HomeMy WebLinkAboutCC Resolution 14610 (North Bound Central San Rafael Off-Ramp)RESOLUTION NO. 14610
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE CITY MANAGER TO EXECUTE THE PROFESSIONAL
SERVICES AGREEMENT WITH PARISI/CSW DESIGN GROUP TO DESIGN THE
INSTALLATION OF A SECOND RIGHT TURN FROM THE NORTH BOUND 101 OFF-
RAMP ONTO SECOND STREET, IN AN AMOUNT NOT TO EXCEED $121,500
WHEREAS, the State of California through its Department of Transportation (Caltrans) is
undertaking a project to replace the concrete bridge which supports the North Bound Highway 101
Central San Rafael Off-ramp and crosses over the San Rafael Creek; and
WHEREAS, the existing North Bound Off-ramp delivers vehicles to the Second Street
and Irwin Street Intersection with three through-lanes and one right turn lane onto Eastbound
Second Street; and
WHEREAS, the City of San Rafael’s consultant, Parisi/CSW Design Group, determined
that a short secondary right turn pocket could be installed at the off -ramp which will help reduce
freeway backups and improve traffic flow onto eastbound Second Street; and
WHEREAS, Caltrans has agreed to construct the proposed second right turn lane with
their bridge replacement project as long as the City of San Rafael prepare s a plan for the work; and
WHEREAS, on November 21, 2018, Parisi/CSW Design Group proposed to develop the
design, provide project management and assist the city with the acquisition of a temporary
construction easement for the project, with a proposed not-to-exceed fee of $121,500; and
WHEREAS, staff has reviewed the Scope of Services from Parisi/CSW Design Group
dated November 16, 2018, and has advised the Council that it is within industry standards and
acceptable;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
RESOLVES as follows:
1.The City Council does hereby authorize the City Manager to execute a professional
services agreement with Parisi/CSW Design Group, Inc. in the form attached hereto as
Exhibit 1, subject to final approval as to form by the City Attorney and in an amount
not to exceed $121,500.
2.Funds for the design in the amount of $121,500 is available in the Gas Tax Fund#206,
Project#11357 to support the planned project expenditures.
3.The City Manager is hereby authorized to take any and all such actions and make
changes as may be necessary to accomplish the purpose of this resolution.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the Council of
said City on the 3rd day of December, 2018, by the following vote, to wit:
LINDAY LARA, City Clerk
AYES: COUNCIL MEMBERS: Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Bushey
File No. 07.02.40
PROFESSIONAL SERVICES AGREEMENT WITH PARISI/CSW DESIGN GROUP TO DESIGN
THE INSTALLATION OF A SECOND RIGHT TURN FROM THE NORTH ROUND 101
OFFRAMP ONTO SECOND STREET.
This Agreement is made and entered into this -3 day of D e C cm b e —, 2018, by and between
the CITY OF SAN RAFAEL (hereinafter "CITY"), and PARISI/CSW DESIGN GROUP, A JOINT
VENTURE (hereinafter "CONSULTANT").
RECITALS
WHEREAS, the CITY has determined that professional services are required for design of the
second right turn lane from the North Bound U.S. 101 Off -ramp onto Second Street; and
WHEREAS, the CONSULTANT has agreed to render such services.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. The Director of Public Works is hereby designated the PROJECT
MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and
execution of this Agreement.
B. CONSULTANT'S Project Director. CONSULTANT shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONSULTANT. David Parisi is hereby designated as the PROJECT DIRECTOR for CONSULTANT.
Should circumstances or conditions subsequent to the execution of this Agreement require a substitute
PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (10) business
days of the substitution.
2. DUTIES OF CONSULTANT.
CONSULTANT shall perform the duties and/or provide the services described in
CONSULTANT'S proposal dated November 21, 2018, marked as Exhibit "A," attached hereto, and
incorporated herein.
3. DUTIES OF CITY.
CITY shall compensate CONSULTANT as provided in Paragraph 4, and shall provide assistance
and site access to CONSULTANT as described in Exhibit "A" attached hereto and incorporated herein.
4. COMPENSATION.
For the full performance of the services described herein by CONSULTANT, CITY shall pay
CONSULTANT on a time and materials basis for services rendered in accordance with the rates shown in
OffidN A L
the "Hourly Rates and Billing Policy" included in Exhibit "A" attached and incorporated herein, in an
amount not to exceed $121,500.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONSULTANT.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence upon the date of execution of this Agreement and end on
December 31, 2019 when the work shall have been completed, unless the parties agree to extend this Agreement
for another 90 days, as approved in writing by City Manager.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days
written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written
notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the
cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15)
day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur
additional obligations under any provision of this Agreement without the prior written consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials provided
to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or relating to
the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later
than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
Upon completion of all work under this Agreement, ownership and title to all reports, documents, plans,
specifications, and estimates produced as part of this Agreement will automatically be vested in the CITY; and
no further agreement will be necessary to transfer ownership to the CITY. CONSULTANT shall furnish to
CITY all necessary copies of data needed to complete the review and approval process.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection and
audit, all documents and materials maintained by CONSULTANT in connection with its performance of its
duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such audit or
inspection.
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9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the other party,
and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void
and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at no
expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of one million
dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal
injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the
minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be performed
under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars
($1,000,000) per claim/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the
CONSUL.TANT's performance of services under this Agreement. Where CONSULTANT is a professional
not required to have a professional license, CITY reserves the right to require CONSULTANT to provide
professional liability insurance pursuant to this section.
4. If it employs any person, CONSULTANT shall maintain worker's compensation
insurance, as required by the State of California, with statutory limits, and employer's liability insurance with
limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease.
CONSULTANT's worker's compensation insurance shall be specifically endorsed to waive any right of
subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the CONSULTANT in
subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability or Worker's Compensation insurance, the insurance
policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as
additional insureds tinder the policies.
2. The additional insured coverage under CONSULTANT'S insurance policies shall be
"primary and noncontributory" with respect to any insurance or coverage maintained by CITY and shall not call
upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory"
coverage in CONSULTANT'S policies shall be at least as broad as ISO form CG20 0104 13.
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3. Except for professional liability insurance or worker's compensation insurance, the
insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal
injury.
4. By execution of this Agreement, CONSULTANT hereby grants to CITY a waiver
of any right to subrogation which any insurer of CONSULTANT may acquire against CITY by virtue of the
payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be
necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY
has received a waiver of subrogation endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination of this
Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement coinciding with
the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to
contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of
CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be
called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds
broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be
available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits
shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and
maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is
greater. No representation is made that the minimum Insurance requirements of this agreement are sufficient to
cover the obligations of the CONSULTANT under this agreement.
C. Deductibles and SIR'S. Any deductibles or self-insured retentions in CONSULTANT's
insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and
shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall
provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other
additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall
be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing payment
of losses and related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER or
CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage
required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy
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endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific
endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right
to obtain a full certified copy of any insurance policy and endorsements from CONSULTANT. Failure to
exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as
to form and sufficiency by PROJECT MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONSULTANT shall, to the fullest extent
pennitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its
officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any
claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to reasonable
attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of
CONSULTANT'S performance of its obligations or conduct of its operations under this Agreement. The
CONSULTANT's obligations apply regardless of whether or not a liability is caused or contributed to by the
active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the
active negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification
obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence
or willfiil misconduct. In addition, the acceptance or approval of the CONSULTANT's work or work
product by the CITY or any of its directors, officers or employees shall not relieve or reduce the
CONSULTANT's indemnification obligations. In the event the City Indemnitees are made a party to any
action, lawsuit, or other adversarial proceeding arising from CONSULTANT'S performance of or
operations under this Agreement, CONSULTANT shall provide a defense to the City Indemnitees or at
CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees,
incurred in defense of such claims.
B. Where the services to be provided by CONSULTANT under this Agreement are design
professional services to be performed by a design professional as that term is defined under Civil Code
Section 2782.8, then, to the extent permitted by law including without limitation, Civil Code sections 2782,
2782.6 and 2782.8, CONSULTANT shall indemnify and hold harmless the CITY and its officers, officials,
and employees (collectively City Indemnitees) from and against damages, liabilities or costs (including
incidental damages. Court costs, reasonable attorney's fees as may be determined by the Court, litigation
expenses and fees of expert witnesses incurred in connection therewith and costs of investigation) to the
extent they are caused by the negligence, recklessness, or willful misconduct of CONSULTANT, or any
subconsultants, or subcontractor or anyone directly or indirectly employed by them, or anyone for whom
they are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify any
indemnity shall not apply to the extent that such Liabilities are caused in part by the negligence or willful
misconduct of such City Indemnitee.
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C. The defense and indemnification obligations of this Agreement are undertaken in addition to,
and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall
survive the termination or completion of this Agreement for the full period of time allowed by law.
12. NONDISCRIlVHNATION.
CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex, race,
color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties
and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONSULTANT shall observe and comply with all applicable federal, state and local laws, ordinances,
codes and regulations, in the performance of its duties and obligations under this Agreement. CONSULTANT
shall perform all services under this Agreement in accordance with these laws, ordinances, codes and
regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its officers, agents and
employees from any and all damages, liabilities, penalties, fines and all other consequences from any
noncompliance or violation of any applicable laws, ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third
party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other
party.
iso 0to719 Eel;
All notices and other communications required or permitted to be given under this Agreement, including
any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United
States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed
given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal
Service. Notice shall be given as follows:
TO CITY's Project Manager:
TO CONSULTANT's Project Director:
Bill Guerin
Director of Public Works
City of San Rafael
1 I 1 Morphew Street
San Rafael, CA 94901
David Parisi
Parisi/CSW Design Group
1750 Bridgeway, Suite B208
Sausalito, CA 94965
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16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and
employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY.
CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers, agents
and employees be that of an Independent Contractor and not that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly
incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this
Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding
the subject matter between the CONSULTANT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject matter of this
Agreement, shall be valid or binding, except by way of a written amendment to this Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except by a written
amendment to this Agreement signed by the CONSULTANT and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and
conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and
conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under this
Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract or
resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of this
Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term,
covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other
term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee,
performance, or other consideration which may become due or owing under this Agreement, shall not be deemed
to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this
Agreement or any applicable law, ordinance or regulation.
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20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or
arising out of the performance of this Agreement, may recover its reasonable costs (including claims
administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE / OTHER TAXES.
CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business
license as required by the San Rafael Municipal Code CONSULTANT shall pay any and all state and federal
taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this
Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service Form W-9
(Request for Taxpayer Identification Number and Certification).
22. SURVIVAL OF TERMS.
Any terms of this Agreement that by their nature extend beyond the term (or termination) of this
Agreement shall remain in effect until fulfilled, and shall apply to both Parties' respective successors and
assigns.
23. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
24. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed in any number of counterparts, each of which shall be deemed an
original, but all of which together shall constitute one document. Counterpart signature pages may be delivered
by telecopier, email or other means of electronic transmission.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year
first above written.
CITY OF SAN RAFAEL
JIM S HUT , Ctty Mana er
W-0-1191411 M
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CONSULTANT
By:
Printed Name: NW ► p 7- P�%t
Title: t34CA—,'TI4.(L
[If Consultant is a corporation, add signature of second
corporate officer]
By: - - -
LINDSAY LARA, City Clerk
Printed Name:
Title:
APPROVED AS TO FORM:
1Q�
ROBERT F. EP IN, Ci ttorney
CSW I DESIGN GROUP Berkeley • Novato • Sausalito- Redwood City • Richmond • Sacramento
Project Number. 7.776.561
November 21, 2018
Mr. Kevin McGowan Sent via Email (Kevin.McGowan a cityofsanrafael.org)
Assistant Public Works Director
City of San Rafael Department of Public Works
1 1 1 Morphew Street
San Rafael, CA 94901
Subject: ROUTE 101 NORTHBOUND OFF -RAMP TO 2" STREET
Dear Kevin:
Parisi -CSW Design Group appreciates the opportunity to present our scope and fee proposal for
the Route 101 Northbound off -ramp project for the City of San Rafael. We understand Caltrans is
in the process of completing design and soliciting bids to replace the bridge over Mahon Creek
at the northbound off -ramp to central San Rafael. The project includes full replacement of the
existing bridge with a wider structure, modifications to the intersection and traffic signal at the
terminus of the off -ramp at Second and Irwin Streets. The Caltrans project includes minor property
acquisitions and encroachment into the City's Right -of -Way. The City of San Rafael desires to add
to this project to further widen the off -ramp and thereby allow a fifth lane to ease congestion and
move vehicles through the intersection more efficiently. Parisi -CSW prepared a preliminary plan
showing the additional lane and reconfigured the lane alignment to accomplish this goal. The
City and Parisi -CSW met with Caltrans, received comments and made slight changes to the plan
to maintain Caltrans' objectives. The conceptual plan was accepted by Caltrans Staff on
September 24, 2018. Listed below is our scope of work to complete the design of the additional
lanes.
SCOPE OF SERVICES
The following assumptions and limitations are part of this scope and fee proposal:
• Plans will follow the approved the Preliminary Plans prepared by Parisi -CSW dated
September 6, 2018
• All digital files of the Irwin Street Off -Ramp Plan will be provided by Caltrans and
convertible to AutoCAD and all plans will be prepared in AutoCAD format
• No additional Field Survey is required
• All boundary and R/W has been surveyed by and be provided to Parisi -CSW by
Caltrans in digital and hard copy format
• No presentations or appearances before City Council or other public agencies are
included
Exhibit A
• Plans will be provided at 60%, 99% and Final incorporating prior comments and
assume two reviews by Caltrans and the City
• The Phased Traffic Control Plan will annotate and modify as necessary using the
bridge replacement project plans
• Additional environmental documents beyond those prepared for the bridge project
will not be required
• The enhancements shown on the Parisi -CSW plans will be incorporated into Caltrans
CCO
• No encroachment permit will be required
• Northwest and Southwest curb ramps at 2"d Street intersection will be designed by
Caltrans
• Proposed improvements will meet City Standards (Caltrans standards are not
required)
• Revisions to the Encroachment Permit Storm Water Assessment and Flood Plain
Encroachment Permit and Hydraulic Study Form are not required.
• PS&E will be completed by March 1, 2019
The following comprises our proposed scope of services and budgetary estimate:
TASK 1: Plans, Specifications, and Estimate (PS&E):
Parisi -CSW will prepare 60%, 99%, and 100% phased Plans, Specifications and Estimate (PS&E) to
reconfigure the northbound off -ramp at Central San Rafael from four lanes to five lanes.
a. Construction Plans: Parisi -CSW will use the "ready to list" (RTL) plans that Caltrans has
completed as our "existing conditions" to create a 60% level plan set. The 60% plan set will
include a horizontal layout to accommodate the additional lane, modifications to the
drainage structures, and layout of intersection and necessary curb and sidewalk changes.
We will verify right-of-way and necessary construction easement(s) required to build a
retaining wall along the east side of the off -ramp approaching 2nd street. We will identify
signal changes required to poles, signal and conduit locations, including most arm
requirements. Following review and plan check comments, we will refine the plans for
inclusion in the 99% CD submittal to Caltrans. We assume one (1) round of review and
comments from Caltrans prior to submitting the 100% (bid set) construction plans. Construction
Plans are anticipated to include the following:
• Cover Sheet
• Notes Sheet and Details
• Horizontal Control Plan (similar to CT layout plans
• Grading Plan
• Drainage Plan
• Wall Layout and Detail Sheet
• Signing and Striping Plan
• Intersection Detail sheet to show Curb Ramps and Sidewalks
• Signal Plans
• Phased Traffic Control Plans
• Erosion Control Plan
b. Technical Specifications: Parisi -CSW will prepare technical project specifications at the 60%,
99%, and 100% CD levels. Technical specification format will be Caltrans or as indicated by
the City staff. City staff will assembly our specifications into a complete book of specifications
for the project.
c. Statement of Probable Construction Cost: Parisi -CSW will prepare a line item Opinion of
Probable Cost based on our improvements for the 60%, 99%, and 100% (bid set) phases.
Deliverables: (10) copies 2436 60%, 99%, 100% Plans, (10) copies Project Specifications and
Estimate, 60%, 99%, 100% PS&E (pdf)
TASK 2: Temporary Construction Easement (TCE): Parisi -CSW anticipates coordination and
preparation of one (1) TCE with BioMarin. We assume the project includes federal funding and no
permanent structures will be located outside the City or State right-of-way. Construction access
is assumed on a portion of BioMarin property. We will retain a third party right-of-way agent and
appraiser to coordinate and prepare TCE documents with BioMarin.
If this project does not include federal funding, then a Right of Entry may be utilized. Parisi -CSW
and/or a right-of-way agent will coordinate and assist City staff with preparation of one (1) Right
of Entry with BioMarin.
TASK 3: Project Management
a. Project Schedule: Parisi -CSW will present project schedules using Microsoft Projects. We will
update the schedule as needed for project team meetings. We will include a table of tasks
with percent completion, deliverable dates, design team meetings, and milestones. The
schedule will be updated and presented at each project team meetings.
b. Project Design Team Meetings: Our proposal includes up to three (3) total design meetings.
We will coordinate and prepare an agenda and updated schedule for each meeting.
Following each meeting, we will generate a set of minutes outlining the issues discussed,
identifying questions to be answered and whose court the ball to answer the question lies
(action items) as well as a target date for completing. Since we are a local firm, we anticipate
face-to-face meetings. If necessary, we can meet in our office or on-site to discuss or review
specific items of concern.
We assume one (1) meeting or conference call with Caltrans staff to:
• Confirm conceptual plan
• Confirm required application forms/documents
• Resolve R/W inconsistency on Caltrans Appraisal Map
c. Quality Control: Parisi-CSW's quality control will be led by our principal and project manager.
Construction documents shall be review by the project management prior to each submittal.
To help clarify plan check comments, we will provide a response letter to each comment.
d. Fact Sheet, PEER, and Traffic Operation Memo: Parisi -CSW will assist the City in preparation of
the Caltrans application and support documents for the PS&E submittal. We anticipate and
included time for preparation of the Fact Sheet to Mandatory Design Standards, Permit
Engineering Evaluation Report, and Traffic Operation Memo. The Fact Sheet will include a
project description, history, safety improvements, features requiring exceptions, estimate,
accident history, existing and future traffic volumes, potential for future improvements, project
location map, and plats for the non-standard features. The Permit Engineering Evaluation
Report (PEER) will include project description, engineer's estimate, review of impact to
highway traffic, and an analysis for geometric and functional adequacy. We will assist the
City in obtaining the necessary signatures for both the Fact Sheet and PEER.
Deliverables: Monthly Project Schedules, Meeting Minutes (Word or PDF), (10) Fact Sheet,
(10) PEER, (10) Traffic Operations Memo
Any services beyond those specifically outlined above will be billed as Additional Services. The
inclusion of Additional Services to the Scope of Work will require written amendment.
CLIENT TO PROVIDE
The following is a list of items to be provided to us in order to perform the above Scope of Services:
• Executed Contract
• Project Manager to serve as single point of contact
• Payment of Agency fees
SCHEDULE
Parisi -CSW can begin work immediately upon receiving a signed contract or written authorization
to proceed. We require 48 hour advance notice in writing (staking request form) in order to
prepare calculations, coordinate scheduling, and to mobilize a crew on site for stake out.
COMPENSATION
Parisi -CSW proposes to complete the services described above on a time and expense basis.
Please refer to the table below for the cost per phase:
Task 1: Plans, Specifications, & Estimates $73,900
Task 2: Temporary Construction Easement $13,800
Task 3: Project Management $33,800
Total: $121,500
ADDITIONAL SERVICES
Parisi -CSW agrees to perform all of the items listed in the Scope of Services. However the following
items are excluded from the Scope of Services of this contract. They may be added at the request
of the Owner as a revision to this proposal, or under a future proposal or amendment. Fees for
these services will be billed on a time and expense basis, in accordance with our then current
Hourly Rates and Billing Policy, with a budget estimate provided or for a fixed fee based upon a
defined scope of work. Additional items we can provide include (but are not limited to):
• Supplemental Field Survey, Boundary Survey, Legal Descriptions
• Attendance at Public/Neighborhood Meetings
• Construction Staking
• Bid & Construction Support
• Environmental Permitting, CEQA Support
SERVICES AND STANDARD OF CARE
Parisi-CSW's services shall be limited to those expressly set forth above. We shall have no other
obligations or responsibilities for the project except as agreed to in writing, or as provided in this
agreement. Parisi-CSW's services shall be provided consistent with, and limited to, the standard
of care applicable to such services. We shall provide its services consistent with the professional
skill and care ordinarily provided by consultants practicing in the some or similar locality under the
same or similar circumstances.
Thank you for the opportunity to present this proposal. Please call me at (415.883.9850 ext. 170)
or send me an email at ACornwellacswst2.com if you have any questions regarding our
proposal.
Sincerely,
Parisi -CSW Design Group
Al Cornwell, PE
R.C.E. #27577
RAIc,4F�
A 2
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WITH P'l`y
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER
Contracting Department: Public Works
Project Manager: Keivn McGowan
Extension: 3389 -----------------.-._.. -- - ----
Project Name: NB 101 Central SanRafael Offramp_ -_ Second Right Turn_ Lane
Contractor's Contact: David Parisi
Contact's Email: david@parisi-associates.com
Step
RESPONSIBLE
DEPARTMENT
DESCRIPTION
COMPLETED DATE
REVIEWER (Initials)
a. Email PINS Introductory Notice to Contractor
on file
b. Email Contract (in Word) & attachments to City Attorney c/o
1
Project Manager
Laraine.Gittens@cityofsanrafael.org
11/19/2018
KM
a. Review, revise and comment on draft agreement and return to Project
Manager
11/21/2018
LG
b. Confirm insurance requirements, create Job on PINS, send PINS
2
City Attorney
insurance notice to contractor.
11/21/2018
LG
Department
Approval of final agreement form to send to contractor. (Provide Dept.
3
Director
Director Financial Summary w/ Agreement)
12112/2018
BG
Forward three (3) originals of final agreement to contractor for their
4
Project Manager
signature.
12/13/2018
KM
When necessary, contractor -signed agreement agendized for Council
approval
City Council approval required for Professional Services Agreements and
purchases of goods and services that exceed ,875, 000 and for Public {Forks
5
Project Manager
Contracts that exceed 5175,000 (Enter date of Council Meeting)
12/3/2018
KM
_
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
Forward signed original agreement to City Attorney with printed copy of
6
Project Manager
this routing form
1/29/2019
KM
7
City Attorney
Review and approve hard copy of signed agreement
7— 6
Review and approve insurance in PINS, and bonds (for public works
8
City Attorney
contracts)
9
city
Manager Mayor
Agreement executed by Council authorized official
2 �`-ttt
10
City Clerk
Attest signatures, retains original agreement and forwards copies to project
manager
Z I I I
11
Project Manager
Forward Final Copy to Contractor
y-3--7-75