HomeMy WebLinkAboutFD Ladder Truck Repair____________________________________________________________________________________
FOR CITY CLERK ONLY
File No.: 4-3-853
Council Meeting: 06/03/2019
Disposition: Resolution 14674
Agenda Item No: 4.d
Meeting Date: June 3, 2019
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Fire Department
Prepared by: Christopher Gray, Fire Chief
City Manager Approval: ______________
TOPIC: LADDER TRUCK REPAIR
SUBJECT: RESOLUTION AUTHORIZING A ONE-TIME PURCHASE AND PAYMENT OF
PURCHASE ORDER TO PIERCE MANUFACTURING FOR LADDER TRUCK REPAIR
SERVICES IN AN AMOUNT NOT TO EXCEED $142,521 PLUS A 25% CONTINGENCY
RECOMMENDATION:
Adopt resolution authorizing a one-time purchase and payment of purchase order to Pierce
Manufacturing for ladder truck repair services in an amount not to exceed $142,521 plus a 25%
contingency.
BACKGROUND:
In August 2014, the San Rafael Fire Department purchased a Pierce Manufacturing aerial ladder truck
for $935,690.73 using funds from the City’s Vehicle Replacement Fund. The ladder truck was purchased
through Golden State Fire Apparatus, a cooperative purchasing program for fire-related goods, with an
expected 20-year service life. Additional equipment outfitting purchases exceeding $100,000 were
authorized in Spring 2015 to prepare the truck for service. Since 2015, the vehicle had been used by the
Fire Department as Truck 54, providing citywide fire response service from Station 54 located at 46
Castro Street.
The ladder truck was damaged when it accidentally struck a power line on December 18, 2018. The truck
was placed out of service on that date and ultimately transported to the Pierce Manufacturing factory in
Wisconsin to complete the assessment and repairs. The estimate of repairs is $142,521, but the
manufacturer stated in the estimate that there was the possibility of unknown hidden damage that could
result in higher actual work costs.
ANALYSIS:
The Fire Department requires service availability of a ladder truck that can provide aerial support for
firefighting operations. The Fire Department’s reserve ladder truck, which is nearing the end of its service
life, has been in service since the incident in December 2018. If the reserve ladder truck goes out of
service, the City may potentially have to depend on other fire agencies for aerial firefighting support.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
The replacement cost for the Pierce ladder truck (or a similar truck that meets the Fire Department’s
needs) is estimated at $1.1 million. Pierce Manufacturing is the only entity capable of successfully
repairing the truck. Repairing the truck should allow for the current ladder truck to be in service through
2035. Paying the cost of repairs will allow for the City to avoid purchasing a replacement ladder truck for
7 or 8 times the cost.
FISCAL IMPACT:
The proposed cost of the truck repair is $142,521, with the possibility of additional work costs; therefore,
the City Manager will be authorized to approve up to a 25% contingency, for a total of up to $178,151.
Funds to support this cost are budgeted and available in the Fire Department’s General Fund budget for
FY 2018-19.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt a resolution.
2. Adopt a resolution with modifications.
3. Direct staff to return with more information.
4. Take no action.
RECOMMENDED ACTION:
Adopt resolution authorizing a one-time purchase and payment of purchase order to Pierce
Manufacturing for ladder truck repair services in an amount not to exceed $142,521 plus a 25%
contingency.
ATTACHMENTS:
1. Resolution
2. Repair Estimate
RESOLUTION NO. 14674
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING A ONE-TIME
PURCHASE AND PAYMENT OF A PURCHASE ORDER TO PIERCE MANUFACTURING
FOR LADDER TRUCK REPAIR SERVICES IN AN AMOUNT NOT TO EXCEED $142,521
PLUS A 25% CONTINGENCY
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
WHEREAS, on March 4, 2013 the City Council approved resolution number 13506, authorizing
the Director of Public Works to purchase up to 40 replacement vehicles for various City
departments; and
WHEREAS, on August 18, 2014 the City Council approved resolution number 13789, waiving
the requirement for competitive bidding and authorizing the Department of Public Works to
purchase a Pierce Manufacturing ladder truck, in an amount not to exceed $935,690.73; and
WHEREAS, San Rafael Fire Department (SRFD) ladder truck #54 was then brought into
service in 2015; and
WHEREAS, ladder truck #54 was damaged when it struck a power line on December 18, 2018;
and
WHEREAS, the San Rafael Fire Department requires service availability of a ladder truck that
can provide aerial support for firefighting operations; and
WHEREAS, Pierce Manufacturing, the original manufacturer, is the only entity capable of
successfully repairing the ladder truck; therefore, it is appropriate to waive bidding pursuant to
San Rafael Municipal Code section 2.55.100(C); and
WHEREAS, there are sufficient resources in the General Fund for this purchase.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Rafael does
hereby authorize the City Manager to approve purchase of ladder truck repair services from
Pierce Manufacturing in an amount not to exceed $142,521.
BE IT FURTHER RESOLVED, that the City Council of the City of San Rafael does hereby
authorize the City Manager to approve up to a 25% contingency in the event that actual repair
costs exceed the estimate provided by the manufacturer.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution
was duly and regularly introduced and adopted at a regular meeting of the Council of said City
on the 3rd day of June 2019, by the following vote, to wit:
AYES: COUNCILMEMBERS: Colin, Gamblin, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Bushey
LINDSAY LARA, City Clerk
Page 1 of 3
Oshkosh Corporation Classification - Restricted
MIDWEST SERVICE & REPAIR CENTER
ESTIMATE
DEALER Golden State CUSTOMER San Rafael
ADDRESS
PIERCE CONTACT
Rick Peeters
NO. UNITS
1
ESTIMATE DATE
03-15-19
BODY MODEL PAL-105
CHASSIS Velocity
REF. JOB 28388
START DATE
ACCIDENT REPAIR OF: ONE Pierce 105’ Aerial Ladder
VIN 4P1BCAGF2FA015514
Item Item Description Material
Labor
Hrs. Qty Sublet
1
Unpin ladder from turntable and lift cylinders.
Disassemble ladder sections.
Visually inspect ladder sections for signs of burn marks or arcing
-------- 60
2 Inspect lift and extension cylinders for signs of burn marks or arcing -------- 3
3 Replace burned ladder egress on end of Fly Section (paint same as original) 2,203.00 6
4 Replace burned ladder Fly Section (paint same as original) 18,519.00 22
5 Replace rung covers on fly and egress 916.00 4
6 Replace LED rope lighting and tracks on fly section. Check lights on the
remaining three ladder sections 504.00 4
7 Replace ladder Intercom 1,925.00 5
8 Replace strobe locator light on tip 837.00 2
9 Replace the aerial electric-hydraulic center post swivel 8,990.00 10
10 Replace the 8 steel rope extension-retraction cables
Adjust and lubricate cables 2,752.00 16
11 Replace the sheaves for the ladder steel cables 2,413.00 8
12 Replace the ladder wear pads and adjuster pins 2,608.00 10
13 Replace the two 135’ 12/8 electric cables that run to the ladder tip 1,794.00 10
14 Replace one 135’ 16/20 electric cable that runs to the tip 2,466.00 12
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Oshkosh Corporation Classification - Restricted
15 Replace one 135’ 10/4 electric cable that runs to the tip 963.00 4
16 Replace one 75’ 10/4 cable 563.00 3
17 Replace two 40’ 16/2 control cables 386.00 4
18 Replace one 35’ 14/4 cable 230.00 3
19 Replace the loadminder stability warning system interlocks and harness 195.00 3
20 Replace the upper and lower turntable control panel harnesses 1,152.00 20
21 Replace the main turntable harness 482.00 8
22 Replace the torque box harness 846.00 8
23 Replace the stabilizer harness 198.00 9
24 Replace the console harness 801.00 20
25 Replace and adjust 8 inductive proximity switches 950.00 8
26 Replace aerial fuse/relay module harness 192.00 4
27 Replace turntable fuse relay module harness 369.00 4
28 Test the ladder tracking lights and tip light for damaged LED’s -------- 1
29 Replace the electric over hydraulic valve control bank for ladders and stabilizers 13,725.00 54
30 Replace the aerial and stabilizer interlock and control switch distribution box and
harness 889.00 7
31 Inspect the power take-off, hydraulic pump, hydraulic tank, hose, and fittings -------- 2
32 Check hydraulic oil level, check hydraulic pressure, check relief pressure -------- 1
33 Inspect stabilizer controls, PTO controls, high idle, emergency power unit,
turntable controls, intercom, ladder tip controls, interlocks, and ladder rotation -------- 2
34 Inspect rung alignment, turntable alignment, stabilizer down indicator, overload
indicator, extension indicator, and perform timing tests. -------- 3
35 Inspect all ladder, turntable, and stabilizer welds with magnetic particle testing -------- 4
36 Inspect rotation bearing and gear for burn marks.
Check rotation motor for proper operation --------- 1
37 Visually inspect stabilizer feet, wheels, and tires for burns – due to direct contact
with the ground --------- 1
38 Reassemble ladder sections and repin to turntable and cylinders. Connect all
hydraulic and electrical lines. --------- 60
39 Bleed cylinders, test and adjust all functions, run ladder in preparation for UL test --------- 8
40 Visually inspect cab, body, and chassis for any burn marks from arcing --------- 2
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Oshkosh Corporation Classification - Restricted
41 Check engine for codes (check engine light) --------- 1
42 Perform cab and body electrical inspection per QSD 113 to include chassis
batteries, DOT and warning lights, switches, gauges, controls, and wiring --------- 8
43 Perform chassis inspection and road test per QSD 1238. Check for proper
operation and drivability. --------- 4
44
After the above repairs are complete and ladders are reassembled, the aerial device
will be subjected to examination and testing performed by Underwriters
Laboratories. The testing will be in accordance with NFPA standard 1911 and will
verify that any non-compliant items have been corrected and the aerial device is
compliant with Chapter 22 of NFPA 1911. A certificate of compliance will be
issued.
80.00 12 1,847.00
45 Clean up all mag-particle testing residue. Clean up, touch up, and wash truck for
inspection and delivery 125.00 10
46 Estimated transportation cost by truck and lowboy trailer - round trip, CA to WI -------- -- 17,128.00
TOTALS 68,073.00 451 18,975.00
Total estimated sublet $ 18,975.00
Total estimated labor: 451 hours @ $123.00 per hour $ 55,473.00
Total estimated material $ 68,073.00
** TOTAL ESTIMATE $ 142,521.00
NOTE: This is an estimate and not a formal quotation due to the possibility of unknown hidden damage. Should actual work costs
exceed this estimate, the purchaser shall be contacted for approval prior to work continuing. Actual (true), not estimated, costs shall be
reflected in the invoice. All estimates are valid for 60 days. Estimate does not include any special shipping charges unless otherwise
noted, will be added to invoice. Purchase Order or written approval required on all orders. Net-30 days terms. Pick-up/delivery not
included unless otherwise noted. All applicable Pierce structural and paint warranties will be reinstated.