HomeMy WebLinkAboutPW Loch Lomond #10 Mello-Roos Engineer's Report 2019-20AGREEMENT FOR PROFESSIONAL SERVICES
FOR FY 2019-20 ADMINISTRATION OF LOCH LOMOND #10 — MELLO-ROOS
DISTRCT AND ANNUAL ENGINEER'S REPORT
This Agreement is made and entered into this 7A day of M" , 2018, by
and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and CSW/STUBER-STROEH
ENGINEERING GROUP, INC. (hereinafter "CONTRACTOR").
RECITALS
WHEREAS, the Loch Lomond #10 Mello -Roos District requires annual financial
administration including the development of an Engineer's Report in the levying of the annual
assessment; and
WHEREAS, CONTRACTOR has extensive background knowledge and expertise on the
Loch Lomond #10 Mello -Roos district in San Rafael and therefore their proposed cost was
considerably lower than other proposals received for this scope of services;
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
PROJECT COORDINATION.
A. CITY'S Project Manager. The Public Works Director is hereby designated the
PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of
the progress and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONTRACTOR. Al Cornwell is hereby designated as the PROJECT DIRECTOR
for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this
Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall
notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide services as described in "Scope of
Services" in CONTRACTOR'S proposal dated April 19, 2019, attached as Exhibit A hereto and
incorporated herein by reference.
3. DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as
q-3 - %41
described in the section called "Client to Provide" in Exhibit A attached.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall
pay CONTRACTOR on a time and materials basis at the rates set forth in CONTRACTOR'S
"Hourly Rates and Billing Policy" dated May 1, 2018, included with Exhibit A. with a total FY 2019-
20 contract amount not to exceed $5,100.
Payment will be made in full upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The term of this Agreement shall be for 1 year(s) commencing on May 1, 2019 and ending
on April 30, 2020. Upon mutual agreement of the parties, and subject to the written approval of the
City Manager the term of this Agreement may be extended on the same terms for an additional period
of up to 1 year.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty
(30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to cure
or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice,
within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neithcr party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to
CITY as soon as possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection with
its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with
CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the
other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising
hereunder shall be void and of no effect.
10. INSURANCE,
A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall
maintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence./two million dollars ($2,000,000) aggregate, for death,
bodily injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover
any claims arising out of the CONTRACTOR's performance of services under this Agreement.
Where CONTRACTOR is a professional not required to have a professional license, CITY reserves
the right to require CONTRACTOR to provide professional liability insurance pursuant to this
section.
4. If it employs any person, CONTRACTOR shall maintain worker's
compensation insurance, as required by the State of California, with statutory limits, and
employer's liability insurance with limits of no less than one million dollars ($1,000,000) per
accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall
be specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONTRACTOR in subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, and volunteers, as additional insureds (for both ongoing and completed
operations) under the policies.
2. The additional insured coverage under CONTRACTOR'S insurance policies
shall be "primary and noncontributory" with respect to any insurance or coverage maintained by
CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The
"primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as
ISO form CG20 0104 13.
3. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall include, in their text or by endorsement, coverage for
contractual liability and personal injury.
4. By execution of this Agreement, CONTRACTOR hereby grants to
CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire
against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR
agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but
this provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination
of this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before
CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or
limits shall be available to CITY or any other additional insured party. Furthermore, the requirements
for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. No representation is made that the minimum
Insurance requirements of this agreement are sufficient to cover the obligations of the
CONTRACTOR under this agreement.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER
or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance
coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement
page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of
policy language or specific endorsements evidencing the other insurance requirements set forth in this
Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and
endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of
the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold
harmless CITY, its officers, agents, employees and volunteers (collectively, the "City
Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its
obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations
apply regardless of whether or not a liability is caused or contributed to by the active or passive
negligence of the City Indemnitees. However, to the extent that liability is caused by the active
negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's
indemnification obligation shall be reduced in proportion to the City Indemnitees' share of
liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding
arising from CONTRACTOR'S performance of or operations under this Agreement,
CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse
the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in
defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are
design professional services to be performed by a design professional as that term is defined under
Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil
Code sections 2782, 2782.6 and 2782.8, CONTRACTOR shall indemnify and hold harmless the
CITY and its officers, officials, and employees (collectively City Indemnitees) from and against
damages, liabilities or costs (including incidental damages. Court costs, reasonable attorney's fees
as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in
connection therewith and costs of investigation) to the extent they are caused by the negligence,
recklessness, or willful misconduct of CONTRACTOR, or any subconsultants, or subcontractor
or anyone directly or indirectly employed by them, or anyone for whom they are legally liable
(collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not
apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct
of such City Indemnitee.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager:
TO CONTRACTOR's Project Director:
Bill Guerin, Public Works Director
City of San Rafael
Department of Public Works
I 11 Morphew Street
San Rafael, CA 94901
Al Cornwell
CSW/Stuber-Stroeh Engineering Group, Inc.
45 Leveroni Court
Novato, CA 94949
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees of
the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR
under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation
of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation
by the other parry of any term, condition, covenant of this Agreement or any applicable law, ordinance
or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONTRACTOR has provided CITY with a completed
Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification).
22. SURVIVAL OF TERMS.
Any terms of this Agreement that by their nature extend beyond the term (or termination) of
this Agreement shall remain in effect until fulfilled, and shall apply to both Parties' respective
successors and assigns.
23. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
24. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed in any number of counterparts, each of which shall be
deemed an original, but all of which together shall constitute one document. Counterpart signature
pages may be delivered by telecopier, email or other means of electronic transmission.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL CONTRACTOR
By:
J S HUTZ, City ager ``
Name: Al _0-Urnwei l
Title: u i cc,Pre,-5i de d—
[If Contractor is a corporation, add signature of second
ATTEST:
LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
RO ERT F. 6EPS-rEIN&,CQijyAttorty
corporate officer]
By.
Name: Robert Stevens
Title: President
CSM ST2
CSWIStuber•Stroeh Engineering Group Inc.
Date: April 19, 2019
File: 2019-10-064
Bill Guerin and Talia Smith Sent via Email: Talia.Smith n,cityofsanrafael.org
Department of Public Works Bill.Guerin@cityofsanrafael.org
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
RE: LOCH LOMOND # 10— MELLO-ROOS DISTRICT —ANNUAL
ENGINEER'S REPORT
Dear Bill and Talia:
CSW/Stuber-Stroeh Engineering Group, Inc. (CSW I ST2) appreciates the opportunity to
present our proposal for preparation of the Annual Engineer's Report for the Loch Lomond
#10 Mello Roos Assessment District. As you know, CSW j ST2 has prepared annual reports
of various assessment districts throughout the City of San Rafael for over 20 years, and we
welcome the opportunity to continue to serve the City.
SCOPE OF SERVICES
Specifically, CSW I ST2 will prepare the Annual Engineer's Report in accordance with the 1972
Landscape and Lighting Assessment District Act. Work will include:
Part A — Engineer's Report Text
We will review available information provided by the City of San Rafael to create a text
summary of the work performed during the past fiscal year, and the tasks anticipated
and contemplated by the Loch Lomond #10 Mello Roos District. This information will
be presented in text form.
2. Part B — Financial Disclosure
The revenue and expense information will be updated based on input from the City of
San Rafael's Finance Department. As we know, this District has not had an annual
engineers report prepared for some time. As part of our task we will build on the work
we've completed during the past several years on the status of the District, and provide
an estimate of the projected expenditures using the District's available funds.
Part E — Property Owner's Roll — Mailing Information
Using data from the Marin County Assessor's office, we will review each of the 28
parcels that fall within the bounds of the District limits to determine the current
I':\Prujcns�2017d0 UGt larch la,mond 10A--- D,sm , KcponlDOCU00 Adminimmi—\101 Proposa112019 0.7-19 Loch Lomond 10 Proposal ;?017.10 064j.do-
Exhibit A
CSW ST2
Bill Guerin & Talia Smith
City of San Rafael
April 19, 2019
Page 2
property owners. The roll will be updated with the new owner's name, mailing address,
and other pertinent information.
During this task, we will also review the property boundary lines as shown on the
Assessor's Parcel Maps for each Page. If alterations are found (i.e., lot mergers, lot
splits, lot line adjustments, or other changes), we will also update Parts C (Assessment
Roll), D (Method of Assessment), and F (Assessment Diagrams).
Upon completion of Tasks 1 through 3, above, assuming no changes need to be made to Parts
C, D and F, we will generate eleven (11) copies of the completed document, including
Assessment District diagrams, for delivery to the City of San Rafael. Ten (10) of the sets will
be for City Council Review and, upon approval and issuance of the various Council
Resolutions, the 11th copy will be returned to us for our records.
FEES
As we have in the past, CSW I ST2 will provide the services described above on a time and
expense basis, in accordance with our current Hourly Rates and Billing Policy, a copy of which
is enclosed. Based on our history in preparing the Report, we expect the City will be invoiced
approximately $5,100 for labor and materials.
Invoices for services rendered will be issued on a monthly basis. Payment terms are net 30
days from the date of the invoice. Late payments are subject to interest charges at the rate of
18% per annum.
Reimbursable costs for printing, supplies, agency submittal/permit fees, travel and other
miscellaneous or incidental expenses are included in the amount shown above.
CLIENT TO PROVIDE
In order for CSW j ST2 to prepare the Annual Engineer's Report as outlined in Scope of
Services, above, the City shall provide the following items prior to commencement of work:
Written Authorization to Proceed
Executed Contract (two original copies for counter -signature)
Complete Revenue and Expense data for F/Y 2019-2020, including District
Account Balance for inclusion in Part B of Annual Report
SCHEDULE
CSW I ST2 is prepared to begin work immediately after receiving the City's Authorization to
Proceed with the work. Delivery of the Annual Report will follow receipt of the fully
executed contract documents, revenue and expense data and account balances.
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CSW ST2
Bill Guerin & Talia Smith
City of San Rafael
April 19, 2019
Page 3
We anticipate that it will take approximately two (2) weeks for research and report
preparation.
Providing that the work authorization is provided in a timely manner, the final copies of the
Report will be delivered to the City of San Rafael no later than Monday June 3, 2019 and we
anticipate having the item heard on the July 1" and July 15th Council dates.
If this proposal is acceptable, please sign both copies of the enclosed Work Confirmation and
initial at the bottom of each of the following pages to acknowledge that you have received and
read them. Once signed and fully initialed, please return both complete sets of documents to
my attention for counter -signature. Once fully executed, we will return a set to you, for your
records.
If you have any questions or wish to modify the Scope of Services, please call/email me.
CSW I ST2 provides services for a variety of agencies and clientele in this vicinity. To our
knowledge, none present a conflict of interest to our serving on this project team. If you have
specific concerns, please call and I will provide any additionally required information.
Talia, thank you for considering CSW I ST2 to continue to work on the preparation of this
Report. We look forward to working with you and your team.
Sincerely,
CSW/STUBER-STROEH ENGINEERING GROUP, INC.
Al Cornwell
R.C.E. #27577
AGC:vg
Enclosures
P:1Prujcus\2019-1006 4 1A h Lomond 10 Assessment District Report\D(W1011 Ad inist mwn1101 Pmp, s,AN2019-01.19 IA h Lona 1 10 P-pos:d (20M If) 064).doe.
45 Leveroni Court Tel: 415.883.9850 Novato
C( W S Novato, CA 94949 Fax: 415.883.9835 Berkeley
V ■. V www.cswst2.com Petaluma
Sacramento
Redwood City
CSW/Stuber-Stroeh Engineering Group, Inc. Engineers I Land Planners I Surveyors
PROJECT NO.: 2019-10-064
HOURLY RATES AND BILLING POLICY
Effective May 1, 2018 the following hourly rates will be charged for services rendered. (Rates subject to change):
CIVIL ENGINEERING HOURLY RATES
Principal
$
235.00
Engineer TN'fanager
S
235.00
Project Engineer V
S
205.00
Project Engineer IV
$
193.00
Project Engineer III
$
175.00
Project Engineer II
$
158.00
Project Engineer I
$
152.00
Senior Engineer $
211.00-$
222.00
Engineer V
$
163.00
Engineer IV
$
140.00
Engineer III
$
128.00
Engineer II
$
110.00
Engineer I
$
100.00
Senior Designer
$
186.00
Dcsigncr V
$
153.00
Designer IV
$
141.00
Designer III
$
128.00
Designer 11
$
116.00
Designer'1
$
110.00
Technician IV
$
110.00
Technician III
$
106.00
Technician II
$
100.00
Technician I
$
85.00
Project Coordinator/ Office Manager
$
120.00
Project Assistant II
$
88.00
Project Assistant 1
$
77.00
SURVEYING
HOURLY RATES
Survey Supervisor
S
198.00
Project Surveyor
$
175.00
I:.and Surveyor
$
153.00
Survey Technician
$
116.00
Two -Ulan Survey Parte
$
275.00
Expert Witness / Arbitration Services are available
at a negotiated rate.
All expenses for transportation will be charged at cost plus service charges at the rate of 10%.
Filing fees, checking fees, prints, and other outside torts (such as agency submittal/permit fees etc.) will be charged at cost, plus
service charges at the rate of 10%.
Billing will be monthly. Invoices are due and payable upon presentation. Interest at the rate of 1.5% per month commencing
thirty (30) days after invoice date will be charged on delinquent accounts.
CSW/Stuber-Stroeh Engineering Group, Inc. reserves the right to suspend work on any project when invoices have not been
paid within thirty (30) days after having been rendered.
Client Initials Consultant Initials
V.1L RAP
►1
Z 2
yo
'rYWITH p'e `5
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER
Contracting Department: DPW
Project Manager: TS
Extension: 3354
Project Name: Loch Lomond 10 Administration
Contractor's Contact: Valerie Graf
Contact's Email: Valerie Graf <valerie¢Ctcswst2.com>
RESPONSIBLE
STEP I DEPARTMENT DESCRIPTION COMPLETED DATE REVIEWER (Initials)
a. Email PINS Introductory Notice to Contractor
b. Email Contract (in Word) & attachments to City Attorney cto
1
Project Manager
Laraine.Gittens@,cityofsanrafacl.org
4`21 2019
£S
a. Review, revise and comment on draft agreement and return to Project
Manager
421 2019
LG
b. Confirm insurance requirements, create Job on PINS, send PINS
2
City Attorney
insurance notice to contractor.
Department
Approval of final agreement form to send to contractor. (Provide Dept
3
Director
Director Financial Sunanar7• it, Agreement)
423 2019
BG
Forward three (3) originals of final agreement to contractor for their
4
Project Manager
signature.
4'3'_019
TS
When necessary, contractor -signed agreement agendized for Council
approval
Citr Council approval requiredJbr Professional Services Agreements and
purchases ofgonds and services that exceed $75,000 and fbr Public IVorks
5
Project Manager
Contracts that exceed $175,000 (Enter date of ouncil Meeting)
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
Forward signed original agreement to City Attorney with printed copy of
6
Project Manager
this routing form
2019
7
City Attorney
Review and approve hard copy of signed agreement
`5'20
t71
QTS
Review and approve insurance in PINS, and bonds (for public works
8
City Attorney
contracts)
/
City
9
Manager/Mayor
Agreement executed by Council authorized official
f
10
City Clerk
Attest signatures, retains original agreement and forwards copies to project
manager
I
11
Project Manager
Forward Final Copy to Contractor