits, Fees Total Operating: $40,000 $14,000 $ 54,000 Total Project: $27,000 67 000 7. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's bid or other equally reliable cost estimate, using Davis -Bacon wage rates if applicable. WARNING: If your project includes residential rehabilitation, please call Reid Thaler at 499-6695 to learn how new federal lead paint regulations may raise the cost of your project. All CDBG funds are spent on permanent residential home modifications for seniors and people living with disabilities. Examples of the type of projects include, but are not limited to: Ramp installation -- approximate cost $5,000 Roll in shower system -- approximate cost $5,500 Exterior railing and stair repair -- approximate cost $6,500 Exterior wheel chair lift -- approximate cost $5,500 Interior barrier removal -- approximate cost $2,000 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date You Are Funds Date Funds Were When Source Use Amount Applied Committed? Committed Available Bob Roberts Client Grab bars Up to NIA Yes Program Began Currently Assistance Fund Small repairs $500.00 7/1/2008 available In honor of Bob Roberts, the Bob Roberts Client Assistance Fund was established to support consumers in achieving their independent living goals. Included in this program is funding available for grab bars and small home modifications. Consumers can access up to $500.00 per year. 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? Roland Rouda, Assistive Technology Advocate, with the supervision of the Executive Director is responsible for the implementation of this ongoing project. Household eligibility requirements (income verification, contractor bidding estimates, and lead toxicity analysis) are documented and maintained on file at Marin CIL. The project is ongoing, and access modification services are provided to eligible households on a first-come, first -serve basis. A waiting list is also maintained. 10. A., Need for the Project: Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Household Income Applicants for housing funds must describe how the project will ensure long-term affordability. Hou Size Limits 1 $63,350 2 72,400 3 81,450 4 90,500 5 97,700 6 104,950 7 112,200 8 119 450 Project beneficiaries are Marin residents who are living with all types of disabilities. Seventy-five percent of qualifying households have annual incomes of under $23,000. Households not meeting the CDBG guidelines for assistance receive counseling, advocacy and information and referral. Eligibility is documented through verification of household income. This project ensures that local housing becomes accessible. Annually, an average of five households are assisted with permanent installations, while an additional 5 households are wait -listed for services as funding permits. B. Proiect Rationale: Why is this project needed? Will it assist an especially needy or underserved group? For new construction or rehabilitation, what will you do to incorporate `green building" principles? The need for residential access is far-reaching and not limited to the minority who use wheelchairs and crutches in their youth and middle age. Most housing has not been designed for the entire human life span. Homeowners need modifications as they age. Without access, they often lose their ability to function independently and safely. Too many seniors and people who live with disabilities are in board and care facilities simply because they use wheelchairs, require assistance in the bathroom or have injured themselves when they did not have access to the simple modifications which are provided by this project. A common factor shared by all disabled renters and many seniors is the absolute need for access in combination with the scarcity of available accessible rentals. The most profound effect of this program is the steady increase of accessible housing that is created with each job the program completes, meeting the needs of the current and future residents. Since typical residential property rehabilitation services provided to low income, underserved households by program are quite limited in scope (e.g., ramp and wheelchair lift installations; widening doorways; enhancing bathroom access, etc.), "green building" principles (energy efficiency and renewable energy resources applicable to more comprehensive property rehabilitation projects) are generally not affected by our access modifications. C. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? Marin -CIL is committed to increasing access for people with all types of disabling conditions. In this role, the agency advocates for individuals whose disabilities necessitate ongoing physical and programmatic understanding, support and access from the community. For further information, please call Roy Bateman (499-6698) or Reid Thaler (499-6695). Completed applications may be mailed to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157, or they may be hand - delivered to our office location at 65 Mitchell Boulevard, 2ntl Floor, Suite 200-0, San Rafael. Please do not send mail to our Mitchell Boulevard location. The current years application form must be used. Applications sent by fax or e-mail will not be accepted. We strongly encourage applicants to limit their responses to the space on this form. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence on your own paper. If you'd like to download this form as a Microsoft Word attachment, visit www.marincdbc.com. Remember that we don't accept e-mailed or faxed applications. MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2009-10 1. Project Name: 527 D Street Rehab 2. Total Amount Requested: Non -housing proposals must 3. Project Sponsor: Buckelew Programs specify the amount requested from each planning area. Contact Person: Steven Ramsland Title: Executive Director Mailing Address: 914 Mission Avenue San Rafael, CA 94901 Telephone: 415-457-6966 Ext. 726 Fax: 415-721-0281 E-mail: stever@buckelew.org SH -1 $35,000 For non -housing projects only: Funds Requested Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $35,000 Upper Ross Valley Planning Area $ West Marin Planning Area $ Website (optional): Buckelew.org 4. Project Location: (Precise street address). For housing and capital projects, include age of building and Assessor's Parcel Number. 527 D Street AP 12-151-11. The house was built in the early 1900s. 5. Project Description: Buckelew Programs requests $35,000 in CDBG funds to cover termite and dry rot repairs at Buckelew's D Street licensed community care facility for 10 very low-income adults with serious mental illness. The D Street house has both subterranean and drywood termites in addition to dry rot. Extensive termite eradication and chemical treatment is needed, including fumigation. Damaged siding and framing must be replaced. The foundation needs extensive repairs, and seismic retrofitting is needed. 6. Total Project Cost: (Include all costs for this particular project regardless of source.) Rehabilitation $132,905 City Fees 7,000 ArchitecUEngineer 15,000 Inspections & Testing 5,000 Contingency 25,000 Consultant Fee 5,000 Total Project Cost $189,905 7. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's bid or other equally reliable cost estimate, using Davis -Bacon wage rates if applicable. WARNING: If your project includes residential rehabilitation, please call Reid Thaler at 499-6695 to learn how new federal lead paint regulations may raise the cost of your project. Rehabilitation $35,000 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date You Are Funds Date Funds Were When Source Use Amount Applied Committed? Committed Available San Rafael CDBG 2008 $15,000 Yes 2006 County Rehabilitation Loan $35,000 Yes 2006 Foundation Funding $95,000 No San Rafael CDBG 2009 $35,000 No - Buckelew Programs $ 9,905 No 9. Project implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? Buckelew Programs is the property owner and will be the project sponsor. Steven Ramsland, Executive Director of Buckelew Programs will be responsible for implementing the project. Buckelew has engaged a structural engineer to design foundation repairs and seismic upgrades. As soon as CDBG funds are committed, Buckelew will obtain a construction cost from a contractor. Improvements will be made in the summer and fall of 2009. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. All residents will also have incomes at or below 30% of median and will meet CDBG income limits. Most have SSI (about $1,016 monthly) as their only source of income. Long-term affordability is assured through State and Federal mental health funding, allocated by Marin County Community Mental Health Services. Household Size Income Limits 1 $63,350 2 72,400 3 81,450 4 90,500 5 97,700 6 104,950 7 112,200 8 119,450 B. Project Rationale: Why is this project needed? Will it assist an especially needy or underserved group? For new construction or rehabilitation, what will you do to incorporate "green building" principles? D Street is exceptionally well located close to downtown San Rafael and is an important resource in the continuum of care for persons with mental illness in Marin County. Buckelew Programs provides 24-hour care for 10 D Street residents who would be homeless or in institutional settings if not at D Street. Buckelew Programs needs financial assistance in order to maintain this older home in an area of heavy termite infestation and to correct deficiencies in the original design. Green building techniques are not applicable to this type of work — termite eradication, foundation repairs, and seismic upgrades. C. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? If not financially feasible to make the D Street house wheelchair accessible. However, two of Buckelew's other 24- hour care group homes are accessible. Another Buckelew home in San Rafael is 100% wheelchair accessible. In addition, a group home in Novato is'accessibie to individuals who use walkers. For further information, please call Roy Bateman (499-6698) or Reid Thaler (499-6695). Completed applications may be mailed to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157, or they may be hand -delivered to our office location at 65 Mitchell Boulevard, 2nd Floor, Suite 200-C, San Rafael Please do not send mail to our Mitchell Boulevard location. The current year's application form must be used. Applications sent by fax or e-mail will not be accepted. We strongly encourage applicants to limit their responses to the space on this form. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence on your own paper. If you'd like to download this form as a Microsoft Word attachment, visit www.marincdbq.com. Remember that we don't accept e-mailed or faxed applications. DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY, DECEMBER 12. 2008, AT 5 P.M. K9WORDX2009 Cvo1e\CDBG Aoal Wion For 2069-IO.Doefrb MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2009-10 1. Project Name: Canal Housing Alliance 2. Total Amount Requested: Non -housing proposals must 3. Project Sponsor: Canal Alliance specify the amount requested from each planning area. Contact Person: Tom Wilson Title: Executive Director Mailing Address: 91 Larkspur Street San Rafael, CA 94901 Telephone: 415-454-2640 Ext. 326 Fax: 415-454-3967 E-mail: tomw@canalalliance.org $1,095,000 For non -housing projects only: Funds Requested Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $1,095,000 Upper Ross Valley Planning Area $ West Marin Planning Area $ Website (optional): www.canalalliance.org 4. Project Location: (Precise street address). For housing and capital projects, include age of building and Assessor's Parcel Number. Canal Housing Alliance includes three buildings in San Rafael: 161 Novato St. (45 years, Assessor's Parcel No. 008- 190-08), 165 Novato St. (45 years, Assessor's Parcel No. 008-190-10), 153 Novato St. (43 years, Assessor's Parcel No. 008-190-12) 5. Project Description: Canal Housing Alliance is seeking to rehabilitate 12 rental'units in 3 buildings in the Canal area. This project includes, but is not limited to, replacement of roofs, windows (All windows in all units with double -paned energy efficient windows to prevent moisture buildup and resulting potential problems), as well as reducing energy consumption, kitchen & bathroom ventilation, floor coverings, appliances, kitchen cabinetry, toilets and tub enclosures, floor and cabinets in bathrooms, and painting. Complexity of rehab projects vary by unit. The primary goal of this project is to assure that these affordable housing units are safe and well-maintained. 6. Total Project Cost: (include all costs for this particular project regardless of source.) $1,095,000. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's bid or other equally reliable cost estimate, using Davis -Bacon wage rates if applicable. WARNING: If your project includes residential rehabilitation, please call Reid Thaler at 499-6695 to learn how new federal lead paint regulations may raise the cost of your project. We are currently in progress with contractor's bids and budget development, and will forward them as soon as they are available. The prevailing wage scale will be used for all work funded under this grant. 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Foundation Are Funds Date Funds Were When Committed? Committed Available DE no Date Source Use Amount You - Applied Home Depot Rehab $30,000 3/1/09 Foundation Marin Community Rehab $500,000 03/01/09 Foundation Are Funds Date Funds Were When Committed? Committed Available DE no 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? The Board of Directors of the Canal Housing Alliance will be responsible for implementation. We plan to hire a general contractor, who in turn will hire subcontractors. We expect to complete the project by June 30, 2009. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. Hous ehold Size Income Limits 1 $63,350 2 72,400 3 81,450 4 90,500 5 97,700 6 104,950 7 112,200 8 119,450 All residents are low-income. We conduct an annual assessment of income eligibility as required by the San Rafael Redevelopment Agency. B. Proiect Rationale: Why is this project needed? Will it assist an especially needy or underserved group? For new construction or rehabilitation, what will you do to incorporate `green building" principles ? This project is needed because units are in state of disrepair. All tenants are low-income, with direct access to the full range of Canal Alliance services to help them move towards increased self-sufficiency and community leadership. We will ensure that contractors incorporate green building principles in the project, including limiting toxic materials, encouraging responsible disposal. C. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? We are committed to accessibility within each of the units should the accessibility become feasible for the buildings. For further information, please call Roy Bateman (499-6698) or Reid Thaler (499-6695). Completed applications may be mailed to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157, or they may be hand -delivered to our office location at 65 Mitchell Boulevard, 2nd Floor, Suite 200-C, San Rafael. Please do not send mail to our Mitchell Boulevard location. The current year's application form must be used. Applications sent by fax or e-mail will not be accepted. We strongly encourage applicants to limit their responses to the space on this form. You may attach supplementary, material. If you need more space for several questions, please answer all questions in sequence on your own paper. If you'd like to download this form as a Microsoft Word attachment, visit www.marincdbq.com. Remember that we don't accept e-mailed or faxed applications. DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY DECEMBER 12 2008 AT 5 P.M. K9WORD\2009 Cycle\CDBG Application For 2009-10.0odrb MARIN COUNTY COMMUNITY DEVELOPMENT' — ?� BLOCK GRANT (CDBG) PROPOSAL 2009-10 1. Project Name: Ecology House 2. Total Amount Requested: $ 85,000 Non -housing proposals must 3. Project Sponsor: EAH Housing specify the amount requested from each planning area. Contact Person: Mark Schiferl Title: Assistant Director of Property Management Mailing Address: 2173 E. Francisco Blvd. San Rafael, CA 94901 Telephone: (415) 295- 8875 Ext. Fax: (415) 721- 7811 E-mail: mschiferl@eahhousing.org For non -housing projects only: Funds Requested Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ Sam Rafael Planning Area $ Upper Ross Valley Planning Area $ West Marin Planning Area $ Website (optional): www.eahhousing.org 4. Project Location: (Precise street address). For housing and capital projects, include age of building and Ecology House 375 Catalina Blvd. San Rafael, CA 94901 Assessor's Parcel Number. 5. Project Description: Ecology House is an affordable housing development in San Rafael, California Built inl994. It was constructed and has been maintained for persons with severe environmental and chemical intolerances. It is considered a fully "green" building consisting of 11 units, 540 SF each with the environment in mind, but to provide residential housing for an emerging disabled population - persons with Environmental Illness (sometimes also called chemical intolerance, chemical sensitivity, multiple chemical sensitivity or mcs). Using primarily HUD funding from the 811 — PRAC capital advance program (housing development for very low income persons with disabilities), the project presented a design challenge requiring balancing the often widely varying (or contradictory) requirements of potential tenants health needs, building code standards and HUD regulations. It was constructed using standard construction materials and techniques in innovative ways in order to optimize Indoor Environmental Quality (IEQ). 6. Total Project Cost: (Include all costs for this particular project regardless of source.) The total amount requested to complete the projects is $85,000 Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's bid or other equally reliable cost estimate, using Davis -Bacon wage rates if applicable. WARNING: If your project includes residential rehabilitation, please call Reid Thaler at 499-6695 to learn how new federal lead paint regulations may raise the cost of your project. Project costs are as follows - Painting of exterior using zero VOC paint and contractor sensitive to residents- $50,000 Repair concrete using materials that will take into account resident sensitivity- $20,000 Fence repair- $10,000 Exterior lighting replacement using materials that will take into account sensitivity- $5,000 Total $85,000 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? N/A Date You Are Funds Date Funds Were When Source Use Amount Applied Committed? Committed Available 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? EAH Inc. will be responsible for implementing the project. The proposed schedule.is as follows: 5/09 Repair concrete 5/09 Repair fencing 6/09 Replace light fixtures 7/09 Begin exterior painting project 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. Household Size Income Limits 1 $63,350 2 72,400 3 81,450 4 90,500 5 97,700 6 104,950 7 112,200 8 119,450 To maintain a compassionate commitment to the special needs of Ecology House residents as members of the larger EI/MCS —disabled community. MCS (Multiple Chemical sensitivity) is described as' (1 j MCS is a chronic condition (21 marked by multiple symptoms in multiple organs (3J that recur reproducibly 141 in response to low levels of exposure (lower than previously tolerated) (51 to multiple unrelated chemicals and which (61 improves or resolves when incitants are removed. B. Proiect Rationale: Why is this project needed? Will it assist an especially needy or underserved group? For new construction or rehabilitation, what will you do to incorporate "green building" principles? 1. To provide safer affordable housing for 11 disabled, low income individuals with Environmental Illness and/or MCS 2. To offer resource information regarding the development and management of environmentally safe(r) facilities 3. To maintain a compassionate commitment to the special needs of Ecology House residents as members of the larger EI/MCS — disabled community. Because the property is specifically designed for low income individuals with Environmental Illness and/or MCS, Green building principles must be followed. The following questions arise when installing items at the property - 1. What will it off -gas (or emit)? 2. What will be required to clean/maintain/repair it? 3. What will it adsorb/collect? • 4. What will grow in it/feed off it? • 5. What will be introduced from outside? • 6. What will be generated by users inside? • .7. Can it be aired before use? • 8. Is there user controllable access to daylight/hature/ventilation? • 9. Is there access to low toxic, healthful food and drink? 10. Is information about where and when low level toxins will be used organized and readily available? C. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? The project will be designed to meet all requirements of the Americans with Disabilities Act (ADA) and related law.. For further information, please call Roy Bateman (499-6698) or Reid Thaler (499-6695). Completed applications may be mailed to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157, or they may be hand -delivered to our office location at 65 Mitchell Boulevard, 2nd Floor, Suite 200-C, San Rafael. Please do not send mail to our Mitchell Boulevard location. The current year's application form must be used. Applications sent by fax or e-mail will not be accepted. We strongly encourage applicants to limit their responses to the space on this form. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence on your own paper. If you'd like to download this form as a Microsoft Word attachment, visit www.marihcdbq.com. Remember that we don't accept e-mailed or faxed applications. DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY DECEMBER 12 2008 AT 5 P.M. A-21 K1WOR=009 CycieICDBG AppiicaGon For 2009-70.Docirb MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2009-10 1. Project Name: The Family Resource Center, 2. Total Amount Requested: Floor Repair Non -housing proposals must 3. Project Sponsor: Homeward Bound of Marin specify the amount requested from each planning area. Contact Person: Paul Fordham Title: Development Director Mailing Address: 1385 N. Hamilton Parkway Novato, CA 94949 Telephone: (415) 382-3363 Ext. 211 Fax: (415)382-6010 E-mail: pfordham@hbofm.org 4. Project Location: (Precise street address). Assessor's Parcel Number. Street Address: 430 Mission Avenue, San Rafael, Age of Building: Approximately 100 years APN: Unknown $49,000 For non -housing projects only: Funds Requested Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $ Upper Ross Valley Planning Area $ For housing and capital projects, include age of building and CA 5. Project Description: The Family Resource Center, a 25 -bed transitional home, serves homeless families who come from the Family Emergency Center. Families receive comprehensive support that includes parenting skills classes, job readiness assessment, job training and job search support, childcare, credit cleanup, money management instruction, access to healthcare, counseling services, substance -abuse. counseling, and support groups. Staff members develop special age- appropriate programs to meet children's needs. The carpet on the ground floor of the Family Resource Center was worn out and damaged in the Spring 2008 flood. Thus, it has been removed for health hygiene reasons, and the floor, including common areas and family rooms, now consists of rough concrete. Rather than replacing the carpet (which tends to exacerbate children's and adult's allergies), Homeward Bound proposes to use funds to replace the existing unfinished surface with a durable tile floor. In addition, the second level circa 1910 wood floor is stained and damaged. Homeward Bound proposes to repair and refinish the wood floor. Furniture and appliance will need to be moved, and nine families will be temporarily relocated to motel rooms. 6. Total Project Cost: (Include all costs for this particular project regardless of source.) $49,,000 for all floor repair, moving, and family temporary relocation costs . 7. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's bid or other equally reliable cost estimate, using Davis -Bacon wage rates if applicable. WARNING: If your project includes residential rehabilitation, please call Reid Thaler at 499-6695 to learn how new federal lead paint regulations may raise the cost of your project. The following project budget is based the attached estimate from B & C Hardwoods, Inc. for all floor repair and moving costs, with Davis -Bacon wages, plus Homeward Bound's estimate for relocating nine families for two weeks. Item Cost 1. 2" level hardwood floor repair $8,950 2. Ground level tile floor install $28,000 3. Furn./ap I. moving $5,300 4. Motel rooms/9 families for 2 weeks@$750 per fam. $6,750 Total Cost $49,000 7. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date You Are Funds Date Funds Were When Source Use Amount Applied Committed? Committed Available No applicable. No other funds will be needed. 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? Bob Puett, Homeward Bound's Deputy Director, is the project manager responsible for coordinating the repair of the damaged floors. Mr. Puett obtained the estimate for this work and is working closely with and overseeing B & C Hardwoods, Inc. on all aspects of the project. The project is ready and will begin as soon as CDBG funding is secured. The work is expected to take two weeks. Family program staff will coordinate the temporary motel relocations. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. Household Size Income Limits 1 $63,350 2 72,400 3 81,450 4 90,500 5 97,700 6 1 104,950 7 112,200 8 119,450 All of the residents and recipients of services at the Family Resource Center operated by Homeward Bound of Marin are homeless families (parents and their children) and thereby qualify as low and very low-income individuals and families. Many have no income source at all when they first approach Homeward Bound for shelter. Each family's income will be documented as part of the application process and will be tracked throughout their stay. Homeward Bound's funders require that the Family Resource Center property remain affordable for the long-term. B. Project Rationale: Why is this project needed? Will it assist an especially needy or underserved group? For new construction or rehabilitation, what will you do to incorporate green building" principles? - Repairing the flooring is a high priority maintenance item for this 100 -year-old building, and will help to ensure that the Family Resource Center will remain available to serve homeless families. The carpet on the ground floor was worn out, flood damaged, and thus removed. The floor now consists of rough concrete. Rather than replacing the carpet, Homeward Bound intends to replace the existing unfinished surface with a durable tile floor. Using this surface rather than carpeting makes sense because the area receives extensive daily use by adults and children. A tile surface will last much longer than carpeting, thereby reducing future replacements costs. In addition, cleaning a tile floor is cheaper and easier than cleaning a carpet. The new surface will improve the health of children, adults, and staff; carpeting has proven through experience to collect micro -allergens, thus exacerbating allergies, especially among small children crawling and playing on the floor. Finally, repairing the second -level original wood floor will maintain the historic beauty of this 100 -year- old structure and preserve the area's usability. Green principles: (1) Extended life cycle: the durable new tile floor will last significantly longer than other materials, preserving resources and reducing waste; (2) Sustainable: repairing the wood floor uses original material, avoiding waste; (3) Easily maintained: can be easily cleaned without use of toxic chemicals. C. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? Homeward Bound is committed to equal access to all of its programs for people with physical and other disabilities (who are disproportionately represented in the homeless population), and maintains an ongoing program of review and property upgrades to achieve this goal. For further information, please call Roy Bateman (499-6698) or Reid Thaler (499-6695). Completed applications may be mailed to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157, or they may be hand -delivered to our office location at 65 Mitchell Boulevard, 2 n Floor, Suite 200-C, San Rafael. Please do not send mail to our Mitchell Boulevard location. The.current year's application form must be used. Applications sent by fax or e-mail will not be accepted. We strongly encourage applicants to limit their responses to the space on this form. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence on your own paper. If you'd like to download this form as a Microsoft Word attachment, visit www.marincdbq.com. Remember that we don't accept e-mailed or faxed applications. DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY DECEMBER 12 2008 AT 5 P.M.A-2-3 si4-5 MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2009-2010 1. Project Name: San Rafael Residential 2. Total Amount Requested: $490,000 Rehabilitation Loan Program Novato Planning Area: 70,000 3. Project Sponsor: Marin Housing Authority San Rafael Planning Area: 150,000 Upper Ross Valley Planning Area: 35,000 Contact: Dan Nackerman Lower Ross Valley Planning Area: 35,000 Executive Director Richardson Bay Planning Area: 35,000 Address: 4020 Civic Center Drive West Marin Planning Area: 15,000 San Rafael, CA 94903-4173 Countywide, Housing: 150.000 Telephone / FAX: (415) 491-2530 / (415) 472-2186 490,000 E-mail: dnackermanamarinhousing ong Wepsite: www.marinhousing.orq 4. Project Location: The Residential Rehabilitation Loan Program is available to low-income homeowners throughout Marin County. To be eligible an applicant must be the owner -occupant of the home and his/her total household income must be within the current HUD income limits for very low income. Rehabilitation loans can be used for repairing single-family homes, for creating "second units" within single-family homes Where permitted by local ordinance, for undertaking code repairs and utility hook-ups for houseboats docked at an approved berth, and for repairing mobile homes located within a mobile home park. In addition, rehabilitation loans are available to non- profit -sponsored group homes with special populations. 5. Project Description: The Rehabilitation Loan Program offers low-interest property improvement loans of up to $35,000 to qualified homeowners, and non-profit group home sponsors, to undertake necessary home repairs, correct substandard housing conditions and eliminate health and safety hazards. Eligible work includes the repair or upgrading of existing plumbing, heating and electrical systems, roof repair or replacement, correction of foundation, drainage, dry rot and termite -related problems, emergency and/or storm -related repairs, energy and water conservation measures, and improvements to provide wheelchair accessibility. Homeowners and nonprofit group home sponsors also receive technical assistance from staff in determining the scope of needed repairs, consulting with the local building department, developing cost estimates, obtaining bids and contracting for the repairs, monitoring the work under construction and issuing payments. The specific terms of each loan are tailored to the homeowner's individual financial circumstances, providing affordable repayment schedules and, in some cases, deferred repayment. Over the past thirty-two years, the Rehabilitation Loan Program has received 1,303 applications and has made 637 loans totaling over $11.4 million: In the San Rafael Planning Area, the program has made 124 loans averaging $17,950 and totaling over $2,225,600. 6. Total Project Cost: Total CDBG funds requested are $490,000. Of this amount $150,000 is requested from the Countywide Housing allocation for loans to be made available throughout the County, and a combined total of $340,000 is requested from individual Planning Areas for additional loans to be made within each Planning Area. 7. Project Budget for CDBG Funds: Individual rehabilitation loans range from $5,000 to a maximum of $35,000. The funds requested will provide loan funds for approximately 20 new loans at an average loan amount of $25,000. 8. Other Sources of Funds for this Project: CDBG rehabilitation loan funds have leveraged additional bank loan funds through financial agreements with Wells Fargo Bank and Bank of America. There have also been opportunities to link additional sources of federal and state rehabilitation loan funds, including the HUD Section 312 Rehabilitation Loan Program, the State HCD Deferred Payment Rehabilitation Loan Program and the Storm Damage Assistance Program funded by the San Francisco Foundation. In addition, during an eight-year period when HUD provided federal Rental Rehabilitation funds, Marin's Rehabilitation Loan Program expanded its scope to include multi -family rental housing, providing both rehabilitation funding and Section 8 rental assistance vouchers to eligible tenants living in the property. During that period 197 rental units were rehabilitated and 152 low-income families were provided with Section 8 rental assistance. For the rehabilitation of 38 floating homes at Gates Coop, Waldo Point Harbor, CDBG and SDAP funds will leverage approximately $700,000, committed by the Marin Community Foundation. 9. Project Implementation: Marin Housing Authority administers the Residential Rehabilitation Loan Program and is responsible for its implementation throughout the county. The staff includes a Homeownership Programs Specialist, an Administrative Assistant and support provided by General Services and Accounting staff. The program has been carefully developed and is continually updated to reflect current rehabilitation guidelines and practices in accordance with HUD requirements and industry standards. 10. Need for the Project: A. Need Group: Since 2001, the program specifically benefits very low-income homeowners and non -profit - sponsored group homes with special populations. Every household assisted through the program has an income below 80% of median; 71 % of the households assisted fall below 50% of the median income and the average household income is 41% of median. Eligibility is documented in a personal interview conducted with each applicant in which original tax returns, pay stubs, assistance payments and all other sources of income are reviewed and copied to the file. Loan terms and final approvals are granted by a six -member Loan Committee made up of professional and community representatives appointed by the County Board of Supervisors. The program ensures long term affordability in two ways: 1) it provides low-cost financing that enables a low-income homeowner to repair and maintain his/her home and continue to reside in it; and 2) it provides flexible loan repayment plans, including the option to defer principal and interest payments under certain conditions, which can allow the homeowner to live within his/her existing finances and avoid unaffordable loan payments. Staff works closely with a variety of housing and social service programs and agencies in assisting clients and in making and receiving referrals. Those assisted by the program include: Elderly and Disabled (representing 55% and 40%, respectively, of all households assisted): The program assists elderly and disabled homeowners on fixed (often minimal) incomes repair unsafe conditions in their home, catch up on critical deferred maintenance, and provide for better accessibility, so that they might remain in their own home in their own community. In many cases the ability to defer payments on the loan makes a critical difference in enabling a homeowner to remain in his/her own home. Female Head of Household (representing 60% of all households assisted): Families with only one head of household often face an unmanageable financial burden with the prospect of undertaking necessary home repairs. In some cases having to sell and relocate out of the County may be the only alternative. Special Populations: The program is available to non -profit -sponsored group homes with special populations, including the developmentally disabled, mentally ill and troubled youth. To date the program has assisted 31 group homes with loans totaling $802,666. B. Project Rationale: With continually escalating land and development costs and diminishing housing starts, it makes sense for communities to invest wisely in preserving the existing stock of affordable housing. The Residential Rehabilitation Loan Program has proven to be an effective, reliable, low-cost tool that enables low-income homeowners, often elderly citizens on fixed incomes, to retain ownership of their home and maintain their property in a safe and livable condition. By assisting with repairs and upgrades to their homes, the program aids in the conservation of existing, affordable, low-income housing throughout the County and promotes the sustainability of the existing community. Because it is an established program with a successful track record— already in place, functioning smoothly and available immediately—there is no additional planning or lead-time required, and no associated start-up costs. The program has been highly effective in assisting local jurisdictions to respond to local and countywide housing rehabilitation issues in a timely manner, as well as in implementing new programs when opportunities have arisen. Non-profit sponsors of group homes with special populations that often struggle to maintain financial viability have found the program to be a valuable resource in maintaining and improving their facilities without taking on additional debt service. C. Accessibility: Accessibility to the Rehabilitation Loan Program for applicants with physical disabilities is ensured by the fact that all of the contact between staff and client takes place in the client's home or over the telephone. In addition, Marin Housing Authority's offices are fully accessible. The program also promotes accessibility for homeowners and non -profit -sponsored group homes with special populations by including in the scope of repairs any work required to make the home accessible to accommodate any physical disabilities or special needs. A-1 MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2009-10 1. Project Name: SUNRISE II 2. Total Amount Requested: Non -housing proposals must 3. Project Sponsor: LIFEHOUSE, INC. specify the amount requested from each planning area. Contact Person: MERLYN TEAGUE Title: DIRECTOR OF FINANCE Mailing Address: 100 SMITH RANCH RD., STE.309 SAN RAFAEL, CA 94903 Telephone: 415-472-2373 Ext. 308 Fax: 415472-5739 E-mail: MTEAGUE(d)LIFEHOUSEAGENCY.ORG $11,500 For non -housing projects only: Funds Requested Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $ Upper Ross Valley Planning Area $ West Marin Planning Area $ Website (optional): LIFEHOUSEAGENCY.ORG 4. Project Location: (Precise street address). For housing and capital projects, include age of building and Assessor's Parcel Number. 48 GOLDEN HINDE BLVD. SAN RAFAEL, CA 94903 5. Project Description: REMOVE EXTERIOR SIDING, COMPLETE DRYROT REPAIR, REPLACE VAPOR BARRIER, RE -SIDE, & PAINT. 6. Total Project Cost: (Include all costs for this particular project regardless of source.) $11,500 Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's bid or other equally reliable cost estimate, using Davis -Bacon wage rates if applicable. WARNING: If your project includes residential rehabilitation, please call Reid Thaler at 499-6695 to learn how new, federal lead paint regulations may raise the cost of your project. $11,500 for permits, labor and materials. 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date You Are Funds Date Funds Were When Source Use Amount Applied Committed? Committed Available N/a N/a N/a N/a N/a N/a N/a 9. Pruject Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? The project will be coordinated by Merlyn Teague, Director of Finance and Administration The work will be completed by specialty contractors. Work will begin once funds are appropriated. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. Household Size Income Limits 1 $63,350 2 72,400 3 81,450 4 90,500 5 97,700 6 104,950 7 112,200 8 119,450 All individuals living in the home are in the very low-income category and meet the requirements for CDBG income limits. B. Project Rationale: Why is this project needed? Will it assist an especially needy or underserved group? For new construction or rehabilitation, what will you do to incorporate "green building" principles? This project is critical to the health and well-being of the individuals living in this home — who are severely disabled, some non- ambulatory, all highly sensitive to temperature fluctuations, and prone to respiratory disorders relating to their immediate housing environment. The damage to the vapor barrier in the house and resulting dry rot causes mold, air and moisture penetration into the interior of the home. This is a recipe for disaster for these very medically fragile individuals. Itis essential that the exterior siding be removed so that dry rot can be removed, the wall structure repaired, and the vapor barrier replaced. Environmentally safe products will be used for the repair, the re -siding, and the painting. Such products are not only necessary for the protection of our environment but also for the welfare of those living in the home. C. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? This home is completely wheelchair accessible. It can accommodate the blind and hearing impaired. All work that Lifehouse agency completes is done whenever possible with the goal of making the site more accessible to people with disabilities. For further information, please call Roy Bateman (499-6698) or Reid Thaler (499-6695). Completed applications may be mailed to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157, or they may be hand -delivered to our office location at 65 Mitchell Boulevard, god Floor, Suite 200-C, San Rafael. Please do not send mail to our Mitchell Boulevard location. The current year's application form must be used. Applications sent by fax or e-mail will not be accepted. We strongly encourage applicants to limit their responses to the space on this form. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence on your own paper. If you'd like to download this form as a Microsoft Word attachment, visit www.marincdbq.com. Remember that we don't accept e-mailed or faxed applications. DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY, DECEMBER 12.2008, AT 5 P.M. KIWORD12009 eyde=BG Appliwlion For 2009-10.DoGrb Se- 1 CORPORATE OFFICE 1500 Mission Street San Francisco G% California 94103 GOO r�� PHONE 415 575 2101 TTY q15 575 2115 PHONE FAX 415 575 2170 SAN FRANCISCO I SAN MATEO I MARIN MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2009-10 1. Project Name: Goodwill Marin Classroom 3. Project Sponsor: Goodwill Industries of San Francisco, San Mateo and Marin Counties Contact Person: Rachael Grossman Title: Chief of Organizational Advancement Mailing Address: 1500 Mission Street San Francisco, CA 94103 Telephone: 4151575-2132 Ext, Fax: 4161675-2170 E-mail: rgrossmaneasfgoodwill.org 2. Total Amount Requested: Non -housing proposals must specify the amount requested from each planning area. $34,060 For non -housing projects only: - Funds Requested Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $ $34,060 Upper Ross Valley Planning Area $ West Marin Planning Area $ Website (optional): www.sfgoodwill.org 4. Project Location: (Precise street address). For housing and capital projects, include age of building and Assessor's Parcel Number. 807 Third Street/ 809 Lincoln Avenue, San Rafael, CA. Parcel # is 011-274-03 5. Project Description: Build -out of an enclosed classroom at Goodwill's Marin public services site. 6. Total Project Cost: (include all costs for this particular project regardless of source.): $44,760.00 Costs included in request: Contractor's estimate: $16,560 (attached) Cabling: $6500.00 (based on just completed work in Goodwill headquarters) Architectural design: $4500.00 (ibid) Additional costs not included in this request: HVAC: $6500.00 Computers: $4200.00 (six computers at $700 each) Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's bid or other equally reliable cost estimate, using Davis -Bacon wage rates if applicable. WARNING: If your project includes residential rehabilitation, please call Reid Thaler at 499-6695 to learn how new federal lead paint regulations may raise the cost of your project. $16,560 plus $17,500 for built-in improvements = $34,060 WE CREATE SOLUTIONS TO POVERTY THROUGH THE BUSINESSES WE OPERATE SFGOODWILL.ORG 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date You Source Use Amount Applied Marin Foundation November, 2008 Other foundations TBD Are Funds Date Funds Were When Committed Committed Available Not yet 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? Malcolm Goldsmith, Director of Real Estate for Goodwill will oversee this project. The implementation will take 4 months from the time the money is released. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. Household Size Income Limits 1 $63,350 2 72,400 3 81,450 4 90,500 5 97,700 6 104,950 7 112,200 8 119,450 Virtually 100% of the people we serve are unemployed or on public assistance (Social Security, Disability, and Welfare). They are all very low to no -income as a result. B. Proiect Rationale: Why is this project needed? Will it assist an especially needy or underserved group? For new construction or rehabilitation, what will you do to incorporate "green building" principles? Goodwill's presence in Marin County has historically been concentrated in our fee-for-service program serving Department of Rehabilitation clients and our two stores, which provide a work -based learning platform for the DOR participants and for other job training partnerships. This grant will allow us to enclose a classroom space in our Marin County Career Services office. This class room has 6 computers and will be used for a number of soft skills classes such as Resume writing, Job Search Skills, Labor Market Research and interview skills. This classroom will also be used for our computer-based PESCO assessment and for filling out online applications as well as for use with ESL and GED classes. The cabling will help us network the computers and the phone system is needed to get voicemail and additional lines coming into the office. Our vision for the expanded Goodwill in Marin County is to offer residents of Marin the same range and depth of services as we offer at our headquarters here in San Francisco. We propose to leverage our existing infrastructure and local-partnerships_to_expand 8ervices_to the homeless, difficult -to -employ and low-wage workers. Currently Goodwill serves approximately 60 people a year in Marin; this classroom would allow us to expand services in Marin. Currently, Goodwill also provides support for other Marin community service groups, including the Ritter Center, Marin Employment Connection, Buckelew Employment Services, Centerpoint, Integrated Community Services, among others. Again, this classroom would allow us to expand support for these other community groups. C. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? Site is already ADA compliant; site is utilized to serve Department of Rehabilitation clients already. For further information, please call Roy Bateman (499-6698) or Reid Thaler (499-6695). Completed applications may be mailed to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157, or they may be hand -delivered to our office location at 65 Mitchell Boulevard, 2 n Floor, Suite 200-C, San Rafael. Please do not send mail to our Mitchell Boulevard location. The current year's application form must be used. Applications sent by fax or e-mail will not be accepted. We strongly encourage applicants to limit their responses to the space on this form. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence on your own paper. If you'd like to download this form as a Microsoft Word attachment, visit www.marincdbq.com. Remember that we don't accept e-mailed or faxed applications. DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY DECEMBrER 12 2008 AT 5 P.M. M3lnstitutional Fundraising\Marin CDBG\CDBG Application For 2009-10 (2).Rg.Doc/r MARIN COUNTY COMMUNITY DEVELOPMENT G _ BLOCK GRANT (CDBG) PROPOSAL 2009-10 1. Project Name: San Rafael ADA Compliance 2. Total Amount Requested: $300,000 Non -housing proposals must 3. Project Sponsor: City of San Rafael specify the amount requested from each planning area. Contact Person: Richard Landis Title: Public Works Administrative Manager Mailing Address: 111 Morphew Street P.O. Box 151560 San Rafael, CA 94915-1560 Telephone: 415-485-3354 Ext. Fax: 415-485-3334 E-mail: Richard. landis(a)ci.san-Rafael.ca.us For non -housing projects only: Funds Requested Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $300,000 Upper Ross Valley Planning Area $ West Marin Planning Area $ Website (optional): 4. Project Location: (Precise street address). For housing and capital projects, include age of building and Assessor's Parcel Number. This is a citywide project to make San Rafael's sidewalks, public buildings, parks, etc. accessible to individuals with disabilities. There are therefore no specific street addresses. 5. Project Description: The City of San Rafael entered into a 10 -year settlement agreement with the United States Department of Justice in 2004. The agreement requires the City to comply with the Americans with Disabilities Act (ADA) as it relates to publicly owned right-of-way (sidewalks, streets, etc.) and facilities. All requested funds are for. the construction of curb ramps that will make San Rafael's sidewalks and streets accessible to wheelchair users. The agreement calls for the construction of approximately 800 curb ramps on those "...streets, roads, and highways that have been constructed or altered since January 26, 1992." 6. Total Project Cost: (Include all costs for this particular project regardless of source.) Annual cost is approximately $400,000. 7. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, as accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. For rehabilitation or construction projects, you must include a contractor's bid or other equally reliable cost estimate, using Davis -Bacon wage rates if applicable. WARNING: If your project includes residential rehabilitation, please call Reid Thaler at 499-6695 to learn how new federal lead paint regulations may raise the cost of your project. We are currently finalizing specifications and bid requirements for this rehabilitation/construction project. The engineer's estimate is $400,000. Adherence to Davis -Bacon wage rates will be mandatory. 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? Date Are Funds Date Funds Were When Source Use Amount You Committed? Committed Available Applied City of San Rafael Design, $100,000 N/A Yes July 1, 2008 Immediately construction contingency 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? The Department of Public Works is responsible for project implementation. San Rafael will enter into a contract with a construction company to install curb ramps at designated intersections throughout the City. As stated earlier, this is an ongoing project mandated by the City's 2004 Settlement Agreement with the Department of Justice. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. Household Size Income Limits 1 $63,350 2 72,400 3 81,450 4 90,500 5 97,700 6 104,950 7 112,200 8 119,450 B. Project Rationale: Why is this project needed? Will it assist an especially needy or underserved group? For new construction or rehabilitation, what will you do to incorporate `green building" principles? San Rafael's curb ramp project will serve individuals with disabilities who, for purposes of this application, are considered to be low income. C. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? The City will oversee the construction of approximately 800 curb ramps over a 10 -year period to improve public right-of-way and public facility accessibility for individuals with disabilities. For further information, please call Roy Bateman (499-6698) or Reid Thaler (499-6695). Completed applications may be mailed to the Federal Grants Division, Marin County Community Development Agency, 3501 Civic Center Drive, Room 308, San Rafael, CA 94903-4157, or they may be hand -delivered to our office location at 65 Mitchell Boulevard, 2nd Floor, Suite 200-C, San Rafael. Please do not send mail to our Mitchell Boulevard location. The current year's application form must be used. Applications sent by fax or e-mail will not be accepted. We strongly encourage applicants to limit their responses to the space on this form. You may attach supplementary material. If you need more space for several questions, please answer all questions in sequence on your own paper. If you'd like to download this form as a Microsoft Word attachment, visit www.marincdbq.com. Remember that we don't accept e-mailed or faxed applications. DEADLINE: APPLICATIONS MUST BE RECEIVED BY FRIDAY, DECEMBER 12, 2008. AT 5 P.M. KAWORD2009 Cycle\CDBG Application For 2009AO.Doctrb MARIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROPOSAL 2009-10 1. Project Name: A Space for Every Body 3. Project Sponsor: Opportunity for Independence Contact Person: Kendra Vara Title: Development Associate Mailing Address: 20 H Street San Rafael, CA 94901 Telephone: 415-721-7772 Fax: 415-721-7782 E-mail: kvara@ofiinc.org Ext. 2. Total Amount Requested: Non -housing proposals must specify the amount requested from each planning area. SC _3 $ 76,500 For non -housing projects only: Funds Requested Lower Ross Valley Planning Area $ Novato Planning Area $ Richardson Bay Planning Area $ San Rafael Planning Area $ 76,500 Upper Ross Valley Planning Area $ West Marin Planning Area $ Website (optional): www.ofline.org 4. Project Location: (Precise street address). For housing and capital projects, include age of building and Assessors Parcel Number. Opportunity for Independence 20 H Street San Rafael, CA 94901 The building is 46 years old and the Assessor's Parcel Number is 011-192-14. 5. Project Description: Bodies come in all sizes, shapes, and abilities. Most of us walk without assistance, but many of us use walkers or wheelchairs to get around. One thing every body needs is a rest room that accommodates their differences. A Space For Every Body will provide 125 adults who have developmental disabilities with gender -separate, environmentally friendly, accessible rest rooms where they learn, socialize, and grow. Opportunity for Independence (OR) has served adults with developmental disabilities in Marin County since 1991. OR provides 125 adults with five different programs that have a common goal — independence. New Opportunities for Vocational Advancement (NOVA) is one of OFI's two vocational programs and is based within OFI's administration building in downtown San Rafael. NOVA participants are involved in community-based social and recreational activities, individualized educational programs, and, some part time paid work. While community-based social and recreational activities are encouraged, some clients prefer to engage in educational programs on site at 20 H Street, which has become a home away from home for many clients. Currently, there is one unisex bathroom that is compliant with the Americans with Disabilities Act Accessibility Guidelines (ADAAG) and one unisex bathroom that is not compliant with the ADAAG. A Space for Every Body will fund construction to update the ADAAG-compliant bathroom with a no -touch motion sensor faucet, a hand dryer, and new flooring. It will also renovate the current unisex bathroom, making it compliant with ADAAG and replace the existing faucet and paper towel dispenser with a hand dryer and no -touch motion sensor faucet. Both the architect and the contractor on this project have given assurances that both bathrooms will meet or exceed the requirements of the Americans with Disabilities Act Accessibility Guidelines (ADAAG), as well as state and local building and accessibility codes. 6. Total Project Cost: (Include all costs for this particular project regardless of source.) $76,500.00 7. Project Budget for CDBG Funds: Budget must include an itemized estimate of how you would spend the CDBG amount you are requesting, a6 accurate and comprehensive as possible. For example, land or building acquisition costs, construction costs, remodeling costs, architectural and engineering fees, salaries, administrative expenses, etc. Please see attached bid from JAM Construction, Inc. 8. Other Sources of Funds for this Project: Include amount, source, use, status, and timing of funds other than CDBG funds, if applicable. Have you applied for the other funds? Are the other funds firmly committed for this project? To date, Opportunity for Independence has not applied for funds from other sources. 9. Project Implementation: Who will be responsible for implementing the project? How will it be implemented and what is the proposed schedule for project implementation? Eric Vanderville, President & Founder of Opportunity for Independence will be responsible for the renovation. The majority of the construction will take place on weekends in order to minimize the possibility of any disturbance to the NOVA program. 10. Need for the Project: A. Need Group What groups or individuals will benefit from the project? What income level will you serve? How will you document eligibility? CDBG recipients are required to provide documentation that the majority of the users have incomes at or below the CDBG income limits. The current upper income limits for CDBG beneficiaries are shown in the table below. Applicants for housing funds must describe how the project will ensure long-term affordability. Household Size Income Limits 1 $63,350 2 72,400 3 81,450 4 90,500 5 97,700 6 104,950 7 112,200 8 119,450 All clients of Opportunity for Independence's (OFI) NOVA program will benefit from the project, as the restrooms will be used exclusively by the NOVA clients. All 25 NOVA clients have developmental disabilities and all are eligible for Supplemental Security Income. B. Project Rationale: Why is this project needed? Will it assist an especially needy or underserved group? For new construction or rehabilitation, what will you do to incorporate "green building" principles? The bathroom renovation is needed because Opportunity for Independence's (OFI) clients, all of whom have developmental disabilities, currently use one bathroom that is designated as a "unisex" bathroom. Xavier Polk, M.D., a psychiatrist who works with all of OFI's clients, believes that it is important for there to be gender designations on the bathrooms used by our clients. He believes that it is a good teaching opportunity for our clients to learn to differentiate between bathrooms for men and bathrooms for women so they are able to choose appropriately when they are out in our community. He also believes gender designations are important for the safety of OR clients. For these reasons, we believe it is important to have separate restrooms for men and for women. Adults with developmental disabilities are, as a group, traditionally needy and underserved. The adults in our programs are no exception. All are eligible for Supplemental Security Income (SSI), which means that they have essentially no income and very little in the way of assets. OR is committed to reducing its carbon footprint, and in helping its clients to understand the importance of taking care of the environment. Both bathrooms will have no -touch motion sensor faucets in place of the current traditional faucets, thereby offering a more sanitary solution while also cutting down on water waste. The bathrooms will also replace paper towel dispensers with hand dryers, which will cut down on paper waste. The entire building at 20 H Street is in the process of receiving its designation as a "green building". C. Accessibility: What steps are you taking to make this project (and your overall program) accessible to people with physical and other disabilities? Making sure that our bathrooms are accessible to people with mobility impairments and other kinds of disabilities is our primary consideration, since all of our clients have disabilities. Both the architect and the contractor on this project have given assurances that both bathrooms will meet or exceed the requirements of the Americans with Disabilities Act Accessibility Guidelines (ADAAG), as well as state and local building and accessibility codes. Features will include adequate turning space, lowered mirrors and dispensers, knee clearance at the lavatories with insulated pipes, plumbing hardware that can be operated with a closed fist, reinforced grab bars, and adequate space for transferring between toilet and wheelchair. People who have disabilities will have equal access to these renovated bathrooms. R-19 Exhibit 5 2008-09 CDGB Conformance with City Priorities Countywide Housing City/ Agency Project HUD regs Housing, Comm Facility Quick Impact, Complete Fair Housing Program • H • Rehabilitation Loan Program • • H • Accessibility Modification Program • H • San Rafael Housing City/ Agency Project HUD regs Housing, Comm Facility Quick Impact, Complete D Street Rehab • H • Canal Housing Alliance • • H • Ecology House • H • Family Resource Center • H • Sunrise 11 • 1 H I• San Rafael Capital City/ Agency Project HUD regs Housing, Comm Facility Quick Impact, Complete Goodwill Marin Classroom • • Public Facilities Improvements ADA • • • • A Space for Every Bod • • KEY H =Affordable Housing Project C =Community Facility Project • = Conforms Exhibit 6 2009-10 Housing and Capital Recommended Allocations Project Request Allocation Countywide Housing Fair Housing Program 63,250 21,284 Rehabilitation Loan Program 150,000 93,242 Accessibility Modification Program 40,000 12,973 Countywide Housing Total $253,250 $127,499 San Rafael Housing Total D Street Rehab 35,000 35,000 Canal Housing Alliance 1,095,000 0 Ecology House 85,000 0 Family Resource Center 49,000 49,000 Sunrise II 11,500 11,500 San Rafael Housing Total $1,275,500 $95,500 San Rafael Capital Goodwill Marin Classroom 34,060 33,323 Public Facilities Improvements (ADA) 300,000 300,000 A Space for Every Body 76,500 0 San Rafael Capital Total $410,560 $333,323 PROJECT TOTAL $1,939,310 $556,322 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RECOMMENDING COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT FUNDING FOR THE YEAR 2009-10 TO THE MARIN COUNTY BOARD OF SUPERVISORS BE IT RESOLVED by the Council of the City of San Rafael as follows: WHEREAS in June, 1999, the City Council revised the Cooperative Agreement with the County of Marin for Community Development Block Grant (CDBG) funds whereby the City remained in the County system; and WHEREAS in December, 1999, the City devised a project selection process and established allocation priorities for CDBG projects; and WHEREAS on March 16, 2009, in accordance with the adopted project selection process the City Council reviewed the submitted applications. NOW, THEREFORE IT IS HEREBY RESOLVED that the City Council recommends to the Marin County Board of Supervisors that the $556,322 in CDBG funds available for allocation by the City of San Rafael be distributed to the projects and in the amounts as shown on the attached EXHIBIT A subject to proportional adjustments necessary to accommodate any changes in the final allocation given to the County of Marin by the federal Department of Housing and Urban Development (HUD). I, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City held on the 16th day of March, 2009, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Esther C. Beirne, City Clerk EXHIBIT A 2009-10 CDBG Project Allocations Project Allocation Countywide Housing Fair Housing Program 21,284 Rehabilitation Loan Program 93,242 Accessibility Modification Program 12.973 Countywide Housing Total $127,499 San Rafael Housing Total D Street Rehab 35,000 Canal Housing Alliance 0 Ecology House 0 Family Resource Center 49,000 Sunrise II 11.500 San Rafael Housing Total $95,500 San Rafael Capital Goodwill Marin Classroom 33,323 Public Facilities Improvements (ADA) 300,000 A Space for Every Body 0 San Rafael Capital Total $333,323 PROJECT TOTAL $556,322