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Home My WebLink AboutPW TAM Funding Agreement A-FY20-05; Measure A; Canal Crosswalk ImprovementsTAM AGREEMENT A-FY20-05 FUNDING AGREEMENT BETWEEN TRANSPORTATION AUTHORITY OF MARIN AND CITY OF SAN RAFAEL This AGREEMENT is made this of J 2011, by and between the Transportation Authority of Marin, hereinafter referred to as "TAM", a local public agency, and the City of San Rafael, hereinafter referred to as "RECIPIENT", a local public agency. SECTION 1. RECITALS 1. The voters of Marin County approved the authorization of Measure A at the General Election held on November 2, 2004, thereby authorizing that TAM be given the responsibility to administer the proceeds from a one-half cent transaction and use tax. 2. The tax proceeds will be used to pay for the programs and projects outlined in TAM's Expenditure Plan. 3. TAM has developed a Strategic Plan to provide guidance on implementing the Measure A Expenditure Plan. 4. The Strategic Plan programs Measure A funds over a 20 year period to the four strategies listed in the Expenditure Plan, including Strategy 1, Local Bus Transit, with Sub -strategy 1.1, Local Bus Transit Service, Sub -strategy 1.2, Rural Bus Transit System, Sub -strategy 1.3, Special Needs Transit System, and Sub -strategy 1.4, Bus Transit Facilities. 5. Measure A funds for Strategy 1, Local Bus Transit, are programmed under the Strategic Plan Update to Marin Transit for local bus transit projects and programs. 6. Marin Transit annually submits an allocation request form to TAM for Measure A funds for activities outlined in the Expenditure Plan, including funds in FY 19/20 for Sub -strategy 1.1. 7. On June 28, 2018, the TAM Board adopted a program of projects for the Fifth Cycle Lifeline Transportation Program (LTP) that included $68,000 for Marin County's Drake Avenue/Cole Drive Pedestrian Improvements and $248,000 to the City of San Rafael for the Canal Neighborhood Uncontrolled Crosswalk Improvement Project. 8. The funds programmed to Marin County and the City of San Rafael projects were State Transit Assistance (STA) funds that are intended for transit operations and Marin County and the City of San Rafael are ineligible direct recipients of STA funds. 9. Marin Transit is an eligible recipient of STA funds and has agreed to exchange Sub -strategy 1.1 Measure A funds for the same amount of STA funds in FY 19/20. 10. Under fund exchange proposal, Marin Transit would receive up to $316,000 in STA funds directly from the Metropolitan Transportation Commission (MTC) and Marin County and the City of San T II RAIN'.'19\"I F-1 1y. 1%-FY.n 1" Page l of 8 —qo02- Rafael would receive up to $68,000 and $248,000, respectively, in Sub -strategy 1.1 Measure A funds from TAM. 11. The fund exchange proposal was approved by the TAM Board on April 25, 2019, Marin Transit Board of Directors on April 1, 2019, and MTC on July 25, 2018. SECTION 2. PURPOSE OF FUNDING AGREEMENT This AGREEMENT is entered into by and between TAM and RECIPIENT to document the funding conditions necessary for the RECIPIENT to comply with applicable law and TAM policies. This AGREEMENT consists of additional documents stated in these sections as being attached hereto and incorporated in the AGREEMENT by reference. SECTION 3. PROJECT DEFINITION AND SCOPE This AGREEMENT, approved through TAM Resolution No. 2019-09, in accordance with the requirements of TAM's Measure A Expenditure Plan and Strategic Plan, is made for the funding of the following project ("PROJECT") identified in the RECIPIENT's Project Information Sheet (Attached): Canal Neighborhood Crosswalk Improvements Additional information on PROJECT's scope is included in the Project Information Sheet, referenced as Exhibit A. SECTION 4. GRANT TAM hereby grants to the RECIPIENT up to $248,000.00 in Measure A funds, approved July 8, 2019 by the TAM Board. This amount is contingent on the final collection of STA funds by Marin Transit. RECIPIENT would be reimbursed the same amount of STA funds collected by Marin Transit from MTC for the Lifeline Transportation Program Cycle 5 for this PROJECT. SECTION 5. COST ELIGIBILITY Cost eligibility shall be determined by TAM's Strategic Plan policies. All costs incurred by RECIPIENT prior to the date of TAM Board approval shall be ineligible for reimbursement by TAM. While the costs of the PROJECT shall be eligible for reimbursement in accordance with the terms of this AGREEMENT, the timing and amount of reimbursement will be subject to a TAM allocation, based on available revenues, other anticipated project requests, and project category and subcategory limits established in the Strategic Plan and Expenditure Plan. Any waiver of cost eligibility policies must be included in RECIPIENT's Project Information Sheet as approved by TAM. SECTION 6. BUDGET AND SCOPE RECIPIENT shall maintain a project budget. RECIPIENT shall carry out the PROJECT and shall incur obligations against and make disbursements of the grant in conformity with TAM's requirements and the budget. The project budget may be revised from time to time through the submission of a revised budget to TAM. T•1+-1:15 ,..u-II1`iT %.Fy..I . Page 2 of 8 RECIPIENT may not make any changes to the scope of the PROJECT without prior written approval of TAM. Approval by TAM of a change of scope shall not constitute an increase in the grant amount unless additional funds are specifically provided. SECTION 7. PROJECT MANAGEMENT RECIPIENT shall be responsible for the project and provide management of consultant and contractor activities for which RECIPIENT contracts, including responsibility for schedule, scope, and budget, consistent with TAM's resolution allocating the grant unless otherwise agreed upon in writing. SECTION S. PROJECT OVERSIGHT RECIPIENT shall cooperate with TAM's project management team and shall provide any requested project information. SECTION 9. ATTRIBUTION AND SIGNAGE If any portion of grant funds is used for production of reports, acknowledgment of the TAM's role in funding the PROJECT shall be included in the documents. If any portion of grant funds is used for construction, RECIPIENT shall, upon initiation of field work or at the earliest feasible time thereafter, install and maintain a sign at the construction site identifying Measure A Local Transportation Sales Tax Funds and TAM (e.g., TAM and RECIPIENT's logos — "Your Measure A Sales Tax Dollars at Work"). For non -construction capital purchases funded by any portion of grant funds, RECIPIENT shall affix permanent signage identifying TAM and the Sales Tax Funds as a funding source. RECIPIENT shall demonstrate compliance with attribution and signage requirements as an indispensable condition for authorization of Measure A reimbursement for project expenses. SECTION 10. PRESS RELEASES RECIPIENT shall notify TAM in advance of any press releases about PROJECT activities, particularly groundbreakings and ribbon cuttings, in connection with grant funds expended pursuant to this AGREEMENT. SECTION 11. COMPLIANCE WITH LAW In the performance of its obligations pursuant to this AGREEMENT, RECIPIENT shall keep itself fully informed of the federal, state and local laws, ordinances and regulations in any manner affecting the performance of this Agreement, and must at all times comply with such laws, ordinances, and regulations as they may be amended from time to time. SECTION 12. ENVIRONMENTAL COMPLIANCE RECIPIENT shall undertake all environmental mitigation measures that may be identified as commitments in applicable documents (such as environmental assessments, environmental impact statements and reports, and memoranda of agreement) and comply with any conditions imposed as a part of a finding of no significant impact or a record of decision; all such mitigation measures are incorporated in this AGREEMENT by reference. Recipient shall be responsible for obtaining all necessary environmental permits for performance of work. Yv+MOKY�� W.M.xiN �Vslloe fl......��..n...mm�,Q.emi�oo o�Y.w�yK®emi�aa of ��wuy, rrY ivNs.wrw r..nn.�..Wn.�..m �V C..,L.,-�m..��rCY�aof .4. Page 3 of 8 SECTION 13. FINANCES All costs charged to the project shall be supported by properly prepared and documented time records, invoices, or vouchers evidencing in detail the nature and propriety of the charges and the basis for the percentage charged to TAM. SECTION 14. RECORDS All checks, payrolls, invoices, contracts, vouchers, journal entries, work orders, or other accounting documents pertaining in whole or in part to the PROJECT shall be maintained by RECIPIENT for a period of three (3) years after the later of project closeout or termination of grant. Such project documents shall be clearly identified, readily accessible, and, to the extent feasible, kept separate and apart from all other similar documents not pertaining to the PROJECT. SECTION 15. REIMBURSEMENTS Payment shall be made by TAM for costs reimbursable under the terms of this AGREEMENT and incurred prior to the termination date of this AGREEMENT. Payment to RECIPIENT of the grant shall be upon written approval by TAM, upon submittal by RECIPIENT of appropriate support documentation and identification of expenses incurred. Reimbursements shall not exceed the schedule shown in the Measure A Sales Tax Program Project Information Sheet - Fiscal Year Cash Flow Availability. RECIPIENT may make a request for exceptions in writing. Exceptions may be made at the sole discretion of TAM. Reimbursement requests, with appropriate documentation, may be submitted on a regular basis but no more frequently than monthly. Each reimbursement request shall include RECIPIENT'S certification that the amounts sought are only for project elements included in the Project Information Sheet, and that RECIPIENT is in compliance with TAM's requirements mentioned in this AGREEMENT. SECTION 16. ELIGIBLE EXPENSES RECIPIENT shall expend funds only on eligible expenses as follows: operating costs, direct staff time (salary and benefits), consultants; right of way engineering and acquisition costs (including permitting), and competitively bid construction contracts. Indirect costs (as defined by OMB Circular A-87) will not be considered an eligible expense. Funds shall also be expended according to the applicable provisions of the Expenditure Plan and of the Public Utilities Code Section 180000 et seq. SECTION 17. AUDITS TAM reserves the right at any time to conduct or require a financial or performance audit of the RECIPIENT'S compliance with this AGREEMENT. TAM will give advance notice of the requirement. RECIPIENT shall permit TAM, or any of its duly authorized representatives, to inspect all work, materials, payrolls, and other data and records with regard to the PROJECT, and to audit the books, records, and accounts of the RECIPIENT and its contractors with regard to the PROJECT. SECTION 18. THIRD PARTY CONTRACT AUDITS TAM reserves the right to request an audit of other third -party contracts for any reason. If RECIPIENT is subject to third party financial audit requirements imposed by another funding source in connection 1—WI s Page 4 of 8 with projects covered under this AGREEMENT, copies of audits performed in fulfillment of such requirements shall be provided to the TAM. SECTION 19. CLOSEOUT PROCEDURES AND PROJECT CLOSEOUT REPORT Project closeout occurs either when TAM notifies RECIPIENT of the Project closeout or forwards to RECIPIENT the final grant payment. RECIPIENT shall provide to TAM a Project Report as shown in Exhibit B with the final reimbursement request. Upon request by TAM or discovery by RECIPIENT, after the Project completion date or termination by TAM, RECIPIENT shall submit third party audit reports, as well as a certified financial statement identifying all ineligible expenditures, which the RECIPIENT shall be required to refund, in the event that ineligible expenditures were reimbursed with funds from this AGREEMENT. Project closeout shall not terminate any continuing obligations imposed on the RECIPIENT by this AGREEMENT. Final reimbursement will be in accordance with TAM policies and procedures. RECIPIENT shall provide supporting documentation for expenditures and revenues from its accounting and financial management system. SECTION 20. REPAYMENT OF INELIGIBLE COSTS TAM reserves the right to offset RECIPIENT payback of ineligible costs against future grant approvals for this PROJECT or other projects in the Expenditure Plan for which RECIPIENT is the sponsoring agency. SECTION 21. RIGHT TO WITHHOLD If the project report containing all of the items listed in the Project Information Sheet is not provided to TAM specified in the Project Information Sheet and/or such items are found not to be in compliance with this AGREEMENT, Public Utilities Code Section 180000 et seq., the ballot measure or the Strategic Plan, TAM may withhold FUNDS from RECIPIENT until RECIPIENT has corrected any noted deficiencies to TAM's satisfaction. While FUNDS are being so withheld all interest on withheld FUNDS shall be retained by TAM as an administrative fee. SECTION 22. RESCISSION OF AUTHORIZATION OF FUNDS TAM reserves the right to rescind its authorization of that portion of the grant funds that are unneeded prior to, or at the time of, project closeout. Funds are determined to be unneeded if they are uncommitted at time of project closeout. Uncommitted funds are funds that have been authorized but are in excess of that total eligible costs incurred by RECIPIENT. SECTION 23. TERMINATION FOR CAUSE Except as provided by Section 24 below, RECIPIENT agrees that, upon ten (10) working days written notice, TAM may suspend or terminate all or part of the financial assistance provided herein for failure to correct a breach of this AGREEMENT. Any failure to make reasonable progress, inconsistency with the Expenditure Plan or Measure A Sales Tax Program, unauthorized use of grant funds as specified in this AGREEMENT, or other violation of the AGREEMENT that significantly endangers substantial performance of the project shall be deemed to be a breach of this AGREEMENT and cause for termination. Upon mutual consent, RECIPIENT will repay TAM any unexpended funds already distributed. r a.rn _wiimirauu.0 ornmwRima....ty,e.,u...IF—,.o— ub 1wio q.- Page 5 of 8 SECTION 24. CORRECTION OF BREACH Notwithstanding the provision of Section 23 above, with respect to any breach, which is reasonably capable of being cured, RECIPIENT shall have thirty (30) days from the date of notice of breach to initiate steps to cure. If RECIPIENT diligently pursues cure, such RECIPIENT shall be allowed a reasonable time to cure or by a time established in writing by TAM. SECTION 25. LIABILITY Neither TAM nor any officer or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by RECIPIENT under or in connection with any work, authority, or obligation delegated to RECIPIENT under this AGREEMENT. It is also understood and agreed that pursuant to Government Code Section 895.4, RECIPIENT shall fully defend, indemnify and hold TAM harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by RECIPIENT under or in connection with any work or obligation delegated to RECIPIENT under this AGREEMENT. Neither RECIPIENT nor any officer or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by TAM under or in connection with any work, authority, or obligation delegated to TAM under this AGREEMENT. It is also understood and agreed that pursuant to Government Code Section 895.4, TAM shall fully defend, indemnify and hold RECIPIENT harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring in by reason of anything done or omitted to be done by TAM under or in connection with any work, authority, or obligation delegated to TAM under this AGREEMENT. In the event of concurrent negligence of RECIPIENT and TAM, the liability for any and all claims for injuries or damages to persons and/or property shall be apportioned under the California theory of comparative negligence as presently established or as may hereafter be modified. SECTION 26. OBLIGATIONS TAM agrees that any eligible cost incurred by RECIPIENT prior to the termination of this AGREEMENT shall be reimbursed to the extent that such costs could not be avoided by RECIPIENT upon receipt of notice of termination. 3*QI[912WVMI.II11DI" ;X1411(1121 This AGREEMENT represents the entire AGREEMENT of the parties with respect to the subject matter thereof. No representations, warranties, inducements or oral agreements have been made by any of the parties except as expressly set forth herein, or in other contemporaneous written agreements. SECTION 28. AMENDMENT Except as otherwise provided herein, this AGREEMENT may not be changed, modified or rescinded except in writing, signed by all parties hereto, and any attempt at oral modification of this AGREEMENT shall be void and of no effect. 1'11 INllp;1•fi.Mlil'RIR&W{41UD\fwo\Atlwuap.pMil mOi fv(tet.\p.m.uu•I.000I015.a1YI1•IY 19lFSn N.fw11'nsl l•.s...t•Iq..TWfW.�\pamW 4iY10.0{J� Page 6 of 8 SECTION 29. INDEPENDENT AGENCY RECIPIENT performs the terms and conditions of this AGREEMENT as an entity independent of TAM. None of RECIPIENT'S agents or employees are agents or employees of TAM. SECTION 30. ASSIGNMENT The AGREEMENT may not be assigned, transferred, hypothecated, or pledged by any party without the express written consent of the other party. SECTION 31. BINDING ON SUCCESSORS, ASSIGNEES OR TRANSFEREES This AGREEMENT shall be binding upon the successor(s), assignee(s) or transferee(s) of TAM or RECIPIENT as may be the case. This provision shall not be construed as an authorization to assign, transfer, hypothecate or pledge this AGREEMENT other than as provided above. SECTION 32. EXPENSES Each party shall be solely responsible for and shall bear all of its own respective legal expenses in connection with any dispute arising out of this AGREEMENT and the transactions hereby contemplated. RECIPIENT may not use GRANT funds, or other TAM programmed funds, for the aforementioned purpose. SECTION 33. SEVERABILITY Should any pant of this AGREEMENT be declared unconstitutional, invalid, or beyond the authority of either party to enter into or carry out, such decisions shall not affect the validity of the remainder of this AGREEMENT, which shall continue in full force and effect; provided that the remainder of this AGREEMENT can, absent the excised portion, be reasonably interpreted to give effect to the intentions of the parties. SECTION 34. EXHIBIT The following Exhibits are hereby made part of this AGREEMENT: 1. EXHIBIT A: Projects Information Sheet 2. EXHIBIT B: Project Closeout Form 3. EXHIBIT C: TAM Resolution 2019-09 T'1. MIW.11.1F.•4.Flw.m•^ll`1.wYlalS ."1FYIv6.1 W..W—J"—.A1".41'r-6."..ao•bfY:6af•W page 7 of 8 SECTION 35. ACCEPTANCE OF GRANT RECIPIENT does hereby declare that all written statements, representations, covenants, and materials submitted as a condition of this AGREEMENT are true and correct and does hereby accept TAM's grant and agrees to all of the terms and conditions of this AGREEMENT. The parties have executed this AGREEMENT as of the date first written above. City of San Rafael: By: •--. Jlm-5obm-tz-- Print Name City Manager Print Title Approved as to form (optional): By: - City, of an Rafael, Atto ey Lisa A. Goldfien Print Name Transp ation Authority of M in (TAM): By: Executive Director .,,�,�.,,.n��„m.,�.�,.., �_.tu��aay. muamr�.. �m muoaotoimu.nntYwms�na it �..mne.nq.�rw.t �ay.4vvmotn Page 8 of 8 Exhibit A Information Sheet GENERAL PROJECT INFORMATION 1. Project Sponsor Name of the organization City of San Rafael Contact person Lauren Davini Address 111 Morphew St Telephone number E-mail address DUNS Number' 2. Other Partner Agencies Agency Contact Person San Rafael, CA 94901 (415) 485-3361 lauren.dav ini@cityofsanrafael.org 08-244-7459 Address Telephone 3. Project Type: Check one. [ ] Operating [X ] Capital [ ] Both For operatinE projects, please check one of the following: [ J New [ ] Continuing 4. Project Name: Canal Neighborhood Uncontrolled Crosswalk Improvements Project 5. Brief Description of Project (50 words max.): The project would make improvements to uncontrolled crosswalks in the Canal neighborhood including but not limited to, adding signage, rapid flashing beacons, restriping, installing ADA curb ramps and adding bulb outs. The Canal neighborhood is one of Marin County's most densely populated communities, representing more than 25% of San Rafael's 58,994 residents (2013 census), and has a minority population of 69% (predominantly Latino, per 2010 Census data). The median income in this area is significantly lower than surrounding areas, and it is an MTC Community of Concern. Biking, walking, and the use of public transit is almost double that of the same modes in the rest of Marin County. The percentage of households with no car available (20%) is significantly higher than other households in San Rafael or Marin County. There is only one elementary school in the Canal neighborhood, and no middle or high schools. There are limited educational, shopping, and health services available within the Canal neighborhood, and travel to other locations for these services is highly constrained by poor bicycle/pedestrian routes. The Canal neighborhood is located east of highway 101. It is bound by the San Rafael Canal to the north and Bellam Boulevard to the south in the City of San Rafael. Canal Street provides access to the Bay Trail, which attracts a lot of visitors for leisure walking and biking, again adding to the number of trips. The community heavily depends on modes of travel other than auto, such as walking, biking, carpooling, and using transit. Thus, the project need is to improve safety for bicyclists and pedestrians travelling between a Community of Concern and work/school /shopping and services. See Attachment A for a map of the Canal neighborhood. The following is an inventory and proposed improvements at the selected intersections: Medway Rd Uncontrolled crosswalk on Medway Rd. Add pedestrian crosswalk ahead signage on and Front St ADA compliant curb ramps and pedestrian both directions of traffic. Install solar powered crosswalk striping. rapid flashing beacons at crosswalk. Uncontrolled crosswalk on Medway Rd. Add pedestrian crosswalk ahead signage on Medway Rd ADA compliant curb ramps and pedestrian both directions of traffic. Install solar powered and Mill St crosswalk striping. rapid flashing beacons at crosswalk. Add pedestrian crosswalk ahead signage on Uncontrolled crosswalk on Belvedere St. both directions of traffic. Install solar powered Belvedere and ADA compliant curb ramps on one side of rapid flashing beacons at crosswalk. Install 2 Vivian St each leg crossing Belvedere St. ADA curb ramps on north side of Belvedere St. Uncontrolled crosswalk on Kerner Blvd. Yellow crosswalk due to Bahia Vista Add pedestrian crosswalk ahead signage on Kerner Blvd School nearby. Crossing signs right at both directions of traffic. Install solar powered and Sonoma crosswalk. ADA compliant curb ramp on rapid flashing beacons at crosswalk. Install 1 St one side of crossing. ADA curb ramp on west side of crossing. Uncontrolled crosswalk along Spinnaker Spinnaker Point Dr. ADA compliant curb ramps, bulb Add pedestrian crosswalk ahead signage on Point Dr and outs, yellow school crosswalk, and both directions of traffic. Install solar powered Bahia Way crosswalk signs are installed. rapid flashing beacons at crosswalk. BUDGET REVENUE Year 1 Year 2 Year 3 TOTAL Lifeline Program Funds City of San Rafael Gas Tax Fund 206 $ $ 48,000 12,000 $ $ 200,000 50,000 $ $ 248,000 62,000 TOTAL REVENUE $ 60,000 $ 250,000 $ - $ 310,000 EXPENDITURES Year 1 Year 2 Year 3 TOTAL Studies, design, plans, specifications and estimates Capital Expenses $ 60,000 $ 250,000 $ $ 60,000 250,000 TOTAL EXPENSES $ 60,000 $ 250,000 $ - $ 310,000 The City wil I be providing a 20% match for the program. This will be funded out of the City's Gas Tax Fund which has sufficient resources to provide the match. Maintenance of the improvements will be provided for in the City's annual Operating Budget for Public Works Maintenance. Exhibit B Project Closeout Report (sample format) (Due with final reimbursement request) Final amount spent on this study, including non -Measure A funds: Describe any significant scope changes from the Project Information Sheet, if any: Were there any public ceremonies? If so, list dates: Provide copies of any press releases or public announcements issued: Provide a copy of the completed study: If project was approved or accepted by City Council, list date: 14•Page t of Exhibit C TAM RESOLUTION NO. 2019-09 RESOLUTION OF THE TRANSPORTATION AUTHORITY OF MARIN ALLOCATING $19,204,063 IN MEASURE A AND MEASURE AA TRANSPORTATION SALES TAX (TST) FUNDS TO MARIN TRANSIT FOR IMPLEMENTING STRATEGY 1 OF THE MEASURE A STRATEGIC PLAN AND CATEGORY 4 OF THE MEASURE AA STRATEGIC PLAN TO SUPPORT AND MAINTAIN LOCAL BUS TRANSIT FOR FISCAL YEAR 2019/20 AND FACILITATE FUNDING EXCHANGE WITH STATE TRANSIT ASSISTANCE FUNDS FROM LIFELINE CYCLE 5 WHEREAS, The voters of Marin County approved the authorization of Measure A and Measure AA at General Elections held on November 2, 2004 and November 6, 2018, respectively, thereby authorizing that TAM be given the responsibility to administer the proceeds from a one-half cent transaction and use tax (Transportation Sales Tax or TST); and WHEREAS, The TST proceeds will be used to pay for the programs and projects outlined in TAM's Measure A and Measure AA Expenditure Plans; and WHEREAS, TAM has developed Measure A and Measure AA Strategic Plans to provide guidance on implementing the Expenditure Plans; and WHEREAS, The Measure A and Measure AA Strategic Plan programs TST funds to projects and programs listed in the Expenditure Plan, including Strategy l under Measure A and Category 4 under Measure AA for local transit services; and WHEREAS, Marin Transit has developed a Short -Range Transit Plan (SRTP) and will update it every two years with public input, to evaluate all transit investments based on performance measurement and to specify projects and programs that carry out goals and objectives of the Expenditure Plan; and WHEREAS, The SRTP correlates specific programs and projects to the Strategic Plan; and WHEREAS, TST funds for public bus transit are programmed under the Strategic Plans to Marin Transit for supporting and maintaining the local bus transit system that meets the need of the local community; and WHEREAS, Marin Transit submitted an allocation request for $19,204,063 in TST funds to implement projects and programs under Strategy 1 and Category of the respective TST Strategic Plans and assist in the funding exchange of Lifeline Cycle 5 funds; and WHEREAS, The allocation request of $19,204,063 includes $6,404,063 in Measure A funds and $12,800,000 in Measure AA funds Page I of 3 WHEREAS, Marin Transit agreed to a funding exchange to allow TAM to divert a total of $316,000 in Measure A Strategy 1.1 funds to Lifeline Cycle 5 recipients and using $75,151 in Measure A Strategy 1.1 funds for School Transportation Service in Novato after receiving $391,151 in State Transit Assistance (STA) funds from Lifeline Cycle 5; and WHEREAS, This funding exchange between Lifeline Cycle 5 STA funds and Measure A funds was approved by the Marin Transit Board on April 1, 2019 and the TAM Board on April 25, 2019; and WHEREAS, Of the total amount of $391,151 in exchanged funds, $68,000 will be allocated to Marin County for the Drake/Cole Pedestrian Project, $248,000 will be allocated to the City of San Rafael for the Canal Neighborhood Crosswalk improvement Project, and $75,151 will be used by Marin Transit for the School Transportation Service in Novato; and WHEREAS, The $75,151 in STA funds assigned to Marin Transit for the School Transportation Service in Novato will be exchanged internally by Marin Transit with Measure A Strategy 1.1 funds; and WHEREAS, After facilitating the funding exchange, Marin Transit will use $6,012,912 in Measure A funds to invest in two sub -strategies: local bus transit system and bus transit facilities and $12,800,00 in Measure AA funds to invest in four sub -categories: local transit service, rural and recreational services, services for those with special needs, and transit services for schools, as defined and proportioned in the respective Expenditure Plans, Strategic Plans and Short -Range Transit Plan; and WHEREAS, This allocation is consistent with the Measure A and Measure AA Strategic Plans; and WHEREAS, There are sufficient funds in TAM's FY 19/20 budget to cover the proposed action; and; now, therefore, be it RESOLVED, That the Transportation Authority of Marin does hereby approve the allocations of $6,088,063 in Measure A funds and $12,800,000 in Measure AA funds to Marin Transit to implement Strategy I of the Measure A Strategic Plan, School Transportation Service in Novato, and Category 4 of the Measure AA Strategic Plan for the period July 1, 2019 to June 30, 2020 in accordance to the attached allocation request form; and be it further RESOLVED, That the Transportation Authority of Marin does hereby approve the allocations of $68,000 in Measure A funds to Marin County for the Drake/Cole Pedestrian Project and $248,000 in Measure A Funds to San Rafael for the Canal Neighborhood Crosswalk Improvement Project; and be it further RESOLVED, That the Transportation Authority of Marin finds the allocation of funds to be in conformance with the priorities and funding levels established in the respective Expenditure Plans and Strategic Plans; and be it further Page 2 of 3 RESOLVED, That the Transportation Authority of Marin hereby authorizes the actual expenditure (cash reimbursement) of funds for these activities to take place subject to the Fiscal Year Cash Flow Distribution Schedules detailed in the attached Allocation Request Form; and be it further RESOLVED, That as a condition of this authorization for expenditure, the Executive Director shall impose such terms and conditions as are necessary for the project sponsor to comply with applicable law and adopted Authority policies and execute Funding Agreements with the project sponsors to that effect; and be it further RESOLVED, That as a condition of this authorization for expenditure, the referenced project sponsors shall provide the Authority with any other information it may request regarding the use of the funds hereby authorized. PASSED AND ADOPTED at a regular meeting of the Transportation Authority of Marin held on the 8"' day of July 2019, by the following vote: AYES: Commissioners: Arnold, Beckman, Cleveland -Knowles, Colbert, Connolly, Fredericks, Goddard, Hillmer, Lucan, Moulton -Peters, Phillips, Rice, Rodoni, Sears NOES: Commissioners: None ABSENT: Commissioners: Campbell, Kuhl ABSTAIN: Commissioners: None 1 Judy rnol , hair Tra�spor ion Authority of Marin ATTEST: OL 6C_4� row Dianne Steinhauser Executive Director Page 3 of 3 P,t�x RA f �iT y WITH p' �\y CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Thomas Wong Extension: x5360 Contractor Name: Transportation Authority of Marin Contractor's Contact: David Chan Contact's Email: dchan@tam.ca.gov ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor ❑ 8/5/19 b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org 8/9/2019 2 City Attorney a. Review, revise, and comment on draft agreement ® LG and return to Project Manager 8/9/2019 ® LG b. Confirm insurance requirements, create Job on (N/A) t - PINS, send PINS insurance notice to contractor ® BG r 3 Department Director Approval of final agreement form to send to 8/14/2019 contractor + ❑ 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ® N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed g1 L4[1 n '7 agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized p City Clerk official 10 Attest signatures, retains original agreement and AQP — forwards copies to Project Manager �� U1