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HomeMy WebLinkAbout2015-08-06 CC Speaker Cards 2010-2011Date: 30 ZotS I Department RECORDS DESTRUCTION AUTHORIZATION FORM C� Clerl� The records listed below (or on the attached list) are scheduled to be destroyed, as indicated on the Records Retention Schedule. The records are not the subject of any claim, litigation, investigation, or audit. (List records here, or attach a list) File # Records Description Start Date End Date Box # Retention Retention �■ �1 # Period _ Shredding is Required (Records contain private information) DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION - Department Head I Division Manager City Clerk LoS f City Attorney g/ L/ PO S Date $1 C41 zo,s Date Dat (Complete after destruction has been performed, if done by City Employees. If destruction is performed by a commercial vendor, have them provide you with a certificate.) 1 HEREBY CERTIFY that the items listed above have been destroyed in accordance with City policies and procedures: �ILPILola Employee Performing Destruction Date @1998-2008 Gladwell Governmental Services, Inc Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC -1 Office of Retention No. Records Description Retention / Disposition Comments / Reference Record Inactive Image: Destroy (OFR) Active Total Media 1=Import Paper after (Records Vital? (in office) Retention Options M=Mfr Imaged & Center) S=Scan QC'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g- last document + 2 years), since destruction is normally performed by file folder. Litigation, com taints, claims, public records act re nests, audits and/or investigations sus end normal retention periods retention resumes after settlement or completion). Agenda Packets / Staff j !Reports -IMAGED: City ! Yes: Until Mag, Mfr, Yes: After Department Preference; GC City Clerk CC -001 i Council, Redevelopment/ 2 years P P After Meeting OD, Ppr S QC & OD §34090 et seq. j ;Successor Agency / Oversight Board =Agenda Packets / Staff II Reports - NOT IMAGED: City Prior to the implementation of !Council, Redevelopment / When No When No Laserfiche, agenda packets Successor Agency Longer Longer Yes: Until Mag, Mfr, Yes: After were broken into staff reports City Clerk CC -002 Required - Required - After Meeting . OD, Ppr S QC & OD and filed by subject matter, Staff Reports regarding land use, Minimum 10 Minimum 10 Department Preference (The capital projects, City property years years minutes are the permanent and infrastructure are record); GC §34090 et seq. maintained Permanently !Agenda Packets/ Staff Reports - Public Comments (Material Submitted Under City Clerk ' CC -003 � 2 years 2 years 1 Ppr GC §34090 et seq. Public Comments, includes requests to speak & written statements cards) SAN RAFAEL, CA. ©1995-2012 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/04/13 Updated: 10/24/13