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HomeMy WebLinkAbout2019-01-10 CC Records Destruction (Misc)Date: 01/10/2019 Department: City Clerk RECORDS DESTRUCTION AUTHORIZATION FORM The records listed below (or on the attached list) are scheduled to be destroyed, as indicated on the Records Retention Schedule. The records are not the subject of any claim, litigation, investigation, or audit. (List records here, or attach a list) File # Records Description Start Date End Date Box # Retention Retention # Period _ �- 04/2003 06/2003 x53 N/A Agenda Packets 08/2004 11/2004 x58 CC -002 10 years Staff report 08/2006 12/2006 x64 4-3-61 (agreement never executed - treat as 08/16/1982 08/16/1982 13 CC -002 10 years staff report only) 4-3 Series Service Agreements -see attached 12/1957 07/1997 NA CC -005 Completion +10 4-3 Series Service Agreements -see attached 1966 1981 13 CC -005 1. Completion +10 Shredding is Required (Records contain private information) DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION Department Head /Division Manager City Clerk City Attorney �---- Date f Date Dat (Complete after destruction has been performed, if done by City Employees. if destruction is performed by a commercial vendor, have them provide you with a certificate.) I HEREBY CERTIFY that the items listed above have been destroyed in accordance with City policies and procedures: IL4 — - ------------- ;-- - ---- `- -� ���" ------ Employee Performing Destruction Date ©1998-2008 Gladwell Governmental Services, Inc. Date: 01/10/2019 4-3 FILES Department: City Clerk 4-3-7 Agr. with Wilsey & Ham for Engineering Services 4-3-66 Agree. w/ Royston, Hanamoto, Etc. - Albert Park / Davidson School Master Plan 4-3-112 Agree. w/ Bruce Judd - Architectural Services For Falkirk Second & Third Floors 4-3-113 Agreement with Donald Herzog And Associates Re: Soils Engineering Services - City Owned Property Near Bellam Boulevard (Apn 9-010-16) 4-3-118 Agree. w/ Inter -Arts Of Marin & Sculptor John Roloff For Sculpture On Falkirk Grounds 4-3-119 Agreement with JHK & Assoc. Re: Preparation Of East S.R. Traffic Improvement Program 4-3-120 Agree. w/ Blayney-Dyett Re: Preparation Of East San Rafael Neighborhood Plan 4-3-123 Service Agree. w/ Donald Herzog & Assoc., For Plans, Specs & Estimates - Stabilization of Hillside Avenue Open Space 4-3-145 Contract w/ Whitmore, Kay & Stevens - Defense Of Lawsuit: San Rafael Peace Officers Assn., Et Al. Vs. City Of San Rafael, Et Al. (1991 - Law Firm's Name Changed To: Whitmore, Johnson & Bolanos) 4-3-228 Agree. w/ Dr. Michael Sexton, Liaison Physician W/ Kaiser Hospital For The Emt-D Program (Fd) 4-3-235 Proposal For Structural Checking Services— U n reinforced Masonry Building Program 4-3-237 Contract w/ Towill, Inc. To Prepare St. Vincents / Silveira Topographic Base Maps 4-3-238 Contract w/ Towill, Inc.—Preparation Of Draft Zoning Maps For 20 City Neighborhoods 4-3-242 Agree with Muni Financial Services (MFS) To Administer The City's Assessment Districts and Provide Arbitrage Calculations 4-3-253 Agreement with Nationalwide Norcal Facility For Auction Services 4-3-258 Contract w/ Wihlborg Design (Wd) To Complete Plans And Specifications For Albert Park Improvements 4-3-259 Agree. w/ Ch2m Hill For Engineering Services For Freitas Parkway Interchange Improvements 4-3-262 Agree. w/ Clean Bay To Store An Oil Spill Mitigation Container 4-3-264 Agree. w/ Jane Curtis, Project Coordinator, Fathers Program / Prison Literacy Inmate Literacy Services Coordinator, 11/01/06 - 10/31/07 4-3-271 Agree. w/ Moore lacofano Goltsman, Inc., Americans With Disabilities Act (Ada) Consultant Services 4-3-284 Agree. w/ Tjkm & Associates To Provide Transportation Modeling Services For Downtown / East San Rafael 4-3-285 Agree. w/ Lynco Financial & Insurance Services As City's Broker Of Record For Group Life, Disability And Dental Insurance Programs 4-3-299 Agree. w/ Sharon Mooney, Coordinator For San Quentin Project 4-3-300 Agree. w/ Sheila Zito Re: Contract Employee Literacy Assistant 4-3-304 Agree. w/ Frank E. James For Risk Management Consultation 4-3-307 Agree. w/ Walter Yee, Resident Engineer (From 06/17/96 - 12/31/97) 4-3-308 Agree. w/ Julie Jones, Training Coordinator For San Quentin Project (From 04/01/96 - 09/30/96) 4-3-309 Agree. w/ Gary Burns, Recreation Program Aide (From 07/01/96 - 06/30/97) 4-3-310 Agree. w/ Leland H. Jordan, Attorney, As City's Special Counsel Re: Dominican College Development Project 4-3-311 1 Agree. w/ Mig, Inc. For Consulting Services For North San Rafael Vision Process ©1998-2008 Gladwell Governmental Services, Inc. Date: 01/10/2019 Department: City Clerk 4-3-312 Agree. for Consultation Services With Ayres & Ayres To Conduct Comprehensive Revenue Review Of San Rafael Operations 4-3-315 Contract w/ Paul Jensen, Project Planner For Fair, Isaac's Permit Applications And Eir 4-3-316 Agree. w/ Alert Alarm Company For Installation And Monitoring Of A Wireless Panic Alarm System 4-3-317 Agree. w/ Dominador Solidum, Jr., Construction Inspector (From 09/16/96 - 03/16/98) 4-3-319 Agree. w/ Leo Abcede, Construction Inspector (From 10/14/96 - 04/14/98) 4-3-320 Agree. w/ Jack Martin, Downtown Foot Beat Patrol Program (From 07/01/96 - 06/30/99) 4-3-321 Agree. w/ Huy Ho, Contract Engineer I (From 10/02/96 - 04/02/98) 4-3-324 Contract W/ Jeffery Baird For Planning Services (From 01/22/97 - 01/22/98) 4-3-325 Agree. w/ Bein, Frost & Assoc., Inc. (Rbf) For Prep. Of An Eir For The Fair, Isaac Office Park Development 4-3-326 Agree. w/ Robert K. Goldman For Investigative Services _ Agree. for Prof. Services W/ Joelle Bonnett For Community And Funds Development, Re: Marin Literacy Program Agree. w/ Jason Zajonc, Head Swim Coach (From 04/97, Effective For Five Months) 4-3-327 4-3-328 4-3-329 Agree. w/ Nicole Nevin, Assistant Swim Coach (From 03/15/97 - 07/26/97) 4-3-330 Agree. w/ Jeremy Zajonc, Assistant Swim Coach (From 03/15/97 - 06/14/97) 4-3-331 Agree. w/ Mehrad Zarrehparvar, Assistant Swim Coach (From 06/16/97 - 07/26/97) 4-3-332 Agree. w/ Dmh Land Use Planning (Diane Henderson) For Prof. Planning Services (From 07/16/97 - 08/16/97) BOX 13 4-3-33 Towing Away of Illegally Parked Vehicles on City Streets Plans and Specs 4-3-34 Agree. with Dan Coleman for Engineering Services re: Bret Harte Storm Drainage Reconstruction Agree. with Dan Coleman & Assoc. re: Sanitary Sewer Study Agreement with C. Gonzales re: Drainage Study of East San Rafael Annexation 4-3-35 4-3-36 Area Agreement with Otis Elevator Company Agreement with R. Severin re: Corp Yard, Community Center, & Fire House Agreement with League of Women Voters of Southern Marin & Central Marin & 4-3-37 4-3-38 4-3-39 City -County Planning Council & Marin County for Civic Affairs Agreement with David H. Palmer for Engineering to Implement Improvements 4-3-40 and Additions to Sanitation Sewer System Agreement with The Consulting Organization re: Master Plan of Library 4-3-41 Development 4-3-42 Agreement with The Consulting Organization re: Long Range Master Plan Library Services 4-3-43 Agreement with Dan Coleman Associates re: Engineering Services for Sanitary Sewer Project Agreement with Wainright & Ramsey re: Sale of Bonds for Federal Sanitary 4-3-44 Sewer Grant ©1998-2008 Gladwell Governmental Services, Inc. Date: 01/10/2019 Department: City Clerk 4-3-45 Agreement with Delbert Davis re: Contract for Planning Consultant Services 4-3-46 Agreement with State of California Department of Finance re: Preparation of a Population Estimate for the City of San Rafael 4-3-47 Agreement with Andrew Ring III re: Architectural Services related to the Library Rest Room Facilities Agreement with Goldfarb & Owens re: Legal Services related to Redevelopment 4-3-48 Assistance Agreement with Urban and Environmental Planners and Designers re: 4-3-49 Conservation & Open Space Element of General Plan and Related Matters 4-3-50 Agreement with Hoffman & Albritton re: Preparation of Allardt's Canal Survey 4-3-51 Agreement with Duncan & Jones for Professional Services to Prepare a General Plan and Other Studies and Plans 4-3-52 Agreement with State of California Transportation Agency re: Landscaping & Improvements - Netherton St. & Irwin St., Entrance to City of S.R. 4-3-53 Agreement with Survival, Inc. re: Recycling Services 4-3-54 Agreement with Andrew Ring III re: Library Architectural Services 4-3-55 Agreement with Andrew Ring III re: Architectural Services, Earthquake Repairs to Carnegie Wing of Library Agreement with Milton W. Chambers re: Boyd House Restoration Plans and 4-3-56 Specs and Project Oversight _ Agreement with Wagstaff & McDonald re: Architectural Services related to the 4-3-57 Community Recreation Center 4-3-58 Agreement with Marin Title Company re: Title Services 4-3-59 Agreement with Bartle Wells Associates re: Sewer Collection System 4-3-60 Agreement with American Consulting Services re: Sanitary Sewer Study 4-3-62 Agreement with Tele-Vue Systems re: Telecommunications for CAN Survey Agreement with Keyser Marston Assoc. re: Economic Analysis of the General 4-3-63 Plan Agreement with Philips & Finisy re: Architectural Services related to the Main 4-3-64 Library Expansion 4-3-65 Agreement with Comarc Design Systems re: Computer Mapping Program 4-3-66 Agreement with Royston, Hanamoto, Etc. re: Architectural Services related to the Albert Park / Davidson School Master Plan 4-3-67 Agreement with Charles Hall Page & Associates re: Falkirk Restoration Architectural Services Agreement with Backen, Arrigoni & Ross, Inc. re: Civic Center Fire Station 4-3-68 Architectural Services 4-3-69 _ Agreement with Charles Hall Page & Associates re: Historical and Architectural Survey 4-3-70 Agreement with Scott Tilden re: Landscape Architectural Services on Contract Basis Agreement with Roy Jorgensen Associates, Inc. re: Maintenance Management 4-3-71 System Agreement with Paul F. Murray re: Tennis Instruction Recreation Services Agreement with Adam's Janitorial Maintenance Service re: Janitorial 4-3-72 4-3-74 01998-2008 Gladwell Governmental Services, Inc. Date: 01/10/2019 Department: City Clerk ©1998-2008 Gladwell Governmental Services, Inc. Maintenance 4-3-75 Agreement with Larry Seeman & Associates re: Neighborhoods 13 & 14 Plan 4-3-76 Agreement with Ely Caillouette, Jr. re: Consulting Services to Public Works 4-3-77 Agreement with Ralph Andersen & Assoc. re: Executive Search Services 4-3-78 Agreement with Pronto Building Co. re: Custodial Maintenance Services Agreement with Cooper & Clark for Soils Engineering Services for the Andersen Dr. Extension 4-3-79 4-3-80 1 Agreement with Ironside & Assoc. re: Housing Element Consultant ©1998-2008 Gladwell Governmental Services, Inc.