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Home My WebLink AboutFin Master Fee ScheduleCITY OF�aft Agenda Item No: 10 Meeting Date: January 20, 2009 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Finance Prepared by: Cindy Mosser,01-10 City Manager Approval: Finance Director SUBJECT: CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AMENDING CHAPTER 3.34 TO THE SAN RAFAEL MUNICIPAL CODE ESTABLISHING A FEE AND SERVICE CHARGE REVENUE/COST COMPARISON SYSTEM BY REVISING SECTION 3.34.040, AND CONSIDERATION OF ADOPTION OF A PROPOSED RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ESTABLISHING A NEW MASTER FEE SCHEDULE FOR SERVICES PROVIDED BY THE VARIOUS CITY DEPARTMENTS AND FOR LICENSING AND SERVICES BY THE ANIMAL SERVICES AGENCY, AND RESCINDING RESOLUTION NO. 12414. RECOMMENDATION: ACCEPT REPORT, PASS ORDINANCE, AND ADOPT RESOLUTION AS PRESENTED. BACKGROUND: In late 1996, the City Council commissioned a study with Management Services Institute (MSI) that would identify the full cost of all services provided to the community. Prior to this initial study, fee changes had been made without knowing the complete service cost for the variety of activities furnished by all Departments. Much like the private sector, San Rafael needed to be aware of the true cost of providing a host of services to its citizens and businesses. The purpose of the initial study was to develop data and information that would provide staff and the Council members a variety of information regarding the cost of delivering municipal services. In September of 1997, the City Council approved an ordinance establishing percentages of cost recovery for over 150 municipal services. After several workshops and hearings with staff and MSI representatives, the City Council had a better understanding about the amount of tax subsidy being used to support a number of individual or group based services. Based upon recommendations from the consultant and staff, the approved ordinance established cost recovery FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pau: 2 goals for all City services. In addition, a companion master fee schedule was established. This schedule set forth the necessary rates to achieve the cost recovery goals created in the 1997 ordinance. Also, the City's Financial Management Policy of knowing the true costs of providing all services is met with the fee study. It allows the City to make conscious decisions about cost recovery and general tax subsidy of those services that benefit only portions of the tax paying public. City staff completed updates to the business cost study in 1999, 2003, and 2007. This report intends to bring a newly revised master fee schedule forward for Council ratification. The Community Development Director and other staff members met with many members of the community regarding the fee process. In November 2008 and December 2008, City staff met with members of the Chamber of Commerce to share the results of the fee study and proposed fee increases. In December, the Community Development Director met with the Director of the Business Improvement District, Board Members of the Board of Realtors and the Marin Builders Association regarding the proposed fee changes. In a January 5, 2009 study session, City staff presented the results of the fee study and the proposed changes to the City Council. The community outreach provided great feedback regarding our fee process. Some underlying questions regarding the timing of our proposed fee increases and the amount of the proposed increase for many of the building and planning fees were a common theme among the various groups. The Marin Association of Realtors and Marin Builders Association submitted letters in response to the proposed increases. These letters are attached as Exhibit i and Exhibit ii. Although the proposed increases appear significant for planning and building permit fees, the proposed increases will bring the City to the average level of permit fees charged by other Marin jurisdictions and cities of comparable size in the Bay Area. Currently, the Planning Division is expected to achieve a 44 percent cost recovery. The proposed increase will allow the Division to reach approximately 80 percent cost recovery. The proposed planning fees also includes better accounting of staff time from other departments involved in application review, including Traffic Engineering, Land Development Engineering and the City Attorney's Office. A fact sheet explaining the rationale for the proposed increases is attached as Exhibit iii. Required Ordinance changes and appropriate Resolution are attached. Below is a summary of the key findings and changes to our citywide fee schedules. ANALYSIS: Update Process: For this update, the City staff determined the cost of all municipal services by starting with an approved budget. Allocation of staff time, personnel costs, operating expenses and overhead charges produced full cost calculations for 177 fee-based municipal services. Changes in personnel costs included Memorandum of Understanding increases and benefit changes. Numerous staff hours were spent with all City Departments in determining the staff time involved in each service, as well as the distribution of operating costs and overhead support. The Planning and Building Divisions thoroughly examined each staff position and the average time spent processing each separate permit type. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 Staff has prepared the following documents for City Council consideration. Each of these is an integral part of the report, and also presents the major steps necessary to approve all City fees and fines. Highlights of any new significant changes in services or cost recovery are noted below. Cost Recovery Ordinance: Overall, few changes have been made in the proposed attached Ordinance. Changes to Section 3.34.040 include the removal of services currently performed at the county or state level and the inclusion of new services added. The Ordinance is also updated for title changes due to department reorganizations. Almost all services have a goal of recovering 100% of the costs of providing said service. To the extent limitations exist (i.e. State laws), they are so noted in the footnotes of the Ordinance. Several services may be limited to full cost recovery due to voter approval requirements of tax increases defined in Proposition 218. Lastly, a few services are performed as part of contracts with other public agencies, JPA's or third parties. Cost recovery for these services may be limited by contracts negotiated with these entities. Master Fee Schedule Resolution: The Resolution remains consistent with previous resolutions except for Section 8 relating to the effective date of the fees. The resolution recommends delaying the implementation of development related fees until July 1, 2009. Sections for interpretation, waivers and appeals provide flexibility in implementing the updated master fee schedule. Table 1 and the related Exhibits A through K, represent the recommended fees for all City services. Exhibit J is the current animal control fee schedule. The Humane Society has not modified rates. Animal control fees are not collected by the City, but rather are paid directly to the County of Marin Animal Services Agency. Allow me to break down key changes by major area: Building Services — (Section 05 on Table 1) ➢ Building Permit Fees — Revenues from building permit fees did not cover the cost for building services for fiscal year 2007-2008. Proposed revenue increases in 2007 were scaled down by 50 percent, allowing for a "phasing in" of an increase needed for full cost recovery. With the anticipated slowdown in building permits, the current increase is needed to maintain the higher levels of inspection services implemented including over- the-counter plan checks and offering a.m. and p.m. inspections. A survey of the comparable sized cities in the Bay Area and other Marin cities shows the City's proposed building permit fee and plan check fee to be in the middle of pack (Exhibit iii, page 2). ❖ Planning Services (Section 10 on Table 1) ➢ Many of the proposed billable and fixed fees for Planning Services increased due to the thorough examination of the allocation of staff time. Similar to the building permits, the survey of the comparable sized cities in the Bay Area and other Marin cities shows several of the City's proposed billable and fixed fees range in the middle of those charged by other cities (Exhibit iii, page 3 and 4). A few of the fixed fee services, like pre - application meetings and planning appeals for non -applicant residents, are not set up for 100 percent cost recovery. The billable fees are based on the actual work performed and tend to vary depending on the complexity of the project. The increase in the amount of the initial deposits for SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paye: 4 application types with billable fees would reduce the need to request additional deposit funds as quickly as it has in the past when the initial deposit amount was expended after only a few weeks of processing time. With billable fees, the City would recover the full cost based upon work performed by staff of Community Development and other departments involved in the development review process. Applicants receive a refund of any leftover balances or they are billed for any balance due. Some of the proposed fees decreased due to the changes in the allocation of staff time. For example, the recommendation for home resale inspection, outdoor dining licensing agreements, and neighborhood meetings all declined. ❖ Community Services — (Section 08 on Table I) ➢ Falkirk rentals — The long-term rental method of charging by each hour with no minimum charge and the winter season minimum and first floor charges were the only changes. See Exhibit G. ➢ Recreation Facility Reservation Fees - Fee presentation is changed to separate resident and non-resident fees. See Exhibit H. FISCAL IMPACT: By approving the Ordinance and Resolution as presented, the Council is looking to continue the best management practice of eliminating tax subsidies of individual and group based services. If implemented as presented, staff believes the total annual revenue increase is between $450,000 and $600,000 per annum. For fiscal year 2008-2009, the increase is between $100,000 and $138,000, if building and planning fees were implemented after 60 days after Ordinance approval. OPTIONS: Should the Council approve the actions as presented, all non -development related fees would take effect 30 days after adoption of the Ordinance. 1) The Council could accept the report, pass the Ordinance, and adopt the attached Resolution which would delay the implementation of the proposed development related fee increases until the new fiscal year beginning July 1, 2009 and forgo the building and planning fees estimated between $100,000 and $138,000, or 2) The Council could accept the report, pass the Ordinance, and adopt a Resolution in which the development related fees take effect 60 days after Ordinance approval. Ratification of the cost recovery Ordinance and related Resolution continues with our current practice of dealing with full cost recovery for personal choice services. Approval of the Ordinance and Resolution reflects compliance with our current Financial Management Policies regarding "pay as you go" for fee-based services; or 3) The Council has the discretion to change the percentage of cost recovery in the Ordinance. Doing so would initiate revisions to the appropriate items on the master fee schedule. Any modifications could be included as part of an approval of the actions at the Council meeting. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paee: 5 ACTION REQUIRED: Staff recommends Council accept the report, pass the Ordinance to print and adopt the Resolution delaying the implementation of the proposed development related fee increases until the new fiscal year beginning July 1, 2009; as presented. All non -development related fees would take effect 30 days after adoption of the Ordinance. ATTACHMENTS: Ordinance Amending Chapter 3.34 Resolution Establishing Master Fee Schedule Public Hearing Notice Letter from Marin Association of Realtors Letter from Marin Builders Association Fact sheet for Building Permit and Planning Application Fees including fee comparisons WAManagement Services- WorkFile\Finance- WorkFite\Council Material\Staff Reports\2009\City\Cost Study Rpt 08-09 Fees.doc ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL, CALIFORNIA, AMENDING CHAPTER 3.34 OF THE SAN RAFAEL MUNICIPAL CODE ESTABLISHING A FEE AND SERVICE CHARGE REVENUE/COST COMPARISON SYSTEM, BY REVISING SECTION 3.34.040. THE CITY COUNCIL OF THE CITY OF SAN RAFAEL DOES HEREBY ORDAIN AS FOLLOWS: Division 1. Chapter 3.34, Section 3.34.040, of the San Rafael Municipal Code is hereby amended to read as follows: Section 3.34.040: Schedule of Fees and Service Charges (a) The City Manager, Finance Director and each City department director, under the direction of the City Manager, shall review periodically the fees and service charges listed following, and prepare a proposed "MASTER FEE SCHEDULE" for adoption by the City Council, as originally proposed or as modified in the form of a resolution, so as to recover the listed percentage of costs reasonably borne necessary to provide the listed regulation, product or service. Reference No. Product or Service General Services T-01.01.10 NSF Check Processing T-01.02.10 Business Application Review T-01.02.12 Regulatory License Processing T-01.02.13 Business License Renewal Processing T-01.02.15 Business License Listing T-01.02.20 Closing Out Sale Permit T-01.02.25 Payment Plan Processing T-01.03.10 Agenda Subscription Service T-01.03.20 Minutes Subscription Service T-01.04.20 Reproduction Work/Copies T-01.04.30 Bound Reports Page 1 of 7 % of cost Recovery Footnote 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 3 Development Services T-05.01.00 Construction Plan Check % of cost Reference No. Product or Service Recovery Footnote T-01.04.40 Annual Budget/CAFR /Audit 100% T-01.04.50 Microfilming Copies 100% T-01.05.10 Municipal Code Book 100% T-01.05.20 Certification of Documents 100% T-01.05.22 Animal Control Fees 0% 8 T-01.06.10 - 20 Public Use of Council Chambers 100% T-01.06.30 Downtown Banner Hanging 100% T-01.06.40 Special Events Permit 100% T-01.06.41 Special Events Cleaning Deposit 100% T-01.06.42 Film Location Site Survey 100% T-01.06.43 Event Planning & Coordination 100% Development Services T-05.01.00 Construction Plan Check 100% T-05.02.00 Construction Inspection 100% T-05.06.10 Residential Inspection 100% T-05.06.11 Condo Inspection Report 100% T-10.01.10 Lot Line Adjustment 100% T-10.01.20 Small Subdivision Map 100% T-10.01.30 Tentative Map 100% T-10.01.40 Subdivision Exception 100% T-10.01.50 Map Amendments and Extensions 100% T-10.01.60 Certificate of Compliance 100% T-10.02.40 Development Agreement 100% T-10.03.10 Use Permit (Administrative/Temporary) 100% T-10.03.30 Use Permit (ZA) 100% T-10.03.40 Use Permit (PC) 100% T-10.04.10 Variance (ZA) 100% T-10.04.20 Variance (PC) 100% T-10.04.30 Reasonable Accommodation for Disabled 100% T-10.04.40 Exception Request 100% T-10.05.20 Design Review STD (Staff/Admin.) 100% T-10.05.22 Design Review—OTC (Staff/Admin.) 100% T-10.05.25 Design Review (Staff W/ DRB) 100% T-10.05.30 Design Review (ZA W/O DRB) 100% T-10.05.40 Design Review (ZA W/DRB) 100% T-10.05.50 Design Review SFR (PC) 100% T-10.05.52 Design Review —All Others (PC) 100% T-10.05.55 Design Review (Exception Hillside Standard) 100% T-10.05.60 Conceptual Review 100% T-10.06.10 Sign Review (Staff) 100% T-10.06.15 Sign Review (Staff W/ DRB) 100% T-10.06.20 Sign Program — Minor (Staff) 100% T-10.06.21 Sign Review — Major (PC) 100% T-10.06.22 Sign Review — Minor Exception 100% T-10.06.24 Sign Review — Major Exception 100% Page 2 of 7 Reference No. T-10.06.30 T-10.07.00 T-10.07.10 T-10.08.20 T-10.08.30 T-10.08.40 T-10.13.10 T-10.13.20 T-10.13.30 T-10.13.40 T-10.14.02 T-10.14.10 T-10.14.20 T-10.14.22 T-10.14.42 T-10.14.50 T-10.14.52 T-10.14.60 T-10.14.62 T-10.14.72 T-10.14.82 T-10.14.90 T-10.15.01 T-10.15.02 T-10.15.03 Engineering Services % of cost Product or Service Recovery Footnote Temporary Banner Permit 100% Appeal to Planning Commission 100% 1 Appeal to City Council 100% 1 Negative Declaration 100% Environmental Impact Review 100% Monitoring of Mitigation Measures/Condition 100% Approval General Plan Amendment Rezoning/Pre-zoning Planned District General Plan Maintenance Pre -Application Meeting Project Selection Process Licensing Agreement (outdoor dining) Certificate of Appropriateness Exception Request Certificate of Public Convenience & Necessity Pre -Application Neighborhood Meeting Contract Planner/Consultant Administration Planning Research Building Permit - Plan Check Archaeology Reference Zoning Research Letter Response Hotel & Apt Inspection Program Hotel & Apt Second Re -inspection Hotel & Apt Final Inspection T-01.04.60 - 65 Mapping Services T-03.05.10 Oversize Load Review T-09.03.00 Refuse Vehicle Impacts- Streets T-09.04.00 Construction Vehicle Impacts- Streets T-11.01.20 Minor Encroachment Permit T-11.01.21 Revocable License Agreement for Major Continuing Encroachment T-11.01.25 Utility/Special District Encroachment Permit T-11.01.30 Temporary Encroachment Permit T-11.02.10 Abandonment Processing T-11.02.20 Baypoint Assessment District T-11.02.21 Loch Lomond Assessment District T-11.02.30 Parcel Map Plan Check T-11.02.40 Parcel Map Plan Check/Council Action T-11.02.50 Final Map Plan Check T-11.03.12 Subdivision Plan Checking T-11.04.10 Improvement Inspections (Curb, Gutter, Sidewalk, Driveway) Page 3 of 7 100% 100% 100% 60% 40% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 7 7 Maintenance Services T-13.03.00 Sewer Service 100% 6 T-13.90.25 Drainage — Storm Water 100% Public Safety T-03.01.10 Fingerprinting- Non Criminal % of cost Reference No. Product or Service Recovery Footnote T-11.04.50 Subdivision and Assessment Districts 100% T-11.05.10 - 20 Street Cut Inspection (Utilities) 100% T-11.06.10 Grading Plan Check 100% T-11.07.10 Grading Inspection 100% T-11.08.10 Water Course Permit 100% T-11.08.20 Tide Land Permit 100% T-11.09.11 Flood Plain Letter Response 100% T-11.09.20 Property Information Requests 100% T-11.10.10 Right -of -Way Agreement 100% T-11.10.15 Right -of -Way Encroachment Permit 100% Maintenance Services T-13.03.00 Sewer Service 100% 6 T-13.90.25 Drainage — Storm Water 100% Public Safety T-03.01.10 Fingerprinting- Non Criminal 100% 2 T-03.03.00 Concealed Weapon Application Review 100% 2 T-03.03.20 Concealed Weapon Renewal Review 100% 2 T-03.07.10 Burglar Alarm Permit 100% T-03.07.12 Police False Alarm Response 100% T-03.08.10 DUI Restitution 100% 2 T-03.10.10 Towing Operator Investigation 100% T-03.10.15 Admin. Towing Fees - Suspended Licenses 100% T-03.11.14 Parade Permit 100% T-03.11.18 Special Event Support 100% T-03.11.22 County Fair Support 100% 6 T-03.12.10 Clearance Letter 100% T-03.12.21 Police Report Copy/Research 100% T-03.14.20 Research Time - Subpoenas 100% T-03.14.30 Duplication Costs- Police Reports 100% T-03.14.40 Special Process Duplicating 100% T-03.14.50 Discovery Motions- Criminal 100% T-03.16.11 Massage Owner—Owner 100% T-03.16.12 Massage Owner — Owner/Practitioner 100% T-03.16.13 Massage Owner— Practitioner 100% T-03.17.00 Fortune Teller Permits 100% T-03.18.00 Mobile Vendor Permits 100% T-03.19.00 Taxi Cab P C — Owner/Operator 100% T-06.01.00 Fire Permit Inspections 100% T-06.01.02 Liability for Fire Emergencies 100% T-06.01.03 Inspection Outside Normal Business Hours 100% T-06.01.04 Fire Watch 100% T-06.01.05 Nuisance Alarm 100% T-06.01.06 Consultative Services — Fire Inspections 100% Page 4 of 7 Reference No. Product or Service T-06.02.01 Fire Code Related Hazardous Materials - Businesslnspections T-06.02.15 Hazardous Materials – Residential T-06.02.16 Consultative Services – Hazardous Materials T-06.03.00 Fire Report T-06.04.00 Commercial Life/Safety Inspection T-06.05.00 Commercial Life/Safety Reinspection T-06.07.00 Fire Protection Service to CSA #19 T-06.08.00 Emergency Medical Services T-06.09.01 Fire Code Review of Building Permit T-06.09.02 Fire Permit Inspection T-06.10.01 Fire/EMS Training and Education Leisure & Cultural Services T-07.01.10- 07.04.30 T-07.07.10 - 40 T-07.07.20 T-08.00.01 T-08.00.02 T-08.00.03 T-08.00.06 T-08.06.10 T-08.06.11 T-08.06.12 Library Fines, Fees and Rentals Falkirk Rentals Falkirk Programs Adult Recreation Programs Youth Recreation Programs Senior Recreation Programs Recreation Facility Rentals Childcare Program Childcare—Latchkey Childcare—Pickleweed Grant % of cost Recovery 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 5% 100% 100% 75% 75% 30% 50% 100% 100% 100% Footnote 0 0 4 5 5 Footnotes 1. Cost recovery for non -applicant residents is 9% for Planning Appeals and 10% for Council Appeals; all others are 100%. 2. Maximum allowed by State law. 3. Subject to Statutory Limitation. 4. Cost recovery goal for paid rentals is 100% 5. Subject to Grant limitations 6. Subject to negotiations with contracted third parties involved in service delivery. 7. Subject to limitations of existing assessment district restrictions. 8. Cost is paid by general taxes; fees collected are remitted directly to Animal Services Agency. 9. Library services are a tax -supported program. Nominal fines and fees are established to assist in management of services and materials. (b) The hereinabove services as listed in this section shall be as defined in that certain document entitled "Cost of Services Study for the City of San Rafael dated September, 1997", as produced by Management Services Institute, now known as Revenue & Costs Specialists, LLC., of Fullerton, California, as amended, a copy of which is on file with the City Clerk. (c) The schedule of frequency of rate adjustments may be varied by the City Manager to Page 5 of 7 adjust revenues sufficient to meet debt service coverage requirements, of any bond, certificate, or ordinance, resolution, indenture, contract, or action under which securities have been issued by the City which contain any coverage factor requirement. (d) The City Manager may vary the review schedule listed in this Section if, in the judgment of the City Manager and a directly affected and requesting department head, a gross inequity would be perpetrated by not revising the "MASTER FEE SCHEDULE". Division 2. The adoption of this Ordinance is exempt from the California Environmental Quality Act (Public Resources Code Section 21080 et seq.), because it improves and sets forth a procedure for determining fees for purposes of meeting the operating expenses of city departments, as set forth in Public Resources Code Section 21080(b)(8). Division 3. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. Division 4. A summary of this Ordinance shall be published and a certified copy of the full text of this Ordinance shall be posted in the office of the City Clerk at least five (5) days prior to the Council meeting at which it is adopted. This Ordinance shall be in full force and effect thirty (30) days after its final passage, and the summary of this Ordinance shall be published within fifteen (15) days after adoption, together with the names of the Council members voting for or against same, in the Marin Independent Journal, a newspaper of general circulation published and circulated in the City of Page 6 of 7 San Rafael, County of Marin, State of California. Within fifteen (15) days after adoption, the City Clerk shall also post in the office of the City Clerk, a certified copy of the full text of this Ordinance along with the names of those Council members voting for or against the Ordinance. Attest: Esther C. Beirne, City Clerk The foregoing Ordinance Number Albert J. Boro, Mayor was read and introduced at a regular meeting of the City Council of the City of San Rafael on the 20th day of January, 2009 and ordered passed to print by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: and will come up for adoption as an ordinance of the City of San Rafael at a regular meeting of the Council to be held on the 4th day of February, 2009. Esther C. Beirne, City Clerk W: Management Services- WorkFile\Finance- WorkFile\Council Material\Ordinances\2009\Fees Service Ordinance 200809.doc Page 7 of 7 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ESTABLISHING A NEW MASTER FEE SCHEDULE FOR SERVICES PROVIDED BY THE VARIOUS CITY DEPARTMENTS AND FOR LICENSING AND RESCINDING RESOLUTION NO. 12414. WHEREAS, the City of San Rafael has conducted an analysis of its services, the costs reasonably borne, the beneficiaries of those services, and the revenues produced by those paying fees and charges for special services; and, WHEREAS, the City wishes to comply with both the letter and the spirit of Article X11113 of the California Constitution and limit the growth of taxes; and WHEREAS, the City desires to establish a policy of recovering the full costs reasonably borne of providing special services of a voluntary and/or limited nature, such that general taxes are not diverted from general services of a broad nature and thereby utilized to subsidize unfairly and inequitably such special services; and WHEREAS, it is the intention of the City Council to develop a revised schedule of fees and charges based on the City's budgeted and projected costs reasonably borne; and Page t of 5 WHEREAS, all requirements of California Government Code Sections 6062a, 66016 and 66018 and other applicable laws are hereby found to have been complied with; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL DOES RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section 1. Fee Schedule Adoption The following schedule of fees and charges, as shown in Table 1, Exhibits "A" through "K", are hereby directed to be computed by and applied by the various City departments, and to be collected by the City's Finance Department for the listed special services when provided by the City or its designated contractors. Table 1, Exhibit "J" identifies the approved fees for animal control services, which are not collected by the City but rather by the County of Marin Animal Services Agency, which provides such services pursuant to an Agreement between the City and the County of Marin. The City Manager, or his designee, has reviewed all fees identified in Table 1. Increases or decreases in fees reflect changes in salaries, benefits, and other costs related to the cost of providing the service including flat -based fees, deposits for service, and the calculation of fully burdened hourly rates for billable staff time. Section 2. Separate Fee for Each Service All fees set by this resolution are for each identified service; additional fees shall be required for each additional service that is requested or required. Where fees are Page 2 of 5 indicated on a per unit of measurement basis, the fee is for each identified unit or portion thereof within the indicated ranges of such units. Definitions and implementation procedures regarding the fees set forth herein shall be as stipulated in Chapter 3.34 of the San Rafael Municipal Code. Section 3. Basis of Charges The Council finds and determines that the charges imposed by this resolution are necessary to cover the costs of providing the specified services, and that such charges do not exceed the reasonable costs of providing said services. Section 4. Interpretations The City department directors in consultation with the City Manager may interpret this Resolution. Should there be a conflict between two fees applicable to the same service, then the lower in dollar amount of the two shall be applied. Section 5. Waiver of Permit Fees and Charges The City Council may, on a case-by-case basis, grant a waiver of payment of all or a portion of the fees established by this resolution when it determines that it is in the public interest to do so. Section 6. Repealer Resolutions and other prior actions of the City Council in conflict with the contents of this Resolution, including Resolution No. 12414 are hereby repealed. Page 3 of 5 Section 7. Severability If any portion of this Resolution is held to be invalid or unconstitutional by any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions and all other portions shall remain in full force and effect. The City Council declares that it would have adopted this Resolution and each section or portion thereof irrespective of the validity of any other section or portion. Section 8. Effective Date This Resolution, including the fees and charges provided herein, shall become effective when Ordinance No. amending Chapter 3.34 of the San Rafael Municipal Code becomes effective, and shall be subject to the terms and conditions of said amended Chapter 3.34, except for the fees and charges, identified as building and planning related services, 05.01 through 05.06 and 10.00 through 10.14 as defined in Table 1 attached hereto, which shall become effective July 1, 2009. Section 9. The adoption of this Resolution, including the fees and charges provided herein, is statutorily exempt from the California Environmental Quality Act under Public Resources Code Section 21080(b)(8), as the establishment and modification of charges by a public agency to meet operating expenses. Page 4 of 5 I, Esther C. Beirne, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on the 20th day of January, 2009, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Esther C. 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O N N a v a Z EA E9 V3 @ EA @ d U U O O d p O O p LL a ui w o 0 0 r�oo 0 U mho 0 v p O O d d O O O O o 0 o � � O N mm mE O c � ° 0 @ N @ 0 o d N O - O Qa ca d T @ y C d C @ N O tq Q � . d a O a W N L y d G O.= X -Q(O 3 c N U H} U d O a O 'a L N C�l O 01 d O O C O C L U owooama J (n � C-0 d J (n d LL C a a. � o U U O O p O O p O O O O O � O w o 0 0 r�oo 0 mho 0 v a d d o 0 o mm mE @ N @ d d o d N O - O Qa ca d T = T L5l U m U c Q C Q CD o C7 o d d LL N d d N c LL O Oa V a E o U O N T N N o E 0 x O O N X LL _0) O Y 2 E N E � O � w @cu @ L � a d d LL Y c L I y C C Q � . W N L y d G O.= X -Q(O 3 c N d L _N d � �»i»EC'>ui K3 J (n a E o U O N T N N o E 0 x O O N X LL _0) O Y 2 E N E � O � w @cu @ L � a d d LL Y c L I 41 C @ W N L y d G O.= X -Q(O 3 C N d L _N d � C-0 fA J (n a E o U O N T N N o E 0 x O O N X LL _0) O Y 2 E N E � O � w @cu @ L � a d d LL Y c L I 1:V4:It-W&'] Mechanical Permit Fees Current Proposed ......... .... Furnace or Heater: Up to 100,000 BTU $14.80 $19.06-- 10ver 100,000 BTU $18.20 $23.50 lFloor Furnace $14.80 $19.00 Special Inspection/investigation or reinspect $49.50 $64.50 Permit Fee Normal $23.50 1 $30.50 ISupplemental $7.25 1 $9.50 1 IMinimum $78.50 1 $102.00 1 Wall furnace, unit heater $14.80 $19.00 jFurnace/AC alteration or repair $13.70 $18.00 Air Handlers Diffuser ea $1.15 $1.50 Gas Pipinq, up to 4 outlets $4.75 $6.00 each additional as outlet $1.10 $1.50 Boiler, Compressor, Refrigeration Evaporative coolers $10.65 $14.00 10-3 HP 100M BTU $14.70 $19.00 Appliance Vent or Fan 14-15 Hp, 100-500M Btu $27.15 $35.50 $10.65 16-30 Ho. DOM Btu $37.25 $48.50 Special Inspection/investigation or reinspect $49.50 $64.50 Permit Fee Normal $23.50 1 $30.50 ISupplemental $7.25 1 $9.50 1 IMinimum $78.50 1 $102.00 1 131-50 Hp, 1000-1750M Btu $55.45 $72.00 Over 50 Hp or 1750M Btu $92.62 $120.50 Air Handlers Under 10,000 CFM $10.65 $14.00 over 10,000 CFM $18.10 $23.50 Evaporative coolers $10.65 $14.00 Ventilation Hoods $10.65 $14.00 Appliance Vent or Fan $7.25 $9.50 Ventilation system, not part of furnace $10.65 $14.00 Other not listed $10.65 $14.00 Special Inspection/investigation or reinspect $49.50 $64.50 Permit Fee Normal $23.50 1 $30.50 ISupplemental $7.25 1 $9.50 1 IMinimum $78.50 1 $102.00 1 EXHIBIT C Electrical Permit Fees Current Permit Fee Normal $23.50 $30.50 Supplemental $7.25 $9.50 Minimum $78.50 $102.00 Sin le Family .056/s ft. .073/s ft. Swimming Pools $49.50 $64.50 Photovoltaic Systems $124.25 $161.50 Carnivals & Circuses. L 2- J Generators, electric rides $23.50 $30.50 Booths each $7.25 $9.50 Temporary Power pole $23.50 $30.50 Temp. lighting, Christmas tree lots $12.30 $16.00 Unit fee schedule $55.50 $72.00 Outlets: Plugs, switches _ $111.00 $144.50 first 20 $1.10 $1.50 $9.50 each additional $0.73 $1.00 Fixtures: =_ FBHR first 20 $1.10 $1.50 each additional $0.73 $1.00 Pole lights $1.10 $1.50 Appliances < 1 h kw) (kva) Residential $4.75 $6.00 Non-residential $4.75 $6.00 Power Aaratus HP or K = Up to 1 $4.75 $6.00 Over 1 and not over 10 $12.30 $16.00 Permit Fee Normal $23.50 $30.50 Supplemental $7.25 $9.50 Minimum $78.50 $102.00 Over 50 not over 100 $49.50 $64.50 Over 100 $74.50 $97.00 Vs 100 ft or fraction $7.25 $9.50 one circuit $24.60 $32.00 Circuit or subfeed $18.00 $23.50 Is: < 600v, up to 200A $27.25 $35.50 < 600v, 200A to 1000A $55.50 $72.00 > 600v or over 1000A $111.00 $144.50 Addnl. Meters ea $7.25 $9.50 aneous Apparatus/panels $18.20 $23.50 Inspection/Investigation or reinspect FBHR FBHR Permit Fee Normal $23.50 $30.50 Supplemental $7.25 $9.50 Minimum $78.50 $102.00 EXHIBIT D Plumbinq Permit Fees Current Proposed Water Closets $7.00 $9.00 Wash Basins $7.00 $9.00 Tubs / Showers $7.00 $9.00 Sinks $7.00 $9.00 Floor Drains $7.00 $9.00 Grease Trap $7.00 $9.00 Other fixtrs or traps $7.00 $9.00 Sewage Ejector $40.00 $52.00 Building Sewer $15.00 $19.50 Private Sewage system $40.00 $52.00 Water Heater $7.00 $9.00 Gas Piping, 1-5 outlets $5.00 $6.50 Additional, ea. $1.00 $1.50 Water Piping $7.00 $9.00 Repair, waste and vents $7.00 $9.00 Vacuum Breaker 1-2 $5.00 $6.50 Backflow prevention - 2" or less $7.00 $9.00 over 2" $15.00 $19.50 Medical gass stem $50.00 $65.00 additional outlets >5 $5.00 $6.50 Rainwater System (inside)/ per drain. $7.00 $9.00 Gra waters stem $40.00 $52.00 Lawn Sprinkler System $7.00 $9.00 Special Inspection/Investigation or reinspect FBHR FBHR Permit Fee Normal $20.00 $26.00 Su lemental $10.00 $13.00 Minimum $78.50 $102.00 Exhibit E1 Operational Fire PermitsProposed Fee -. Aerosol Products $200 Amusement Buildings $200 Aviation Facilities $200 Carnivals and Fairs $200 Cellulose Nitrate Film $200 Combustible Dust -Producing Operations $200 Combustible Fibers $200 Compressed Gases $200 Covered Mall Buildings $200 Cryogenic Fluids $200 Cutting and Welding $200 Dry Cleaning Plants $200 Exhibits and Trade Shows $200 Explosives: Underground explosives for construction $200 plus $125/blast in excess of 2 Public fireworks Displays $700 Fire Hydrants and Valves $200 Flammable and Combustible Liquids $200 Floor Finishing $200 Fruit and Crop Ripening $200 Fumigation and Thermal Insecticidal Fogging $200 Hazardous Materials $200 HPM Facilities $200 High -piled Storage $200 Hot Work Operations $200 Industrial Ovens $200 Lumber Yards and Woodworking Plants $200 Liquid -or Gas -fueled Vehicles or Equipment in Assembly Buildings $200 LP -gas $200 Magnesium $200 Miscellaneous Combustible Storage $200 Open Burnings $200 Open Flames and Torches $200 Open Flames and Candles $200 Organic Coatings $200 Places of Assembly $200 Private Fire Hydrants $200 Pyrotechnic Special Effects Material $200 Pyroxylin Plastics $200 Refrigeration Equipment $200 Repair Garages and Motor Fuel -Dispensing Facilities $200 Rooftop Heliports $200 Spraying or Dipping $200 Storage of Scrap Tires and Tire Byproducts $200 Temporary Membrane Structures, Tents, and Canopies $200 Tire -Rebuilding Plants $200 Waste Handling $200 Wood Products $200 ""Multiple Operational Permits First permit at full price, each additional at 50% of schedule above Construction Fire Permits * UnderGround Fire Line Backflow Prevention Assembly Automatic fire -extinguishing system Fire sprinkler systems with 10 Heads or less Fire sprinkler systems with 11 Heads or more Battery System Compressed Gases Fire Alarm and Detection System and Related Equipment Fire Pumps and Related Equipment Flammable and Combustible Liquids Hazardous Materials Industrial Oven LP -Gas Private Fire Hydrant Smoke and Heat Vents, per project Spraying or Dipping process Standpipe System Temporary Membrane Structures, Tents, and Canopies * Fee includes Permit fee, Plan review and Inspection services Other Fire Prevention Fees Consultive Fee Reinspection fee Investigation fee for performing work without an approved permit Inspections outside normal work hours: Early or late inspections on normal work days Weekend inspections Fire/Smoke damper inspection Hydrant Flow Test and report Fee $250 $125 $250 $250 $375 plus $3.00 per head $250 $250 $250 plus $3.00 per device $375 $250 $250 $250 $250 $125 $250 $250 $250 $250 Fee FBHR - min 1 hour $125 3x Normal permit fee FBHR times # of hours FBHR times # of hours - 4 hr min $125 for up to 4 Dampers $30 for each additional damper $187.50 Exhibit E1 Exhibit E1 State mandated Ins State Licensed Comminity care facility, RCFE, Day Care RCFE, 6 or fewer persons Residential facility, Adult day care, Shelters, Adoption facilities, Foster Homes, Rehab Facility Large Family day-care High Rise Commercial Life/Safety Ins Fee Preinspection fee not to exceed $50 for facilities not exceeding 25 persons Preinspection fee not to exceed $100 for facilities exceeding 25 persons Final inspection: $200 Exempt $125 $500 Fee Bi -annual inspection of commercial business within the City, and State mandated inspections of schools, and licensed facilities I See Exhibit E2 N W s xX W of C C C E E C a >, a >, a >1 a >. E t LL � � v LO a) 4) 0 0 m a + a + a a 0 d + + s 2 = LO S �O 2 0 N u? O mN m0 2M 00 LL LL LLU. m W �N d N N ER � 11 10 ER N 0) EfT 2 m to fPr .. .,. .� MER .... LL v! L R > T L V � T T N N 0 n a) N R > N U a) N T "O Q N N a) U C a) N a) O. CN C a) — T o (D y N d Q n a) C C a) o C d u T a) ic N X O N 0 C O_ T y Q m > O " O i E N a) CL CL N M 0 O 5 N O NCL Q, O -O N VI Vl 0 N C N O E m c N u x (D N O .fZ a _T co N O L R al a) > N N OO E a) CN m d ,N N co N C' O (DO O O C O Q N O T w E T R O O .�. N R a) C 7 U O M 01 O. N E E N E N a> m L aa) > v N c c5 m N c U m N c o a) c c' C (D 3 3 � : 0 m 00 m m Of of Exhibit F CITY OF SAN RAFAEL MASTER FEE SCHEDULE — FIRE DEPARTMENT Liability of Persons Causing Fire Department Response Such response costs and expenses shall include, but not limited to, Fire Department equipment and personnel committed to the incident charged at fully burdened hourly rate to nearest % hour plus clerical and support services, and any payments made by the City to outside business firms to secure, investigate and monitor remediation and clean up of the incident. The City shall compute and bill the responsible party for such response costs and expenses, with payment due within thirty (30) days following the mailing of the bill, unless an appeal is filed as provided in Section 4.08.130(A). Emergency Ambulance Response Reimbursement (Third Party Billing) An expense charged to the patient's medical insurance provider to reimburse the City for non- emergency and emergency medical and transport services including supplies and pharmaceutical items. FBHR= Fully Burdened Hourly Rate for Staff Positions Page 1 of 1 Weekends Summer Season April 15`h through October 14`h First floor and verandah Maximum capacity - 125 people Winter Season October 15'h through April 141h First floor only Maximum capacity - 100 people Private/For Profit Rental Fee Schedule FALKIRK CULTURAL CENTER #'s 07.07.10 To 07.07.40 Present Charge $ 300 per hour— 8 hour minimum $2,400 $ 500 security deposit (refundable) $ 200 per hour- 8 hr minimum $ 1,600 $ 500 security deposit (refundable) Exhibit G Proposed Charge $ 300 per hour — 8 hour minimum* $2,400* $ 500 security deposit (refundable)* $ 200 per hour -6 hour minimum $ 1,200 $ 500 security deposit (refundable)* Includes changing room, public parking, use of grounds, tables and chairs. Insurance Required Weekdays Maximum capacity - 20 dining room — 40 parlor During business hours $ 45 per hour $ 45 per hour* $ 250 security deposit $ 250 security deposit (refundable) (refundable)* After 5 p.m. Monday - Thursday Friday Weekends/Weekdays Commercial Rate $ 100 for 2 hr min. f $50 per hr $ 400 for 4 hr min./$100 per hr $ 250 security deposit (refundable) $100 for 2 hr min. / $50 per hr.* $400 for 4 hr min. / $100 per hr.* $250 security deposit (refundable)* Rental hours must include caterer's set up and clean up time Still photography rates - Inside house - Grounds $ 3,000 for 6 hr minimum $ 500 per hour $ 500 Security Deposit $ 75 per hr - 4 hr minimum $ 150 per hr *No Fee Change $ 3,000 for 6 hr minimum* $ 500 per hour* $ 500 Security Deposit* $ 75 per hr - 4 hr minimum* $ 150 per hr* WAManagement Services- WorkFile\Finance- WorkHe\Accounting and Budgeting\Cost Study\2008-2009 (was 2007-08) update\DRAFT 2008-09 Fee Schedules\Exhibit G_Falkirk Fee Schedule 2008 DRAFT.doc Page 1 of 3 Weekends Summer Season April 15th through October 14th First floor and verandah Maximum capacity- 125 people Fundraiser Maximum capacity- 125 people Winter Season October 15th through April 14th First floor only Maximum capacity - 100 people Fundraiser Maximum capacity — 100 people Non -Profit Organizations Rental Fee Schedule FALKIRK CULTURAL CENTER #'s 07.07.10 To 07.07.40 Present Charge $ 450 for 6 hr minimum $ 75 per hour $ 250 security deposit (refundable) $1,500 for 6 hr minimum $ 250 per hour $ 500 security deposit (refundable) $ 360 for 5 hr minimum $ 60 per additional hour $ 250 security deposit (refundable) $ 1,200 for 6 hr minimum $ 200 per hour $ 500 security deposit (refundable) Exhibit G Proposed Charge $ 450 for 6 hr minimum* $ 75 per hour* $ 250 security deposit (refundable)* $1,500 for 6 hr minimum* $ 250 per hour* $ 500 security deposit (refundable)* $ 360 for 6 hr minimum* $ 60 per additional hour* $ 250 security deposit (refundable)* $ 1,200 for 6 hr minimum* $ 200 per hour* $ 500 security deposit (refundable)* Includes changing room, public parking, use of grounds, tables and chairs. No additional cost. Insurance Required Weekdays Maximum capacity - 20 dining room - 40 parlor During business hours $ 30 per hour $ 250 security deposit (refundable) After 5 p.m. Monday - Thursday Friday Still photography rates - Inside house - Grounds $ 70 for 2 hr minimum $ 35 per additional hour $ 200 for 4 hr minimum $ 50 per hour $ 250 security deposit (refundable) $ 75 per hr - 4 hr minimum $ 150 per hr Long -Term Rentals Rental Fee Schedule *No Fee Change $ 30 per hour* $ 250 security deposit (refundable)* $ 70 for 2 hr minimum* $ 35 per hour* $ 200 for hr minimum* $ 50 per hour• $ 250 security deposit (refundable)* $ 75 per hr -4 hr. minimum* $150 per hr* WAManagement Services- WorkFile\Finance- WorkFileWccounting and Budgeting\Cost Study\2008-2009(was 2007-08) update\DRAFT 2008-09 Fee Schedules\Exhibit G_Falkirk Fee Schedule 2008 DRAFT.doc Page 2 of 3 FALKIRK CULTURAL CENTER #'s 07.07.10 To 07.07.40 Present Charge Long -Term Rental Non Profit Terms: minimum of 6 rentals per year $ 100 for 4 hour minimum on one rental agreement $ 10 kitchen fee (if applicable) Long -Term Rental For Profit Exhibit G Proposed Charge $ 25/hr, no minimum $ 10 kitchen fee (if applicable)* Terms: minimum of 6 rentals per year $140 for 4 hour minimum $ 35/hr, no minimum on one rental agreement $ 10 kitchen fee $ 10 kitchen fee (if applicable) $500 - $1,000 per day (if applicable)* Other Fees $1,000-$5,000 per day $1,000-$5,000 per day* Commercial Ad Falkirk Kitchen Rental $ 45/hr for 3 hour $ 45/hr for 3 hour $3,000 per day* minimum $5,000 per day minimum* Falkirk Greenhouse Garden Rental $150 for use with rental $ 100/hr* Film Rates A day is 7.5 hours Motion pictures of house and grounds: subject to negotiation. May include security, staffing, day and night fees and processing fees. Print Ad Trade/Regional $500 - $1,000 per day $500 - $1,000 per day* National $1,000-$5,000 per day $1,000-$5,000 per day* Commercial Ad Regional $3,000 per day $3,000 per day* National $5,000 per day $5,000 per day* Film Shoot Local/Independent $1,000 per day $1,000 per day* Feature Film $1,000 per set-up day $1,000 per set-up day* $5,000 + per shoot day $5,000 + per shoot day* *No Fee Change W:\Management Services- WorkFile\Finance- WorkFile\Accounting and Budgeting\Cost Study\2008-2009 (was 2007-08) update\DRAFT 2008-09 Fee Schedules\Exhibit G_Falkirk Fee Schedule 2008 DRAFT.doc Page 3 of 3 RECREATION FACILITIES RESERVATION FEES San Rafael Community Center & Pickleweed Community Center 08.00.06 08.00.06.1 — Auditorium/Gymnasium Non-profit organizations Private use & non-profit fundraising events Commercial groups 08.00.06.2 - Clubroom, Lounge Non-profit organizations 1 room/2 rooms/3 rooms Private use & non-profit fundraising events 1 room/2 rooms/3 rooms Commercial groups 1 room/2 rooms/3 rooms 08.00.06.3 - Kitchen with Facility Rental Non-profit organizations Private use & non-profit fundraising events Commercial groups 08.00.06.4 - Lonatese Garden Private use & non-profit fundraising events Commercial groups 08.00.06.5 - Miscellaneous Fees Resident Fees $63.00/hr $74.00/hr $90.00/hr $28.00//$40.00/$50.00 $34.00/hr/$46.00/$56.00 Exhibit H Non -Resident Fees $66.00/hr $78.00/hr $95.00/hr $30.00/$42.00/$52.00 $36.00/$48.00/$58.00 $50.00/hr/$62.00/$72.00 $52.00/$64.00/$74.00 $110.00/flat $110.00/flat $110.00/flat $30.00/hr $40.00/hr Reservation deposit fee for SRCC - Auditorium $500.00 Reservation deposit fee for SRCC — Clubrooms $100.00 Staff attendant fee from 5 pm — 8 pm (Mon — Thurs) $0.00 Staff attendant fee after 8 pm (Mon — Thurs) $25.00 Staff attendant fee after 5 pm (Friday) — All day Sat, Sun & $25.00-50.00 Holidays Kitchen rental without facility rental- SRCC Only $45.00/hr for 3 hour minimum As per Council Policy, Pickleweed Community Center Rental Reservation Fees shall be 50% of the rates listed. Individuals and groups providing services to the community at no charge may reserve facilities free of charge, space permitting. $115.00/flet $115.00/flat $115.00/flat $30.00/hr $40.00/hr $500.00 $100.00 $0.00 $25.00 $25.00-50.00 $45.00/hr for 3 hour minimum Page 1 of 4 RECREATION FACILITIES RESERVATION FEES Terra Linda Recreation Center Resident Fees Exhibit H Non -Resident Fees 08.00.06 08.00.06.6 - Clubroom Non-profit organizations First Clubroom $22.00/hr $24.00/hr Second Clubroom $1 1.00/hr additional $12.00/hr Third Clubroom $1 1.00/hr additional $12.00/hr Private use & non-profit fundraisin events vents First Clubroom $32.00/hr $34.00/hr Second Clubroom $11.00/hr additional $12.00/hr Third Clubroom $11.00/hr additional $12.00/hr Commercial Groups First Clubroom $43.00/hr $45.00/hr Second Clubroom $12.00/hr additional $14.00/hr Third Clubroom $12.00/hr additional $14.00/hr 08.00.06.7 - Kitchen Non-profit organizations $57.00/flat $60.00/flat Private use & non-profit fundraising events $57.00/flat $60.00/flat Commercial groups $57.00/flat $60.00/flat 08.00.06.8 - Miscellaneous Fees Deposit fee for Terra Linda Clubrooms $200.00 $200.00 Staff attendant fee from 5 pm - 8 pm (Mon - $0.00 $0.00 Thurs) Staff attendant fee after 8 pm (Mon - Thurs) $25.00 $25.00 Staff attendant fee after 5 pm (Friday - All day Sat, Sun & Holidays $25.00 $25.00 Cleaning and damage deposit $0.00 $0.00 Community Garden annual fee $66.00 $66.00 08.00.06.9 - Pool Season Passes Family (unlimited admission for 2 adults & 2 children Full season (Apr - Oct) $ 350.00/resident $ 369.00/non-resident Early bird before May 1 (Apr - Oct) $ 315.00/resident $ 332.00/non-resident Mid season (after Aug 1) $ 179.00/resident $ 187.00/non-resident Additional family members in same household $ 67.00/resident $ 71.00/non-resident Page 2 of 4 RECREATION FACILITIES RESERVATION FEES Terra Linda Recreation Center Individual (unlimited admission for 1ern son) Full season (Apr - Oct) Early bird before May 1 (Apr - Oct) Mid season (after Aug 1) Couple (unlimited admission for 2 people) Full season (Apr - Oct) Early bird before May 1 (Apr - Oct) Mid season (after Aug 1) Mid season (after Aug 1) Senior couple (unlimited admission for 2ep rson 50 years and over Full season (Apr - Oct) Early bird before May 1 (Apr - Oct) Mid season (after Aug 1) Resident Fees $ 211.00/resident $ 190.00/resident $ 113.00/resident $ 272.00/resident $ 245.00/resident $ 140.00/resident $ 74.00/resident $ 211.00/resident $ 190.00/resident $ 113.00/resident Exhibit H Non -Resident Fees $ 222.00/non-resident $ 201.00/non-resident $ 118.00/non-resident $ 286.00/non-resident $ 258.00/non-resident $ 147.00/non-resident $ 78.00/non-resident $ 222.00/non-resident $ 201.00/non-resident $ 118.00/non-resident Page 3 of 4 RECREATION FACILITIES RESERVATION FEES Park Facilities Fees 08.00.06 08.00.06.10 - City Athletic Fields Non-profit organizations $ 40.00/hr Private use & non-profit fundraising $ 50.00/hr Commercial groups $ 80.00/hr 08.00.06.11 - Large group picnic areas, Redwood, Grove at Gerstle, Pickleweed Park group barbecue Non-profit organizations $ 75.00/day Private use & non-profit fundraising $ 125.00/day Commercial groups $ 200.00/day 08.00.06.12 - Parks (reserved picnic & barbecue areas) Non-profit organizations $ 50.00/day Private use & non-profit fundraising $ 55.00/day Commercial groups $ 80.00/day 08.00.6.13 - Tennis Courts Non-profit organizations $ 20.00 court/hr Private use & non-profit fundraising $ 25.00 court/hr Commercial groups $ 25.00 court/hr Lights (evening uses) $ 10.00/1117 Tennis keys - individual $ 40.00 Tennis keys - youth (under 18) $ 30.00 Tennis keys - seniors (60 and over) $ 30.00 08.00.6.14 — Other Stadium lights $ 40.00/hr 08.00.6.15 -Filming Private use & non-profit fundraising $ 50.00/br for 2 hr minimum Commercial groups $125.00/hr for 4 hr minimum 08.00.6.16 - Still Photography Private use & non-profit fundraising $ 50.00/hr for 2 hr minimum Commercial groups $ 75.00/hr for 4 hr minimum Exhibit H Page 4 of 4 Exhibit I MAP SALES #'s 01.04.60 to 01.04.65 Description Current Charge Proposed Charge 8.5" x 11" $10.00/print $10.00/print* 11" x 17" $15.00/print $15.00/print* 24" x 36" $25.00/plot $25.00/plot* 36" x 48" $30.00/plot $30.00/plot* Custom Maps** Cost of printing + $40/hr Cost of printing —+ $40/hr* Large Format $10.00 $10.00* Copies b/w only) Digital Product: Topographic $250/panel $250/panel* data (Contour, building outline, pavement edges, etc.) in 3000'X2000' panels Digital Product: Orthophotos- $750 $750* 6000'X4000' b/w. only available through Marin County Surveyor's office. Contact Don Hobbs, Marin County Surveyor 415-499-6539 No Fee Change ** Mapping projects requiring additional analyses, research or production labor in excess of'/ hour will be charged at $40/hr in addition to the standard charges. W:\Management Services- WorkFile\Finance- WorkFIVAccounting and Budgeting\Cost Study\2008-2009 (was 2007-08) update\DRAFT 2008-09 Fee Schedules\Exhibit I_PW Map Sales 2008 DRAFT.doc Exhibit I MAP SALES #'s 01.04.60 to 01.04.65 Description Current Charge Proposed Charge 8.5" x 11" $10.00/print $10.00/print* 11" x 17" $15.00/print $15.00/print* 24" x 36" $25.00/plot $25.00/plot* 36" x 48" $30.00/plot $30.00/plot* Custom Maps** Cost of printing + $40/hr Cost of printing + $40/hr* Large Format $10.00 $10.00* Copies b/w only) Digital Product: Topographic $250/panel $250/panel* data (Contour, building outline, pavement edges, etc.) in 3000'X2000' panels Digital Product: Orthophotos- $750 $750* 6000'X4000' b/w. only available through Marin County Surveyors office. Contact Don Hobbs, Marin County Surveyor 415-499-6539 * No Fee Change ** Mapping projects requiring additional analyses, research or production labor in excess of Y hour will be charged at $40/hr in addition to the standard charges. Exhibit J CITY OF SAN RAFAEL SCHEDULE OF FEES FOR ANIMAL CONTROL SERVICES # 01-05-22 PRESENT RECOMMENDED DESCRIPTION CHARGE CHARGE Sterilized Dog - For a one year license $12.00 $12.00 For a two year license $18.00 $18.00* For a three year license $24.00 $24.00* Unsterilized Dog - For a one year license $36.00 $36.00* For a two year license $50.00 $50.00* For a three year license $70.00 $70.00* Delinquent Dog License Fees $30.00 $30.00* Duplicate License Tag Fee $2.00 $2.00* Redemption Fees (Impound Fees) for a: Sterilized Animal upon a first impoundment during a 12 month period $50.00 $50.00* upon a second impoundment during a 12 month period $75.00 $75.00* upon a third impoundment during a 12 month period $100.00 $100.00* upon a fourth impoundment during a 12 month period $125.00 $125.00* upon subsequent impoundment during a 12 month period $200.00 $200.00* Unsterilized Animal upon a first impoundment during a 12 month period $60.00 $60:00* upon a second impoundment during a 12 month period $85.00 $85.00* upon a third impoundment during a 12 month period $110.00 $110.00* upon a fourth impoundment during a 12 month period $135.00 $135.00* upon subsequent impoundment during a 12 mo. Period $210.00 $210.00* Dead Dog, Cat and Small Household Pet Removal Fees $40.00 $40.00* Dead Wildlife Removal Fees for removal & disposition of dead wildlife under 50 lbs. $40.00 $40.00* ** for removal & disposition of dead wildlife 50 lbs. & over $75.00 $75.00* ** **Said removal and disposition fees shall be chargeable to the property owner where the dead wildlife is found. Boarding Fees for quarantined or impounded animals: Sterilized Dogs the charge for boarding a sterilized dog per day is $20.00 $20.00* *No Fee Change Page 1 of 3 Exhibit J DESCRIPTION CHARGE CHARGE Unsterilized Dogs the charge for boarding an unsterilized dog per day is $30.00 $30.00* Quarantine -Sterilized the charge for quarantining a sterilized dog per day is $22.00 $22.00' Quarantine -Unsterilized the charge for quarantining an unsterilized dog per $32.00 $32.00` day is Sterilized Cats the charge for boarding a sterilized cat per day is $10.00 $10.00' Unsterilized Cats the charge for boarding an unsterilized cat per day is $15.00 $15.00 Quarantine -Sterilized the charge for quarantining a sterilized cat per day is $18.00 $18.00` Quarantine -Unsterilized the charge for quarantining an unsterilized cat per day is $20.00 $20.00" Animals other than dogs and cats that need to be boarded due to quarantine or impound shall be charged for said services at the same rate as those for cats for the status of the animal and category of services described. All veterinary fees associated with veterinary care provided to any animals in the Animal Services Agency's care pursuant hereto shall be directly recoverable as a charge pursuant to this ordinance. Payment is delinquent if not received within 60 days. In the event that payment is not received within 60 days, a delinquency charge equaling the amount of the invoice shall be assessed. For each additional month of delinquency, another twenty percent penalty charge shall be assessed. Potentially DangerousNicious Dog Permits Potentially Dangerous the charge for record keeping $50.00 $50.00` Vicious Dog the charge for record keeping $100.00 $100.00' Hobbyist & Ranch Dog Fees Dog Hobbyist Permit the charge for issuance of each dog hobbyist permit $100.00 $100.00" Ranch Dog Permit the charge for issuance of each ranch dog permit $100.00 $100.00* The issuance of a dog hobbyist or ranch dog permit includes provision of an individual for each dog harbored under the permit at no additional charge. Exhibit Fee & Commercial Animal Establishment: Animal Exhibition Fee the charge for timely processing of unwaived exhibit fee $200.00 $200.00* Commercial Animal Establishment Fee for an annual permit & for timely renewals $200.00 $200.00* A delinquency charge shall be assessed for late renewal of an expired permit $40.00 $40.00* An additional charge shall be assessed for every calendar month of said $40.00 $40.00' delinquency Stray Livestock Charges: Equine and Bovine (over 6 mo.) charge for securing $50.00 $50.00* *No Fee Change Page 2 of 3 Exhibit J DESCRIPTION CHARGE I CHARGE and keeping (per day) $20.00 $20.00' Equine and Bovine (6 mo. & under) & sheep, Iamb, goat, hogs, etc. charge for securing $35.00 $35.00" and keeping (per day) $12.00 $12.00 Herding Fee: the charge per hour or any fraction thereof for return of an animal that has strayed $35.00 $35.00" All costs incurred in connection with such animals shall be a pass-through to the animal owner, including, but not limited to, the cost of herding, advertising, transporting, drugs, and veterinary services. Senior Citizen, Blind or Disabled Person's Discount on Specified Fees Dog license Fees (any duration) *No Fee Change Page 3 of 3 25% discount from listed fees* Exhibit K City of San Rafael Child Care Division Daily Rates 2008-2009 (not to exceed) Day Regular rate Drop in *These fees will be adjusted by 5 percent annually. Full Da $40.50 $45.50 Rec Da $31.50 $36.50 Before School $48.50 $13.50 After School $18.25 $23.25 K -Part $15.00 $20.00 K -Full $34.00 $39.00 Minimum Da $26.25 $31.25 Minimum Day Conference wk. $34.00 $39.00 Preschool $19025.00 Full time *These fees will be adjusted by 5 percent annually. CITY OF SAN RAFAEL NOTICE OF PUBLIC HEARING BEFORE THE SAN RAFAEL CITY COUNCIL REGARDING PROPOSED ORDINANCE AMENDING CHAPTER 3.34 OF THE SAN RAFAEL MUNICIPAL CODE, ESTABLISHING A FEE AND SERVICE CHARGE REVENUE/COST COMPARISON SYSTEM PROPOSED RESOLUTION ADOPTING MASTER FEE SCHEDULE DATEITIMEIPLACE Tuesday, January 20, 2009, at 8:00 p.m. at City Council Chambers, 1400 Fifth Avenue, San Rafael PURPOSE: To receive public comments on and consider adoption of: (1) a proposed Ordinance amending Chapter 3.34 to the San Rafael Municipal Code establishing a fee and service charge revenue/cost comparison system and amending related provisions of the Code consistent therewith; and (2) a proposed Resolution establishing a new Master Fee Schedule for services provided by the various City Departments and rescinding the previous Resolutions establishing the existing Master Fee Schedule. IF YOU CANNOT You may send a letter to Esther C. Beirne, City Clerk, City of San Rafael, P.O. ATTEND: Box 151560, San Rafael, CA 94915-1560. You may also hand deliver a letter to the City Clerk prior to the City Council meeting. FOR MORE You may contact Cindy Mosser, Finance Director, at (415) 458-5018, for INFORMATION: materials and data related to the above. Office hours are Monday through Friday, 8:30 AM to 5:00 PM. ESTHER C. BEIRNE CITY CLERK, CITY OF SAN RAFAEL American sign language interpreters and assistive listening devices may be requested by calling (415) 485-3198 (TDD) or (415) 485-3085 (voice) at least 72 hours in advance. Copies of documents are available in accessible formats upon request. Public transportation is available through Golden Gate Transit, Line 22 or 23. Para -transit is available by calling Whistlestop Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products. (Please publish in the Marin Independent Journal twice. First time: Friday, January 9, 2009. Second time: Friday, January 16, 2009.) Modo Associotioo of OEAL100S® . Miami Advocacy Member EducaL10n nraLmm • Professlonal5tandards January 14, 2009 Mayor Al Boro and San Rafael Council Members City of San Rafael 1400 Fifth Avenue San Rafael, CA 94903 Re: Master Fee Schedule Dear Mayor Born and Council Members: Exhibit i 40 Mitchell Boulevard, San Rafael, CA 94903 415-507-1000 • 415-507-1031 fax www.MarinCouiityREALTORS.com This letter is in response to a proposal to increase San Rafael's building and planning fees for the first time in 11 years. While we certainly appreciate the fact that the resale inspection fees will be decreased, there are larger issues that must be addressed as you consider the fee hikes. Because of the deteriorating state of the economy, the uncertainty of how long the recession will last, and fluctuations in the local housing market, we ask that you keep the following points in mind as you consider the proposed rate increases: The decline in Matin's housing market means a corresponding decline in property tax revenues for all local governmental jurisdictions. Raising fees at this time could: • Make a bad local economic situation worse, and farther dampen local housing sales. • Encourage home owners to make improvements or repairs on their property without obtaining the necessary permits. Such unpermitted work could be unsafe, unhealthy, and impede future. home sales and the escrow process. Driven by these growing concerns, we ask that the San Rafael City Council • Adopt a policy to review the city's fee structure every five years instead of waiting 11 years, then having to play "catch-up" in what could be a declining economy • Consider partnering with the local building and real estate industries to help ensure that businesses in these important sectors, as well as the city, can prosper. .in the tumultuous days that lie ahead • Place an immediate moratorium on any fee increases that would affect the sale or purchase of housing until the economy improves (see enclosed op-ed) We understand that this is a difficult time for local governments and the people they serve. Our position is based on our growing concerns for the local economy and the impact the fee increases will have on home buyers, home sellers, and the escrow process. Quite frankly, the proposed increases are the wrong thing to do at the wrong time. Exhibit i'_ The Marin Association of REALTORS® stands ready to meet with you at any time to discuss in detail the state of real estate in San Rafael, or other real estate -related issues. Sincerely, Edward Segal Chief Executive Officer/Government Affairs Director Exhibit i Mrnr)'n T--1 u/5/o8 mbaL&marinba.org Klif Knoles, General Manager January 14, 2009 Honorable Al Born City of San Rafael 1400 Fifth Avenue San Rafael, CA 94901 Dear Mayor Born, Exhibit ii Keith Dotto President Jeff Grady Vice President Mark Silvia Chief Financial officer Rick Nichelini Secretary Jeff Pottorff Past President For 50 years the Marin Builders Association has served the construction industry by promoting high ethical and professional standards and providing quality services to our members. We are 1000 members strong and work responsibly with our community for the enhancement of the building industry and our environment. In light of the current economic crisis which has had a disastrous impact on the construction industry the Marin Builders Association stands with its member urging the city to postpone the proposed Fee Schedule increase for 15-24 months while the economy recovers. To increase fees at a time when the construction industry is laying off employees and closing shop exacerbates an already challenging situation. As experts in the construction and building industry, Marin Builders Association is concerned that the proposed fee increase will create a situation where residents will simply not obtain the permits they need resulting in safety issues for them and their surrounding community. We urge the board to establish policy on the review and adjustment of construction fees that is predictable and incremental. We suggest a review and adjustment occur every five years. In so doing our members will be able to better plan and prepare for fee increases. We hope when issues arise in the future that affect the community and the construction industry that you will utilize our knowledge and resources. We stand ready to partner with you and other interested parties to bring about thoughtful solutions that support and maintain a vibrant business community while protecting our environment. Thank you, and if you should have any questions please contact me at 415-462-1220. Sincerel , Klif Knoles General Manager cc: Cyr Miller, Vice -Mayor Greg Brockbank, Councilmember Damon Connolly, Councilmember Barbara Heller, Councilmember Ken Nordhoff, City Manager 660 Las Gallinas Avenue, San Rafael, CA 94903 (415) 462-1220 ph. (415) 462-1225 fax CIY OF Exhibit iii Proposed Increases in Building Permit and Planning Application Fees Why are fee increases being considered? • The City Council's adopted policy is that services related to permit processing should be borne by applicants and not the City's General Fund. • The City can legally charge for its cost of providing services, but cannot "make a profit" on these services. Why are the proposed increases so significant? • A comprehensive fee update hasn't occurred since 1997, whereby we examine the specific staff positions and the average time they spend processing each separate permit type. • The Building Division's revenues in FY07-08 were about $100,000 below direct costs and are projected to be at least $200,000 below direct costs in FY08-09. • The building permit fee increases proposed last year were decreased by 50% to phase in the increase. • Service levels have increased in the Building Division over the past three years, including introduction of over-the-counter plan checking and an improvement in plan check turn -around time from 8 weeks to 3 weeks. • The Planning Division is expected to achieve only a 44% cost recovery for FY08-09. Our objective is a cost recovery of approximately 80%. • Proposed planning fees now include better accounting of staff time from other departments involved in application review, including Traffic Engineering, Land Development Engineering and the City Attorney's Office. • Increase planning fees reflect greater public involvement and greater design scrutiny, which increases the amount of staff processing time. • The proposed increases would bring San Rafael to the average level of permit fees charged by other Marin jurisdictions and cities of comparable size in the Bay Area (see attached charts). What would be the result if fees weren't raised? • The City's General Fund deficit would increase by approximately $130,000 in FY08-09 and by $520,000 in FY09-10, or • A reduction in staffing levels would be necessary, resulting in delays in application processing time and potential for additional errors with corresponding legal issues and potential life safety problems. Page 1 of 5 Building Building Fee Comparison Exhibit iii Check Fee* Permit Fee* Plan $3100-3200 Redwood City $3000-3100 Belvedere $2900-3000 $2800-2900 $2700-2800 $2600-2700 $2500-2600 Mountain View $2400-2500 $2300-2400 $2200-2300 Petaluma Petaluma $2100-2200 Palo Alto $2000-2100 San Rafael Belvedere $1900-2000 $1800-1900 Mill Valley Redwood City Larkspur $1700-1800 County of Marin Palo Alto San Anselmo $1600-1700 j $1500-1600 Mountain View San Rafael $1400-1500 $1300-1400 So. San Fran. Santa Rosa $1200-1300 Mill Valley Larkspur $1100-1200 County of Marin San Anselmo $1000-1100 Novato $900-1000 $800-900 So. San Fran. Santa Rosa $700-800 $600-700 Novato $500-600 $400-500 $300-400 t $200-300 $100-200 $0-100 * Based on $200,000 project valuation Page 2 of 5 Exhibit iii Planning Fee Comparison: Fixed Fees Pre -Application Design Review: Design Review: Staff Level Signs $2900-3000 tonnn_oann I Santa Rosa $2500-2600 $2400-2500 $2300-2400 $2200-2300 $2100-2200 $2000-2100 $1900-2000 $1800-1900 $1700-1800 $1600-1700 $1500-1600 $1400-1500 $1300-1400 $1200-1300 $1100-1200 $1000-1100 $900-1000 $800-900 $700-800 $600-700 $500-600 $400-500 $300-400 $200-300 $100-200 $0-100 Petaluma - San Mateo San Rafael Novato Palo Alto - Fairfax Page 3 Sausalito Marin County Redwood City Mill Valley San Anselmo Corte Madera Larkspur San Rafael Fairfax Palo Alto Tiburon Belvedere Mountain View Petaluma Df 5 San Anselmo Marin County Santa Rosa Sausalito Larkspur San Rafael Palo Alto Mountain View Tiburon - Mill Valley Novato Petaluma Belvedere Fairfax Design Planning Fee Review: Comparison: Billable Fees Map Exhibit iii Rezoning Use Permit: Tentative DRB Ping. Comm. $13000-13500 $12500-13000 Marin County $12000-12500 $11500-12000 $11000-11500 Marin County $10500-11000 10000-10500 9500-10000 Tiburon $9000-9500 Palo Alto $8500-9000 $8000-8500 $7500-8000 $7000-7500 San Rafael $6500-7000 Petaluma Mountain View San Rafael $6000-6500 Palo Alto $5500-6000 Novato $5000-5500 Novato Redwood City San Mateo Redwood City $4500-5000 Petaluma Marin County Novato Petaluma $4000-4500 Petaluma $3500-4000 San Rafael Tiburon Palo Alto $3000-3500 Palo Alto Redwood City $2500-3000 San Mateo Novato Corte Madera Corte Madera San Rafael Mountain View $2000-2500 Corte Madera Corte Madera Larkspur Tiburon San Mateo Tiburon $1500-2000 Mountain View Mountain View Belvedere Marin County Larkspur Larkspur Belvedere San Anselmo San Anselmo Mill Valley Mill Valley Mill Valley $1000-1500 Redwood City Belvedere San Anslemo Larkspur Belvedere $500-1000 Mill Valley San Mateo i $0-500 Page 4 of 5 Planning Fee Comparison: Hourly Billing Rate Hourly Billing Rate: Associate Planner $190-200 $180-190 $170-180 $160-170 $150-160 $140-150 $130-140 $120-130 $110-120 $100-110 $90-100 $80-90 $70-80 $60-70 $50-60 $40-50 $30-40 $20-30 $10-20 $0-10 Novato Mountain View San Mateo Redwood City Corte Madera Marin County San Rafael Petaluma San Anselmo Tiburon Larkspur Palo Alto Mill Valley Belvedere Page 5 of 5 Exhibit iii