HomeMy WebLinkAboutLRC Instructional Services; Peggy Tatro 2019CONTRACTFOR INSTRUCTIONAL SERVICES
(Community Services Department)
This Contract for Instructional Services ("Contract') is made and entered into this 151 day of
July, 2019. by and between the CIT)' oI- SAN RAFAEI.,, a municipal corporation ("City"), and Peggy Tatro
whose address is and telephone number is (
("Instructor").
In consideration of the mutual covenants, agreements and conditions contained herein, City and
instructor agree as follows:
1. Instructor's Services. Instructor shall diligently perform the services and furnish the supplies and
related materials described in Exhibit A, Scope of Mork, attached hereto and incorporated herein by
this reference.
Sniff. The Instructor shall not replace named on-site hmstructor(s) without prior approval of the City.
The Instructor shall provide to the City a completed Employee Information Form for each employee.
3. Term. "Time is of the essence. Instructor shall begin providing the services described in Exhibit A on
Jttlj, 1, 2019 and shall complete those services by December 31, 2019 (see attached calendar for
specific program dates).
4. Cornnensation. City shall collect payment from Instructor for all class participants and shall pay
Instructor a portion of such collected class fees as follows: (a) Instructor shall be paid sixty -.five
percent (65%) of the roes collected when classes are held at a City -provided facility.
5. Changes. City may request, from time to time, changes in the scope of services to be provided by
Instructor. Any changes and related fees shall be mutually agreed upon between City and Instructor
and shall be the subject of a written amendment to this Contract.
Instructor's Status as Independent Instructor. In the performance of the obligations set forth in this
Contract, Instructor shall have the status of an independent Instructor and Instructor shall not be
considered to be an employee of the City for any purpose. All persons working for or under the
direction of Instructor are its agents, servants, and employees and are not agents, servants, or employees
of Citv.
7. Tennination at Convenience of City. The City may terminate this Contract at any time by mailing a
notice in writing to Instructor that the Contract is terminated. Said Contract shall then be deemed
terminated, and Instructor shall perform no further work. If the Contract is so terminated, the Instructor
shall be paid for that percentage of work actually completed, based on a pro rata portion of the total
fixed surn compensation described above at the time the notice of termination is received_
S. Non -Assignability. The Instructor shall not assign, sublet, or transfer this Contract or any interest or
obligation therein.
9. Inderimnify and Hold Harmless. Instructor shall defend, indemnify, and hold hat�nless, time City and its
officers, employees and volunteers from and against all claims, losses, damage, injury, and liability for
damages arising from errors, omissions, negligent or wrongful acts of the Instructor in the performance
of its services under this Contract, regardless of whether the City has reviewed and/or approved the
work or services which has given rise to the claim, loss, damage, injury or liability for damages. This
INSTRUCTOR AGREEMENT ----EXHIBIT A
I . Insti-uctional Seo -vices: Instructor shall provide the following services: Duplicate Bridge
2.
Cit Facilities and Equipment: Instructor may only utilize the City's facilities, equipment,
and materials during class; Instructor may not utilize these items for their personal use.
3• Supplies: All class—related supplies shall be stored in designated closet area. All duplicating
of class -related materials shall be provided by the Instructor.
4. Promotion: The City shall include class descriptions and information in the Activities
Guide. City staff will make every effort to assure the accuracy of this information, however,
the City cannot be held responsible for printing errors.
All other promotional materials and activities are the responsibility of the Instructor. These
include the development. printing and distribution of flyers, news releases, feature articles,
calendar information and any other promotional activity or material.
The Instructor must submit all such promotional materials to the City for approval and
attachment of a City logo prior to their production. In addition, the Contactor must notify the
City in advance of any plans to be interviewed for the press, radio or TV.
5. Chiss Attendance: All participants must be accounted for on daily Bridge Recap Sheets.
Discrepancies regarding participants enrolled must be discussed immediately with the City. No
participant shall be allowed to participate in any program unless they are on the Bridge Recap
Sheet, or can provide a current receipt showing enrollment.
6. Class Cancellations — Instructors shall contact Community Services at least (3) three business
days before a class starts to cancel a class. If the Instructor cancels for reasons of illness or
emergency, they are responsible for informing students.
7. Program Evaluations: Instructors may be asked to hand out class evaluations at the end of
each class session for participants or parents of minor participants to complete. Completed
evaluations must be turned in to the City. The City will provide City -approved Program
Evaluation forms.
S. Facility Ents-anee and Exit: Instructors are responsible for all set-up and take down for each
of their own classes. Facilities must be left clean and ready for a new Instructor to come in and
set up their ovin classes.
9. Contract Instructor Guidelines: All Instructors and sub -Instructors must abide by City
guidelines, including but not limited to adhering to deadlines, maintaining a current City of San
Rafael Business License, ensuring all Instructors and sub -contracts are fingerprinted, and/or
T13 tested prior to the first day of instruction. Please contact staff, if you have any questions
regarding any of the requirements.
indemnification shall extend for a reasonable period of time after completion of the class as well as
during the period of actual performance of services under this Contract. The City's acceptance of the
insurance certificates required under this Contract does not relieve the Instructor from its obligation
under this paragraph.
10—hisurance. During the term of this Contract, Instructor shall maintain in full force and effect at its own
cost and expense the following insurance coverage:
a. General Liability and Bodily Iniury Insurance. A comprehensive, general liability
insurance policy in the amount of $1,000,000 combined limit for bodily injury and property
damage. The policy shall be endorsed to provide that the City, its officers, employees,
agents and volunteers are named additional insured under the policy and that the insurance
coverage will be primary and noncontributory as to the additional insureds. The policy
shall be endorsed to waive any right of subrogation against the City.
b. Workers' Compensation Insurance. Workers' Compensation Insurance for all of Instructor's
employees, all in strict compliance with State laws, and to protect the City from any and all
claims thereunder. The Workers' Compensation shall be specifically endorsed to waive
any right of subrogation against the City.
If Instructor has no employees, Instructor must initial here: and this requirement to
pro-vid, workeis compensation insurance is waived.
11. Certificate of Insurance and Endorsement nage. Instructor shall complete and file with the City prior
to engaging in any operation or activity set forth in this Contract, certificates of insurance and
endorsement pages evidencing the insurance coverage(s) set forth above and which shall provide in
writing that no cancellation, major change in coverage, or expiration by the insurance company will be
made durin-,, the term of this Contract without thirty (30) days written notice to the City prior to the
e[lective date of such cancellation or change in coverage.
12. Notices. All notices herein required shall be in writing and shall be sent by mail, postage prepaid,
addressed as follows:
TO CITY: City of San Rafael - Community Services
San Rafael Community Center
618 13 Street
San Rafael, CA 94901
f0 INSTRUCTOR:
Petl
ggy Tatro
13. Conformance to Applicable Laws. Instructor shall comply with all applicable Federal, State, and
Municipal laws, riles and ordinances. No discrimination shall be made by Instructor in the
employment of persons to work under this contract, or services provided pursuant to this contract.
because of a person's protected classification, including but not limited to race, religion, color, sex,
gender identity, sexual orientation, national origin, ancestry, citizenship status, age, genetic
characteristics, and physical or mental disability (whether perceived or actual).
Pa
14. Department of Justice Background Checks. No employees or Instructors with supervision authority
over children under the age of 18 shall work at the Facilities until a Department of Justice
background check has been completed and the person is authorized to work with children. Instructor
shall either: (a) certify that it has screened employees and Instructors using the fouin attached as
Exhibit B to this Agreement: or (b) arrange with City staff to fingerprint and submit the required
information to the Department of Justice. All such background checks shall be at Instructor's
expense.
17. Business License. Prior to the City's execution of this Contract and prior to the Instructor's
engaging in any operation or activity set forth in this Contract, Instructor shall obtain a City of San
Rafael business license, unless pursuant to the City of San Rafael's Municipal Code Chapter
10.04.210, Instructor is only providing classes or instruction as part of City -sponsored programs
loin which fees are collected directly by the City and is otherwise not required to obtain a license
under any other provision of the chapter as a result of their other business activities.
Instiuctor must initial here: 'Pi and acknowledge that they whave reviewed and are in
conipliai ice with Chapter 10.01 Business License Tax of the City of San Rafael's Municipal Code.
16. Waiver. In the event that either City or Instructor shall at any time or times waive any breach of this
Contract by the other, such waiver shall not constitute a waiver of any other or succeeding breach of
this Contract, whether of the same or of any other covenant, condition or obligation.
17. Attorney Fees. Tile prevailing party in any action brought to enforce or construe the terms of this
Contract may recover from the other party its reasonable costs and attorney's fees expended in
connection with such an action.
18. Scope of Contract. This writing constitutes the entire Contract between the parties relative to
instructional services for the program(s) and modification hereof shall not be effective unless and until
such modification is evidenced by a written amendment signed by both parties to this Contract.
"Phis Contiact is executed the date and year first above written.
Cl 1'Y OF SAN RAFAEL
Senior tion Sul 6rvisor v
INSTR ,-,TCR
B} -
Instructor's N uue ig ature)
INSTRUCTOR AGREEMENT ----EXHIBIT A
1. Instructional Services: Instructor shall provide the following services: Duplicate Bridge
2. City Facilities and Equipment: Instructor may only utilize the City's facilities, equipment,
and materials during class; Instructor may not utilize these items for their personal use.
3. Supplies: All class—related supplies shall be stored in designated closet area. All duplicating
of class -related materials shall be provided by the Instructor.
4. Promotion: The City shall include class descriptions and information in the Activities
Guide. City staff will make every effort to assure the accuracy of this information, however,
the City cannot be held responsible for printing errors.
All other promotional materials and activities are the responsibility of the Instructor. These
include the development, printing and distribution of flyers, news releases, feature articles,
calendar information and any other promotional activity or material.
The Instructor must submit all such promotional materials to the City for approval and
attachment of a City logo prior to their production. In addition, the Contactor must notify the
City in advance of any plans to be interviewed for the press, radio or TV.
5. Class Attendance: All participants must be accounted for on daily Bridge Recap Sheets.
Discrepancies regarding participants enrolled must be discussed immediately with the City. No
participant shall be allowed to participate in any program unless they are on the Bridge Recap
Sheet, or can provide a current receipt showing enrollment.
6. Class Cancellations — Instructors shall contact Community Services at least (3) three business
days before a class starts to cancel a class. If the Instructor cancels for reasons of illness or
emergency, they are responsible for informing students.
7. Program Evaluations: Instructors may be asked to hand out class evaluations at the end of
each class session for participants or parents of minor participants to complete. Completed
evaluations must be turned in to the City. The City will provide City -approved Program
Evaluation forms.
8. Facility Entrance and Exit: Instructors are responsible for all set-up and take down for each
of their own classes. Facilities must be left clean and ready for a new Instructor to come in and
set up their own classes.
9. Contract Instructor Guidelines: All Instructors and sub -Instructors must abide by City
guidelines, including but not limited to adhering to deadlines, maintaining a current City of San
Rafael Business License, ensuring all Instructors and sub -contracts are fingerprinted, and/or
TB tested prior to the first day of instruction. Please contact staff, if you have any questions
regarding any of the requirements.
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1
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'rYWITH IN
CONTRACT INSTRUCTOR
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate instructor contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Library, Recreation & Childcare
Project Manager: Debbie Younkin Extension: 3347
Contractor Name: Peggy Tatro
Contractor's Contact: Peggy Tatro Contact's Email:
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
I
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
TEMPLATE
CREATED FOR ONGOING USE
1
City Manager
Delegate authority for signing contract instructor
agreements to Senior Recreation Supervisors
3/21/2017
❑x JS
2
City Attorney
Review and approve contract instructor agreement
template and insurance requirements for ongoing
8/15/2018
❑x LMM
use
3
Department Director
Approve contract instructor agreement template
for ongoing use
10/18/2018
❑x SAW
PROCESSING INDIVIDUAL CONTRACTS
4
Project Manager
Send draft contract instructor agreement to
7/22/2019
❑
Management Analyst
5
Management Analyst
a. Create Job on PINS, send PINS insurance notice
7/22/2019
N CGQ
to contractor, copy City Attorney c/o Laraine
Gittens
8/9/2019
N CGQ
b. Confirm that contractor submits required
insurance documents, send to City Attorney
6
City Attorney
Review and approve insurance in PINS
8/9/2019
❑x
7
Project Manager
Forward originals of final agreement to contractor
Click here to
for their signature
enter a date.
❑
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
8
Project Manager
Obtain Senior Recreation Supervisor signature and
forward signed agreement to Management Analyst
with printed copy of this routing form
9
Management Analyst
Retain copy for department and forward
I�
n ��
C
agreement to City Clerk with this routing form
10
City Clerk
Attest signatures, retain original agreement