HomeMy WebLinkAboutCD General Plan 2040 Project Management; Extension 2June 3, 2019
Barry Miller
2512 Ninth Street, Suite 8
Berkeley, CA 94710
RE: 2nd Extension of Agreement for Professional Planning Services
General Plan 2040 Update:
Dear Mr. Miller:
On June 19, 2017, the City Council adopted Resolution No. 14358 authorizing an
Agreement for Professional Planning Services with you as Project Manager for the
City's General Plan 2040.
Section 5.0 of the Agreement established a one (1) year term, to expire June 30, 2018
and allowed for two (2) additional, one (1) year extensions, upon mutual consent of
the parties and approval of the City Manager. These extensions were allowed to be
authorized by the City Manager, provided that the extension would not increase the
total compensation authorized in Section 4 of the Agreement.
The agreement was previously extended for one year on June 7, 2018, for period July 1,
2018 thru June 30, 2019. Both parties have expressed interest to extend the
agreement for one additional year and no changes are proposed to the total
compensation. Therefore, by signing below, both parties hereby agree to the 2nd
extension of the Agreement to extend the Agreement for one (1) additional year,
through June 30, 2020.
CITY OF SAN RAFAEL CONTRACTOR
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CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Community Development - 2nd extension to GP 2040 Project Manager contract
Project Manager: Raffi Boloyan
Extension: x3095
Contractor Name: Barry Miller
Contractor's Contact: 510-647-9270
Contact's Email: barry@barrymiller.net
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
a. Email PINS Introductory Notice to Contractor
DATE
Check/Initial
1
Project Manager
6/3/2019
❑X
RB
b. Email contract (in Word) & attachments to City
6/3/2019
❑x
Atty c/o Laraine.Gittens@cityofsanrafael.org
2
City Attorney
a. Review, revise, and comment on draft agreement
6/25/2019
❑X LG
and return to Project Manager
6/25/2019
❑x LG
b. Confirm insurance requirements, create Job on
Project Manager
PINS, send PINS insurance notice to contractor
❑X RB
3
Forward three (3) originals of final agreement to
6/25/2019
contractor for their signature
4
Project Manager
When necessary, * contractor -signed agreement
❑x N/A
agendized for Council approval
*PSA > $20,000; or Purchase > $35,000; or
Or
❑
Public Works Contract > $125,000
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
5
Project Manager
Forward signed original agreements to City
6/28/2019
❑x RB
Attorney with printed copy of this routing form
6
City Attorney
Review and approve hard copy of signed
17 II�
/
agreement
7
City Attorney
Review and approve insurance in PINS, and bonds
(for Public Works Contracts)
-71171 If
8
City Manager/ Mayor
Agreement executed by Council authorized official
9
City Clerk
Attest signatures, retains original agreement and
forwards copies to Project Manager
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