HomeMy WebLinkAboutPW SMART Rail and Francisco Blvd West Improvements Engineering ServicesAGREEMENT FOR PROFESSIONAL SERVICES WITH BKF ENGINEERS FOR CIVIL,
ENGINEERING SERVICES FOR THE SMART RAIL AND FRANCISCO BOULEVARD
WEST IMPROVEMENTS
(TRASH RACK RELOCATION/PLANTING MITIGATION PLAN)
This Agreement is made and entered into this _LL day of b-GCCvv-0 1( , 20k , by
and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and BKF ENGINEERS (hereinafter
"CONTRACTOR").
RFCITAi .R
WHEREAS, the CITY has determined that civil engineering services are required for trash
rack relocation and planting mitigation as part of the Sonoma -Marin Area Transit (SMART) and
Francisco Boulevard West improvements; and
WHEREAS, the CONTRACTOR has agreed to render such services.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION.
A. CITY'S Project Manager. David Nicholson is hereby designated the PROJECT
MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the
progress and execution of this Agreement.
B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONTRACTOR. Jason Kirchmann is hereby designated as the PROJECT
DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution
of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR
shall notify the CITY within ten (10) business days of the substitution.
2. DUTIES OF CONTRACTOR.
CONTRACTOR shall perform the duties and/or provide services outlined in the
CONTRACTOR's proposal dated October 18, 2019, marked Exhibit A attached hereto and
incorporated herein.
3. DUTIES OF CITY.
CITY shall pay the compensation as provided in Paragraph 4, and perform the duties as
described in Exhibit A, attached hereto, and incorporated herein.
4. COMPENSATION.
For the full performance of the services described herein by CONTRACTOR, CITY shall
pay CONTRACTOR on a time and materials basis for services rendered in accordance with the rates
shown in Exhibit A, attached hereto, and incorporated herein, in an amount not -to -exceed $56,000.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices
submitted by CONTRACTOR.
5. TERM OF AGREEMENT.
The term of this Agreement shall commence upon the date of execution of this Agreement
and end on November 30, 2020, or on such earlier date when the work shall have been completed.
Upon mutual agreement of the parties, and subject to the approval of the City Manager, the term of
this Agreement may be extended for an additional period of up to 90 days.
6. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty
(30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to cure
or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice,
within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to
CITY as soon as possible, but not later than thirty (30) days after termination.
7. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONTRACTOR in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
8. INSPECTION AND AUDIT.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONTRACTOR in connection with
its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with
CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the
other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising
hereunder shall be void and of no effect.
10. INSURANCE.
A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall
maintain, at no expense to CITY, the following insurance policies:
1. A commercial general liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death,
bodily injury, personal injury, or property damage.
2. An automobile liability (owned, non -owned, and hired vehicles) insurance
policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence.
3. If any licensed professional performs any of the services required to be
performed under this Agreement, a professional liability insurance policy in the minimum amount of
one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover
any claims arising out of the CONTRACTOR's performance of services under this Agreement.
Where CONTRACTOR is a professional not required to have a professional license, CITY reserves
the right to require CONTRACTOR to provide professional liability insurance pursuant to this
section.
4. If it employs any person, CONTRACTOR shall maintain worker's
compensation insurance, as required by the State of California, with statutory limits, and
employer's liability insurance with limits of no less than one million dollars ($1,000,000) per
accident for bodily injury or disease. CONTRACTOR's worker's compensation insurance shall
be specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONTRACTOR in subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, and volunteers, as additional insureds (for both ongoing and completed
operations) under the policies.
3
2. The additional insured coverage under CONTRACTOR'S insurance policies
shall be "primary and noncontributory" with respect to any insurance or coverage maintained by
CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The
"primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as
ISO form CG20 0104 13.
3. Except for professional liability insurance or worker's compensation
insurance, the insurance policies shall include, in their text or by endorsement, coverage for
contractual liability and personal injury.
4. By execution of this Agreement, CONTRACTOR hereby grants to
CITY a waiver of any right to subrogation which any insurer of CONTRACTOR may acquire
against CITY by virtue of the payment of any loss under such insurance. CONTRACTOR
agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but
this provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination
of this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before
CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or
limits shall be available to CITY or any other additional insured party. Furthermore, the requirements
for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. No representation is made that the minimum
Insurance requirements of this agreement are sufficient to cover the obligations of the
CONTRACTOR under this agreement.
C. Deductibles and SIR's. Any deductibles or self-insured retentions in
CONTRACTOR's insurance policies must be declared to and approved by the PROJECT
MANAGER and City Attorney, and shall not reduce the limits of liability. Policies containing any
self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be
satisfied by either the named insured or CITY or other additional insured party. At CITY's option,
the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to
CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and
related investigations, claims administration, attorney's fees and defense expenses.
4
D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER
or CITY'S City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance
coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement
page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of
policy language or specific endorsements evidencing the other insurance requirements set forth in this
Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and
endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of
the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT
MANAGER and the City Attorney.
11. INDEMNIFICATION.
A. Except as otherwise provided in Paragraph B., CONTRACTOR shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold
harmless CITY, its officers, agents, employees and volunteers (collectively, the "City
Indemnitees"), from and against any claim, demand, suit, judgment, loss, liability or expense of
any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of
litigation, (collectively "CLAIMS"), arising out of CONTRACTOR'S performance of its
obligations or conduct of its operations under this Agreement. The CONTRACTOR's obligations
apply regardless of whether or not a liability is caused or contributed to by the active or passive
negligence of the City Indemnitees. However, to the extent that liability is caused by the active
negligence or willful misconduct of the City Indemnitees, the CONTRACTOR's
indemnification obligation shall be reduced in proportion to the City Indemnitees' share of
liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONTRACTOR's work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding
arising from CONTRACTOR'S performance of or operations under this Agreement,
CONTRACTOR shall provide a defense to the City Indemnitees or at CITY'S option reimburse
the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in
defense of such claims.
B. Where the services to be provided by CONTRACTOR under this Agreement are
design professional services to be performed by a design professional as that term is defined under
Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil
Code sections 2782, 2782.6 and 2782.8, CONTRACTOR shall indemnify and hold harmless the
CITY and its officers, officials, and employees (collectively City Indemnitees) from and against
damages, liabilities or costs (including incidental damages. Court costs, reasonable attorney's fees
as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in
connection therewith and costs of investigation) to the extent they are caused by the negligence,
recklessness, or willful misconduct of CONTRACTOR, or any subconsultants, or subcontractor
or anyone directly or indirectly employed by them, or anyone for whom they are legally liable
(collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not
apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct
of such City Indemnitee.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
12. NONDISCRIMINATION.
CONTRACTOR shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS.
CONTRACTOR shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify
and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
14. NO THIRD PARTY BENEFICIARIES.
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY's Project Manager: David Nicholson
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
TO CONTRACTOR's Project Director: Jason Kirchmann
BkF Engineers, Inc.
4040 Civic Center Drive, Suite 530
San Rafael, CA 94903
16. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees of
the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
17. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The tenns and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBTS.
CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR
under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
19. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation
of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation
by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance
or regulation.
20. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
21. CITY BUSINESS LICENSE 1 OTHER TAXES.
CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and
all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONTRACTOR has provided CITY with a completed
Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification).
22. SURVIVAL OF TERMS.
Any terms of this Agreement that by their nature extend beyond the term (or termination) of
this Agreement shall remain in effect until fulfilled, and shall apply to both Parties' respective
successors and assigns.
23. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
24. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed in any number of counterparts, each of which shall be
deemed an original, but all of which together shall constitute one document. Counterpart signature
pages may be delivered by telecopier, email or other means of electronic transmission.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL
�s
JIM S TZ, City Ma ag
CONTRACTOR
Name:'�f�h1_ KiRdHMANQ
Title: V10,& 'MLfW U6 m1-
ATTEST:
C-�. �7�
LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
L 6 aF6-
ROBERT F. EPSTEIN, City Witomey
[If Contractor is a corporation, add signature of second
corporate officer]
By:
Name: �/�C dt Ce1�li
Title: G r—Q
EXHIBIT A
MO R BUTEARO+S
ENGINEERS. SURVEYORS. PLANNERS
October 18, 2019
David Nicholson
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
Transmitted Via Email
BKF No. 2016048-27
Subject: San Rafael Creek Trash Rack Relocation and Mitigation Planting
Dear David:
BKF Engineers (BKF) welcomes the opportunity to submit this proposal for civil engineering services to
provide mitigation planting along portions of San Rafael Creek (and tributary drainage channels) and
relocation of the drainage trash rack currently located southeast of the intersection of Francisco Blvd W and
Irwin St. The design will be incorporated into the current bid documents for the same area being prepared
by BKF. Specifically these changes include:
Revise the Trash Capture Facility at the southeast corner of Irwin Drive at Francisco Blvd West
On the August 14, 2019 you, Mark Wright (Streets Maintenance Supervisor) and me met to review
the trash capture facility constructed by Stacy Witebeck/Herzog and approved by SMART and the
City of San Rafael. At this meeting Mr. Wright indicated that the current configuration creates some
challenges for the street crews to maintain the facility. With the Multi -Use Path (MUP) project
anticipated to be ready to bid by early 2020, Mr. Wright requested that the trash capture facility be
relocated to an area that would be more accessible to the City's crews. Based on our subsequent
meetings, email and phone correspondence, we understand that the City would like to incorporate
Mr. Wright's requests into the 'Phase 2' MUP construction drawings.
• Planting and Irrigation Design
The City has requested that BKF develop planting and irrigation construction documents associated
with the environmental impact mitigations associated with the various agency permits.
Updated Specifications and Standards Reference
Several projects have received comments requesting that the notes, specs and details reference the
Caltrans 2018 standard plans and specifications, where applicable. At the time of the initial drawing
preparation, these standards were had not been published by Caltrans and the 2015 standards are
currently referenced on the drawings. Additionally, the City of San Rafael has adopted a new set of
"front end" specifications and that are anticipated to be utilized for projects going forward. The City
is requesting that BKF review their current working drawings and design elements be revised to
reflect these specification and standard plan changes since the design originated.
Based on our understanding described above, we are offering the following scope of work for your
consideration:
4040 Grand Avenue, Suite 530, San Rafael, CA 94903 1415.930.7960
19
mmmal
BRF ioo+
YEARS
ENGINEERS. SURVEYORS. PLANNERS
TASK 1: TRASH CAPTURE FACILITY RELOCATION DESIGN
City of San Rafael
Trash Rack and Landscape Architecture
October 18, 2019
Page 2 of 3
Under this Task BKF, in conjunction with a subconsultant, will study, design and revise the trash capture
facility referenced above. Services under this task include and are limited to:
• Develop new Plan, Elevation and Details for Relocated Trash Rack and Weir
• Prepare structural calculations
• Update structural sheets
• Update retaining wall sheets
• One round of response to City comments on the 100% drawings set
• Issue signed Bid Set
• Project Management and coordination — assumes up to three conference calls or web meetings and
one in person meeting to review comments on the revised 100% drawing set
TASK 2: PLANTING AND IRRIGATION DESIGN
Under this Task BKF, in conjunction with a subconsultant, will prepare a planting and mitigation plan to
accommodate mitigation recommendations provided in the Mitigation and Monirtoring Plan prepared byu
LSA Associates Inc., (LSA Project No. ALT1701), dated May 2018. Services under this task include and are
limited to:
Planting Plan - we will prepare plans, at an appropriate scale (depending on how much of the site we
can cover with one sheet), showing the following plan view information:
a. Detailed planting plans that meet the requirements of the Mitigation and Monitoring Plan.
b. Detailed planting legend that meets the requirements of the Mitigation and Monitoring Plan.
c. Planting notes and details.
Irrigation Plan (Optional) —we will prepare plans, at an appropriate scale (depending on how much of
the site we can cover with one sheet), showing the following plan view information:
a. Spray, drip and bubbler temporary irrigation design, detailing, and other work to complete
irrigation plan.
b. Irrigation notes and details.
TASK 3: UPDATED SPECIFICATIONS AND STANDARDS REFERENCES
Under this Task BKF will revised the project drawings to coordinate with the Caltrans 2018 standard plans
and specifications as well as coordinate the drawings with the City's recently updated "front end"
specifications.
TASK 4: BID PHASE AND CONSTRUCTION PHASE SERVICES
NOT included with this scope of work. Bid and Construction Phase support services can be provided as an
additional service if requested and authorized.
_BUTEARO+S
City of San Rafael
Trash Rack and Landscape Architecture
October 18, 2019
ENGINEERS. SURVEYORS. PLANNERS
Page 3 of 3
Fees for Professional Services
BKF and its sub consultant team will provide the services described above on a time and materials, not -to -
exceed amount of $56,000 in accordance with our current annual rate sheet.
Professional service fees will be invoiced on a monthly basis in proportion to the services which we provide.
Invoices will include a brief description of the services performed during that particular billing cycle. The cost
of materials and other reimbursable expenses such as mileage, printing, reproduction, and postage are
included in the amounts above, but will be itemized as a separate line item on our monthly invoice.
BKF will generate and mail monthly invoices. Our invoices will identify the number of hours worked and the
associated hourly rate by professional category. Sub consultant fees, the cost of materials and other
reimbursable expenses such as printing, reproduction and postage are included in the fee above, will be
provided at cost plus 10 -percent and will be identified as a separate line item on our monthly invoice.
The services described herein, as well as services outside of this scope will only be performed if authorized
by the City. Fees for additional services will be billed on a Time and Materials basis in accordance with our
rate schedule, unless otherwise agreed upon.
Thank you for the opportunity to present this proposal. We look forward to assisting in developing this
project. Please contact me at 415-930-7964 if you have any questions regarding our scope of services.
Respectfully,
BKF Engineers
Jason Kirchmann, PLS, PE, QSD/P
Vice President
BKF ioEA o+
ENGINEERS. SURVEYORS. PLANNERS
PROFESSIONAL PERSONNEL SERVICE FEES
JANUARY 1, 2019 - DECEMBER 31, 2019
PERSONNEL HOURLY RATES
ENGINEERING
Senior Associate
$220.00
Associate
$214.00
Project Manager
$204.00 - $210.00
Engineer IV
$189.00
Engineer I, II, III
$134.00 - $154.00 - $174.00
Engineering Assistant
$82.00
Junior Engineer
$70.00
PLANNING
Planner I, II, III, IV $134.00 - $154.00 - $174.00 - $189.00
SURVEYING
Senior Associate
$220.00
Associate
$214.00
Project Manager
$204.00 - $210.00
Surveyor I, II, III, IV
$134.00 - $154.00 - $174.00 - $189.00
Survey Party Chief
$175.00
Survey Chainman
$113.00
Apprentice I, II, III, IV
$70.00 - $93.00 - $103.00 - $109.00
Instrumentman
$150.00
Surveying Assistant
$82.00
Junior Surveyor
$70.00
Utility Locating Superintendent
$176.00
Utility Locator I, II, ID
$91.00 - $129.00 - $155.00
BIM Specialist I, II, III
$134.00 - $154.00 - $174.00
DESIGN AND DRAFTING
Technician I, II, ID, IV $128.00 - $136.00 - $148.00 - $161.00
Drafter I, II, III, IV $100.00 - $110.00 - $118.00 - $132.00
CONSTRUCTION ADMINISTRATION/QSP-QSD
Senior Construction Administrator $198.00
Resident Engineer $147.00
Field Engineer I, II, ID $134.00 - $154.00 - $174.00
Senior Consultant $229.00
SERVICES AND EXPENSES
Project Assistant $82.00
Clerical/Administrative Assistant $70.00
Principals' time on projects is chargeable at $246.00 per hour.
Charges for outside services, equipment, and facilities not furnished directly by BKF Engineers will be billed at
cost plus 10%. Such charges may include, but shall not be limited to printing and reproduction services;
shipping, delivery, and courier charges; subconsultant fees and expenses; special fees, permits, and insurance;
transportation on public carriers, meals, and lodging; and consumable materials. Mileage will be charged at
the prevailing IRS rate per mile. Monthly invoices are due within 30 days from invoice date. Interest will be
charged at 0.833% per month on past due accounts. Expert witness/litigation rates are available upon request.
CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:
Contracting Department: Public Works
Project Manager: David Nicholson Extension: 3454
Contractor Name: BkF Engineers (Francisco Blvd West Trash Rack Relocation -Mitigation Planting)
Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com
❑ FPPC: Check if Contractor/Consultant must file Form 700
Step
RESPONSIBLE
DESCRIPTION
COMPLETED
REVIEWER
DEPARTMENT
DATE
Check/Initial
1
Project Manager
a. Email PINS Introductory Notice to Contractor
C'licl, here to
❑
enter a elate.
b. Email contract (in Word) and attachments to City
10/21/2019
Attorney c/o Laraine.Gittens@cityofsanrafael.org
®IK
2
City Attorney
a. Review, revise, and comment on draft agreement
10/28/2019
❑x LG
and return to Project Manager
10/28/2019
® LG
b. Confirm insurance requirements, create Job on
PINS, send PINS insurance notice to contractor
3
Department Director
Approval of final agreement form to send to
11/15/2019
❑x BG
contractor
4
Project Manager
Forward three (3) originals of final agreement to
11/15/2019
19
contractor for their signature
5
Project Manager
When necessary, contractor -signed agreement
❑x N/A
agendized for City Council approval *
*City Council approval required for Professional Services
❑
Agreements and purchases of goods and services that exceed
Or
$75,000; and for Public Works Contracts that exceed $175,000
Click here to
Date of City Council approval
enter a date.
PRINT
CONTINUE ROUTING PROCESS WITH HARD COPY
6
Project Manager
Forward signed original agreements to City
11/25/2019
Attorney with printed copy of this routing form
7
City Attorney
Review and approve hard copy of signed
121Z') q
agreement
8
City Attorney
Review and approve insurance in PINS, and bonds
/
(for Public Works Contracts)
9
City Manager/ Mayor
Agreement executed by City Council authorized
/
�k'
official
10
City Clerk
Attest signatures, retains original agreement and
--P4
forwards copies to Project Manager
LZ'
I