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Home My WebLink AboutCC SA Agenda 2019-07-151 SAN RAFAEL CITY COUNCIL – MONDAY, JULY 15, 2019 REGULAR MEETING COUNCIL CHAMBERS, CITY HALL 1400 FIFTH AVENUE, SAN RAFAEL, CALIFORNIA AGENDA OPEN SESSION – THIRD FLOOR CONFERENCE ROOM, CITY HALL – 6:30 PM 1. Mayor Phillips to announce Closed Session item. CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM, CITY HALL – 6:30 PM 2. Closed Session: a. Conference with Legal Counsel-Existing Litigation Government Code section 54956.9(d)(1) Name of Case: Berkshire Hathaway Homestate Insurance Co. v. City of San Rafael et al., Marin Superior Court No. CIV 1704075 OPEN TIME FOR PUBLIC EXPRESSION – 7:00 PM The public is welcome to address the City Council at this time on matters not on the agenda that are within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the City Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than two minutes and should be respectful to the community. CITY MANAGER’S REPORT: 3. City Manager’s Report: CONSENT CALENDAR: The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote. 4. Consent Calendar Items: a. Approval of Minutes Approve Minutes of City Council / Successor Agency Regular Meeting of Monday, June 17, 2019 (CC) Recommended Action – Approve as submitted b. Fire Commission Vacancy Call for Applications to Fill One Unexpired Four-Year Term on the San Rafael Fire Commission to the End of March 2021 Due to The Resignation of Term of Leonard Thompson (CC) Recommended Action – Approve staff recommendation 2 c. Amendments to General Plan 2040 Professional Services Agreements 1) Resolutions Authorizing the City Manager to Execute an Amendment to the Agreement for Professional Planning Services with Barry J. Miller (CD) Recommended Action – Adopt Resolution 2) Resolutions Authorizing the City Manager to Execute an Amendment to the Agreement for Professional Services with Placeworks, Inc. for General Plan 2040 Environmental Impact Report and Engineering and Infrastructure Technical Consulting Services (CD) Recommended Action – Adopt Resolution d. California State Preschool Contract Resolution Approving a Contract (California State Preschool Program-9283) with the California Department of Education to Provide Funding in the Amount of $232,864 for Fiscal Year 2019-2020 for Child Development Services and Authorizing the City Manager to Execute the Contract Documents (CS) Recommended Action – Adopt Resolution e. Security Services for the Library and Community Centers Resolution Authorizing the City Manager to Execute a Five-Year Professional Services Agreement with Barbier Security Group to Provide Security Services at the Library and Community Centers in an Amount Not to Exceed $160,000 Annually (CS) Recommended Action – Adopt Resolution f. Microsoft Licensing Renewal Resolution Authorizing the City Manager to Execute the Required Forms to Renew the City’s Enrollment with Microsoft Corporation as Part of a Joint Microsoft Enterprise Agreement, and Issue Purchase Orders to Software One, Inc., for Microsoft Software Licenses at a Cost Not to Exceed $220,000 Per Year for the Next 3 Years (DS) Recommended Action – Adopt Resolution g. Server Administration Support Services Resolution Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with INsite Networks, Inc. to Provide Server Administration Support Services through October 31, 2019, with an Additional Compensation Amount of $95,000; and Delegating Limited Authority to Exte nd the Agreement on a Month-to-Month Basis Thereafter (DS) Recommended Action – Adopt Resolution h. Network Support Services Resolution Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with MarinIT, Inc., to Provide Network Support Services Through October 31, 2019, with An Additional Compensation of $150,000; and Delegating Limited Authority to Extend the Agreement on a Month-to-Month Basis Thereafter (DS) Recommended Action – Adopt Resolution 3 i. Marin County Multi-Jurisdictional Local Hazard Mitigation Plan Resolution Adopting the 2018 Marin County Multi-Jurisdictional Local Hazard Mitigation Plan (MCM LHMP) (FD) Recommended Action – Adopt Resolution j. Replacement of Structural Firefighting Equipment Resolution Approving the Purchase of Up to 40 Sets of Structural Firefighting Turnouts from AllStar Fire Equipment Inc. in an Amount Not to Exceed $105,000 (FD) Recommended Action – Adopt Resolution k. Pump Testing Equipment Resolution Authorizing the Purchase of Pump Testing Equipment from Pump Pod USA In an Amount Not to Exceed $100,000 (FD) Recommended Action – Adopt Resolution l. Third Street at Hetherton Street Improvements Resolution Approving and Authorizing the City Manager to Execute a First Amendment to the Agreement with Kimley-Horn and Associates, Inc. for Additional Environmental Services Associated with the Third Street at Hetherton Street Improvements Project in the Amount of $13,096.19, for a Total Not to Exceed Amount of $78,000 (PW) Recommended Action – Adopt Resolution m. Southern Heights Bridge Replacement Resolution Approving and Authorizing the City Manager to Execute an Amendment to the Temporary Construction Easement Agreement with the Property Owner of 75 Pleasant Lane in an Additional Amount of $3,000, for a Total Not to Exceed Amount of $23,500 (PW) Recommended Action – Adopt Resolution n. Stormwater Pump Station Repairs FY 2019-20 Resolution Waiving Competitive Bidding and Authorizing the City Manager to Execute an Agreement for FY 2019-20 Pump Repair and Replacement, in the Amount of $210,289.10, and Authorizing Contingency Funds in the Amount of $49,710.90, for a Total Project Amount of $260,000 (PW) Recommended Action – Adopt Resolution o. 2017 Storm Damage Repairs Resolution Authorizing the City Manager to Execute a Second Amendment to the Agreement with Park Engineering, Inc. for Engineering Support Associated with the 2017 Storm Damage Repairs Project in the Amount of $21,402.46, for a Total Not-to- Exceed Amount of $158,092.44 (PW) Recommended Action – Adopt Resolution p. Village at Loch Lomond Marina – Mello-Roos District No. 2 Properties Special Tax Resolution Setting the Special Tax for City of San Rafael Community Facilities District No. 2 (The Village at Loch Lomond Marina) for Fiscal Year 2019-20 (PW) Recommended Action – Adopt Resolution 4 q. Street Resurfacing 2018-2019 Project Resolutions Related to Street Resurfacing 2018-2019, City Project No. 11366: 1) Resolution Awarding and Authorizing the City Manager to Execute the Construction Agreement for the Street Resurfacing 2018-2019 Project to Ghilotti Bros., Inc., in the Amount of $2,763,088, and Authorizing Contingency Funds in the Amount of $236,912, for a Total Appropriated Amount of $3,000,000 (PW) Recommended Action – Adopt Resolution 2) Resolution Approving and Authorizing the City Manager to Execute a Professional Services Agreement with Park Engineering, Inc. for Inspection Services Associated with the Street Resurfacing 2018-2019 Project, In an Amount Not to Exceed $118,348.70 (PW) Recommended Action – Adopt Resolution r. Bret Harte Park Restroom Installation Project Completion Accept Completion of the Bret Harte Park Restroom Installation Project (City Project No. 11326) and Authorize the City Clerk to File the Notice of Completion (PW) Recommended Action – Accept report SPECIAL PRESENTATIONS: 5. Special Presentation: a. Presentation of Proclamation to the Employee of the First Quarter 2019, Quinn Gardner, Emergency Management Coordinator b. Presentation of Proclamation to AmeriCorps NCCC Green 2 PUBLIC HEARINGS: 6. Public Hearings: a. Point San Pedro Median Landscaping Assessment District Resolution Confirming the Engineer’s Annual Levy Report for the Point San Pedro Road Median Landscaping Assessment District, and the Assessment Diagram Connected Therewith, and Ordering the Levy and Collection of Assessments for Fiscal Year 2019-20 (PW) Recommended Action – Adopt Resolution b. Baypoint Lagoons Landscaping and Lighting Assessment District Resolution Confirming the Engineer’s Annual Levy Report for the Baypoint Lagoons Assessment District, and the Assessment Diagram Connected Therewith, and Ordering the Levy and Collection of Assessments for Fiscal Year 2019-20 (PW) Recommended Action – Adopt Resolution c. Vacate a Portion of Jacoby Street Resolution to Order Vacation of Portions of Jacoby Street, San Rafael, California (PW) Recommended Action – Adopt Resolution 5 d. Freitas Parkway Undergrounding District Resolution to Form a Utility Undergrounding District on Manual T. Freitas Parkway Between U.S. Highway 101 and Las Gallinas Avenue (PW) Recommended Action – Adopt Resolution OTHER AGENDA ITEMS: 7. Other Agenda Items: a. Grand Jury Report: “Vaping: An Under-the-Radar Epidemic” Resolution Approving and Authorizing the Mayor to Execute the Response to the Marin County Civil Grand Jury Report Entitled, “Vaping An Under-the-Radar Epidemic” (CD) Recommended Action – Adopt Resolution b. General Plan 2040 Progress Report #2 and Steering Committee Appointments Accept the General Plan 2040 Progress Report #2; and Adopt a Resolution Amending Resolution 14426, Modifying Appointments to the San Rafael General Plan 2040 Steering Committee (CD) Recommended Action – Accept report and Adopt Resolution c. Citywide Budget, Capital Improvement Program and Legal Spending Limit FY 2019-20 1) Resolution Approving the City-Wide Budget and Capital Improvement Program for the Fiscal Year 2019-2020 and Providing for the Appropriations and Expenditure of All Sums Set Forth in the Budget in the Amount of $134,848,772 (Fin/PW/HR) Recommended Action – Adopt Resolution 2) Resolution Approving Fiscal Year 2019-2020 Gann Appropriations Limit at $138,889,447 (Fin/PW/HR) Recommended Action – Adopt Resolution COUNCILMEMBER REPORTS / REQUESTS FOR FUTURE AGENDA ITEMS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 8. Councilmember Reports: SAN RAFAEL SUCCESSOR AGENCY: 1. Consent Calendar: -None. ADJOURNMENT: Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection in the City Clerk’s Office, Room 209, 1400 Fifth Avenue, and placed with other agenda- related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters and assistive listening devices may be requested by calling (415) 485-3066 (voice), emailing Lindsay.lara@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. Public transportation is available thro ugh Golden Gate Transit, Line 22 or 23. Paratransit is available by calling Whistlestop. Wheels at (415) 454-0964. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products.