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HomeMy WebLinkAboutDS Managed Technology Services Provider; First AmendmentFIRST AMENDMENT TO AGREEMENT FOR MANAGED TECHNOLOGY SERVICES PROVIDER SELECTION THIS FIRST AMENDMENT is made and entered into this 13 day of September, 2019, by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and Pivotal LLC (hereinafter "CONTRACTOR"). WHEREAS, the CITY and the CONTRACTOR entered into an original Agreement for assistance to manage the selection of a Managed Service Provider (MSP) for its technology support operations dated March 25, 2019 (the "Agreement"), with the initial term beginning on March 25, 2019, and ending on September 24, 2019; and WHEREAS, the parties wish to extend the term of the Agreement for an additional thirty-seven (37) days, through October 31, 2019 so that CONTRACTOR can continue to provide the services as described in Exhibit 1 of the Agreement; NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Section 4 of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation payable to CONTRACTOR in the amount of $4,000 for an additional thirty-seven (37) days of services described in Exhibit "A" to the Agreement, for a total compensation amount under the Agreement not to exceed $22,000. 2. Section 5 of the Agreement, entitled "TERM OF AGREEMENT" is hereby amended to extend the term of the Agreement to end on October 31, 2019. 3. Except as amended herein, all terms of the Agreement as executed on March 25, 2019 shall remain in full effect. IN WITNESS WHEREOF, the parties have executed this First Amendment as of the day, month and year first above written. CITY OF SAN RAFAEL JIMCHU Z, City Manag ATTEST: LINDSAY LARA, City Clerk 1A-.-�-St-7 CONTRACTOR AD ENNE DALE, Managing Member APPROVED AS TO FORM: RFS ROBERT F. EPSTEIN, City ttomet CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Digital Service and Open Government Project Manager: Gus Bush Extension: (415) 485-3061 Contractor Name: Pivotal LLC Contractor's Contact: Adrienne Dale Contact's Email: Adrienne.dale@pivotal-Ilc.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor 3/6/2019 ❑x GB b. Email contract (in Word) and attachments to City 8/23/2019 ❑x GB Attorney c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement 8/26/2019 ❑x and return to Project Manager 8/26/2019 ❑x b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 3 Department Director Approval of final agreement form to send to 8/29/2019 ❑x GB for contractor RW 4 Project Manager Forward three (3) originals of final agreement to 8/29/2019 0 GB contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ® N/A agendized for City Council approval * *City Council approval required for Professional Services ©GB Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 9/11/2019 GB Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed f agreement ��/Z Q (/l 8 City Attorney Review and approve insurance in PINS, and bonds n (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized 7 official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager q ) q