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HomeMy WebLinkAboutPW Southern Heights Bridge Replacement; Amendment 2SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH MARK THOMAS AND COMPANY, INC. FOR PROFESSIONAL SERVICES FOR THE SOUTHERN HEIGHTS BRIDGE REPLACEMENT PROJECT THIS SECOND AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and MARK THOMAS AND COMPANY, INC., (hereinafter "CONSULTANT"), is made and entered into as of the day of deb •M afN , 2019. RECITALS WHEREAS, pursuant to City Council Resolution No. 14129, the CITY and CONSULTANT entered into a Professional Services Agreement dated June 7, 2016 to perform preliminary engineering and public outreach in connection with CITY'S project to reconstruct the Southern Heights Bridge, for an amount not to exceed $241,568 (the "Agreement"); and WHEREAS, pursuant to City Council Resolution No. 14439, the CITY and CONSULTANT entered into a First Amendment to the Professional Services Agreement dated December 26, 2017 to perform final design and right of way services for an amount not to exceed $343,499 and increasing the total not -to -exceed amount under the Agreement to $585,067; and WHEREAS, CITY requires additional final design and right of way services from the CONSULTANT to finalize the design and obtain Right of Way Certification through Caltrans Office of Local Assistance, and the CONSULTANT is willing to provide such services; AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Article II of the Agreement, entitled "STATEMENT OF WORK" is hereby amended to include the additional services set forth in CONSULTANT's proposal entitled "Phase 4 — Additional Design and Right of Way Support" dated January 7, 2019, attached to this Second Amendment as Exhibit "A" and incorporated herein by reference. 2. Article V of the Agreement, entitled "ALLOWABLE COSTS AND PAYMENTS" is hereby amended to include additional compensation payable to CONSULTANT for the services described in Exhibit "A" to this Second Amendment, on a time and materials basis in accordance with the "Cost Proposal 1 for Project Scope" included in Exhibit "A", in a not -to -exceed amount of $132,777 for Phase 4, and to change the total not -to -exceed amount under the Agreement to $717,844.00. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this Second Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL JV4,SqWTZ, Ci ager ATTEST: ��xa, . LINDSAY LARA, City Clerk APPROVED AS TO FORM: �, A -.A a kajt-o�, ROBERT F. EPSTEIN, ity Aticrney 2 CONSULTANT By: Name:�acl-.G�ti �i V �c� 1\ct Title: V1 C e— [If Contractor is a corporation, add signature of second corporate officer] Mwgfi� MM�� Name: y)el "Sc- W r, Title: SpG'-f , ►I MARK Scope of Work - Southern Heights Bridge Replacement ■ THOMAS City of San Rafael January 7, 2019 EXHIBIT A PHASE 4 - ADDITIONAL DESIGN AND RIGHT OF WAY SUPPORT Prior phases for the project included project initiation, surveying and base mapping, geotechnical investigation, public outreach, preliminary engineering, environmental technical studies, environmental clearance, right of way services and final design. The scope of this amendment request includes: Analyzing stormwater flows for the proposed storm drains. Preparation of additional design plans, specifications and estimates (PS&E) to revise the design to address site restoration requirements associated with agreements in process for the Temporary Construction Easements (TCE) and requested redesign of the bridge abutment on the north side for the project due to failing retaining walls in the public right of way along the properties of 122 and 126 Southern Heights Boulevard. Revising TCE exhibits and descriptions for 4 properties based on comments received from the property owners, conducting pre and post -construction surveys to reference corner records. The detailed scope of work for the proposed additional tasks is provided below. A cost proposal for the proposed scope of work is provided as an attachment. TASK 1.0 FINAL DESIGN Drainage Analysis and Memo Mark Thomas will develop a drainage analysis technical memorandum using the Rational Method and HEC -RAS to analyze the existing drainage facilities and drainage patterns in the area of the Southern Heights Bridge Replacement Project to determine the proposed facilities needed to effectively manage roadway and hillside storm water runoff and to accommodate the proposed improvements. Mark Thomas will map the existing storm drainage system from surveys and City information. Drainage shed areas will be estimated from supplemental topography and field reviews for detailed drainage to be conducted in the project area. Tributary areas will be defined, and flow rates calculated for concrete ditches and pipelines. The calculations will define pipe/culvert lengths, sizes, peak flow velocities, and hydraulic grade lines. A Draft and Final Drainage Memo will be prepared to outline existing and proposed storm drain conditions. Mark Thomas will use the hydraulic analysis and pipe sizing calculations performed as part of the drainage study to design new drainage systems required for the project. It is assumed there will be no changes to the existing drainage patterns or upgrades to drainage facilities away from the site. It is also assumed that no additional geotechnical analysis will be required. Additional PS&L Mark Thomas will prepare plans, specifications and estimates (PS&E) for the following items: Replace trees on the west side of Southern Heights Boulevard and restoration of vegetation on slopes beneath and on the west side of the bridge, \/ MARK THOMAS Scope of Work - Southern Heights Bridge Replacement City of San Rafael January 7, 2019 • Install a temporary irrigation system to water the new trees during two-year establishment and maintenance period, • Install lights in the bridge railing, • Rehabilitate roadway pavement on Meyer Road west of Southern Heights Boulevard, • Prepare temporary construction staging plan for widening Southern Heights Boulevard to maintain access to the driveway at 116 Southern Heights Boulevard during construction, • Redesign the bridge abutment and wing walls on the north side of the bridge to replace the failing retaining walls in the public right of way in front of 122 and 126 Southern Heights Boulevard, • Prepare details for installation of geofoam backfill for the bridge abutments, and • Redesign the wing wall and retaining wall on the south side of the bridge to lessen construction activities that are anticipated within the public right of way but that would restrict residential access for the owners of 116 Southern Heights Boulevard. Mark Thomas will coordinate directly with the City for direction on the plans. Tree replacements will be based on recommended tree species and sizes to be provided by the City. The tree planing plan will address Wildland Urban Interface requirements for the City of San Rafael and County of Marin. Prior to preparation of the plans, Mark Thomas will conduct one field visit to confirm the limits of the additional design and coordinate with the City staff to obtain copies of available record maps and as -built drawings. Quincy Engineering, Inc. (QEI) will assist Mark Thomas in preparing a detailed project construction schedule with estimated sequencing of project activities and timelines for completion. In addition to the 95% PS&E Constructability Review scoped in Phase 2, QEI will assist Mark Thomas in developing technical specifications that provide restrictions to construction activities with the intent of minimizing impacts to residents. The draft PS&E will be included with the 90% PS&E submittal for the Southern Heights Boulevard Bridge Replacement Project and submitted to the City for review and comment. We assume there will be one round of comments on the draft plans after the submittal. Mark Thomas will incorporate review comments by the City on the draft PS&E and resubmit the Final (signed) PS&E along with any plan red lines to respond and verify the changes have been made and for City use in bidding and construction. In addition, Mark Thomas will coordinate with PG&E to identify an electrical service point for the bridge lighting. Task 1 Deliverables • Draft/Final Drainage Analysis Memo • Draft (90%) and Final (100%) PS&E for: o Tree Planting and Restoration o Temporary Irrigation o Bridge Lighting o Meyer Road Pavement Rehabilitation o Construction Staging Plan for 118 Southern Heights Blvd. o Bridge abutment and wing wall redesign (north side) o Geofoam Backfill Details o Wing wall/retaining wall redesign (south side) • PG&E Electrical Service Application \i MARK THOMAS TASK 2.0 ADDITIONAL RIGHT OF WAY SERVICES Scope of Work - Southern Heights Bridge Replacement City of San Rafael January 7, 2019 Additional right of way support services will be provided by Mark Thomas to update up to four (4) Temporary Construction Easements (TCEs) for the project based on direction received from the City. Hamner Jewell Associates (HJA) will provide additional support to coordinate with property owners for changes to the TCE areas, restoration requirements and offers packages. Temporary Construction Easements Exhibits and Description, Mark Thomas will draft up to four (4) TCE exhibits and legal descriptions to modify the TCE areas along the proposed improvements for the properties located at 65 Pleasant Lane, 75 Pleasant Lane, 95 Pleasant Lane, and 122 Southern Heights Boulevard. A draft of the revised TCE exhibits and legal descriptions will be submitted to the City for review and approval before stamped and signed by a licensed Land Surveyor. l ask.2 Uellverobles. • Four (4) signed legal descriptions with 8-1/12" x 11" plats • Four (4) TCE Exhibits (8 1/12" x 11") • Revised Offer Packages (Up to 4) �i O Q O N O = rLA D N N N N N N N D LA r T V 01 Lq A W N T , A O v 2 to z D (Gl �+ O 3 W -i D 0 -M A m C �< D rt� 0 y o- [D o_ (D r CU.D W v N_ a C d d 2 w D z °J p 0 aq M m G1 C -1 N n m Z 0 m W °' c r« o0i a T =+ �-� °—' D to z " .�{ N X z r �^ rD d, 3 f3D N OA ago QO vii Z CD3 � -xi G7 3 3 m O _ 0 d�° N' in° O ' �. LA rL K z D CL p D T d 0 CD3 m C D 0 O r 1' CA T '�Ln f0 O 1 M I0 cu v, K D z _' �• d A VI 7 M .Q 0 \ fD N Q N N O V M 2 o Z to00 � d v N c� z a Engineering Manager Ah V O O O O A A 00 N N Project Manager Ln 000 00 00 CWi A A A Qi co N N (/> :-' Project Engineer 0 0 a Ln 0 0�0 0 0�0 M 000 � to c Design Engineer II LID N 11 V N F+ M I' 01 Ln G1 NA A 00 N O I --I M N A N A ~ to c Design Engineer 1 0 0 In 00 00 1 Colo 10 1 100 V Technician V N 0O 000 A O A 0 A a N Survey Manager 0 00 00 100 101 �aProject SurveyorLn 3 O N N N O 0 Survey Technician S 3 0 0 10 1 0 I Ol I O I�^ a LAUD Project 0 v Manager A W N O W N A A ,,, A +� Project Landscape Architect M A 00 A 10, 00 00 O .R w Landscape Designer o Project Accountant N 01 A A A 0 N 00 N00 Project Coordinator .OA A .A A O N 00 O O ID Ah .~A VI N N V 01 to w V to H � 00 O O 00 A A N 00 0) N I N O L%a4 Nto 'i ON`o 00 M W 00 n MtD tD V O O N F -A M 00 N A V C11 0) A o0 00 00 N A 00 A N z 00 0 Hammer Jewell O 0 Associates 0 0 0 0 0 0 M N z c n Ul 0 o Quincy O c rum, 00 O 00 0 co �, O co m 1-0O d 7 M Y&C rtt^o rtt^o o 0 0 0 o 0 0 O r4,44 N N O N No a r A I -� t r/ t 0) P."N in V O O W N A I� LD O V ? W O V Cil 01 A 00 00 00 N A 00 A N � 0 0 0 r X 0 M tl� n 0 IV 0 rt M rQ 3' rt N CL QIQM TI AZ Y r O V9 c+i z D Z v G) 0 TI G C 0 RAFq�� A i 2 r�ryWITH P�`y CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Hunter Young Extension: 3408 Contractor Name: Mark Thomas and Company, Inc. Contractor's Contact: Julie Passalacqua Contact's Email: jpassalacqua@markthomas.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check /Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to enter a date. b. Email contract (in Word) and attachments to City 1/7/2019 Attorney c/o Laraine.Gittens@cityofsanrafael.org ® HY 2 City Attorney a. Review, revise, and comment on draft agreement 1/9/2019 ©LG and return to Project Manager b. Confirm insurance requirements, create Job on 1/9/2019 ❑X LG PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 1/9/2019 ® BG contractor 4 Project Manager Forward three (3) originals of final agreement to 1/9/2019 ❑X HY contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑X HY Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Date of City Council approval 2/4/2019 PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 1/15/2019 ❑x HY Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney i Review and approve insurance in PINS, and bonds �/7�� (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized 2 + i Cf official (� 1 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager 2 t t � -3 - L.P zo