No preview available
HomeMy WebLinkAboutPW Fire Stations 54 & 55 RenovationAGREEMENT FOR PROFESSIONAL SERVICES WITH LOVING CAMPOS ASSOCIATES, ARCHITECTS, INC. FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE RECONSTRUCTION OF FIRE STATIONS 54 AND 55 This Agreement is made and entered into this J day of J U Irl 4L , 2019, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and LOVING CAMPOS ASSOCIATES, ARCHITECTS, INC., a California Corporation (hereinafter "CONTRACTOR"). RECITALS WHEREAS, the CITY has determined that professional services are required for the design of a project to reconstruct Fire Stations 54 and 55, including architecture, engineering, specifications, estimating, and all other professional services required to successfully bid the construction work in connection with the reconstruction of Fire Stations 54 and 55, City Project No. ######; and WHEREAS, the CONTRACTOR has agreed to render such services. AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. PROJECT COORDINATION. A. CITY'S Project Manager. The Director of Public Works is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR Carl Campos is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 2. DUTIES OF CONTRACTOR. CONTRACTOR shall perform and/or provide the architectural design and engineering services for renovation of Fire Stations 54 and 55 outlined on pages 1 and 2 of CONTRACTOR'S proposal dated April 22, 2019, marked as Exhibit "A," attached hereto, and incorporated herein. In addition, by written notice from CITY'S City Manager, CITY may exercise an option for CONTRACTOR to provide construction administration services as set forth on page 3 of Exhibit "A". 3. DUTIES OF CITY. CITY shall compensate CONTRACTOR as provided in Paragraph 4, and shall perform the duties as described in Exhibit "A" attached hereto and incorporated herein. y-3-937 4. COMPENSATION. For the full performance of the architectural design and engineering services described herein by CONTRACTOR, CITY shall pay CONTRACTOR for services rendered in accordance with Exhibit "A" attached and incorporated herein, in an amount not to exceed $615,175. Should CITY exercise its option for construction administration services as set forth on page 3 of Exhibit "A", CITY shall pay CONTRACTOR an additional amount not to exceed $113,742 for such services as set forth in Exhibit "A„ Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. 5. TERM OF AGREEMENT. The term of this Agreement shall commence upon the date of execution of this Agreement and end on June 30, 2021, or on such earlier date when the work shall have been completed, unless the parties agree to extend this Agreement for another 180 days, as approved in writing by City Manager. 6. TERMINATION. A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 7. OWNERSHIP OF DOCUMENTS. The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 2 8. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 9. ASSIGNABILITY. The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 10. INSURANCE. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence. 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of two million dollars ($2,000,000) per occurrence/four million dollars ($4,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. Where CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to require CONTRACTOR to provide professional liability insurance pursuant to this section. 4. If it employs any person, CONTRACTOR shall maintain worker's compensation insurance, as required by the State of California, with statutory limits, and employer's liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: 3 Except for professional liability insurance and worker's compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additional insureds under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be "primary and noncontributory" with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 01 04 13. 3. Except for professional liability insurance and worker's compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. By execution of this Agreement, CONTRACTOR hereby grants to CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR'S. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONTRACTOR Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees' share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR'S performance of or operations under this Agreement, CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claims. B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil Code sections 2782, 2782.6 and 2782.8, CONTRACTOR shall indemnify and hold harmless the CITY and its officers, officials, and employees (collectively City Indemnitees) from and against damages, liabilities or costs (including incidental damages. Court costs, reasonable attorney's fees as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in connection therewith and costs of investigation) to the extent they are caused by the negligence, recklessness, or willful misconduct of CONTRACTOR, or any subconsultants, or subcontractor or anyone directly or indirectly employed by them, or anyone for whom they are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct of such City Indemnitee. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. 12. NONDISCRIMINATION. CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 13. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations. 14. NO THIRD PARTY BENEFICIARIES. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. G 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY's Project Manager: TO CONTRACTOR's Project Director: 16. INDEPENDENT CONTRACTOR. Bill Guerin Public Works Director 111 Morphew Street San Rafael, CA 94901 Carl Campos Loving Campos Associates, Architects, Inc. 1970 Broadway, Suite 800 Oakland, CA 94612 For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. 17. ENTIRE AGREEMENT -- AMENDMENTS. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 19. WAIVERS. The waiver by either party of any breach or violation of any tern, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other tern, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other tern, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 20. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. 21. CITY BUSINESS LICENSE / OTHER TAXES. CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. SURVIVAL OF TERMS. Any terms of this Agreement that by their nature extend beyond the term (or termination) of this Agreement shall remain in effect until fulfilled and shall apply to both Parties' respective successors and assigns. 23. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. 24. COUNTERPARTS AND ELECTRONIC SIGNATURE. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one document. Counterpart signature pages may be delivered by telecopier, email or other means of electronic transmission. 8 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL JI SC Z, City Mjr ATTEST: LINDSAY LARA, City Clerk APPROVED AS TO FORM: ROBERT F. EPSTEIN, 91ty Att ey CONTRACTOR Nai Title: C'04FO [If Contractor is a corporation, add signature of second corporate officer] B• Name: Title: PAC -1 L ARCHITECTS April 22, 2019 Bill Guerin Director of Public Works City of San Rafael Department of Public Works 111 Morphew Street San Rafael, CA 94901 Regarding: Architectural and Engineering Design Services for Renovation of Fire Stations 54 and 55 Dear Bill: I am pleased to submit our proposal for professional design and engineering services. This agreement is based on: 1. City of San Rafael Request for Proposal Scope of Services Tasks 1-5, dated May 24, 2018, 2. DETAILED FACILITY STUDY Seismic and Operational Upgrade to Fire Stations 54 and 55, VOLUME IV DRAFT dated July 20, 2015, 3. Station 55 Site tour conducted on March 14, 2019. Although similar in program and scope to Station 54, please note: 1. Station 55's geotechnical profile is more challenging, resulting in increase to Geotechnical effort. 2. Seismic considerations are different, especially as the apparatus bay at Station 55 is wood, versus concrete at Station 54. The foundation of Station 55 will be a more complicated structural design. 3. The scope for Station 55 includes parking lot lighting which increases the electrical engineering scope. 4. Right of way analysis is NOT included in this proposal as it is unlikely to be needed 5. We have chosen a different cost estimator for Station 55 who has been providing us with very accurate estimates 6. There have been increases to engineering scope (addition of emergency generator to both stations, raised wood floors for each station, etc.) which is reflected in revised fees for FS54 in order to provide more accurate comparison. 7. Proposal includes topographic survey only. Boundary survey is listed as a separate item. 8. Construction administration, close-out and other post -bid services are listed as a separate item Exhibit A March 26, 2019 LCA # 18058 Page 2 Discipline Firm FS54 FS55 Combined Architecture LCA Architects 146,800.00 130,000.00 200,000.00 Structural Crosby Group 58,000.00* 62,000.00 113,000 00 Mechanical Engineering 15,400.00 16,000.00 25,000.00 Network Electrical Esfahani 22,500.00** 24,000.00 40,000 00 Consulting Engineers Estimating CCMS 10,800.00 18,785.00 20,850 00 Gleeds Civil CSW Stuber 32,140.00*** 30,353.00*** 56.131 00 Stroh Right of Way CSW Stuber 1,948.00 NA 169400 Analysis Stroh Hazardous Materials Terracon 5,000.00 5,000.00 10,000.00 Study Geotechnical Terracon 19,500.00 22,000.00 41,500 00 Investigation CEQA Terracon 14,500.00 14,500.00 29,000.00 Phase I Terracon 3,000.00 3,000.00 6,000.00 Environmental Report TOTAL $329,588.00 $325,638.00 $655,226.00 $543,17500 Reimbursable Allowance: *additional engineering for raised wood floor system **additional engineering for emergency generator 35,000.00 March 26, 2019 LCA # 18058 Page 3 Discipline Firm Combined CA Architecture LCA Architects 75,000.00 Structural Crosby Group 20,920.00 Mechanical Engineering Network 2,000.00 Electrical Esfahani Consulting Engineers 2,500.00 Estimating CCMS NA Civil CSW Stuber Stroh 6,822.00 Right of Way Analysis CSW Stuber Stroh N Hazardous Materials Study Terracon N Geotechnical Observation Terracon 6,500.00 CEQA Terracon NA Phase I Environmental Report Terracon NA TOTAL CA Fees 113,742.00 Boundary Surveys $25,000.00 Cathodic Protection $12,000.00 Materials Testing & Inspection" $60,000.00 '`Geotechnical observation is limited to 4 visits per site. Required visits exceeding this limit can be provided at additional cost on a per visit basis. "Although a required service during Construction, materials testing and inspection must be contracted separately by either the City or Construction Manager so as to avoid any conflict of interest in the Architect or General Contractor "verifying" our own work. We've included an estimated allowance for your purposes. March 26, 2019 LCA # 18058 Page 4 Thank you for the opportunity to be of service on your project If this proposal is acceptable to you. please sign below and return a copy. Please call me if you have any questions. oe5L r CEC:dky:prpslSO T& Architect CA License C10482 AGREED AND ACCEPTED: Authorized Signature Date Please sign and retw-n one copy of this agreement to initiate these services. A� o® CERTIFICATE OF LIABILITY INSURANCE (MMIDD TE DA 4/26/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Dealey, Renton & Associates P. O. Box 12675 Oakland CA 94604-2675 CONTACT Sean Kratz PHONE FAX • 510-465-3090 AIC,No): 510-452-2193 ADDRESS: skratz@dealeyrenton.com INSURERS AFFORDING COVERAGE NAIC If Y INSURER A: Hartford Casualty Insurance Co. 29424 57SBWLQ8132 INSURED LCAARCHIT LCA Architects, Inc. 590 Ygnacio Valley Road INSURER 13: National Union Fire Ins Co Pittsbur hPA 19445 INSURER C: Arch Insurance Company 11150 INSURER D: American Automobile Ins. Co. 21849 Walnut Creek CA 94596 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER! 1857339939 RFVISIAN NIIMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MMIDD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE � OCCUR Y Y 57SBWLQ8132 5/30/2018 5/30/2019 EACH OCCURRENCE $1,000,000 PREMDAME(RENTED PREMISESS Ea occurrence) $1,000,000 MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY ] JECOT- F-1LOC PRODUCTS -COMPIOPAGG $2,000,000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Par accident) $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE $ Per accident $ B X UMBRELLA LIAB HCLAIMS-MADE OCCUR BE028019639 5/30/2018 5/30/2019 EACH OCCURRENCE $10,000,000 AGGREGATE $ 10,000,000 EXCESS LIAB DED I I RETENTION $ $ D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N Y $CW0066131901 1/1/2019 1/1/2020 X STATUTE ETH E.L. EACH ACCIDENT $ 1,000,000 ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBEREXCLUDED7 A NIA E.L. DISEASE - EA EMPLOYEE $ 1,000,000 (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 C Professional Liability PAAEP0020102 12/1/2018 12/1/2019 $2,000000 per Claim $4,000.000 Annual Aggregate DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) RE: Fire Stations 54 & 55 PSA City of San Rafael, its officers, agents, employees, and volunteers are named as Additional Insured on General Liability, per policy forms, with respect to the operations of the Named Insured as required by written contract or agreement. General Liability is Primary/Non-Contributory per policy form wording. Insurance coverage includes waiver of subrogation per attached. CERTIFICATE HOLDER CANCELLATION 30 Dav Notice of Cancellatinn ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of San Rafael ACCORDANCE WITH THE POLICY PROVISIONS. Department of Public Works Office AUTHORIZED REPRESENTATIVE 111 Morphew Street San Rafael CA 94901 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: 57SBWLQ8132 BUSINESS LIABILITY COVERAGE SS 00 08 04 05 ADDITIONAL COVERAGES BY WRITTEN CONTRACT, AGREEMENT OR PERMIT This is a summary of the coverage provided under the following form (complete form available): BUSINESS LIABILITY COVERAGE FORM SS 00 08 04 05 Additional Insured When Required by Written Contract, Written Agreement or Permit WHO IS AN INSURED under Section C. is amended to include as an additional insured, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (a) In the performance of your ongoing operations; (b) In connection with your premises owned by or rented to you; or (c) In connection with "your work" and included within the "products completed operations hazard", but only if (i) The written contract or written agreement requires you to provide such coverage to such additional insured; and (ii) This Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products completed operations hazard". The person(s) or organization(s) are additional insureds when you have agreed, in a written contract, written agreement or because of a permit issued by a state or political subdivision, that such person or organization be added as an additional insured on your policy, provided the injury or damage occurs subsequent to the execution of the contract or agreement, or the issuance of the permit. A person or organization is an additional insured under the provision only for that period of time required by the contract, agreement or permit. With respect to the insurance afforded to the additional insured, this insurance does not apply to: "Bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of, or failure to render, any professional architectural, engineering or surveying services, including: (a) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specification: or (b) Supervisory, inspection, architectural or engineering activities. The limits of insurance that apply to additional insureds are described in Section D. Limits Of Insurance. How this insurance applies when other insurance is available to an additional insured is described in the Other Insurance Condition in Section E. Liability And Medical Expenses General Conditions. No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured in the Declarations. Other Insurance If other valid and collectible insurance is available for a loss we cover under this Coverage Part, our obligations are limited as follows: When You Add Others As An Additional Insured To This Insurance: That is other insurance available to an additional insured. However, the following provisions apply to other insurance available to any person or organization who is an additional insured under this Coverage Part: (a) Primary Insurance When Required By Contract: This insurance is primary if you have agreed in a written contract, written agreement or permit that this insurance be primary. If other insurance is also primary, we will share with all that other insurance by the method described in c. below. (b) Primary And Non -Contributory To Other Insurance When Required By Contract: If you have agreed in a written contract, written agreement or permit that this insurance is primary and non-contributory with the additional insured's own insurance, this insurance is primary and we will not seek contribution from that other insurance. Rev 5.14 Page 1 of 2 BUSINESS LIABILITY COVERAGE FORM Summary SS 00 08 04 05 Paragraphs (a) and (b) do not apply to other insurance to which the additional insured has been added as an additional insured. c. Method Of Sharing If all the other insurance permits contribution by equal shares, we will follow this method also. Under this approach, each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. Waiver of Subrogation If you have waived any rights of recovery against any person or organization for all or part of any payment, including Supplementary Payments, we have made under this Coverage Part, we also waive that right, provided you waived your rights of recovery against such person or organization in a contract, agreement or permit that was executed prior to the injury or damage Rev 5.14 Page 2 of 2 Workers' Compensation and Employers' Liability Insurance Policy Waiver of Our Right to Recover From Others Endorsement - California WC 04 03 06 If the following information is not complete, refer to the appropriate Schedule attached to the policy. Insured: LCA Architects, Inc. Producer: Dealey, Renton & Associates Schedule Person or Organization City of San Rafael Department of Public Works Office 111 Morphew Street San Rafael CA 94901 Additional Premium % We have the right to recover our payments from any- one liable for an injury- covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) Authorized Representative WC040306 Policy Number SCW0066131901 Effective Date 1/1/2019 Job Description RE: Fire Stations 54 & 55 PSA ORGANIZATIONS CONT: All Parties as Required per Written Contract You must maintain payroll records accurately segre- gating the remuneration of your employees while en- gaged in the work described in the Schedule. The additional premium for this endorsement shall be the percentage, as shown in the Schedule applicable to this endorsement, of the California workers' compensation premium otherwise due on such remuneration. Policy Number: 606667707 Date Entered: 04/26/2019 ACORN® �� CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD/YYYY) 10/1/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Peter Kohn Insurance Agency 3000 Citrus Circle, Suite 116 Walnut Creek, CA 94598 CONT CT NAME: Peter Kohn PHONE FAX Ext: (925) 820-1600 A/C, No: (925) 820-1684 6IC,No MAIL ADDRESS: Pkohninsurance@gmail . com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Truck Insurance Exchange 21709 Peter Kohn INSURED LCA Architects Inc. INSURER B: INSURER C: EACH OCCURRENCE S INSURER D: 590 Ygnacio Valley Road, Suite 310 Walnut Creek, CA 94596 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MM/DD/YWY LIMITS RE: Loan/Job: Fire Stations 54 and 55 Project COMMERCIAL GENERAL LIABILITY Peter Kohn EACH OCCURRENCE S _7CLAIMS-MADE 71 OCCUR X X DAMAGETOREN PREM SES Ea ccu encs S MED EXP (Any one person) 5 PERSONAL & ADV INJURY 5 GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY F1 PRO- JECT ❑ LOC PRODUCTS - COMP/OPAGG S S OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $1,000,000 Ea accident BODILY INJURY (Per person) $ A ANYAUTO 606667707 /30/2018 /30/2019 OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE S Per accident HIRED NON -OWNED AUTOS ONLY AUTOS ONLY S UMBRELLA LIAB I OCCUR EACH OCCURRENCE s AGGREGATE S EXCESS LIAB CLAIMS -MADE DEC) I I RETENTION S S WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N PER OTH- STATUTE ER ANY PROPRIETORiPARTNER/EXECUTIVE OFFICERIMEMBER EXCLUDED? ❑ NIA E.L. EACH ACCIDENT $ (Mandatory in NH) E.L. DISEASE- EA EMPLOYEE S E.L. DISEASE - POLICY LIMIT $ If yes, describe under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) 2018 Honda Accord Touring; VIN: 1HGCV2F96JA021174 2018 Lexus RX350 BAS; VIN: 2T2BZMCAOJC167312 2017 Mercedes Benz S 550; VIN: WDDUGBCBlHA329875 2018 Toyota Avalon Hyb.: 4T1BD1EB8JU060076 CERTIFICATE HOLDER CANCELLATION City of San Rafael Department of Public Works Office SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 111 Morphew Street THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. San Rafael, CA 94901 AUTHORIZED REPRESENTATIVE RE: Loan/Job: Fire Stations 54 and 55 Project Peter Kohn ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Produced usinq Forms Boss Plus software. www.FormsBoss.com; Impressive Publishinq, LLC 800-208-1977 Policy Number: 606667707 Date Entered: 04/26/2019 ACORN" CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDNYYY) 10/1/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Peter Kohn Insurance Agency 3000 Citrus Circle Suite 116 Walnut Creek, CA 94598 CONTACT NAME: Peter Kohn PHONE AIC No Ext: (925) 820-1600 AIC,No): (925) 620-1684 ADDRESS: Pkohninsurance@gmail.cam COMMERCIAL GENERAL LIABILITY INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Truck Insurance Exchange 21709 INSURED LCA Architects Inc. INSURER B: INSURER C: CLAIMS -MADE � OCCUR INSURER D: 590 Ygnacio Valley Road, Suite 310 Walnut Creek, CA 94596 INSURER E: INSURER F : DAMAGE( RENTED PREMISES Ea occurtence S COVERAGES CF_RTIFICATF NIIMRFR- RFVICIr1N NI IMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDD/YWY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS -MADE � OCCUR X X DAMAGE( RENTED PREMISES Ea occurtence S MED EXP (Any one person) S PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER- GENERAL AGGREGATE $ POLICY D PRO JECT ❑ LOC PRODUCTS - COMP/OP AGG $ $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT S 1 000 000 Ea accident)r r BODILY INJURY (Per person) S A ANYAUTO 606667707 /30/2019 /30/2020 OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) 5 HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE $ Per acddent S UMBRELLA LIAB OCCUR EACH OCCURRENCE S AGGREGATE 5 EXCESS LIAR CLAIMS -MADE DED RETENTION S S WORKERS COMPENSATION PER OTH- I I AND EMPLOYERS' LIABILITY Y / N STATUTE ER E.L. EACH ACCIDENT $ ANY PROPRIETOR/PARTNERIEXECUTIVE OFFICE /MEMBER EXCLUDED? NIA E.L. DISEASE - EA EMPLOYEE S (MandatoryIn NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT S DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) 2018 Honda Accord Touring; VIN: 1HGCV2F98JA021174 2018 Lexus RX350 BAS; VIN: 2T2BZMCAOJC167312 2017 Mercedes Benz S 550; VIN: WDDUG8CB1HA329875 2018 Toyota Avalon Hyb.: 4T1BD1EBBJU060076 City of San Rafael Department of Public Works Office SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 111 Morphew Street THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. San Rafael, CA 94901 AUTHORIZED REPRESENTATIVE RE: Loan/Job: Fire Stations 59 and 55 Project Peter Kohn ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD Produced using Forms Boss Plus software. www.FormsBoss.com; Impressive Publishinq, LLC 800-208-1977 Form Request for Taxpayer r Give Form to the (Rev. October 2018) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue Service Ito. Go to wwwJrs.gov/FormW9 for instructions and the latest information. 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. Loving Campos Associates, Architects, Inc. 2 Business name/disregarded entity name, If different from above - dba LCA Architects, Inc. CO 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the 4 Exemptions codes apply on! to CeP y certain entities, individuals; see cc following seven boxes. CL instructions on page 3). C ❑ Individual/sole proprietor or ❑ C Corporation 21 S Corporatior, ❑ Partnership ❑ Trust/estate ai single member LLC Exempt payee code (if any) [1 0 ❑ Limited liability company. Enter the tax classificat on (C=C corporatior), S=S corporation, P=Partnership) ► 0 - Note: Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check . Exemption from FATCA reporting U) + LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is I code If any) another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member L _C that (L is disregarded from the owner should check the appropriate box for t':e tax classification of its owner. aoi ❑ Other (see Instructions) 0- (Applle: to w -u= ma/M—ed -(SNe :,5) y 5 Address (number, street, and apt. or suite no.) See instructions Requester's name and address (optional) CD 590 Ygnacio Valley Rd, Suite 310 6 City, state, and ZIP code Walnut Creek, CA 94596 7 List account number(s) here (optional) r Taxpayer Identification Number (TIN) Enter your TIN In the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other _ entities, it is your employer identification number (EIN). If you do not have a number, see How to get a [I TIN, later. or Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Employer Identification Number To Give the Requester for guidelines on whose number to enter. F-F--� F—r-T- Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest Jnd dividend your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of sec i property icellati of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividerps, u ora not r ed.* 9f9h the certification, but you must provide your correct TIN. See the instructions for Part II, later. Sign I signature of Here I U.S. person P General Instru6tions • Form 1099 -DIV (dividends, including those from stocks or mutual 0 funds) Section references are to the Internal Revenue Code unless otherwise • Form 1099-MISC (various types of income, prizes, awards, or gross noted. proceeds) Future developments. For the latest information about developments . Form 1099-6 (stock or mutual fund sales and certain other related to Form W-9 and its instructions, such as legislation enacted transactions by brokers) after they were published, go to wwmirs.gov/FormW9. • Form 1099-S (proceeds from real estate transactions) Purpose of Form • Form 1099-K (merchant card and third party network transactions) An individual or entity (Form W-9 requester) who is required to file an • Form 1098 (home mortgage interest), 1098-E (student loan interest), information return with the IRS must obtain your correct taxpayer 1098-T (tuition) identification number (TIN) which may be your social security number . Form 1099-C (canceled debt) (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number .Form 1099 A (acquisition or abandonment of secured property) (EIN), to report on an information return the amount paid to you, or other Use Form W-9 only if you are a U.S. person (including a resident amount reportable on an information return. Examples of information alien), to provide your correct TIN. returns include, but are not limited to, the following. If you do not return Form W-9 to the requester with a TIN, you might • Form 1099 -INT (interest earned or paid) be subject to backup withholding. See What is backup withholding, later. CaL No. 10231X Form W-9 (Rev. 10-2018) �p,� RAFq�I A s 2 � y0 h WITH 0--_:�olr0? CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER Contracting Department: Public Works Project Manager: Fabiola Urfer/Kevin McGowan Extension: 3389 Project Name: Fire Station 54 & 55 Renovation Contractor's Contact: Carl Campos T Contact's Email: ccamaos@Ica-architects.com RESPONSIBLE STEP I DEPARTMENT Project Man 2 1 City Atton 3 Department D 4 Project Man 5 Project Man PRINT 6 1 Project Maria 7 City Attom 8 City Attom City 9 Manager/Ma 10 City Clerk I I Project Mana DESCRIPTION a. Email PINS Introductory Notice to Contractor b. Email Contract (in Word) & attachments to City Attorney c/o Laraine. G ittens@cityofsanrafael.org a. Review, revise and comment ori draft agreement and return to Project Manager b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor. Approval of final agreement form to send to contractor. (Provide Dept. Director Financial Sutnntary W Agreement) Forward three (3) originals of final agreement to contractor for their signature. When necessary, contractor -signed agreement agendized for Council COMPLETED DATE I REVIEWER 11/14/2018 KM 11/14/2018 KM 11/16/2018 LG 11/16/2018 LG 11/27/2018 BG 4/25/2019 KM ey ey City Council approval required for Professional Services Agreements and purchases ofgoods crud services that exceed S75,000 rind for Public Works ger Contracts that exceed 5175,000 ffnter date of Council Meeting) 5/6/2019 KM _ CONTINUE ROUTING PROCESS WITH HARD COPY Forward signed original agreement to City Attorney with printed copy of ger this routing form Review and approve hard copy of signed agreement Review and approve insurance in PINS, and bonds (for public works contracts) Agreement executed by Council authorized official 31(� � ' J ( I I I !V"7&�K yor Attest signatures, retains original agreement and forwards copies to project manager Forward Final Copy to Contractor ger i<C(Scv�s fi v�-fcS�sz'�i�Oki `5T SAN RAFAEL THE CITY WITH A MISSION Agenda Item No: Meeting Date: May 6, 2019 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: Bill Guerin, City Manager Approval: Director of Public Works File No.: 06.01.243 TOPIC: FIRE STATIONS 54 & 55 RECONSTRUCTION DESIGN SUBJECT: A RESOLUTION AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH LOVING CAMPOS ASSOCIATES, ARCHITECTS, INC. FOR DESIGN OF THE FIRE STATIONS 54 & 55 RENOVATION IN THE AMOUNT OF $615,175, AND FURTHER DELEGATING TO THE CITY MANAGER AUTHORITY TO EXERCISE THE OPTION TO ADD CONSTRUCTION ADMINISTRATION SERVICES IN AN AMOUNT NOT TO EXCEED $113,742 AT A LATER DATE FOR A TOTAL AMOUNT NOT TO EXCEED $728,917 RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute professional services agreement with Loving Campos Associates, Architects, Inc. ("LCA Architects") related to the provision of design services concerning Fire Stations 54 and 55, in an amount not to exceed $615,175 and delegating to the City Manager authority to exercise the option to add construction administration services in an amount not to exceed $113,742, should the City choose to engage LCA Architects for those services during construction, for a total amount not to exceed $728,917. BACKGROUND: Fire Stations 54 and 55 were designed and built in the mid-1960s and are now beyond their useful life. Fire Station 54 is located at 46 Castro Avenue in the Canal neighborhood. It contains an apparatus bay composed of a steel -framed structure that houses one engine and the City's ladder truck. The apparatus bay is salvageable but requires seismic upgrades. The living quarters consist of a single -story wood -framed structure which has become obsolete due to age and deterioration. The living quarters include a living area, kitchen, sleeping quarters, and a restroom. The living quarters do not meet current standards for seismic, the Americans with Disabilities Act (ADA), or flood protection, and do not provide separate sleeping and restroom space for male and female firefighters. The living quarters will be demolished, and a new code - compliant structure will be constructed in its place. Fire Station 55 is located at 955 Point San Pedro Road between Knight Drive and Peacock Drive. This station was also built in the 1960s and is mostly a wood frame structure. The apparatus bay FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 PUBLIC OUTREACH: It is anticipated that several public meetings will be held with community members regarding both fire stations. FISCAL IMPACT: The not -to -exceed amount of $728,917 of the proposed professional services agreement is supported by Measure E revenues in the City's General Fund. Preliminary estimates for the construction cost for these projects are estimated at $3,000,000 each. OPTIONS: The City Council has the following options to consider relating to this matter: 1. Adopt a resolution authorizing the City Manager to execute professional services agreement with LCA Architects related to the provision of design services concerning Fire Stations 54 and 55, in an amount not to exceed $615,175 and further authorizing the City Manager to exercise the option for construction administration services in an amount not to exceed $113,742 at a later date should those services be necessary and desired. 2. Do not award the contract and direct staff to rebid the project. If this option is chosen, re - advertising will delay renovation of the building. RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to execute professional services agreement with Loving Campos Associates, Architects, Inc. related to the provision of design services concerning Fire Stations 54 and 55, in an amount not to exceed $615,175 and further authorizing the City Manager to exercise the option to add construction administration services in an amount not to exceed $113,742 at a later date should those services be necessary and desired, for a total amount not to exceed $728,917. ATTACHMENTS: 1. Resolution 2. Proposal LCA �■J ARCHITECTS A CALIFORNIA CORPORATION TRANSMITTAL Date: 4/26/19 To: Bill Guerin Director of Public Works City of San Rafael Department of Public Works 111 Morphew Street San Rafael, CA 94901 From: Nina Daulton for Carl Campos Subject: San Rafael Fire Station Design Contract for 54 and 55 We are transmitting herewith by FEDEX the following items: Conies Date Description RROVED APR 2 9 W'tq PUBLIC WORKS DEPT, CITY OF SAN RAFAEL LCA Job Number: 18058 2 4/26/19 Original wet -signed San Rafael Fire Station Design Contracts for 54 and 55 2 LCA Architects Inc. Certificates of Insurance 2 LCA Architects Inc. W9's cc: file 590 Ygnacio Valley Road, Suite 310 • Walnut Creek, CA 94596 • PH/FX 925. 944. 1626 1970 Broadway, Suite 800 • Oakland, CA 94612 • PH 510. 272. 1060 • FAX 510. 272.1066 www.LCA-ARCHITECTS.com