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HomeMy WebLinkAbout2015-12-03 Fin Small Claims Judgments 2003-2007Date: Oct. 29, 2015 Department: Finance RECORDS DESTRUCTION AUTHORIZATION FORM The records listed below (or on the attached list) are scheduled to be destroyed, as indicated on the Records Retention Schedule The records are not the subject of any claim, litigation, investigation, or audit. (List records here, or attach a list) .. File .# Records DescriptionStart Date End Date Box # Retention Retention # Period List enclosed 01-•�u� X Shredding is Required (Records contain private information) DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION Department Head I Division Manager �_s ae, . City Clerk &z ' r City Attorney /"/"/i'_ Date Date Date (Complete after destruction has been performed, if done by City Employees. If destruction is performed by a commercial vendor, have them provide you with a certificate.) I HEREBY CERTIFY that the items listed above have been destroyed in accordance with City policies and procedures - Employee Performing Destruction Vic Gasser 485-3058 01998.2008 Gladwell Governmental Services. Inc IZ 3 20( Date Court Cases in Warehouse 10/27/2015 Box #1 Dept. Name dba Last Action Date C/E Andre & Jeanette Saint-Armenes 1/12/2006 Falkirk Ann Crawford International Humanities Center 5/14/2004 P/W Belico A. Vega 9/28/2006 B/L Beysim O. Yakuboff Marin Door to Door Inc 3/29/2006 P/W Catalina Hernandez 12/12/2006 B/L Cheryl Renee Jones The Pleasure Is Mine Cafe 4/12/2005 B/L Danelle M. Graham Frenlys J 3/29/2006 Falkirk Danica Remy Point Foundation 7/30/2004 B/L Daniel Black Havana Cigar Company 6/29/2005 C/E David Bromberger Advanced Tapas Bar 12/19/2006 B/L David Schwab Communications Center 2/14/2003 B/L Dick Bruhn Selix Formal Wear 6/27/2007 C/E Ding Gin Phqam John's Auto Body 12/1/2003 B/L Dinh Thang Pham Pham Gardening 3/4/2004 C/E Frank Annicelli 1/14/2004 B/L Hormoz Bakhtiar First Bay Ventures 12/5/2003 C/E Irving B. Litchfield 11/9/2004 B/L Jeff Johnson Citivan Moving & Storage 7/23/2003 C/E Jeff Johnson Citivan Moving & Storage 6/14/2005 B/L Karen Thompson Mad Rags 3/29/2006 B/L Kurt Prasse The Wedding Image 9/14/2004 P/W Kyong Buchbinder 12/4/2006 B/L Laura Beth Howard Laloo's Goatmilk Icecream Co. 9/29/2006 C/E Marjorie M. Norman 10/23/2003 C/E Mark Kasserman Video Supply Depot 5/19/2005 F/D Mark Reed Mufflers Unlimited 2/19/2003 B/L Mark Reed Mufflers Unlimited 2/13/2003 C/E Michael Binninger Java Detour 5/5/2005 B/L Michael Cooke Michael Cooke Advertising 12/5/2005 P/W Paul Burst Doortech, Inc 4/29/2003 B/L Perry Drewry Perry Designs 11/20/2003 P/W Peter D. Colbert Famous Deli Market & Bakery 9/18/2006 C/E Philomene Desire 6/14/2005 C/E Richard Bargioni Backs & Bones 4/18/2006 C/E Robert & Eleanor Nolan 12/7/2005 C/E Robert & Eleanor Nolan 1/3/2003 C/E Robert Fenton European Car Service 4/19/2005 C/E Robert Fenton European Car Service 2/11/2005 B/L Sam M. Mulli MCI International M & M Services 3/29/2006 P/W Sandra Mendoza 1/28/2004 City Scott R. Shepherd 8/30/2005 B/L Shannon Myles Shan by Shannon Myles 11/27/2006 B/L Sol Cohen Monte Carlo Auto Repair 8/4/2005 F/D Sol Cohen Monte Carlo Auto Repair 8/4/2005 B/L Steven Denebein Equilibrium 3/15/2005 B/L Suzanne Diliberto 23 Fairfax St., 3 plex 3/3/2008 C/E Walter P. Villere Sticky Folks 7/14/2006 Ret'd Ck. Wayne Wilson Wayne Wilson Construction 2/2/2004 F/D AAA Fire Protection Services 3/21/2003 10/27/2015 Ver. 4.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN -8 Office of Retention No. l Records Description Retention / Disposition Comments / Reference RecordImage: Destroy Active Inactive Total Media 1=Import Paper after (OFR) (in office) (Records Retention Vaal? Options M=Mfr Imaged & Center) S=Scan C'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions beoin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. 11 itinatinn rmmninintc claim.q nuhlic records act reauests. audits and/or investigations suspend normal retention penods (retention resumes anersememenr orcompteuon). I Hccoums rcecC1VdU1U - MLL - Business Tax Applications, Finance / Registrations and Renewals, Transient Occupancy Tax (TOT), 2 ears Revenue FN -028 Parking Citations, Parking y Services Meters, Damage to Public Property, Invoices to Outside Entities, etc. 3 years 1 5 years Finance / Accounts Receivable: Leases/ End of Revenue FN -029 Rent / Property Management Tenancy + Z 3 years Services municipal government auditing End of years Mag, Mfr, Finance / Yes: After 1 standards); Statewide guidelines When No Paid Revenue FN -030 Bankruptcies - NOT pursued Longer years Services Required Published articles show 3 - 7 i Finance / Revenue FN -031 Bankruptcies - Where a claim is 2 years 3 years When No filed Mag, Ppr Services the ordinary course of business; Required i GC §34090 Finance / Department Preference Judgment-'f— udgment+Revenue Revenue FN -032 iSmall Claims Court Judgments 5 years Services 5 years Mag, Ppr Department preference; Meets Mag, Ppr auditing standards; GC §34090 et seq. SAN RAFAEL, CA ©1995-2015 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Adopted: 02/04/13 Do not duplicate or distribute without prior written permission Updated: 09/2015 Department Preference; (meets municipal government auditing End of Yes: Until Mag, Mfr, S / I Yes: After 1 standards); Statewide guidelines enancy + 5 Paid OD, Ppr year propose audit + 4 years; years Published articles show 3 - 7 ears; GC §34090 Preliminary drafts not retained in When No Longer Mag, Ppr the ordinary course of business; Required GC §34090 Department Preference (negative information remains on 5 years Mag, Ppr credit ratings for 7 years); GC 3_40_90 Department preference; Meets udgment + Mag, Ppr auditing standards; GC §34090 5 years et seg. SAN RAFAEL, CA ©1995-2015 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Adopted: 02/04/13 Do not duplicate or distribute without prior written permission Updated: 09/2015