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HomeMy WebLinkAboutRA Minutes 1995-10-02SRRA MINUTES (Regular) 10/2/95 Page 1 IN THE COUNCIL CHAMBER OF THE CITY OF SAN RAFAEL, MONDAY, OCTOBER 2,1995, AT 7:30 PM Regular Meeting: San Rafael Redevelopment Agency Present: Albert J. Boro, Chairman Paul M. Cohen, Member Barbara Heller, Member Gary 0. Phillips, Member David J. Zappetini, Member Absent: None Also Present: Jake Ours, Acting Executive Director Gus Guinan, Assistant Agency Attorney Patricia Roberts, Assistant Agency Secretary ORAL COMMUNICATIONS OF AN URGENCY NATURE None. CONSENT CALENDAR Mn PM Member Cohen moved and Member Zappetini seconded, to approve the recommended action on the following Consent Calendar items: ITEM Approval of Minutes of Regular Meeting of September 18, 1995 (AS) 2. Adoption of Resolutions of Appreciation to Herb Moran and John Touchstone for Service on the Citizens Advisory Committee on Redevelopment (RA) - File R-140 IVB x SR( CC)102 RECOMMENDED ACTION Approved as submitted. ADOPTED RESOLUTION NO. 95-29 - RESOLUTION OF APPRECIATION TO HERB MORAN FOR SERVICE ON THE CITIZENS ADVISORY COMMITTEE ON REDEVELOPMENT. ADOPTED RESOLUTION NO. 95-30 - RESOLUTION OF APPRECIATION TO JOHN TOUCHSTONE FOR SERVICE ON THE CITIZENS ADVISORY COMMITTEE ON REDEVELOPMENT. 3. Resolution Authorizing Relocation Expenses ADOPTED RESOLUTION NO. 95-31 - for Richard Wheeler Photographer, Due to RESOLUTION AUTHORIZING the Rafael Theater Project (RA) RELOCATION EXPENSES FOR - File R-358 x R-324 RICHARD WHEELER IN AN AMOUNT NOT TO EXCEED $739.63. AYES: MEMBERS: Cohen, Heller, Phillips, Zappetini & Chairman Boro NOES: MEMBERS: None SRRA MINUTES (Regular) 10/2/95 Page 1 SRRA MINUTES (Regular) 10/2/95 Page 2 ABSENT: MEMBERS: None AGENCY CONSIDERATION ANDERSEN DRIVE EXTENSION STATUS REPORT AND PROPOSAL FOR ADDITIONAL SERVICES File R-347 x R-344 x R-246 Chairman Boro noted Member Zappetini had left the Bias due to a conflict of interest. Assistant Executive Director (Public Works) Bernardi presented an update on this project, reporting the plans and specifications were almost complete, and he is planning to call for bids in December, with a bid opening and award of contract expected in early April. Mr. Bernardi stated he was requesting authorization of additional services performed by TAMS Consultants Inc., in the amount of $59,356.48, for work generated during the time the Agency referred the project to the Design Review Board and the Park and Recreation Commission for improvements around the intersection of Andersen Drive and "A" Street. Mr. Bernardi stated that as a result of that work, the consultant incurred additional expenses, noting he had not requested additional funds prior to the work being completed, as the cost was not known. Member Cohen referred to the staff report, noting a portion of the cost for drainage design, drainage improvements, the water main, and sanitary sewer improvements were costs incorporated with projects sponsored by other agencies. He cited the staff report which stated, "Separate agreements will be developed with the other agencies reimbursing the City for work associated with their projects. These agreements will be brought to the City Council for approval at a later date." Mr. Cohen asked if this meant the City would be reimbursed for construction work done during the course of the project, or reimbursed for a portion of the design work the City was paying for as a result of integrating the other projects with this one? Mr. Bernardi responded part of the $59,356.48 would be reimbursed to the Agency for work done in the name of the San Rafael Sanitation District, as well as the Marin Municipal Water District. Mr. Bernardi stated there was a specific amount of work that had to be done by the consultant to incorporate their plans and specifications with those of the Andersen Drive project, resulting in a cost to the other agencies. He reported the agreement which the Agency will be entering into with the other jurisdictions is one in which the Agency will award the contract, and the various jurisdictions will reimburse the Agency for work done on their behalf, such as relocation of the sewer line and the water line installation. He stated the Water District and the Sanitation District would both agree, prior to the contract being awarded, to pay the Redevelopment Agency the bid amount and any extra costs associated with that, as well as the construction management costs. Member Cohen asked if the Irwin Street drainage improvements project is a Redevelopment Agency project or a City project? Mr. Bernardi responded it is a Redevelopment Agency project. Mr. Cohen stated he was in favor of coordinating these projects, but wanted to be certain the other agencies paid their share, not only for the work directly done, but also for the benefits of coordination. Mr. Cohen asked if the portion of services during the bid period would also be shared expenses, and Mr. Bernardi stated that it would. Member Heller asked if the additional work done on the railroad crossing was the result of our agreement with the Golden Gate Bridge District? Mr. Bernardi responded that because of our agreement with the Golden Gate Bridge District, the Agency had to apply to the P.U.C. for an "at grade" crossing, noting there was work the P.U.C. staff had required the Agency to do in order to meet their standards, and this was the work done by the consultant. Chairman Boro stated he felt the Agency had taken a great approach in coordinating everything through one bid and having it all happen at once, noting he agreed with Member Cohen's comment that the Agency should charge the appropriate fees SRRA MINUTES (Regular) 10/2/95 Page 2 SRRA MINUTES (Regular) 10/2/95 Page 3 to the other jurisdictions for their fair share. Member Cohen asked if staff had reviewed the figures and felt comfortable the price for the additional work was reasonable, noting he gets a little concerned when a project ends and there are unexpected extra costs added. Acting Executive Director Ours responded the Agency itself had generated some of the additional work by asking that more be done, and Mr. Bernardi stated the additional costs were legitimate. Member Cohen moved and Member Heller seconded, to adopt the resolution accepting the proposal from TAMS Consultants, Inc. for additional services, in the amount of $59,356.48 RESOLUTION NO. 95-32 - RESOLUTION ACCEPTING PROPOSAL OF ADDITIONAL SERVICES FROM TAMS CONSULTANTS, INC. RE: ANDERSEN DRIVE EXTENSION PROJECT IN THE AMOUNT OF $59,356.48 (THROUGH FEBRUARY, 1996). AYES: MEMBERS: Cohen, Heller, Phillips, & Chairman Boro NOES: MEMBERS: None ABSENT: MEMBERS: Zappetini DISQUALIFIED: MEMBERS: Zappetini (due to Conflict of Interest). SPECIAL PRESENTATIONS: PRESENTATION OF RESOLUTIONS OF APPRECIATION TO HERB MORAN AND JOHN TOUCHSTONE FOR SERVICE ON THE CITIZENS ADVISORY COMMITTEE ON REDEVELOPMENT (RA) - File R-140 IV B x (SRCC)102 Chairman Boro presented the Resolutions of Appreciation to Herb Moran and John Touchstone, acknowledging their service on the Citizens Advisory Committee on Redevelopment. Chairman Boro noted each of them had served as Chairman of the committee, and he thanked them for their contributions to the City of San Rafael. AGENCY MEMBER REPORTS None There being no further business, the meeting was adjourned at 7:45 PM. PATRICIA J. ROBERTS, Asst. Agency Secretary for Jeanne M. Leoncini, Agency Secretary SRRA MINUTES (Regular) 10/2/95 Page 3 SRRA MINUTES (Regular) 7/17/95 Page 4 SRRA MINUTES (Regular) 7/17/95 Page 4